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2021-03-31-accounts

30[th] Reigate Scout Group

Somers Hall, Slipshoe Street

1

30[th] Reigate Scout Group

Annual General Meeting

Thursday 23 September 2021 at 8.00 pm

By video link (zoom)

Agenda

7 Any other business

2

Trustees’ Annual Report for the year

1 April 2020 to 31 March 2021

Section A Reference and administration details

Charity name 30[th] Reigate Scout Group Group registration number 1121934 Charity’s principal address Somers Hall Slipshoe Street Reigate RH2 9HU

Name of the members of the Group Executive Committee

Name Office (if any) Ex –Officio Mr John Hill (Trustee) Chair Mr James Clark (Trustee) Group Scout Leader Mr Peter Mitchell (Trustee) Treasurer Mrs Betty Geer (Trustee) Secretary Mrs Judith Clark Cub Scout Leader & Gift Aid Elected Members Mr Julian Baker Parent Mrs Carmel Briody Parent Mr Rob Gregory Parent Nominated Members Mr Martin Boyce Ex Leader and Building Co-opted Members Mr Alan Reed Asst. Scout Leader & Building Mrs Alison Bruce Asst. Scout Leader & General

Section B Structure, governance and management

Description of Governance

Type of governing document The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Group Executive selection The appointments are made in accordance with the Policy, Organisation and Rules of methods The Scout Association

Additional governance issues

The Group is managed by the Group Executive Committee and the Group is separately registered with The Charity Commission as an educational charity. Seven members of the Group are ‘Charity Trustees’ for this purpose.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and internal control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered

.

3

Section C Objectives and activities

The objectives of the Group are as a unit of the Scout Association. The purpose of Scouting is to contribute to the development of young people in Summary of the achieving their full physical, intellectual, social and spiritual potentials, as objectives of the charity individuals, as responsible citizens and as members of their local, national and set out in its governing international communities. The method of achieving the Aim of the Association is document by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Summary of the main activities in relation to these objects

Refer to the reports by the section Leaders

Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.

Two key principles demonstrate that Scouting’s aims are for the public benefit Public Benefit and that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

Section D Achievements and performance

Summary of the main achievements of the Refer to the reports by the Beaver Scout Leader, Cub Leader, Scout Leader and charity during the year Explorer Scout Leader for each section

Section E Financial Review

Brief statement on the Reserves Policy charity’s policy on We hold cash and deposits of £253,978.68. The Group’s policy on reserves is to reserves hold sufficient reserves to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy. Details of any funds materially in deficit None

Section F Investment Policy

The Group’s policy does not have sufficient spare funds to invest longer term investments in stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or other deposits.

The current account is reviewed regularly to transfer funds not required for near use to obtain maximum value and income from its banking arrangements.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

The original has been signed by

Full names(s) John Michael Hill James Clark Position Chair Group Scout Leader Date June 2021

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Current Leadership as at 31 March 2021

Jim Clark (Group Scout Leader) Penny Bull (Asst. Group Scout Leader)

Beavers

Scouts

Cubs

Explorers

In addition, there are many young leaders from the Explorer section who support the leadership teams of the Beavers, Cubs and Scouts throughout the year, as well as parents often helping out on particular activities.

5

Chairman’s Report 2020 – 2021

The year was dominated by the Covid 19 pandemic which made normal scouting activities impossible, put plans for improvements to Somers Hall on hold and created financial uncertainty. Our Group Scout Leader, Jim Clark, with the support of the leaders and Executive, faced the task of providing our young people with scouting activities in this unprecedented situation. The leadership has risen to the challenge with commendable energy and ingenuity and parents have responded in a very positive and supportive way.

The pandemic has resulted in some loss of Group income, though many have voluntarily continued subscriptions for which we are grateful. However, there has been significant loss of income from Hall lettings and other fundraising, with little offsetting reduction in costs. Fortunately, the Group was eligible for Covid related Government grants. These and receipt of a large Gift Aid tax reclaim have resulted in substantial surplus for the year. The Group continues to be in good health financially with high level of reserves carried forward at the year end, and well able to commit to further upgrades to Somers Hall.

The major project under discussion is the creation of a further room over the small hall, and hence behind the kitchen. As well as an activity room the plans include a toilet and a storage area. Plans for upgrading the kitchen have yet to be agreed. Jim Clark continues to project manage such work as well as leading the Group.

The Group is beginning to resume normal activities, but there need to be special measures taken to keep everyone safe. These will impose restrictions on what is possible, but hopefully only in the short term.

