Stone Community Hub
Annual Report 2022/23
| 1. | Chair’s Report ............................................................................................... 2 |
|---|---|
| 2. | Reference and Administrative Details............................................................ 3 |
| 3. 4. |
DRAFT Objectives and Activities ............................................................................... 4 Achievements and Performance ................................................................... 5 |
| 5. | Financial Review (PY) ................................................................................... 6 |
| 6. | Supporters .................................................................................................... 9 |
Page 1 of 9
1. Chair’s Report
It’s been another busy, successful, and exciting year for The Hub. There have been changes but these changes have meant that we are able to increase our services for the future and to develop new ones, responding to the needs identified by our clients.
As expected, the situation for many hasn’t improved since the Covid pandemic, with an increasing number facing difficulties because of the rising cost of living. We have tried our best to accommodate our clients’ needs through the continued operation of our core services i.e. the Food Bank, Hub Grub, drop-in café – and related activities -and, during the winter months, increasing the opening hours to provide a Warm Hub.
It was recognised, however, that to provide appropriate services to support our increasing clientele we would need larger premises and longer opening hours. After much deliberation and discussion, it was agreed by the Board of Trustees to go ahead with a move to larger premises within the Frank Jordan Centre. An agreement was reached with Stone Town Council to operate from within the Christchurch Suite and this move was achieved in July 2023. This involved fitting a new kitchen, moving the Food Bank from its original room to within a sectioned off area within the suite and carrying out other improvements. We are very grateful to the local tradesmen who went above and beyond their remit to help us achieve our goal. This move was funded from reserves which had accrued over the previous years.
There has been, for a variety of reasons, changes to the Board of Trustees during the past 12 months. Sue Harper and Leo Bestwick-Maynell have stepped down, but we have been joined by Phil Yates, who comes with an impressive business background. Having joined the Board in August 2022, I took over the Chair from May 2023 from Ian Fordham – who thankfully stayed on the Board where his experience with the Hub over so many years is invaluable. Thank you, Ian! I’d also like to thank Sue and Leo for their support and encouragement. Having taken on the role of Chair as an interim measure, I hope the Board will agree with me continuing in the role into the future!
Many thanks to all the individuals, organisations and business who support our work through donations and practical support. We couldn’t do it without you!
Finally, my most heartfelt thanks must go to Jane, for being an excellent Manager, to our staff members, and to the loyal team of volunteers, without whom the Hub would not be operating. Please know how much we value your commitment week on week.
I look forward to another rewarding, exciting, challenging and successful year in 2023/2024.
Gill Wyatt
Chair
Page 2 of 9
2. Reference and Administrative Details
| Patron | Viscount Hugo Sandon |
|---|---|
| Trustees | Ian Fordham, (Chair To April 2023) |
| Gill Wyatt (Chair From May 2023) | |
| Leo Bestwick-Meynell (To 09/05/2023) | |
| Alison Brind | |
| Lyn Cuthbert | |
| Nicholas Frankish | |
| Sue Harper (To 28/10/2022) | |
| Simon Walsh | |
| Phil Yates, Treasurer (From 18/04/2023) | |
| Secretary | Simon Walsh |
| Manager Principal Office Company Registration Number Charity Registration Number Bankers Independent Examiner |
DRAFT Jane Harding Frank Jordan Centre Lichfield Street Stone Staffordshire ST15 8NA The charity is incorporated in England. 06330349 1121854 Barclays Bank 15 Market Square Stafford Staffordshire ST16 2BE Lisa Healings FCCA VAST The Dudson Centre Hanley |
| Stoke-on-Trent | |
| ST1 5DD |
Page 3 of 9
3. Objectives and Activities
For the public benefit
-
To relieve those living in Stone (Staffordshire) and surrounding areas who are in need by reason of youth, age, ill-health, disability, or financial hardship, in particular, but not exclusively, by providing advice, assistance and activities to help improve quality of life and in particular to alleviate the impacts of social isolation and adverse economic circumstances.
-
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause “socially excluded” means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
-
The relief of poverty or financial hardship in Stone and the surrounding areas by providing to individuals in need (and their dependants): (a) food, essential toiletries and household items that they could not otherwise afford; and (b) such other means, including (but not limited to) the provision of support, advice or signposting to relevant information and other advisory services.
The Trustees confirm that they have complied with the requirement of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Page 4 of 9
4. Achievements and Performance
Overview: Operations returned to normal following the pandemic with more of our community starting to see the effects of the increase in winter fuel bills. Services continue to receive positive feedback from clients with demand for our food bank and help completing benefits applications increasing through the year.
