## **30[th] Reigate Scout Group** **Somers Hall, Slipshoe Street** ## **Annual Report & Accounts Year Ended 31 March 2022** 1 ## **30[th] Reigate Scout Group** ## **Annual General Meeting** ## **Thursday 15 September 2022 at 7.30pm** ## **At Somers Hall** ## **Agenda** ## 1 Apologies for absence - 2 To agree Minutes of the 2021 Annual General Meeting - 3 To receive and adopt the Annual Report for the year ending 31 March 2022 - 4 To receive and adopt the Accounts for the year ending 31 March 2022 - 5 To appoint the Group Chairman (Group Scout Leader’s nomination) - 6 Elections and appointments - To elect the Group Secretary - To elect the Group Treasurer - To elect members to the Group Executive Committee (Group Scout Leader’s nominations) - To co-opt members to the Group Executive Committee - To appoint the Independent Scrutineer - 7 Presentations - 8 Any Other business 2 ## **Trustees’ Annual Report for the year** ## **1 April 2021 to 31 March 2022** ## **Section A Reference and administration details** Charity name 30[th] Reigate Scout Group Group registration number 1121934 Charity’s principal address Somers Hall, Slipshoe Street, Reigate RH2 9HU ## **Name of the members of the Group Executive Committee** **Name Office (if any) Ex -Officio** Mr John Hill (Trustee) Chair Mr James Clark (Trustee) Group Scout Leader Mr Peter Mitchell (Trustee) Treasurer Mrs Betty Geer (Trustee) Secretary Mrs Judith Clark Cub Scout Leader **Elected Members** Mr Julian Baker Parent Mrs Carmel Briody Parent **Nominated Members** Mr Martin Boyce Ex Leader and building adviser **Co-opted Members** Mr Alan Reed Asst. Scout Leader and building Mrs Alison Bruce Asst Scout Leader and general ## **Section B Structure, governance and management** ## **Description of Governance** Type of governing document The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group ia a trust establishes under its rules which are common to all Scouts. Group Executive selection methods The appointments are made in accordance with the Policy, Organisation and Rules of the Scout Association. ## **Additional Governance issues** The Group is managed by the Group Executive Committee and the Group is separately registered with Charity Commission as an educational charity. Four members of the Group are ‘Charity Trustees’ for this purpose. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of the Group’s property and equipment - The raising of funds and the administration of the Group’s finances - The insurance of persons, property and equipment - Group public occasions - Assisting with the recruitment of Leaders and other adult support ## **Risk and Internal Control** The Group has in place systems of internal controls that are designed to provide reasonable assurance against materiel mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure the insurable risks are covered. 3 ## **Section C Objectives and activities** **Summary of the objectives of** The objectives of the Group are as a unit of the Scout Association. **the charity set out in its** The purpose of Scouting is to contribute to the development of young people in **governing document** achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. **Summary of the main activities** Refer to the reports by the section Leaders. **in relation to these3 objectives** ## **Public Benefit** Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting’s aims are for the public benefit and that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. ## **Section D Achievements and performance** **Summary of the main** Refer to the reports by the section Leaders. **achievements of the charity during the year** ## **Section E Financial Review** **Brief statement on the charity’s** We hold cash and deposits of £287,627.91. The Group’s policy on reserves is to **policy on reserves** hold sufficient reserves to continue the charitable activities of the Group should income and fundraising fall short. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy. **Details of any funds materially** None **in deficit** ## **Section E Investment Policy** The Group’s policy does not have sufficient spare funds to invest longer term investments in stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or other deposits. The current account is reviewed regularly to transfer funds not required for near use to obtain maximum value and income from its banking arrangements ## **Section G Declaration** **Signed on behalf of the charity’s trustees** |**Signatures**|The original has been signed by| |---|---| |**Full name(s)**|**John Michael Hill James Clark**| |**Position**|**Chair Group Scout Leader**| |**Date 2 September 2022**|| 4 ## **Current Leadership as at 31 March 2022** Jim Clark (Group Scout Leader Penny Bull (Asst. Group Scout Leader) ## **Beavers** - Wendy Gregory (Beaver Scout Leader) - Jo Stilwell (Asst. Beaver Scout Leader) - Alex Wright (Asst. Beaver Scout Leader) - Rob Gregory (Section Asst.) - Maddie Halsey (Sect Asst.) ## **Cubs** - Judy Clark (Cub Leader) - Jonathan Lidbury (Asst. Cub Scout Leader) - • Victoria Darnton-Summers (Asst. Leader) - Adrian Tighe (Asst. Cub Scout Leader) - Toby Wallace (Asst. Cub Scout Leader) - Jane Wardle (Asst. Cub Scout Leader) - • Alison Swain (Section Asst.) - Neil Emmerson (Section Asst.) ## **Scouts** - Nick Clark (Scout Section Leader) - Keith Baxter (Asst. Scout Leader) - Alison Bruce (Asst. Scout Leader) - Sarah Clark (Asst. Scout Leader) - Trevor Ford (Asst. Scout Leader) - Katharine Hills (Asst. Scout Leader) - Chris Littlefair (Asst. Scout Leader) ## **Explorers** - Tom Elwood (Acting Explorer Scout Leader) - • Jeremy Brittain (Asst Explorer Scout Leader) • Mark Colacchio (Asst. Explorer Scout Leader) • Archie Evans (Asst. Explorer Scout Leader) - Jeremy Parsons (Asst. Explorer Scout Leader) - • Tim Holmes (Asst. Explorer Scout Leader) • Trudi Wallace (Asst. Explorer Scout Leader) - Alan Reed (Asst. Scout Leader) - - Jonathan Reeve (Asst. Scout Leader) - Dan Phillips (Asst. Scout Leader) - Sue Wallace (Asst. Scout Leader) - Gala Evans (Section Asst.) - Jonathan Gold (Section Asst.) - Grace Quantick (Section Asst.) **In addition, there are many Young Leaders from the Explorer Section, as well as Occasional Helpers who support the leadership team** 5 ## **Chairman’s Report 2021 – 2022** The year 2021-22 was one of transition from online activities and meetings back to face-to-face scouting, a welcome resumption of scouting as it should be. Thanks are due to everyone who worked hard to adapt to the changes that Covid forced upon us and then to get back to face-toface scouting. ‘Everyone’ includes our leaders, our young people, their parents the Group Executive and in particular our Group Scout Leader, Jim Clark. I encourage you to read the various reports below. From a financial point of view the year showed once more that the Group’s finances are sound with a substantial surplus to increase reserves. It is still the ambition to further extend the usable space in Somers Hall by building over the small hall and making the kitchen a more adaptable space. Progress on this project has been delayed by the pandemic, and it may be next year before plans are agreed. We must all hope that there will be a period of calm ahead in which we can enjoy a normal programme of activities including camps. ## **John Hill** ## **Chairman** ## **Group Scout Leader Report 2021 – 2022** My message in this report is short and to the point. Well, we have come through a terrible period, in which many of our young people have not been able to be outside together, camping and learning new skills and traditions. This is a void which needs to be rebuilt and all leaders are wasting no time to catch up. It has been an epic task to keep sections going, with innovative ways to keep everyone together and leaders, young leaders and parent helpers, all volunteers, have worked tirelessly to keep your young people active, both physically and mentally. Parents tell us how wonderful we are and hope all parents appreciate what has been achieved, particularly over the last couple of years, but we continue to need your support. **You will read in the reports, and please read them** , what has been achieved and asking for more help within the leadership team. We cannot grow or provide first class activities without further help, so please consider joining the fun, with enormous satisfaction at what you can achieve. ## **Jim Clark** ## **Group Scout Leader** 6 ## **Beaver Colony Report 2021-2022** We have had a great year in Beavers! After a staggered start in September for a few weeks we were back meeting weekly and all together – yippee. We started the term relooking at our code of conduct and having lots of safe fun outside, Autumn walks and earning our Sports badge. We currently have 29 Beavers on our register but over