The leaders and other helpers work hard to give young people an enjoyable and valuable experience and have reacted positively to the challenges of the pandemic. I am sure that everyone associated with the Group will join me in thanking them for their magnificent response. In particular Jim Clark’s leadership and the many hours he spends on work for the 30[th] have been invaluable. Thanks are also to the Executive, who give their time and skills to help manage the Group.

John Hill Chairman

Group Scout Leader’s Report 2020 – 2021

A year to forget or remember.

I am sure we would all like to forget the past year, as so many different pressures have been placed on everyone. In scouting, there have been few meetings that have been able to take place to meet each other and even less having any meetings in the Hall.

Covid has introduced us to a different life, at least for the time being and we have had to adapt scouting dramatically but thank goodness for technology to save the day. This is why, perhaps, we should remember, not forget, this period.

Everyone has had to learn the art of online meetings and adapt programmes to suit this environment and I am pleased to say that achievements under these conditions have been remarkable and I congratulate our Leaders and Young Leaders for taking the challenge and winning.

I am sure parents have been pleased with the outcome, in general, being able to provide socially distanced meetings and activities, at least that reflects the many comments we have received.

It is a great shame that we have not been able to hold the annual camps but I believe the alternative events had considerable participation.

At the year end of 31 March 2021, we are still locked down but the picture is beginning to change for the better, with vaccines becoming available and we hope to get back to some normality as the new year progresses.

Jim Clark

Group Scout Leader

6

Beaver Colony Report 2020 – 2021

“Unprecedented” is overused but sums up the year of 2020/2021.

We currently have 30 Beavers on our register but over the year we have fluctuated between 32 and 30. We have a mixture of girls and boys.

We started the year with 2 adult Leaders: Jo Stillwell (Squirrel) and myself and have ended the year with 4 – great stuff. My husband Rob has done some training during lock down and Alex (Bear) is back as his daughter Sophia has now joined. We also have Maddie Halsey starting her training and the possibility of another new leader. This is great news.

We have some great young leaders too Oscar Bloomfield, Evie Stockton, Orla Chavasse and Sara Littlefair. A special thanks must go to Orla and Sara who have been amazing during lockdown on zoom. The last term of zoom meetings they completely raised the bar and entertained the Beavers with Detective evenings, escape rooms and just generally being magnificent.

The Autumn term started with a Hike around Priory Park and was great fun. We split the colony in half, which was the directive from the Scout Association. It was different but nice as we got to know the young people much better and could take time. We managed to meet for a few weeks before the second lockdown. We built dens and played wide games in the Priory. Lots of safe fun.

The spring term started and finished on Zoom we started on a ‘New Year New me’ theme. We did lots of exercises, Otter’s exercises. Mr Otter, Rob dressed up in a sumo suit to explain what happens if you do not exercise and eat unhealthily. We also held a virtual Burns night, and Chinese New Year celebrations as well as learnt tracking techniques.

After half term, it was my turn to dress up, as a Banana! For Fairtrade week, we learnt about how we can buy Fair trade produce and what that means for the people who farm and produce the foods and what it means for the world.

The next week was book week and Orla created an amazing Book quiz and ran the whole evening. The next week Sara made a great Mother’s Day card with the Beavers. She had cut out all the individual pieces and then directed them through the making of them – lovely.

The next two weeks were the detective game and escape room, both excellent and kept he Beavers fully amused.

The lockdown has brought challenges, but we have also been busy. Some of our families are embracing all the activities but a few families are not at the moment. Most weeks we have about 22 out of the 30 that are engaged. Most weeks I post something, for the families that do not want to zoom, to amuse the Beaver.

Since Easter we have been meeting our Beavers face to face. We are dividing the colony into half again. I have consulted the parents and they are grateful for what we are offering. I am more confident that I can keep the necessary guidelines, with a smaller amount, also I am protecting my leaders.

We have been on a Bluebell walk, which was great and have played tennis at Reigate College, which was a great success. My plan is to stay with the small numbers until May half term and then, with my leader’s consultation, decide about meeting as 30 for the rest of the summer term.

A very different year but a good one for Scouting none the less.

Wendy Gregory

Beaver Scout Leader

7

Cub Scout Report 2020 – 2021

What a Year!

But we have hung on in there and finished the year in March still with 46 Cubs.

We met every week throughout lock down on Zoom with leaders running separate zoom sessions for their individual year group.