Some Statistics: The Hub provided 3,760 individual help sessions to clients in the year including 1,182 emergency food parcels, 1,880 information and advice sessions. We provided 402 free two course meals and helped 71 clients apply for work. Volunteers provided 1,446 hours of their valuable time to aid us in the provision of our services. Autumn Harvest collections by local schools and churches continued to be a huge support to our food bank, to receive this level of support is simply amazing.
Events and Activities: Our Job Club remains a huge support to those looking to gain employment and covers many aspects of the employment journey such as support with sourcing jobs, preparing CV’s, mentoring, interview practice, etc. Daily drop-in sessions have remained steady, and it has been great to see both new and existing clients. Hub Grub has been well received with healthy hot meals being provided to clients on a regular basis. Craft sessions are popular, and we have plans to hold a second group on a different day as requested by clients. It has been good to see relationships and friendships being formed. The introduction of 1-1 meetings remains effective for those clients that prefer a quieter and less busy environment in which to discuss their needs. Our Christmas and parent and children sessions have continued to be well attended.
Fundraising Activities Membership: Regular giving remained good. We thank our Members for their steady support in the past year. Expanding our membership scheme remains a key priority to strengthen sustainability.
Donations: Support (from individuals and organisations, as well as additional amounts from members) continues to be very strong. Donations were received in cash, by cheque and direct to our bank account via our Peoples Fundraising and Facebook pages. We also received generous in-kind support from local organisations towards stocking and running the Food Bank.
Grants: The number of grants available remains lower than during covid-19 and demand is high. We applied for £27,600 worth of grants, received £7,550, compared with £2,700 in the previous year.
Contribution made by Volunteers: Without the support of our volunteers (25 in total) we would not be able to maintain our services or operate as we do. Our volunteers: make coffee & tea, meet and greet visitors, answer the phone, talk to clients, maintain our IT systems, help repair people’s computers, help people with their CVs, give interview advice and practice, help with online applications such as Blue Badges, unpack and sort food donations, prepare emergency parcels, help with admin, run craft sessions, carry out building works and help promote our services throughout the community. They are remarkable and provide us with, in excess of £15,000.00 worth of their free time.
Page 5 of 9
5. Financial Review (PY)
Income and Expenditure
The Hub recorded total funds of £52,202 at the year-end (31st July 2023). This was a reduction of around £23,000 on the position a year earlier (£75,399).
There has been an increase of 14% in income from donations and fundraising.
Funds and Reserves
The trustees determined that a larger, more efficient, space would enable The Hub to provide more, and varied services and the end of the year saw us utilise a significant portion of our reserves to move and fit-out the new facility, still within the Frank Jordan Centre. We also increased our staffing to support the increased opening hours.
Trustees intend that reserves be used both to provide financial resilience during any period of financial difficulty and support the increased service provision as necessary.
We continue to hold around 3 months cash in a non-interest generating Barclays business account in order to provide for any immediate needs and a further 2 months in an interest bearing Aldermore savings account.
Remaining funds are invested with the CCLA, the leading UK Charity Asset Manager in a combination of 3 lower risk funds focussed on gilts, bonds and lower risk equities.
Page 6 of 9
Summary of financial activities Year End 31[st] July 2023
| Total | Total | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Income and Endowments from: | ||
| Donation and legacies | 35,680 | 31,135 |
| Other trading activities | 200 | 1,304 |
| Investment income | 963 | 1,140 |
| TOTAL INCOME | 36,843 | 33,579 |
| Expenditure | ||
| Raising funds | (50) | |
| Charitable activities | (55,210) | (35,994) |
| TOTAL EXPENDITURE | (55,210) | (36,004) |
| Net (Expenditure) / Income | (23,197) | (2,465) |
| Net movement in funds | (23,197) | (2,465) |
| Reconciliation of funds Total funds brought forward |
75,399 | 77,864 |
| Total funds carried forward | DRAFT 52,202 |
75,399 |
Page 7 of 9
----- Start of picture text -----
||||
|---|---|---|
|Total|Total|
|2023|2022|
|£|£|
|Fixed assets|
|Tangible assets investments|401|507|
|Investments|41,762|56,592|
|42,163|57,099|
|Current assets|
|Debtors|5,018|4,798|
|Cash at bank and in hand|6,566|14,233|
|11,584|19,031|
|Creditors: Amounts falling within one year|(1,545)|(731)|
|Net current assets|10,039|18,300|
|Funds of the charity|
|Restricted income funds|
|Restricted funds|10,996|5,634|
|Unrestricted income funds|
|Unrestricted funds|41,206|69,765|
|Total funds|52,202|75,399|
----- End of picture text -----