the year we have fluctuated between 30 and 28. We have a mixture of girls and boys. We started the year with 4 adult Leaders: Jo Stillwell (Squirrel) , Rob ( Mr Otter, Alex ( Bear)and myself . Sadly, Squirrel has left us for a while, as her family needs her and Alex (Bear) has moved area. For the good news, Maddie (Foxy) has completed some training and is brilliant with the young Beavers. My amazing parents have also been very supportive. We have some great young leaders too Oscar Bloomfield, Evie Stockton, Orla Chavasse, Sara Littlefair, Remy Brooks, Luke Arnell and Anna Mitchell. A special thanks must go to Oscar, who is leaving to go to university. He has been brilliant as a leader and we will miss him – he has literally done anything that I have asked him for 4 years with enthusiasm and genuine kindness for all the young Beavers, we wish him the best of times and visit us when you are home please. The Autumn term started with a Hike around Priory Park and was great fun. We built dens and played wide games in the Priory. We played our key game on the castle grounds and looked at the trees and how they change through the seasons. Lots of safe fun. The Spring term started with great enthusiasm, we enjoyed an evening of New Year, New me! We completed our Healthy Eating badge, First Aid, International Badge, Science and Faith Badge all in the first half term, catching up on all the badges we have missed. We also celebrated the Winter Olympics and our amazing Mum’s. We enjoyed an evening of Mum’s and other Superheroes. The Summer term started with a celebration of St George’s and we met with all the District at the Airplane Museum at Gatwick. It was fantastic. There was a great turn out from almost all the colonies, and it was brilliant. They followed an Eye Spy quiz around the museum, played lots of wide games on the huge grass area and then marched and renewed our promise in front of a plane – all great fun and very memorable. The summer term flew by we earnt lots of badges, explore badge, safety and disability badge. We also had an amazing evening at Reigate College with the wonderful Chris Schultz, who set up an evening of Paddle Sports level 1, on dry land! It was a triumph and the young Beavers loved it. We also said goodbye and ‘swum up’ our oldest Beavers to cubs on the kayak – a ceremony which will be hard to beat – Thank you again Chris. The year has ended and I am so pleased that we are back face to face and having lots of fun. ## **Wendy Gregory** ## **Beaver Scout Leader** 7 ## **Cub Pack Report 2021-2022** Nearly Normal! We have had our meetings mostly outside met as much outside with, hand cleansing and trying to maintain social distancing! ## **Summer Term 21** The term started with St Georges Day with the Pack renewing their Cub Promise, in uniform, on Reigate Heath and finally welcoming Edward Butterfield, Gil Emberson, Rory Grantham, Rory De Mallet- Morgan, Freddie Stockton and Luke Wilson, who couldn’t move up earlier from Beavers. Also, other new Cubs joined: Jack Bandari, Sebby Catling, Teddy Doyle, Monty Manthorpe, Emma Shoosmith and Miles Tiramani, so numbers still large at 46. The Athlete, Athlete plus, Road Safety and Navigator Badges were achieved on the Heath in small school year groups. Several weeks were spent Fire lighting, Shelter Building, Hiking and Tracking, which were all enjoyed as we were back to together again, even at a distance. Only two weeks of the term were disrupted, one by a whole group having to self-isolate and the other due to torrential rain! ## **Camp Activity Day** By July 3[rd] the strict camping regulations had not yet been lifted and so we held a Camp Activity day with all our usual activities but with no overnight camping or camp fire singing! 33 Cubs enjoyed climbing, shooting, archery, tent pitching, fire-lighting and ballista making. At the end of the day they had a fish and chip supper and toasted marshmallows on the camp fire. We said goodbye to all the Cubs going up to Scouts and those who amazingly, still gained their Chief Scout Silver Award, had their badges presented to them at the end of the day or at the Group presentation evening, later in November. Congratulations to: Samuel Anderson, Esther Booker, Sophie-Boys-Guest, Myrus Brooks, Edward Hessey, Kitty Jordan, Billy O’Dowd, Eliza Parsons, Charlie Prior, Evie Purdy, Tommy Rivers, Leila Savidge, Jonty Smallwood, Edward Taylor, Abigail Twigg, Daniel Wright and Harry Warren. ## **Autumn Term** Unfortunately, we had to say goodbye to two leaders this term who have been sorely missed. Firstly, to Vicky (Shetland) who moved to Milton Keynes and Neil (Shere Khan) due to work issues. We therefore had to restrict our numbers to 36 and the new Cubs joining us this term were: Ethan Anderson, Louis Broscombe, Jude Burton, Henry Davies, Caitlin Dilks-Hopper, Felicity Dilks-Hopper, Isabelle Dorlandt, Alfie Fletcher, Elliot Knapman and Mabel O'Dowd. We had a Challenge evening and then completed the Artist, Entertainer Activity, Home Help and Scientist badges over two weeks. A highlight of the term was a visit by 20 of the Cubs to the Town Hall to visit the mayor. They were shown around the Town Hall and after squash and biscuits were allowed to try on the mayor’s robes, see the Mace and also to have a question and answer session with her. Our thanks go to Mayor, Cllr Jill Bray for the allowing us to visit and being so enthusiastic with the Cubs. It was also great to get back to doing Christmas Craft and fitness evenings at the hall, something especially previously missed ## **Spring Term 22** We welcomed Eli Bloch, Rosie Prior, Zachary Saunders and Leo Warren up from Beavers and were glad to be back inside with slightly less restrictions. We had a busy term, with Chinese New Year, Lego Masters, Emergency Aid, Personal Safety and a Pirate evening to name but a few. Some of the older ones also did the Chef’s badge to practice for a District Cub Cooking Competition. Our team of Cooper Byrne, Aimee Schepen and Emma Shoosmith came joint second, but more importantly after the judging they ate every bit of their meal of Chicken, Sweet potato and coconut curry with Chocolate Mousse to follow. We finished off a busy term with Mother’s Day craft and Community service of Litter picking in Priory Park and the Castle Grounds. Thank you to all the parents who helped, especially with the badge evenings and filling in when we were short of adults. Much appreciated and I hope you will return in the future. I wish to thank the leadership team of Adrian (Kaa), Jane (Bagheera) Toby (Hathi), Jonathan (Baloo), Alison (Chil), for their total commitment throughout this time. I would also like to thank Harvey, Wizzie and all our Young Leaders George, Georgia, Harry, Maddy and Rachel for all their continued support. My personal thanks go to them all. **Judy (Akela)** 8 ## **Scout Troops’ Report 2021-2022** As the pandemic continued to rear its head during the summer, the Troop met largely outdoors. The Scouts completed hikes, wide games, challenges and Activity Badges. The Troop also utilised Zoom to complete more hands-on activities such as cooking, which could be supervised directly by parents. The latter part of the term focused on Scouting skills including knotting, pioneering and tent pitching in preparation for Summer Camp. Unfortunately, the summer wave of Covid-19 caused the restrictions on Nights Away to tighten, which prevented us from completing our camp as planned. However, the Leaders were determined to offer the best possible experience in the circumstances. The Year 9 Scouts were able to camp closer to home and the rest of the Scouts completed several day activities during the camp week. The activities included paddleboarding, canoeing, archery, water games, Scoutcraft and an incident hike. Whilst it was not the camp we had planned and hoped for, it was great fun and meant that the Scouts could still come together to have fun. The autumn term brought with it a change in the restrictions and we were once again able to meet face-to-face indoors without social distancing. The Scouts took part in activities across a range of themes including fire lighting, geocaching, the senses, cooking and engineering. Our Annual Presentation Evening was a special night, as it was the first time we had been able to bring families together to share our experiences in two years. The top awards in the Scout section were awarded on the night for 2020 and 2021 as follows: ## _**Chief Scout’s Gold Award**_ Luke Arnell, Sam Chaney, Bea Clementson, Eleanor Flint, James Ford, Amber Goward, Max Gower, Harry Harcourt, Tess Hassan, James Hessey, Will John-Cox, Alys Jones, Harry Judge, Hannah Lidbury, Sara Littlefair, Abi Lunberg, Anna Mitchell, George Mooney, Oliver Parsons, Theo Penrose Buckley, Georgia Pope, Melody Reader, Tilly Richardson, Sienna