Summer Term 20

The term started with St Georges Day with everyone renewing their Cub Promise in uniform on the doorstep after the Clap for Carers. The Cubs also made cardboard figures with the Cub promise on, to put in their windows and on St Georges flags. We also took part in the VE celebrations.

There were zooms to finish Artist, Communicator, DIY, Home Help and Scientist Badges which were started the week before lockdown. We also welcomed by zoom our new Cubs, Samuel Hyde, Sid Richardson and Arthur Stapleton, who were also at a later date invested over zoom.

Some weeks there were activities to do at home or out with the family on the daily exercise walks, Countryside Code, Reigate Town Trail, Mini beast study and Nature Bingo.

Camp At Home

This was a very successful weekend with 45 Cubs taking part. The activities were varied as to suit each family’s situation.

They had to camp out either one or two nights in the garden or in a homemade den in the house and make a camp fire, either real with parent supervision, of course, or one made of cardboard or sweets. Also, build a miniature raft from twigs and sail in a pond or bowl of water or bath. They did some knotting, using liquorice so we could eat the results. The Cubs favourite was cooking, making camp doughnuts, roasting marshmallows and making pitta bread pizza.

The Cubs also carried on completing requirements for their Challenge badges with evenings doing Healthy Eating with a mixture of things to complete at home and quizzes to share in, on zoom. Also, making a cake in a mug, some even on zoom.

During this time the Surrey Scout County also ran Competitions for the Cubs and I am pleased to report that Jonty Smallwood and Daniel Wright got a well done for their entries into the Junk modelling and Daniel, Samuel Anderson and Nathaniel Smith for their Lego entries, which were displayed on the county website.

Thank you to parents who uploaded photos of all the activities, especially the camp, as this allowed us to enjoy all the Cubs achievements. Well done to all the Cubs who participated in the ‘Badges at Home’, as I know a lot of badges were gained this way and it was good to see such a variety.

We continued to meet every Monday on zoom throughout the summer except for Bank Holiday as we thought we deserved one night off.

We said goodbye remotely to all the Cubs going up to Scouts and those who amazingly still gained their Chief Scout Silver Award, had their badges and certificates delivered and were presented to them by their parents in front of their peers.

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Congratulations to: Ben Craig, Alexander Grantham, Kitty Heath, Daniel Judge, Ruth Lewis, Isaac McMannan-Smith, Hugh Morris, Teddy Nott, George Page and Alistair Reader.

Autumn Term

We returned to face to face outside with social distancing, in small groups and different start and finish times. There were Priory Park quizzes, Town walks, Recycling and litter picking and games outside the hall, all in groups of 4/5 with their own leader.

Later, we were allowed back inside again in small groups with sanitizing and face masks for leaders. We were joined by more new Cubs meeting them for the first time, with Cooper Byrne, Lily Schepen, Henry Goggin and Leo Bendyshe- Brown.

We had a Mr Men evening and then started on Artist, Astronomer and Entertainer Activity badges before once again we had lockdown and had to go back on zoom. By now the leaders had mastered Breakout rooms and although each breakout bubble had their same leader, it was great to see all the Cubs at the beginning and the end of the session.

Finishing the year, the Cubs learned about Diwali, St Andrew and Alaska which included making an Inuksuk. Christmas craft was delivered to the doorsteps this year and the zoom included Christmas Scattergories and a quiz. We said goodbye to Christopher Combes who completed his Chief Scouts Award Silver and moved up to Scouts.

Spring Term 21 saw us continue the pack meetings on zoom on Winnie the Pooh, Lego Masters, Bird Watch, Chinese New Year and International Women’s Day. There were also two fitness evenings which included warm up sessions and kick boxing. The Pack also escaped the clutches of Professor Whistler twice, firstly from his Castle and then his underground jail! A lot of brain power needed!

We finished the term with Easter craft, collected from Akela’s doorstep.

Whilst we are all desperate to get back to normal, we are grateful for everyone’s patience and support.

I wish to publically thank Adrian (Kaa), Jane (Bagheera) Toby (Hathi), Jonathan (Baloo), Vicky (Shetland) and Neil (Shere Khan) for their total commitment throughout this time. Also to Sue, as although a Scout Leader has helped enormously with the zoom meetings and preparation. I would also like to thank Alison (Chil) and all our Young Leaders (not so young now!) Harvey, Wizzy Lizzie and Alex who have helped every time we were allowed to meet in person.

