Registered Charity: 1121899 Company no: 6441376 WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED INDEX FOR THE YEAR ENDED 31 MARCH 2024 Contents Legal and Administrative Information Trustees, Report Independent Examinerfs Report Statement of Financial Activities Page Comparative Statement of Financial Activities Balan Sheet Notes to the Accounts 8-11
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 Trustees: S Alder (retired 30105124) K M Fysh (Chairman) (retired 30105124) S Nichols S Rayner J Scott D Parker P Richards (Chairman) (appointed 28111123) G Quaghebeur (appointed 28111123) Registered & Business Office: Wootton & Dry Sandford Community Centre Lamborough Hill Wootton Abingdon Oxon OX13 6DA Independent Examiner: Wenn Townsend Victoria House 10 Broad Street Abingdon Oxon OX14 3LH
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 CONSTITUTION The Charity is a company limited by guarantee and governed by its Memorandum and Articles of Association dated 27 June 2021. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document Wootton and Dry Sandford Community Centre Limited is a registered charity and a company limited by guarantee. It was incorporated on 29 November 2007 and is governed by its Memorandum and Articles of Association. On 31 March 2009, the Charity (registered numbers 1121899 and 1121899-1) took over the assets and liabilities of an unincorporated charity, The Wootton and Dry Sandford Community Centre, charity number 300107. Organisational Structure The Executive Committee, which is comprised of the Charity's Trustees, is responsible for the strategic direction. The present Committee has members from a variety of backgrounds relevant to the work of the Charity. Day-to-day responsibility for the provision of services is delegated to the Finance Administrator. The Executive Committee consists of a Chair, Vice Chair, Treasurer, Company Secretary and up to eight other members. Trustee Induction New Trustees attend a briefing with the Chairman and other Officers. Wootton and Dry Sandford Community Centre is a member of Community First Oxfordshire, which provides up-to-date briefings and advi on matters relating to the smooth running of the Centre. Information leaflets are also received from the Charities Commission, which assist trustees in keeping abreast with changes in regulations. OBJECTIVES The provision and maintenance of a Community Centre for use by the inhabitants ofwootton, Dry Sandford and the surrounding neighbourhood without distinction or political, religious or other opinions. The Centre is used for meetings, lectures, classes and other forms of recreation and leisure time occupation with the object of improving the conditions of lrfe for the said inhabitants. PRINCIPAL ACTIVITY AND ACHIEVEMENTS The Community Centre continues to provide a well-used venue for a wide range of activities for the local community and is also a popular choice for private functions. The Trustees seek to ensure that activities for as broad a range of age and interest groups as possible and that the Community Centre provides a focal point for village life. Fundraising continues to improve the facilities on offer and maintain and improve the building structure. FINANCIAL REVIEW Income: The income from the hire of the hall has returned to be in line with pre-COVID levels. The total income was £101,571 (2003: £105,090) with Hall Hire at £83,830 (2023: £77,318), grants totalling £4,420 (2023: £14,242), fundraising income £10,879 (2023: £7,986) and advertising income of £286 (2023: £4,304). Expenditure: Expenditure costs (excluding depreciation) have increased by £9,998 compared to last year; totsl operating costs were £131,829. The total expenditure before depreciation was £107,067 (2023: £97,069), with newsletter costs of £5,077 (2023: £5,871), fundraising costs of £6,471 (2023: £4,667), Premises Costs of £75,419 (2023: £65,764) and support costs of £20,100 (2023: £20,767). The depreciation was £24,762 (2023: £28,398). Net Current Assets: The net current assets at the year-end were £27,873 (2023: £48,352) with a cash balance of £41,470, debtors (unpaid income) of £9,534 and creditors (amount to be paid by the Community Centre) of £23,131. RESERVES POLICY The Trustees aim to keep a minimum of six months, expenditure in reserves.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED I report to the charity trustees on my examination of the accounts of the charty for the year ended 31 March 2024, which are set out on pages 5 to 11. Responsiblllties and basls of report As the charity trUStS of the company (and also Its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Acr). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Acf). In carrying out my examination, I have followed the Directions given by the Charty Commission under section 145(5)(b) of the 2011 ACL Independent examlnerfs statement I have completed my examination. I confinn that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respecL Accounting records were not kept in respect of the company as required by section 386 of the 2006 Ac( or The accounts do not accord with those records; or The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair vieW which is not a matter considered as part of an independent examination; or The accounts have not been prepared in accordance with the methods and principles of the Ststement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. S J Bates FCA Wenn Townsend Victoria House 10 Broad Street Abingdon Oxon OX14 3LH Date. lo£L OJ:s
WOOThON AND DRY SANDFORD COMMUNITY CENTRE LIMITED TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) PUBLIC BENEFIT The Trustees confirn that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to public benefit guidance published by the Charity Commission. TRUSTEES, RESPONSIBILITIES The Trustees (who are also directors of Wootton and Dry Sandford Community Centre Limited for the purpose of Company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally ACpted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing the financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently; Observe the methods and principles in the Charities SORP 2019 (FRS102); Make judgements and estimates that are reasonable and prudent: State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of Wootton and Dry Sandford Community Centre Limited and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustee Board on 2 October 2024. Richards (Chai an)