Rogers, Emma Shaw, Henrik Smallwood, Ella Tyler, Maddy Tyler, Lilah Unwin, Izzy Walker and Emily Webb. |**_Patrol of the Year (2020)_**|Ravens (Wednesday) and Swifts (Friday)| |---|---| |**_Patrol of the Year (2021)_**|Seagulls (Wednesday) and Buffalos (Friday)| |**_Scout Moving On Award (2020)_**|Jack Littlefair| |**_Scout Moving On Award (2021)_**|Kitty Heath| |Runners Up:|Florence Higton and Alistair Reader| |**_Camp Contribution Award (2020)_**|Anna Mitchell| |**_Camp Contribution Award (2021)_**|Sienna Rogers| |Runners Up:|Claudia Shaw, Jack Littlefair and Izzy Marshall| |**_Young Leader of the Year (2020)_**|Lauren Crighton| |**_Young Leader of the Year (2021)_**|Amy Ellis| |Runners Up:|Calum Jordan, Holly Boys-Guest and Laila Hassan| 9 _**Grant Award (2020)**_ Orla Chavasse _**Grant Award (2021)**_ Will John-Cox Runners Up: Sienna Rogers, Abi Lunberg and Anna Mitchell The Scouts supported the Round Table once again with the Father Christmas Collections, raising money for local charities. The New Year started with a night hike and Patrol Challenges. The Scouts also looked at healthy living and took part in our Scouting Winter Olympics. The Year 9 Scouts undertook training for their Expedition Challenge and the newest Scouts got an opportunity to finally go away on the Moving On Camp, which was a huge success. The Spring Term finished with pancakes, zoo tycoon and an evening dedicated to performing arts. Although this year has been full of challenges, the Leadership Team has continued to offer a wide range of activities, pushing the limits of technology and innovation to provide quality Scouting for the young people who have suffered so much during the pandemic. I am incredibly proud of everyone who has stepped up to help this year and I would like to say a huge thank you to them, without whom our job would be even more difficult. One of our strengths for many years has been our Young Leader programme. My thanks to Annie Banks, Holly Boys-Guest, Jamie Cattermole, Amy Ellis, Lucy Grant, Laila Hassan, Eben Heath, Louis Heath, Holly Holman, Emma Hughes, Calum Jordan, Zack Lovegrove, Gemma Lovibond, Eleanor Milne, Hannah Reader, India Rogers, Luke Rush, Oli Shaw, Tilly Skyrme, Joel Smith, Evie Stockton and Annie Thompson for their time and efforts. Our Young Leaders continue to be an integral part of the weekly leadership teams and their contributions are highly valued and appreciated by all who work with them and by the Scouts who benefit from their skills. On behalf of all the Scouts and parents, I would like to thank the core leadership team, Keith Baxter, Alison Bruce, Gala Evans, Jonathan Gold, Bianca Kudla, Chris Littlefair, Dan Phillips, Alan Reed, Jonathan Reeve and Raoul Schepen for their continued outstanding hard work and commitment that is invaluable to our continuing success. Without this dedicated team of adults, we would not be able to offer such an active and enjoyable programme. I would also like to thank our regular parent helper, Richard Emms and the other parents who have assisted us throughout the past year. This support is crucial to ensure we have the resources to continue to provide the highest quality programme. I would like to extend an invitation to anyone who has enjoyed what they have read in this report to come and join the adventure with us. We always welcome new assistance, regardless of how much time you can give. ## **Nick Clark Scout Leader** 10 ## **Explorer Scout Unit Report 2021-2022** The summer term in Explorer Scouts is always a little more relaxed than the remainder of the year. There is no expectation for attendance from Years 11, 12 or 13 since they have various exams to be doing, or the Covid equivalent! To account for covid and a small leadership team, we decided to run the programme on alternating weeks. Year 10 and Year 12 would attend on Week A, and Year 11 and Year 13 would attend on Week B. This meant half the planning, which was welcomed! We were very lucky with the weather as all the activities were outside. Due to circumstances beyond our control, HQ deemed it safe to only go on camp with a maximum of 30 young people. We had approximately 50 signed up for camp when this news broke. However, by enormous coincidence, about 20 of these people were our youngest year group – Year 10 – who have 3 more years of camps ahead of them. So, it was decided to go ahead with camp and only take Year 11, Year 12 and Year 13, for a grand total of 29 Explorers and about 10 leaders. Once everyone had done their negative Covid test at 6am on the Saturday morning at the Scout Hall, we went to Cornwall and had an amazing time. The camp had a markedly different feel by only having the older ones there, and everything was a lot more relaxed than usual. It was fantastic. The first day of activities was at Newquay Watersports centre, where they did a combination of Stand Up Paddleboarding, Coasteering and Surfing. The next day we went to a nearby National Trust site which had mountain bike trails and had a great time zooming down these at full speed! Tuesday saw a visit to the Eden Project, which was only a 10 minute drive away, so this gives you an idea of our location. I was a little worried that the Explorers would find this too boring, but they really enjoyed looking around at the different plants in the biomes. On Wednesday, we ran an on-site survival day. They were to be doing their own cooking and washing up in their own patrols (which, incidentally they chose themselves on the first day, to reduce the risk of transmission..!), whilst also participating in 4 different leader-run activities based around craft and survival skills such as how to use axes and knives safely. Breakfast was cooked on portable stoves; lunch was prepared in patrols and dinner was cooked in Dutch Ovens over a fire which they built using the firewood they had collected over the course of the day. Thursday was “Archie Day”, a name which has now stuck for the past few years. Each year, Archie Evans and I come up with a convoluted day-long wide game. This year was no different. They were dropped off in a minibus and given a route to follow back to camp, with a variety of encounters along the way, where they had to smuggle items past leaders, bribe others and sell their wares back at camp. Everyone had a great time! On the final day of activities, we went to Swanpool Beach in Falmouth where the Explorers did two activities – raft building and another session of coasteering. The weather was very hot (despite the wind and torrential rain from the night before which caused a few tent casualties!) so the water was welcome. The quality of their rafts was questionable, but some stayed afloat for a good amount of time and then all had an amazing time jumping off cliffs coasteering and some very impressive acrobatics were captured on film. A few ice creams in Falmouth on the way back to site polished off the day nicely. We sadly said goodbye to a wonderful group of Year 13s this year who will be greatly missed and we hope they return as leaders in the future! We welcomed a worryingly large number of new members from Scouts. With regular high attendance, delivering an invigorating programme can be difficult with the number of leaders on the team. However, we have managed to succeed so far. Activities such as Cooking, a Night Hike and a DofE Training are all staples of the Autumn Term and this year was no different. With the continuing theme of discussing difficult things, we had an evening where we discussed inclusion in society and the difficulties this presents, which was well-received by all. ## **Annual Presentation Evening** The highlight of the Autumn Term for me is always the Annual Presentation Evening. This event allows us all to gather, reminisce and laugh at the antics of the previous year and also to celebrate the achievements of our young people. 