Judy Clark (Akela)

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Scout Troops’ Report 2020 – 2021

The pandemic meant that we were unable to meet face-to-face during the summer term. However, we were determined to continue to offer Scouting in some form. We began running online sessions via Zoom. Although this proved challenging, as so much of what we do requires some form of physical interaction, we were able to adapt and offer some excellent evenings.

Sadly, our ASPs, Scoutabout and Summer Camp were all cancelled due to the restrictions, but we were able to run our first (and hopefully our last) virtual Summer Camp. The Troop met for activities via Zoom and completed activities offline with families and bubbles.

The autumn term brought with it a change in the restrictions and we were once again able to meet face-to-face indoors and outdoors, albeit with restrictions such as social distancing and regular sanitisation. Even these minor restrictions required quite significant changes to the way in which the Troop operated, especially as we had to limit numbers of Scouts in each location. Evening activities included night hikes, wide games, graffiti, craft and badge work.

Our Annual Presentation Evening and Docklands Camp were also cancelled, along with our usual Christmas activities and fundraising efforts due to the restrictions.

The New Year brought a new lockdown, meaning we once again had to return to virtual meetings. Fortunately, we were able to provide more activities including evenings on The Crystal Maze, theme parks, international, science experiments and our popular cooking evenings.

The usual Winter Camp, District Patrol Leader Training, Moving On Camp and WaterMania were all cancelled, as was the postponed Scoutabout camp.

Although this year has been full of challenges, the Leadership Team has continued to offer a wide range of activities, pushing the limits of technology and innovation to provide quality Scouting for the young people who have suffered so much during the pandemic. I am incredibly proud of everyone who has stepped up to help this year and I would like to say a huge thank you to them, without whom our job would be even more difficult.

One of our strengths for many years has been our Young Leader programme. My thanks to Etty Baker, Thea Baker, Annie Banks, Holly Boys-Guest, Alicia Courtney-Walker, Lauren Crighton, Amy Ellis, Stella Gold, Laila Hassan, Eben Heath, Emma Hughes, Calum Jordan, Gemma Lovibond, Eleanor Milne, Hannah Reader, India Rogers, Oli Shaw, Ellie Short, Tilly Skyrme, Joel Smith, and Annie Thompson for their time and efforts. Our Young Leaders continue to be an integral part of the weekly leadership teams and their contributions are highly valued and appreciated by all who work with them and by the Scouts who benefit from their skills.

On behalf of all the Scouts and parents, I would like to thank the core leadership team, Keith Baxter, Alison Bruce, Sarah Clark, Mark Colacchio, Gala Evans, Trevor Ford, Jonathan Gold, Lily Gold, Chris Littlefair, Dan Phillips, Grace Quantick, Alan Reed and Jonathan Reeve for their continued outstanding hard work and commitment that is invaluable to our continuing success. Without this dedicated team of adults, we would not be able to offer such an active and enjoyable programme.

Never before have we relied so much on the whole Scouting family to deliver our programme. In particular, I would like to thank Anna Baynes, Amelia Finn, Francesca Byrne and Ben Marrington-Reeve, who have all joined us from across the country at their respective universities to support us on our virtual evenings.

I would like to extend an invitation to anyone who has enjoyed what they have read in this report to come and join the adventure with us. We always welcome new assistance, regardless of how much time you feel as though you are able to give.

time you feel as though you are able to give.

Nick Clark

Scout Leader

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Explorer Scout Report 2020 – 2021

Well it has certainly been a different year for Explorers, as indeed it has been for everyone else! I would like to begin by thanking my indefatigable leadership team – Jeremy Parsons, Jeremy Brittain, and Tim Holmes, with special mentions to Dylan Chavasse, Amy Talbot and Amy Kerridge who have all stepped in at some point or other to help out.

Virtual Lockdown Activities

Since my last report, when I spoke about the various online activities that we tried during lockdown 1, we have had a number of online sessions, these being during Summer 2020, November 2020 and Spring 2021.

During these sessions we did a huge variety of activities. Ones that went down particularly well included the easy-to-run Kahoot quiz which is always fun, virtual escape rooms and online detective puzzles (one of these lasted us three consecutive weeks in December and we had to scour “Facebook” pages and other websites to find clues to help us solve puzzles that each player had printed out, before completing a final online challenge requiring an unusual amount of patience and dexterity! I highly recommend it), to cookalong pizza making with our chef extraordinaire, Tim Holmes. We also took on challenging topics such as how to create a better society and we also discussed sexual harassment following the Sarah Everard case and I must thank Kate Belford for her astounding work in helping me plan the evening in a sensitive manner, as well as to Amy Kerridge and Daisy Brittain who assisted on the evening and provided personal anecdotes which really added to the discussion and made it a very successful evening.