Directors’ responsibilities
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476: and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
Reserves Policy
The Trustees recognise the need to manage prudently the finances of the organisation and protect the position of potential creditors and employees by:
-
Ensuring unrestricted financial reserves to the equivalent of a minimum of 3 months budgeted expenditure, plus restricted funds and;
-
Putting in place corrective action should the level of reserves fall below this level, and;
-
Triggering an orderly closure of the organisation and the termination and settlement of contracts should unrestricted financial reserves fall below 1 months budgeted expenditure
Page 8 of 9
Stone Community Hub thanks the following organisations for their help and support during the year:
A Little Bit of Stone Accelerate Associates All Saints First School and Church Aston Cubs Antylia Scientific Barlaston Methodist Church Beeston Shenton Solicitors Belvoir Stafford and Stone CAB Christchurch First School Christchurch Academy Church at the Crossing Co-operative, Eccleshall Rd DRAC Logistics Fairway Service Station Fareshare Futures2gether Giggles and Wiggles nursery Green Lea First School Griffins Butchers Glencar Construction GMB Union at JCB Heavy Products Hattie & Frankie Brough Homeless & Hungry Hoss UK Ltd Instem James Du Pavey Stone JRW Property and Maintenance Services Ltd Ken Standring Kier HS2 Lookers MINI Stafford Manor Hill First School Mansion House Surgery Marks & Spencer Midlands Partnership Foundation NHS Trust Morrisons, Stone Mountfords Mumbles Nursery Neighbourly New Life Family Church
Oulton First School Period Power Pirehill First school Rooftop Studios Sandon Hall SCVYS Springfields First School St Dominic’s Church St John’s Church St Michael’s First School St Michael's Freemasons St. Dominic's School Sisters at St. Dominic's Stone Stafford Borough Council Staffordshire Newsletter Staffordshire Parish Councils Stone & Eccleshall Gazette Stone Master Marathoners Standon and Cotes Heath W.I. Stone Golf Club Stone Labour Women’s Group Stone PCSO's Stone Rotary Stone Round Table Stone Rural Parish Council Stone Food and Drink Town Festival Stone Town Bonfire Committee Stone Town Council Stone Stitch and Pint Support Staffordshire The Borehole The Bridge The Inner Wheel Club of Stone The Royal Exchange The Talbot Inn The Three Crowns Tittensor Brownies Town Mayor Walton Priory Middle School Yarnfield Village Hall
Page 9 of 9
Company registration number: 06330349 Charity registration number: 1121854
Stone Community Hub Ltd
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 July 2023
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Stone Community Hub Ltd
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Chairman's Report | 2 |
| Trustees Report (incorporating the Directors' Report) | 3 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 to 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 21 |
| Supporters | 22 |
Reference and Administrative Details
| Patron | Viscount Hugo Sandon |
|---|---|
| Trustees | Ian Fordham, (Chair To April 2023) |
| Gill Wyatt (Chair From May 2023) | |
| Leo Bestwick-Meynell (To 09/05/2023) | |
| Alison Brind | |
| Lyn Cuthbert | |
| Nicholas Frankish | |
| Sue Harper (To 28/10/2022) | |
| Simon Walsh | |
| Phil Yates, Treasurer (From 18/04/2023) | |
| Secretary | Simon Walsh |
| Manager Principal Office Company Registration Number Charity Registration Number Bankers Independent Examiner |
DRAFT Jane Harding Frank Jordan Centre Lichfield Street Stone Staffordshire ST15 8NA The charity is incorporated in England. 06330349 1121854 Barclays Bank 15 Market Square Stafford Staffordshire ST16 2BE Daryl Denson ACMA VAST The Dudson Centre Hanley Stoke-on-Trent |
| ST1 5DD |
1
Chair’s Report
It’s been another busy, successful, and exciting year for The Hub. There have been changes but these changes have meant that we are able to increase our services for the future and to develop new ones, responding to the needs identified by our clients.
As expected, the situation for many hasn’t improved since the Covid pandemic, with an increasing number facing difficulties because of the rising cost of living. We have tried our best to accommodate our clients’ needs through the continued operation of our core services i.e. the Food Bank, Hub Grub, drop-in café – and related activities -and, during the winter months, increasing the opening hours to provide a Warm Hub.
It was recognised, however, that to provide appropriate services to support our increasing clientele we would need larger premises and longer opening hours. After much deliberation and discussion, it was agreed by the Board of Trustees to go ahead with a move to larger premises within the Frank Jordan Centre. An agreement was reached with Stone Town Council to operate from within the Christchurch Suite and this move was achieved in July 2023. This involved fitting a new kitchen, moving the Food Bank from its original room to within a sectioned off area within the suite and carrying out other improvements. We are very grateful to the local tradesmen who went above and beyond their remit to help us achieve our goal. This move was funded from reserves which had accrued over the previous years.