11 Our first award is the Explorer Commitment Award, gained by the Explorer who attends the largest number of evenings and events over the course of the year. Highly commended was Luke Rush and Sid Bowers, with Runner Ups Lizzie Coveney and Katie Ford. Congratulations to Niamh Chavasse for winning this award. Next we have the Camp Contribution Award. This is awarded to the Explorer who gave their all during this year’s summer camp and helped make it the huge success that it was. Highly Commended was Lizzie Coveney with Niamh Chavasse as Runner Up. Many congratulations to Calum Jordan for winning this prestigious award! Finally, the Explorer Scout of the Year Award is given to the Explorer who not only goes the extra mile but is also able to set an example to the rest of the Unit. This year the choice was tough with Highly Commended being Oli Shaw with Runner Up being Amy Ellis. Our thanks and congratulations to Calum Jordan for winning this award, and for achieving the double, which hasn’t happened since 2007! The Spring Term this year involved a wide variety of activities, with a particular focus on You Shaped Scouting. This took the form of, during the first night back, each patrol planned an evening and then pitched it to the rest of the Unit at the end of the evening. The two ideas with the most votes were then two evenings which were run a few weeks later. In addition to this, we had a collaborative art evening, a wide game, and first aid training, amongst other things. There was also a variety of District Events this term – District Quiz (the trophy has now finally returned to the 30[th] !), the London Challenge and the District Archery Competition. We didn’t do so well at the latter two…! A final point to note for the Spring term is the supremely popular Great Escape District Explorer competition run by the 7[th] Reigate at Broadstone Warren on the last weekend of March. This year only 1 team from the 30[th] took part out of a total of 13 teams overall. For this weekend-long wide game, teams were given tactical training on the Friday night before being rudely awoken on Saturday morning ready for 30 hours of completing challenges, sleeping under tarpaulin and of course evading capture by the enemy armed with flour bombs! The event culminated in an all-out battle to save the world once and for all. Our team did much better than last year, coming 7[th] overall (344 pts with the winners scoring 427 and 13th place scoring 295). A great weekend loved by all. I hope we return next year! ## **Duke of Edinburgh’s/Chief Scout’s Report** After a year’s hiatus for irritating reasons, we had a jam-packed expedition season this year, taking full advantage of the flexibilities on offer from DofE HQ. For example, a Silver Practise expedition could also simultaneously count as the Bronze Qualifying expedition and so forth. We therefore gave everyone the opportunity to catch up on missed expeditions whilst also undertaking the correct expedition for their age group (Bronze for Year 10, Silver for Year 11 and Gold for Year 12). Some of them had to go on three trips to succeed, but they did so and should be proud of what they achieved. The only Year group unaffected was the Year 10 Bronzes who only needed to do one expedition anyway. It was the largest cohort to date with 6 teams successfully completing their expedition. I shall be chasing participants to finish their Volunteering, Physical and Skills sections in September so that they can receive their Awards at the Presentation Evening in November. ## **On a personal note…** I have found this year to be quite a challenge in terms of organising lots of young people with a relatively small leadership team. I am very thankful to Trudi Wallace who joined our leadership ranks in January and to Niamh Chavasse and Oli Shaw who, despite having left only last year, have been providing support on Tuesday evenings when they can. However, as ever, we are always looking for more help. I know that it has been a challenge this year to run a unit of this size with just six “full-time” leaders, all of whom have work commitments on top of Explorers. If we expand much further, then I am certain that Explorers will not run without further support. I intend to create a parent rota should the need arise. If reading this report has stirred some sense of adventure inside you, please come and join the fun. Help is always welcome, however much you feel able to give. ## **Thomas Elwood** ## **Explorer Scout Leader** 12 ## **30[th] Reigate Scout Group** ## **Income & Expenditure Account Year Ended 31 March 2022** |**Income**|||**21/22**||**20/21**| |---|---|---|---|---|---| |||**£**|**£**|**£**|**£**| |Subscriptions|Income|30,495.94||24,487.94|| ||Less overpayments|-|30,495.94|-330.00|24,157.94| |Fund Raising|Income||3,188.70||373.74| |Camps & Activities|Income||41136.92||nil| |Clothing|Income|2,383.30||1,255.35|| ||Expenditure|-||-1,049.40|| ||Stock w / d to zero|-|2,383.30|-1,238.39|-1,032.44| |Hall & other donations|||358.06||1,004.00| |100 Club|||500.00||500.00| |Interest|||663.09||1,154.48| |Govt. covid grants|||8,000.00||21,070.44| |Gift aid tax reclaim|||6,240.60||26,274.66| |Miscellaneous|||100.00||-| |Total Income|||**93,066.61**||**73,502,82**| |**Expenditure**|||||| |Scout Assoc. payment|||11,374.75||11,427.00| |Activities and refunds, inc.|||37,525.27||1,652.64| |camps|||||| |Equipment|||948.47||nil| |Repairs & maintenance|||248.83||4,755.09| |Utilities, Web, rates &|||1,942.19||3,199.50| |Subscriptions|||||| |Telephone, broadband|||946.70||757.44| |Insurance|||1,078.57||1,054.67| |Uniform, badges, clothing|||4,560.25||118.66| |Training|||260.00||136.50| |Bank charges, OSM fees|||531.50||378.25| |etc.|||||| |Total Expenses|||**59,416.53**||**23,479.75**| |Regular Income less|||**33,650.08**||**50,023.57**| |expenses|||||| |**Income less expenses**|||||| |Allocation from / to|||||| |reserves|||||| |To building reserve|||33,650.08||50,023.57| |To general reserve|||nil||nil| ||||33,650.08||50,023.57| **Allocation to reserves –** 100% is allocated to building for a proposed major extension 13 ## **30[th] Reigate Scout Group** ## **Balance Sheet at 31 March 2022** |||||**31 March 2022**|**31 March 2021**| |---|---|---|---|---|---| |||||**£**|**£**| |Bank Balances|||CAF Current|95,887.69|62,900.70| ||||CAF Deposit|59,960.72|59,950.64| ||||Hampshire Trust|131,779.50|131,127.34| |||||287,627.91|253,978.68| |Debtors||||nil|Nil| |Petty cash||||nil|Nil| |Camp fees paid/ received in||||-38,264.67|-38,871.02| |advance|||||| |Capitation fee paid in||advance||11,374.75|11,980.25| |Due from 100 Club||||400.00|500.00| |**Total Reserves**||||**261,137.99**|**227,587.91**| |**Analysis of Reserves**|||||| ||||**General Reserve**|**Building**|**Total**| |||||**Maintenance**|| |||||**Reserve**|| ||||**£**|**£**|**£**| ||**31**|**March 2021**|101,750.08|125,837.83|227,587.91| ||**Allocate from income &**||nil|33,550.08|33,550.08| |||**expenditure**|||| ||**31**|**March 2022**|101,750.08|159,387.91|261,137.99| 14 ## **Minutes of the Annual General Meeting Held via Zoom on 23 September 2021.** ## **Apologies –** None The Chair, John Hill welcomed everyone to the second AGM by video link, Zoom. **Minutes of the Last Meeting -** The minutes of the last meeting were accepted without amendment. The Chair asked for a proposer and seconder for the Minutes, these were accepted via zoom voting and it was noted that all acceptances would be via zoom. **Sectional Reports -** All reports were distributed before the meeting. The GSL highlighted that there had been some improvements in the ability to meet face to face, as well as zoom. All Leaders and young leaders have again done a wonderful job all working together creating new ideas. **Accounts –** John Hill presented the Treasurer’s report in the absence of Peter Mitchell. The meeting accepted the accounts via zoom voting and thanks were given to Peter for all his hard work throughout the accounting year. **Nomination of Chairperson** – Jim Clark, GSL, stated that in the absence of any other nominations, John Hill was gratefully re-elected ## **Executive Committee** The Chair advised that in the absence of any other nominations, all roles on the Executive were being reelected, with exception of Mike Coveney, who is stepping down. John thanked him for his work on the Executive. - **Election of Group Treasurer –** Peter Mitchell was elected - **Election of Group Secretary** - Betty Geer was re-elected - **Nomination of Group Council -** All on council to continue **Election of Scrutineer -** Patrick Nolan has agreed to continue to undertake this role ## **Any Other Business -** Michael Knight drew the winners of the Group’s 100 club monthly draw. John Hill gave thanks to everybody for continuing to work successfully for the Group’s success. **There being no other business the meeting closed at 8pm** 15 ## **30[th] Reigate Scout Group** **Somers Hall, Slipshoe Street** ## **Annual Report & Accounts Year Ended 31 March 2022** 1 ## **30[th] Reigate Scout Group** ## **Annual General Meeting** ## **Thursday 15 September 2022 at 7.30pm** ## **At Somers Hall** ## **Agenda** ## 1 Apologies for absence - 2 To agree Minutes of the 2021 Annual General Meeting - 3 To receive and adopt the Annual Report for the year ending 31 March 2022 - 4 To receive and adopt the Accounts for the year ending 31 March 2022 - 5 To appoint the Group Chairman (Group Scout Leader’s nomination) - 6 Elections and appointments - To elect the Group Secretary - To elect the Group Treasurer - To elect members to the Group Executive Committee (Group Scout Leader’s nominations) - To co-opt members to the Group Executive Committee - To appoint the Independent Scrutineer - 7 Presentations - 8 Any Other business 2 ## **Trustees’ Annual Report for