I have been immeasurably proud not only of the leadership team for having the tenacity to plan and run such online adventures, but also of the Explorers who have been so adaptable in this distressing time (and this probably helped one of them think outside the box during the Taskmaster evening and balance his mattress on his head!)

Outdoor Activities

At the beginning of the Autumn term, we were able to get outside for a month or so which was hugely welcomed. We planned a series of 4 activities to run on rotation (Year 10, Year 11, Year 12, Year 13). We set up a sign-up system so that we did not have more than 15 Explorers at any one time. The activities ranged from a Night Hike with myself, an outdoor discussion-based “board game” with David, something involving glow sticks, frisbees and footballs with Tim, and “table football” with the Jeremies (big pioneering poles connecting Explorers makes social distancing a doddle!)

We then started to excitedly plan the second half term (House of Games, carrot cars, pyrography, navigation) and managed a whole one week of this before lockdown 2 occurred! However, we have these activities planned and ready to go for a rainy day in the future.

Now that we are back outside again, we are running a fuller programme with no limitation on numbers in theory. However, I have decided to run alternate weeks; Year 10 + Year 13 one week, and Year 11 + Year 12 the next week. We have done pioneering challenges on Reigate Heath, sports in the Park and lateral thinking/logic puzzles as well. Coming up after Half Term we have got a Wide

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Game and Alternative Olympics to look forward to. These are also Moving On events for Scouts, so hopefully they are looking forward to joining us!

This summer we are looking forward to being allowed to go on Summer Camp to Cornwall. Watch this space for 2022’s report to find out whether this went ahead or not!

Duke of Edinburgh Report

We have faced numerous challenges regarding the organisation of expeditions due to the pandemic. Fortunately, DofE HQ have implemented a huge number of temporary measures which means that we can now deliver a programme and get everyone caught up on missed expeditions.

Flexibilities such as “Bronze Qualifying expedition and Silver Practise expedition can be one and the same hike” coupled with “when residential experiences are not permitted, participants may be collected by parents, go home to sleep, and come back in the morning” and “Silver and Gold expeditions may be in areas that are both local and familiar to participants” have enabled me to organise just three trips (June, August, October) to get all of the Bronze, Silver and Gold expeditions done and dusted!

In the meantime, Explorers have been working on the Volunteering, Physical and Skills sections and some have worked very hard indeed to get these up-to-date (whilst others need a good deal of nagging!).

Leadership Team and Explorer Membership

We are a large group and are only going to get bigger. I believe there are up to 21 moving up from Wednesday Scouts plus 16 from Friday Scouts. Add that to the 60+ Explorers who are currently in Year 10, 11 or 12, and that is quite a lot for 4 leaders to manage!

Therefore I am looking to recruit a number of new leaders on a rotation basis (so that they don’t need to come each week if they don’t want to) to take us up to at least 6 leaders every Tuesday evening, giving around 15 Explorers per leader which is manageable. Some of these leaders would be from younger sections.

My secondary plan is to continue the two week rotation, although split it vertically rather than by year group so that leadership qualities amongst the older Explorers can be nurtured. This would give 13 or so Explorers to each of the current team of 4 leaders which is again manageable.

If you are reading this and have any ideas on where to find leaders, or if you yourself fancy a something a bit more adventurous now and again, do please get in touch and we would love to have you on board!