woorroN AND DRY SANDFORD COMMUNITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES- PREVIOUS YEAR (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 (COMPARATIVE FIGURES FOR 2023) Notes Restricted Unrestricted Funds Funds Total 2023 Income and expenditure Incoming Resources from generated funds Donations= Donations, grants and contribution to costs Interest Other trading activities: Hire of hall Newsletter/Advertising income Fund raising Storage Football Field Other 14,242 32 14,242 32 77,318 4,304 7,986 136 1,062 10 105,090 77,318 4,304 7,986 136 1,062 10 105 090 Total income Expenditure on charitable activlties: Community: Newsletter Fundraising Premises: Services and materials Light, heat and water Repairs and maintenance 5,871 4,667 5,871 4,667 11,136 14,974 39,654 11,136 14,974 39,654 Support Costs: Insurance Postage, stationery and telephone Independent examinerfs fee Sundry Bank charges Administration 2,613 380 703 39 2,613 380 703 39 17,032 17,032 Totsl Re8ourc88 Expended (before depreclatlon) Net Income for year (before depreclation) 97,069 97 069 8,021 8,021 Depreciation charge for year 28,135 263 28,398 Net (expenditure) for year (28,135) 7,758 (20,377) Totsl fvnds brought forward at 31 March 2022 Totsl funds carrled forward at 31 March 2023 768,761 98,471 867,232 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 796,896 90,713 887,609
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Notes Restricted Unrestricted Funds Funds Totsl 2024 Total 2023 Income and expenditure Incomlng Resources from generated funds Donations: Donations, grants and contribution to costs Interest Other trading activities: Hire of hall Newsletter/Advertising income Fundraising Storage Football Field Other 4,420 180 4,420 180 14,242 32 83,830 286 10,879 289 1,228 459 101,571 83,830 286 10,879 289 1,228 459 101,571 77,318 4,304 7,986 136 1,062 10 105,090 Total income Expenditure on charitable activities: Communty: Newsletter Fundraising Premises: Services and materials Light, heat and water Repairs and maintenance Support costs: Insurance Postsge, ststionery and telephone Independent examinerfs fee Sundry Administration 5,077 6,471 5,077 6,471 5,871 4,667 8,403 26,700 40,316 8,403 26,700 40,316 11,136 14,974 39,654 2,730 378 1,105 2,730 378 1,105 2,613 380 703 39 17,032 15,887 15,887 Totsl Resources Expended (before depreciation) Net (expenditure)lincome for year (before depreciation) Depreciatlon charge for year Net (expenditure) for year Total funds brought forward at 31 March 2023 Totsl funds carried forward at 31 March 2024 746,351 90,623 836,974 867,232 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 8 to 11 forni part of these financlal statements 107,067 107,067 97,069 (5,496) (5,496) 8,021 22,410 2,352 24,762 28,398 (22,410) (7,848) (30,258) (20,377) 768,761 98,471 867,232 887,609
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes FIXED ASSETS Tangible assets Less: community funds received and not due for repayment 812,241 822,020 (3,140) (3,140) 809,101 818.880 CURRENT ASSETS Debtors Cash at bank and in hand 9,534 41,470 4,577 59,789 51,004 64,366 CURRENT LIABILITIES CREDITORS: amounts due within one year (23,131) (16,014) NET CURRENT ASSETS 27,873 48,352 TOTAL ASSETS LESS CURRENT LIABILITIES 836,974 867,232 REPRESENTED BY: Unrestricted funds 90,623 98,471 Restricted funds Community Centre Renovations Fund Play Area Fund Development Fund 1,246 1,246 745,105 767,515 746,351 768,761 ACCUMULATED FUNDS AT 31 MARCH 2024 836,974 867,232 For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2002 relating to small companies. Directors, responsibilities: The members have not required the company to obtain an audit of its accounts for the year in quests.on in accordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The na I statements erea and authorised on 2 October 2024 on behalf of the Trustees. Richa s (Chairman) The notes on pages 8 to 11 form part of these financial statements
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 1. ACCOUNTING POLICIES The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's accounts. (a) General inforniation & basis of Accounting The charity was incorporated in England and Wales and its registered office is Wootton & Dry Sandford Community Centre, Lamborough Hill, Wootton, Abingdon OX13 6DA. The charity constitutes a public benefit as defined by FRS102. The financial statements have been prepared under the historical cost convention and in accordance with the Charities Act 2011, the Charities Statement of Recommended Practice (FRS 102) and FRS 102, The Financial Reporting Standard, applicable in the UK and Republic of Ireland. The financial statements have been prepared on a going concern basis. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going COnrn. The financial statements are presented in sterling which is the functional currency of the charity and is rounded to the nearest £. (b) Incoming Resources All income resources are included in the statement of Financial Activites (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. The following specific policies are applied to the following categories of income: Donations - For donations to be recognised, the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fvlfilled. Grants - Income from govemment and other grants are recognised at fair value when the charity has entitlement after any perfomiance conditions have been met, it is probable that income will be received and the amount can be measured reliably Donated goods, facilities and services - Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure. (c) Expendlture All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is possible that the settlement will be following headings: required and the amount of the obligation can be measured reliably. It is categorised under the Charitable expenditure activities. These are costs incurred on the charitable activities, including support costs and costs relating to the governance of the charity apportioned to charitable All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly. Resources expended are recognised in the year to which they relate. Irrecoverable VAT is included in the relevant heading.