the year** ## **1 April 2021 to 31 March 2022** ## **Section A Reference and administration details** Charity name 30[th] Reigate Scout Group Group registration number 1121934 Charity’s principal address Somers Hall, Slipshoe Street, Reigate RH2 9HU ## **Name of the members of the Group Executive Committee** **Name Office (if any) Ex -Officio** Mr John Hill (Trustee) Chair Mr James Clark (Trustee) Group Scout Leader Mr Peter Mitchell (Trustee) Treasurer Mrs Betty Geer (Trustee) Secretary Mrs Judith Clark Cub Scout Leader **Elected Members** Mr Julian Baker Parent Mrs Carmel Briody Parent **Nominated Members** Mr Martin Boyce Ex Leader and building adviser **Co-opted Members** Mr Alan Reed Asst. Scout Leader and building Mrs Alison Bruce Asst Scout Leader and general ## **Section B Structure, governance and management** ## **Description of Governance** Type of governing document The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group ia a trust establishes under its rules which are common to all Scouts. Group Executive selection methods The appointments are made in accordance with the Policy, Organisation and Rules of the Scout Association. ## **Additional Governance issues** The Group is managed by the Group Executive Committee and the Group is separately registered with Charity Commission as an educational charity. Four members of the Group are ‘Charity Trustees’ for this purpose. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of the Group’s property and equipment - The raising of funds and the administration of the Group’s finances - The insurance of persons, property and equipment - Group public occasions - Assisting with the recruitment of Leaders and other adult support ## **Risk and Internal Control** The Group has in place systems of internal controls that are designed to provide reasonable assurance against materiel mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure the insurable risks are covered. 3 ## **Section C Objectives and activities** **Summary of the objectives of** The objectives of the Group are as a unit of the Scout Association. **the charity set out in its** The purpose of Scouting is to contribute to the development of young people in **governing document** achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. **Summary of the main activities** Refer to the reports by the section Leaders. **in relation to these3 objectives** ## **Public Benefit** Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting’s aims are for the public benefit and that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. ## **Section D Achievements and performance** **Summary of the main** Refer to the reports by the section Leaders. **achievements of the charity during the year** ## **Section E Financial Review** **Brief statement on the charity’s** We hold cash and deposits of £287,627.91. The Group’s policy on reserves is to **policy on reserves** hold sufficient reserves to continue the charitable activities of the Group should income and fundraising fall short. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy. **Details of any funds materially** None **in deficit** ## **Section E Investment Policy** The Group’s policy does not have sufficient spare funds to invest longer term investments in stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or other deposits. The current account is reviewed regularly to transfer funds not required for near use to obtain maximum value and income from its banking arrangements ## **Section G Declaration** **Signed on behalf of the charity’s trustees** |**Signatures**|The original has been signed by| |---|---| |**Full name(s)**|**John Michael Hill James Clark**| |**Position**|**Chair Group Scout Leader**| |**Date 2 September 2022**|| 4 ## **Current Leadership as at 31 March 2022** Jim Clark (Group Scout Leader Penny Bull (Asst. Group Scout Leader) ## **Beavers** - Wendy Gregory (Beaver Scout Leader) - Jo Stilwell (Asst. Beaver Scout Leader) - Alex Wright (Asst. Beaver Scout Leader) - Rob Gregory (Section Asst.) - Maddie Halsey (Sect Asst.) ## **Cubs** - Judy Clark (Cub Leader) - Jonathan Lidbury (Asst. Cub Scout Leader) - • Victoria Darnton-Summers (Asst. Leader) - Adrian Tighe (Asst. Cub Scout Leader) - Toby Wallace (Asst. Cub Scout Leader) - Jane Wardle (Asst. Cub Scout Leader) - • Alison Swain (Section Asst.) - Neil Emmerson (Section Asst.) ## **Scouts** - Nick Clark (Scout Section Leader) - Keith Baxter (Asst. Scout Leader) - Alison Bruce (Asst. Scout Leader) - Sarah Clark (Asst. Scout Leader) - Trevor Ford (Asst. Scout Leader) - Katharine Hills (Asst. Scout Leader) - Chris Littlefair (Asst. Scout Leader) ## **Explorers** - Tom Elwood (Acting Explorer Scout Leader) - • Jeremy Brittain (Asst Explorer Scout Leader) • Mark Colacchio (Asst. Explorer Scout Leader) • Archie Evans (Asst. Explorer Scout Leader) - Jeremy Parsons (Asst. Explorer Scout Leader) - • Tim Holmes (Asst. Explorer Scout Leader) • Trudi Wallace (Asst. Explorer Scout Leader) - Alan Reed (Asst. Scout Leader) - - Jonathan Reeve (Asst. Scout Leader) - Dan Phillips (Asst. Scout Leader) - Sue Wallace (Asst. Scout Leader) - Gala Evans (Section Asst.) - Jonathan Gold (Section Asst.) - Grace Quantick (Section Asst.) **In addition, there are many Young Leaders from the Explorer Section, as well as Occasional Helpers who support the leadership team** 5 ## **Chairman’s Report 2021 – 2022** The year 2021-22 was one of transition from online activities and meetings back to face-to-face scouting, a welcome resumption of scouting as it should be. Thanks are due to everyone who worked hard to adapt to the changes that Covid forced upon us and then to get back to face-toface scouting. ‘Everyone’ includes our leaders, our young people, their parents the Group Executive and in particular our Group Scout Leader, Jim Clark. I encourage you to read the various reports below. From a financial point of view the year showed once more that the Group’s finances are sound with a substantial surplus to increase reserves. It is still the ambition to further extend the usable space in Somers Hall by building over the small hall and making the kitchen a more adaptable space. Progress on this project has been delayed by the pandemic, and it may be next year before plans are agreed. We must all hope that there will be a period of calm ahead in which we can enjoy a normal programme of activities including camps. ## **John Hill** ## **Chairman** ## **Group Scout Leader Report 2021 – 2022** My message in this report is short and to the point. Well, we have come through a terrible period, in which many of our young people have not been able to be outside together, camping and learning new skills and traditions. This is a void which needs to be rebuilt and all leaders are wasting no time to catch up. It has been an epic task to keep sections going, with innovative ways to keep everyone together and leaders, young leaders and parent helpers, all volunteers, have worked tirelessly to keep your young people active, both physically and mentally. Parents tell us how wonderful we are and hope all parents appreciate what has been achieved, particularly over the last couple of years, but we continue to need your support. **You will read in the reports, and please read them** , what has been achieved and asking for more help within the leadership team. We cannot grow or provide first class activities without further help, so please consider joining the fun, with enormous satisfaction at what you can achieve. ## **Jim Clark** ## **Group Scout Leader** 6 ## **Beaver Colony Report 2021-2022** We have had a great year in Beavers! After a staggered start in September for a few weeks we were back meeting weekly and all together – yippee. We started the term relooking at our code of conduct and having lots of safe fun outside, Autumn walks and earning our Sports badge. We currently have 29 Beavers on our register but over the year we have fluctuated between 30 and 28. We have a mixture of girls and boys. We started the year with 4 adult Leaders: Jo Stillwell (Squirrel) , Rob ( Mr Otter, Alex ( Bear)and myself . Sadly, Squirrel has left us for a while, as her family needs her and Alex (Bear) has moved area. For the good news, Maddie (Foxy) has completed some training and is brilliant with the young Beavers. My amazing parents have also been very supportive. We have some great young leaders too Oscar Bloomfield, Evie Stockton, Orla Chavasse, Sara Littlefair, Remy Brooks, Luke Arnell and Anna Mitchell. A special thanks must go to Oscar, who is leaving to go to university. He has been brilliant as a leader and we will miss him – he has literally done anything that I have asked him for 4 years with enthusiasm and genuine kindness for all the young Beavers, we wish him the best of times and visit us when you are home please. The