Thomas Elwood

Explorer Scout Leader

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30[th] Reigate Scout Group

Income and Expenditure Account Year ended 31 March 2021

Income
Subscriptions
Income
Less overpayments
Fund Raising
Income
Expenses
Camps & Activities
Income
Less Expenditure
Clothing
Income
Expenditure
Stock write down to
zero
Hall & other donations
100 Club
Interest
Government covid grants
Gift Aid tax reclaim
Total Income
Expenditure
Capitation
Section expenses
Equipment
Repairs & maintenance
Utilities, rates, web & subscriptions
Telephone, broadband
Insurance
Uniform & badges
Training
Bank charges / OSM fees
Total Expenses
Regular income less expenses
Income less expenses
Allocation from / to reserves
To building reserve
To general reserve		 £
24,487.94
-330.00		 20/21
£
24,157.94
373.74
-1,032.44
50,003.58
73,502.82
23,479.75
50,023.07
50,023.07
50,023.07
nil
50,023.07		 £
35,324.00
nil		 19/20
£
35,324.00
7,161.83
-63.31
616.19
5,692.01
373.74
nil		 7,261.83
-100.00
nil
nil
1,255.35
-1,049.40
-1,238.39		 55,111.31
-55,174.62
2,029.22
-1,413.03
1,004.00
500.00
1,154.48
21,070.44
26,274.66		 3,746.00
600.00
1,346.01
nil
nil
11,427.00
1,652.64
nil
4,755.09
3,199.50
757.44
1,054.67
118.66
136.50
378.25		 11,020.00
3,932.75
1,374.42
1,519.90
2,301.21
1,045.91
1,037.50
2,543.68
304.00
3,212.40		 48,730.72
28,438.95
20,438.95
20,438.95
Nil
20,438.95

Allocation to reserves – 100% of the reserve is allocated to building for a major proposed extension

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30[th] Reigate Scout Group

Balance Sheet at 31 March 2021

Bank balances
CAF Current
CAF Deposit
Hampshire Trust
Debtors
Petty cash
Camp & Activity fees received in advance
Stock
Capitation fee paid in advance
Due from 100 Club
Total Reserves		 31 March 21
£
62,900.70
59,950.64
131,127.34
253,978.68
nil
nil
-38,871.02
0.00
11,980.25
500.00
227,587.91		 31 March 20
£
66,555.90
59,923.50
70,000.00
196,479.40
341.00
102.00
-32,622.95
1,238.39
11,427.00
600.00
177,564.84

Analysis of Reserves

31 Mar 20
Allocate from Inc &
Expenditure
31 Mar 21		 General Reserve
Building Maintenance
Reserve
Total
£
£
£
101,750.08
75,814.76
177,564.84
nil
50,023.07
50,023.07
101,750.08
125,837.83
227,587.91

Note

In a year where there has been few section activities and little fund raising, the excess income over expenses is almost entirely due to two factors:

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Independent Examiner’s Report to the Trustees of the

30[th] Reigate Scout Group

I report on the accounts of the Group for the year ended 31 March 2020 which are set out on pages 15 and 16.

Respective responsibilities of trustees and examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under the Charities Act 2011) and that an independent examination is needed.

It is my responsibility to:

Basis of examiner’s report

My examination was carried out with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

Patrick Nolan

8 July 2021

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30[th] Reigate Scout Group

Minutes of the Annual General Meeting Held via Zoom on 16th July 2020.

Apologies – Sandrine Hewes

The Chair, John Hill welcomed everyone to the first AGM by video link, Zoom, including Adrian Jackson, Assistant District Commissioner and Margaret Tilford, Assistant District Commissioner for Cubs

Minutes of the Last Meeting - The minutes of the last meeting were accepted without amendment. The Chair asked for a proposer and seconder for the Minutes, these were accepted via zoom voting and it was noted that all acceptances would be via zoom.

Sectional Reports - All reports were distributed before the meeting and Jim welcomed all present. He highlighted that due to the Lock down in March, all section meetings have been via zoom, all Leaders and young leaders have done a brilliant job all working together coming up with new ideas. Parents have become more involved and seeing an increased use of OSM, the Groups administrative and management system. Scouting currently has a traffic light system of readiness to return to normal conditions and now on amber so small groups can meet outside. There is a risk assessment being carried out in scout hall with an upgraded hygiene programme.

Accounts – John Hill presented the Treasurer’s report in the absence of Sandrine Hewes.

The meeting accepted the accounts via zoom voting and thanks were given to Sandrine for all her hard work throughout the accounting year. The Chair reported that Sandrine was seeking to retire from the Treasurer’s role and a replacement was being actively pursued

Nomination of Chairperson – Jim Clark, GSL, stated that in the absence of any other nominations, John Hill was gratefully re-elected

Executive Committee

The Chair advised that in the absence of any other nominations, all roles on the Executive were being re-elected, with exception of Mike Coveney, who is stepping down. John thanked him for his work on the Executive.

Election of Scrutineer - Patrick Nolan has agreed to continue to undertake this role

Any Other Business -

Michael Knight drew the winners of the Group’s 100 club monthly draw. £600 had been raised for the Group in the financial year and that there were still a few slots available if anyone would like to join.

John Hill gave thanks to everybody for the work involved in making the Group successful.

There being no other business the meeting closed at8pm

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