woorroN AND DRY SANDFORD COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 (d) Fund Accounting Unrestricted funds are general funds that are available for use at the trustee's discretion in the furtherance of the objects of the charity. Designated funds are those earmarked by the trustees for use in a particular area or for specific areas. (e) Depreciation Depreciation on assets capitalised is calculated to write off the cost of fixed assets over their estimated useful economic lives at the following rates: Freehold land & buildings 2 % straight line Tennislsports area, multi games & car parks 5 % straight line Furniture & fittings 20 % straight line DONATIONS, GRANTS AND CONTRIBUTION TO COSTS 2024 2023 2,834 5,322 2,667 3,419 14,242 Oxfordshire County Council Wootton Parish Council VOWH District Council Sundry donations and contributions to costs 1,990 2,430 4,420 3. EMPLOYEE COSTS None of the Trustees has received remuneration during the year. Seven Trustees received a total of £10,399 (2023: £1,989), a reimbursement for expenses incurred in respect of the Community Centre. 4. FIXED ASSETS Freehold Land & Building Tennisl Sports Area Furniture & Multigames Fittings Wall Car Park Total Cost: At 31 March 2023 1,043,911 122,805 30,670 42,506 17,382 1,257,274 Additions 14,983 14,983 At 31 March 2024 1,043,911 122,805 30,670 57,489 17,382 1,272,257 Depreciation: At 31 March 2023 Charge in year 249,346 20,880 122,805 10,865 1,530 34,856 2,352 17,382 435,254 24,762 At 31 March 2024 270,226 122,805 12,395 37,208 17,382 460,016 Net Book Value: At 31 March 2024 773 685 18 275 20 281 812,241 At 31 March 2023 794,565 19,805 7,650 822,020 DEBTORS 2024 2023 Trade debtors Sundry debtors 8,013 1,521 9,534 3,056 1,521 4,577
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 6. BANKAND CASH IN HAND 2024 Fundraising aOUnt Current account 2023 16,467 25,003 41,470 25,459 34 330 59 789 7. CREDITORS- AMOUNTS DUE WITHIN ONE YEAR Other creditors and accruals 2024 2023 8. SUMMARY OF RESTRICTED FUND MOVEMENTS 23 131 16 014 Brought Incoming Outgoing Forward Resources Resources Transfers 1,246 767,515 768,761 Community Centre Renovations Fund Play Area Fund Development Fund Carried Forward 1,246 Community Centre Renovations Fund (22,410) 22,410 745,105 which was completed during 1992. 746,351 This represents the balance of funds received by the Trust for the refurbishment of the ontre building, Play Area Fund This fund was set up by the Trust Committee to receive donations and grants for the redevelopment of the children's play area. Community Centre Recreation field, including the establishment of the Multigames complex and young Development Fund (Big Lottery Fund) This fund was established on the award of a grant of £500,000 from the Big Lottery for the renovation of funding has been received as a government initiative. the Centre, including a Children's Centre promoted by Oxfordshire County Council for which additional 9. ANALYSIS OF NET ASSETS BETWEEN FUNDS Flxed A88et8 Current A88et8 Community Centre Renovations Fund Development Fund Unrestricted Funds Current Liabilities Total 745,105 63,996 809 101 1,246 49,758 51,004 1,246 745,105 90,623 836 974 (23,131) 23 131 10
WOOTTON AND DRY SANDFORD COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 10. MEMBER'S LIABILITY The Company is limited by guarantee and does not have share capital. The Members undertake to contribute a sum, not exceeding £1, to the assets of the Company in the event of the Company being wound up. 11