Autumn term started with a Hike around Priory Park and was great fun. We built dens and played wide games in the Priory. We played our key game on the castle grounds and looked at the trees and how they change through the seasons. Lots of safe fun. The Spring term started with great enthusiasm, we enjoyed an evening of New Year, New me! We completed our Healthy Eating badge, First Aid, International Badge, Science and Faith Badge all in the first half term, catching up on all the badges we have missed. We also celebrated the Winter Olympics and our amazing Mum’s. We enjoyed an evening of Mum’s and other Superheroes. The Summer term started with a celebration of St George’s and we met with all the District at the Airplane Museum at Gatwick. It was fantastic. There was a great turn out from almost all the colonies, and it was brilliant. They followed an Eye Spy quiz around the museum, played lots of wide games on the huge grass area and then marched and renewed our promise in front of a plane – all great fun and very memorable. The summer term flew by we earnt lots of badges, explore badge, safety and disability badge. We also had an amazing evening at Reigate College with the wonderful Chris Schultz, who set up an evening of Paddle Sports level 1, on dry land! It was a triumph and the young Beavers loved it. We also said goodbye and ‘swum up’ our oldest Beavers to cubs on the kayak – a ceremony which will be hard to beat – Thank you again Chris. The year has ended and I am so pleased that we are back face to face and having lots of fun. ## **Wendy Gregory** ## **Beaver Scout Leader** 7 ## **Cub Pack Report 2021-2022** Nearly Normal! We have had our meetings mostly outside met as much outside with, hand cleansing and trying to maintain social distancing! ## **Summer Term 21** The term started with St Georges Day with the Pack renewing their Cub Promise, in uniform, on Reigate Heath and finally welcoming Edward Butterfield, Gil Emberson, Rory Grantham, Rory De Mallet- Morgan, Freddie Stockton and Luke Wilson, who couldn’t move up earlier from Beavers. Also, other new Cubs joined: Jack Bandari, Sebby Catling, Teddy Doyle, Monty Manthorpe, Emma Shoosmith and Miles Tiramani, so numbers still large at 46. The Athlete, Athlete plus, Road Safety and Navigator Badges were achieved on the Heath in small school year groups. Several weeks were spent Fire lighting, Shelter Building, Hiking and Tracking, which were all enjoyed as we were back to together again, even at a distance. Only two weeks of the term were disrupted, one by a whole group having to self-isolate and the other due to torrential rain! ## **Camp Activity Day** By July 3[rd] the strict camping regulations had not yet been lifted and so we held a Camp Activity day with all our usual activities but with no overnight camping or camp fire singing! 33 Cubs enjoyed climbing, shooting, archery, tent pitching, fire-lighting and ballista making. At the end of the day they had a fish and chip supper and toasted marshmallows on the camp fire. We said goodbye to all the Cubs going up to Scouts and those who amazingly, still gained their Chief Scout Silver Award, had their badges presented to them at the end of the day or at the Group presentation evening, later in November. Congratulations to: Samuel Anderson, Esther Booker, Sophie-Boys-Guest, Myrus Brooks, Edward Hessey, Kitty Jordan, Billy O’Dowd, Eliza Parsons, Charlie Prior, Evie Purdy, Tommy Rivers, Leila Savidge, Jonty Smallwood, Edward Taylor, Abigail Twigg, Daniel Wright and Harry Warren. ## **Autumn Term** Unfortunately, we had to say goodbye to two leaders this term who have been sorely missed. Firstly, to Vicky (Shetland) who moved to Milton Keynes and Neil (Shere Khan) due to work issues. We therefore had to restrict our numbers to 36 and the new Cubs joining us this term were: Ethan Anderson, Louis Broscombe, Jude Burton, Henry Davies, Caitlin Dilks-Hopper, Felicity Dilks-Hopper, Isabelle Dorlandt, Alfie Fletcher, Elliot Knapman and Mabel O'Dowd. We had a Challenge evening and then completed the Artist, Entertainer Activity, Home Help and Scientist badges over two weeks. A highlight of the term was a visit by 20 of the Cubs to the Town Hall to visit the mayor. They were shown around the Town Hall and after squash and biscuits were allowed to try on the mayor’s robes, see the Mace and also to have a question and answer session with her. Our thanks go to Mayor, Cllr Jill Bray for the allowing us to visit and being so enthusiastic with the Cubs. It was also great to get back to doing Christmas Craft and fitness evenings at the hall, something especially previously missed ## **Spring Term 22** We welcomed Eli Bloch, Rosie Prior, Zachary Saunders and Leo Warren up from Beavers and were glad to be back inside with slightly less restrictions. We had a busy term, with Chinese New Year, Lego Masters, Emergency Aid, Personal Safety and a Pirate evening to name but a few. Some of the older ones also did the Chef’s badge to practice for a District Cub Cooking Competition. Our team of Cooper Byrne, Aimee Schepen and Emma Shoosmith came joint second, but more importantly after the judging they ate every bit of their meal of Chicken, Sweet potato and coconut curry with Chocolate Mousse to follow. We finished off a busy term with Mother’s Day craft and Community service of Litter picking in Priory Park and the Castle Grounds. Thank you to all the parents who helped, especially with the badge evenings and filling in when we were short of adults. Much appreciated and I hope you will return in the future. I wish to thank the leadership team of Adrian (Kaa), Jane (Bagheera) Toby (Hathi), Jonathan (Baloo), Alison (Chil), for their total commitment throughout this time. I would also like to thank Harvey, Wizzie and all our Young Leaders George, Georgia, Harry, Maddy and Rachel for all their continued support. My personal thanks go to them all. **Judy (Akela)** 8 ## **Scout Troops’ Report 2021-2022** As the pandemic continued to rear its head during the summer, the Troop met largely outdoors. The Scouts completed hikes, wide games, challenges and Activity Badges. The Troop also utilised Zoom to complete more hands-on activities such as cooking, which could be supervised directly by parents. The latter part of the term focused on Scouting skills including knotting, pioneering and tent pitching in preparation for Summer Camp. Unfortunately, the summer wave of Covid-19 caused the restrictions on Nights Away to tighten, which prevented us from completing our camp as planned. However, the Leaders were determined to offer the best possible experience in the circumstances. The Year 9 Scouts were able to camp closer to home and the rest of the Scouts completed several day activities during the camp week. The activities included paddleboarding, canoeing, archery, water games, Scoutcraft and an incident hike. Whilst it was not the camp we had planned and hoped for, it was great fun and meant that the Scouts could still come together to have fun. The autumn term brought with it a change in the restrictions and we were once again able to meet face-to-face indoors without social distancing. The Scouts took part in activities across a range of themes including fire lighting, geocaching, the senses, cooking and engineering. Our Annual Presentation Evening was a special night, as it was the first time we had been able to bring families together to share our experiences in two years. The top awards in the Scout section were awarded on the night for 2020 and 2021 as follows: ## _**Chief Scout’s Gold Award**_ Luke Arnell, Sam Chaney, Bea Clementson, Eleanor Flint, James Ford, Amber Goward, Max Gower, Harry Harcourt, Tess Hassan, James Hessey, Will John-Cox, Alys Jones, Harry Judge, Hannah Lidbury, Sara Littlefair, Abi Lunberg, Anna Mitchell, George Mooney, Oliver Parsons, Theo Penrose Buckley, Georgia Pope, Melody Reader, Tilly Richardson, Sienna Rogers, Emma Shaw, Henrik Smallwood, Ella Tyler, Maddy Tyler, Lilah Unwin, Izzy Walker and Emily Webb. |**_Patrol of the Year (2020)_**|Ravens (Wednesday) and Swifts (Friday)| |---|---| |**_Patrol of the Year (2021)_**|Seagulls (Wednesday) and Buffalos (Friday)| |**_Scout Moving On Award (2020)_**|Jack Littlefair| |**_Scout Moving On Award (2021)_**|Kitty Heath| |Runners Up:|Florence Higton and Alistair Reader| |**_Camp Contribution Award (2020)_**|Anna Mitchell| |**_Camp Contribution Award (2021)_**|Sienna Rogers| |Runners Up:|Claudia Shaw, Jack Littlefair and Izzy Marshall| |**_Young Leader of the Year (2020)_**|Lauren Crighton| |**_Young Leader of the Year (2021)_**|Amy Ellis| |Runners Up:|Calum Jordan, Holly Boys-Guest and Laila Hassan| 9 _**Grant Award (2020)**_ Orla Chavasse _**Grant Award (2021)**_ Will John-Cox Runners Up: Sienna Rogers, Abi Lunberg and Anna Mitchell The Scouts supported the Round Table once again with the Father Christmas Collections, raising money for local charities. The New Year started with a night hike and Patrol Challenges. The Scouts also looked at healthy living and took part in our Scouting Winter Olympics. The Year 9 Scouts undertook training for their Expedition Challenge and the newest Scouts got an opportunity to finally go away on the Moving On Camp, which was a huge success. The Spring Term finished with pancakes, zoo tycoon and an evening dedicated to performing arts. Although this year has been full of challenges, the Leadership Team has continued to offer a wide range of activities, pushing the limits of technology and innovation to provide quality Scouting for the young people who have suffered so much during the pandemic. I am incredibly proud of everyone who has stepped up to help this year and I would like to say a huge thank you to them, without whom our job would be even more difficult. One of our strengths for many years has been our Young Leader programme. My thanks to Annie Banks, Holly Boys-Guest, Jamie Cattermole, Amy Ellis, Lucy Grant, Laila Hassan, Eben Heath, Louis Heath, Holly Holman, Emma Hughes, Calum Jordan, Zack Lovegrove, Gemma Lovibond, Eleanor Milne, Hannah Reader, India Rogers, Luke Rush, Oli Shaw, Tilly Skyrme, Joel Smith, Evie Stockton and Annie Thompson for their time and efforts. Our Young Leaders continue to be an integral part of the weekly leadership teams and their contributions are highly valued and appreciated by all who work with them and by the Scouts who benefit from their skills. On behalf of all the Scouts and parents, I would like to thank the core leadership team, Keith Baxter, Alison Bruce, Gala Evans, Jonathan Gold, Bianca Kudla, Chris Littlefair, Dan Phillips, Alan Reed, Jonathan Reeve and Raoul Schepen for their continued outstanding hard work and commitment that is invaluable to our continuing success. Without this dedicated team of adults, we would not be able to offer such an active and enjoyable programme. I would also like to thank our regular parent helper, Richard Emms and the other parents who have assisted us throughout the past year. This support is crucial to ensure we have the resources to continue to provide the highest quality programme. I would like to extend an invitation to anyone who has enjoyed what they have read in this report to come and join the adventure with us. We always welcome new assistance, regardless of how much time you can give. ## **Nick Clark Scout Leader** 10 ## **Explorer Scout Unit Report 2021-2022** The summer term in Explorer Scouts is always a little more relaxed than the remainder of the year. There is no expectation for attendance from Years 11, 12 or 13 since they have various exams to be doing, or the Covid equivalent! To account for covid and a small leadership team, we decided to run the programme on alternating weeks. Year 10 and Year 12 would attend on Week A, and Year 11 and Year 13 would attend on Week B. This meant half the planning, which was welcomed! We were very lucky with the weather as all the activities were outside. Due to circumstances beyond our control, HQ deemed it safe to only go on camp with a maximum of 30 young people. We had approximately 50 signed up for camp when this news broke. However, by enormous coincidence, about 20 of these people were our youngest year group – Year 10 – who have 3 more years of camps ahead of them. So, it was decided to go ahead with camp and only take Year 11, Year 12 and Year 13, for a grand total of 29 Explorers and about 10 leaders. Once everyone had done their negative Covid test at 6am on the Saturday morning at the Scout Hall, we went to Cornwall and had an amazing time. The camp had a markedly different feel by only having the older ones there, and everything was a lot more relaxed than usual. It was fantastic. The first day of activities was at Newquay Watersports centre, where they did a combination of Stand Up Paddleboarding, Coasteering and Surfing. The next day we went to a nearby National Trust site which had mountain bike trails and had a great time zooming down these at full speed! Tuesday saw a visit to the Eden Project, which was only a 10 minute drive away, so this gives you an idea of our location. I was a little worried that the Explorers would find this too boring, but they really enjoyed looking around at the different plants in the biomes. On Wednesday, we ran an on-site survival day. They were to be doing their own cooking and washing up in their own patrols (which, incidentally they chose themselves on the first day, to reduce the risk of transmission..!), whilst also participating in 4 different leader-run activities based around craft and survival skills such as how to use axes and knives safely. Breakfast was cooked on portable stoves; lunch was prepared in patrols and dinner was cooked in Dutch Ovens over a fire which they built using the firewood they had collected over the course of the day. Thursday was “Archie Day”, a name which has now stuck for the past few years. Each year, Archie Evans and I come up with a convoluted day-long wide game. This year was no different. They were dropped off in a minibus and given a route to follow back to camp, with a variety of encounters along the way, where they had to smuggle items past leaders, bribe others and sell their wares back at camp. Everyone had a great time! On the final day of activities, we went to Swanpool Beach in Falmouth where the Explorers did two activities – raft building and another session of coasteering. The weather was very hot (despite the wind and torrential rain from the night before which caused a few tent casualties!) so the water was welcome. The quality of their rafts was questionable, but some stayed afloat for a good amount of time and then all had an amazing time jumping off cliffs coasteering and some very impressive acrobatics were captured on film. A few ice creams in Falmouth on the way back to site polished off the day nicely. We sadly said goodbye to a wonderful group of Year 13s this year who will be greatly missed and we hope they return as leaders in the future! We welcomed a worryingly large number of new members from Scouts. With regular high attendance, delivering an invigorating programme can be difficult with the number of leaders on the team. However, we have managed to succeed so far. Activities such as Cooking, a Night Hike and a DofE Training are all staples of the Autumn Term and this year was no different. With the continuing theme of discussing difficult things, we had an evening where we discussed inclusion in society and the difficulties this presents, which was well-received by all. ## **Annual Presentation Evening** The highlight of the Autumn Term for me is always the Annual Presentation Evening. This event allows us all to gather, reminisce and laugh at the antics of the previous year and also to celebrate the achievements of our young people. 11 Our first award is the Explorer Commitment Award, gained by the Explorer who attends the largest number of evenings and events over the course of the year. Highly commended was Luke Rush and Sid Bowers, with Runner Ups Lizzie Coveney and Katie Ford. Congratulations to Niamh Chavasse for winning this award. Next we have the Camp Contribution Award. This is awarded to the Explorer who gave their all during this year’s summer camp and helped make it the huge success that it was. Highly Commended was Lizzie Coveney with Niamh Chavasse as Runner Up. Many congratulations to Calum Jordan for winning this prestigious award! Finally, the Explorer Scout of the Year Award is given to the Explorer who not only goes the extra mile but is also able to set an example to the rest of the Unit. This year the choice was tough with Highly Commended being Oli Shaw with Runner Up being Amy Ellis. Our thanks and congratulations to Calum Jordan for winning this award, and for achieving the double, which hasn’t happened since 2007! The Spring Term this year involved a wide variety of activities, with a particular focus on You Shaped Scouting. This took the form of, during the first night back, each patrol planned an evening and then pitched it to the rest of the Unit at the end of the evening. The two ideas with the most votes were then two evenings which were run a few weeks later. In addition to this, we had a collaborative art evening, a wide game, and first aid training, amongst other things. There was also a variety of District Events this term – District Quiz (the trophy has now finally returned to the 30[th] !), the London Challenge and the District Archery Competition. We didn’t do so well at the latter two…! A final point to note for the Spring term is the supremely popular Great Escape District Explorer competition run by the 7[th] Reigate at Broadstone Warren on the last weekend of March. This year only 1 team from the 30[th] took part out of a total of 13 teams overall. For this weekend-long wide game, teams were given tactical training on the Friday night before being rudely awoken on Saturday morning ready for 30 hours of completing challenges, sleeping under tarpaulin and of course evading capture by the enemy armed with flour bombs! The event culminated in an all-out battle to save the world once and for all. Our team did much better than last year, coming 7[th] overall (344 pts with the winners scoring 427 and 13th place scoring 295). A great weekend loved by all. I hope we return next year! ## **Duke of Edinburgh’s/Chief Scout’s Report** After a year’s hiatus for irritating reasons, we had a jam-packed expedition season this year, taking full advantage of the flexibilities on offer from DofE HQ. For example, a Silver Practise expedition could also simultaneously count as the Bronze Qualifying expedition and so forth. We therefore gave everyone the opportunity to catch up on missed expeditions whilst also undertaking the correct expedition for their age group (Bronze for Year 10, Silver for Year 11 and Gold for Year 12). Some of them had to go on three trips to succeed, but they did so and should be proud of what they achieved. The only Year group unaffected was the Year 10 Bronzes who only needed to do one expedition anyway. It was the largest cohort to date with 6 teams successfully completing their expedition. I shall be chasing participants to finish their Volunteering, Physical and Skills sections in September so that they can receive their Awards at the Presentation Evening in November. ## **On a personal note…** I have found this year to be quite a challenge in terms of organising lots of young people with a relatively small leadership team. I am very thankful to Trudi Wallace who joined our leadership ranks in January and to Niamh Chavasse and Oli Shaw who, despite having left only last year, have been providing support on Tuesday evenings when they can. However, as ever, we are always looking for more help. I know that it has been a challenge this year to run a unit of this size with just six “full-time” leaders, all of whom have work commitments on top of Explorers. If we expand much further, then I am certain that Explorers will not run without further support. I intend to create a parent rota should the need arise. If reading this report has stirred some sense of adventure inside you, please come and join the fun. Help is always welcome, however much you feel able to give. ## **Thomas Elwood** ## **Explorer Scout Leader** 12 ## **30[th] Reigate Scout Group** ## **Income & Expenditure Account Year Ended 31 March 2022** |**Income**|||**21/22**||**20/21**| |---|---|---|---|---|---| |||**£**|**£**|**£**|**£**| |Subscriptions|Income|30,495.94||24,487.94|| ||Less overpayments|-|30,495.94|-330.00|24,157.94| |Fund Raising|Income||3,188.70||373.74| |Camps & Activities|Income||41136.92||nil| |Clothing|Income|2,383.30||1,255.35|| ||Expenditure|-||-1,049.40|| ||Stock w / d to zero|-|2,383.30|-1,238.39|-1,032.44| |Hall & other donations|||358.06||1,004.00| |100 Club|||500.00||500.00| |Interest|||663.09||1,154.48| |Govt. covid grants|||8,000.00||21,070.44| |Gift aid tax reclaim|||6,240.60||26,274.66| |Miscellaneous|||100.00||-| |Total Income|||**93,066.61**||**73,502,82**| |**Expenditure**|||||| |Scout Assoc. payment|||11,374.75||11,427.00| |Activities and refunds, inc.|||37,525.27||1,652.64| |camps|||||| |Equipment|||948.47||nil| |Repairs & maintenance|||248.83||4,755.09| |Utilities, Web, rates &|||1,942.19||3,199.50| |Subscriptions|||||| |Telephone, broadband|||946.70||757.44| |Insurance|||1,078.57||1,054.67| |Uniform, badges, clothing|||4,560.25||118.66| |Training|||260.00||136.50| |Bank charges, OSM fees|||531.50||378.25| |etc.|||||| |Total Expenses|||**59,416.53**||**23,479.75**| |Regular Income less|||**33,650.08**||**50,023.57**| |expenses|||||| |**Income less expenses**|||||| |Allocation from / to|||||| |reserves|||||| |To building reserve|||33,650.08||50,023.57| |To general reserve|||nil||nil| ||||33,650.08||50,023.57| **Allocation to reserves –** 100% is allocated to building for a proposed major extension 13 ## **30[th] Reigate Scout Group** ## **Balance Sheet at 31 March 2022** |||||**31 March 2022**|**31 March 2021**| |---|---|---|---|---|---| |||||**£**|**£**| |Bank Balances|||CAF Current|95,887.69|62,900.70| ||||CAF Deposit|59,960.72|59,950.64| ||||Hampshire Trust|131,779.50|131,127.34| |||||287,627.91|253,978.68| |Debtors||||nil|Nil| |Petty cash||||nil|Nil| |Camp fees paid/ received in||||-38,264.67|-38,871.02| |advance|||||| |Capitation fee paid in||advance||11,374.75|11,980.25| |Due from 100 Club||||400.00|500.00| |**Total Reserves**||||**261,137.99**|**227,587.91**| |**Analysis of Reserves**|||||| ||||**General Reserve**|**Building**|**Total**| |||||**Maintenance**|| |||||**Reserve**|| ||||**£**|**£**|**£**| ||**31**|**March 2021**|101,750.08|125,837.83|227,587.91| ||**Allocate from income &**||nil|33,550.08|33,550.08| |||**expenditure**|||| ||**31**|**March 2022**|101,750.08|159,387.91|261,137.99| 14 ## **Minutes of the Annual General Meeting Held via Zoom on 23 September 2021.** ## **Apologies –** None The Chair, John Hill welcomed everyone to the second AGM by video link, Zoom. **Minutes of the Last Meeting -** The minutes of the last meeting were accepted without amendment. The Chair asked for a proposer and seconder for the Minutes, these were accepted via zoom voting and it was noted that all acceptances would be via zoom. **Sectional Reports -** All reports were distributed before the meeting. The GSL highlighted that there had been some improvements in the ability to meet face to face, as well as zoom. All Leaders and young leaders have again done a wonderful job all working together creating new ideas. **Accounts –** John Hill presented the Treasurer’s report in the absence of Peter Mitchell. The meeting accepted the accounts via zoom voting and thanks were given to Peter for all his hard work throughout the accounting year. **Nomination of Chairperson** – Jim Clark, GSL, stated that in the absence of any other nominations, John Hill was gratefully re-elected ## **Executive Committee** The Chair advised that in the absence of any other nominations, all roles on the Executive were being reelected, with exception of Mike Coveney, who is stepping down. John thanked him for his work on the Executive. - **Election of Group Treasurer –** Peter Mitchell was elected - **Election of Group Secretary** - Betty Geer was re-elected - **Nomination of Group Council -** All on council to continue **Election of Scrutineer -** Patrick Nolan has agreed to continue to undertake this role ## **Any Other Business -** Michael Knight drew the winners of the Group’s 100 club monthly draw. John Hill gave thanks to everybody for continuing to work successfully for the Group’s success. **There being no other business the meeting closed at 8pm** 15 Independent Examlnerf5 Report to the Trustees of the 30 Reigate Scout Group I report on the accounts of the Group for the year ended 31 March 2022 whlch are set out on pages 13 and 14. R¢5pe¢tlve responslbllltles of truste¢s and ex*mlner The Group's trustees are responslble for the preparatlon of the accounts. They conslder that an audlt Is not requlred for thls year (under the Charitles Act 20111 and that an Independent examination is needed. It Is my responslbllity to: Examlne the accounts ' To follow the procedures lald down in ihe General Directions given by the ChJrlty Commlssloners- and To state whether partlcular rnatters have come to m¥ attentlon. 8a515 01 examlnerfs report My exarninatlon was carrled out wlth the General Dlre¢tSons 8lven by the Charlty CommlssloneT5. An examlnatlon Includes a revlew of the ac¢ountlng records kept by the Group and a comparlson of the accounts presented wlth those records. It also Indude5 conslderatlon of any unusual Items or dlsclosures In the accounts and seekln8 explanatlons frorn you as trustees concernln8 suth matters. The procedures undertaken do not provlde all the e￿￿enCe that would be requlred In an audlt and consequently I do noi express an audlt oplnlon on the view 8ivefi by the accounts. Ind•p•ndant ExamSn•rfs St•tem•nt In connectlon wlth my examlnatlon, no rnatter has come to my attentlon: I Which 8lves me reasonable Cause to belleve that In any materlal respect the requlrements to keep ac¢ountln8 records In accordan￿ wlth the Charltles Act 2011. and b. to prepare aC￿untswhbch accord with the ac¢ountln8 recordsand comptywlth the a¢countln8 requlrements of the 2011 Act have not been mel; or 2 To whlch, in my oplnlon, attention should have been drawn In order to enable 3 proper understandln8 of the accounts to be reached. *r/ Patrfck Nolan September 2022