There has been, for a variety of reasons, changes to the Board of Trustees during the past 12 months. Sue Harper and Leo Bestwick-Maynell have stepped down, but we have been joined by Phil Yates, who comes with an impressive business background. Having joined the Board in August 2022, I took over the Chair from May 2023 from Ian Fordham – who thankfully stayed on the Board where his experience with the Hub over so many years is invaluable. Thank you, Ian! I’d also like to thank Sue and Leo for their support and encouragement. Having taken on the role of Chair as an interim measure, I hope the Board will agree with me continuing in the role into the future!
Many thanks to all the individuals, organisations and business who support our work through donations and practical support. We couldn’t do it without you!
Finally, my most heartfelt thanks must go to Jane, for being an excellent Manager, to our staff members, and to the loyal team of volunteers, without whom the Hub would not be operating. Please know how much we value your commitment week on week.
I look forward to another rewarding, exciting, challenging and successful year in 2023/2024.
Gill Wyatt
Chair
2
3. Objectives and Activities
For the public benefit
-
To relieve those living in Stone (Staffordshire) and surrounding areas who are in need by reason of youth, age, ill-health, disability, or financial hardship, in particular, but not exclusively, by providing advice, assistance and activities to help improve quality of life and in particular to alleviate the impacts of social isolation and adverse economic circumstances.
-
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause “socially excluded” means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
-
The relief of poverty or financial hardship in Stone and the surrounding areas by providing to individuals in need (and their dependants): (a) food, essential toiletries and household items that they could not otherwise afford; and (b) such other means, including (but not limited to) the provision of support, advice or signposting to relevant information and other advisory services.
The Trustees confirm that they have complied with the requirement of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
3
4. Achievements and Performance
Overview: Operations returned to normal following the pandemic with more of our community starting to see the effects of the increase in winter fuel bills. Services continue to receive positive feedback from clients with demand for our food bank and help completing benefits applications increasing through the year.
Some Statistics: The Hub provided 3,760 individual help sessions to clients in the year including 1,182 emergency food parcels, 1,880 information and advice sessions. We provided 402 free two course meals and helped 71 clients apply for work. Volunteers provided 1,446 hours of their valuable time to aid us in the provision of our services. Autumn Harvest collections by local schools and churches continued to be a huge support to our food bank, to receive this level of support is simply amazing.
Events and Activities: Our Job Club remains a huge support to those looking to gain employment and covers many aspects of the employment journey such as support with sourcing jobs, preparing CV’s, mentoring, interview practice, etc. Daily drop-in sessions have remained steady, and it has been great to see both new and existing clients. Hub Grub has been well received with healthy hot meals being provided to clients on a regular basis. Craft sessions are popular, and we have plans to hold a second group on a different day as requested by clients. It has been good to see relationships and friendships being formed. The introduction of 1-1 meetings remains effective for those clients that prefer a quieter and less busy environment in which to discuss their needs. Our Christmas and parent and children sessions have continued to be well attended.
Fundraising Activities Membership: Regular giving remained good. We thank our Members for their steady support in the past year. Expanding our membership scheme remains a key priority to strengthen sustainability.
Donations: Support (from individuals and organisations, as well as additional amounts from members) continues to be very strong. Donations were received in cash, by cheque and direct to our bank account via our Peoples Fundraising and Facebook pages. We also received generous in-kind support from local organisations towards stocking and running the Food Bank.
Grants: The number of grants available remains lower than during covid-19 and demand is high. We applied for £27,600 worth of grants, received £7,550, compared with £2,700 in the previous year.
Contribution made by Volunteers: Without the support of our volunteers (25 in total) we would not be able to maintain our services or operate as we do. Our volunteers: make coffee & tea, meet and greet visitors, answer the phone, talk to clients, maintain our IT systems, help repair people’s computers, help people with their CVs, give interview advice and practice, help with online applications such as Blue Badges, unpack and sort food donations, prepare emergency parcels, help with admin, run craft sessions, carry out building works and help promote our services throughout the community. They are remarkable and provide us with, in excess of £15,000.00 worth of their free time.
4
5. Financial Review (PY)
Income and Expenditure
The Hub recorded total funds of £52,202 at the year-end (31st July 2023). This was a reduction of around £23,000 on the position a year earlier (£75,399).
There has been an increase of 14% in income from donations and fundraising.
Funds and Reserves
The trustees determined that a larger, more efficient, space would enable The Hub to provide more, and varied services and the end of the year saw us utilise a significant portion of our reserves to move and fit-out the new facility, still within the Frank Jordan Centre. We also increased our staffing to support the increased opening hours.
Trustees intend that reserves be used both to provide financial resilience during any period of financial difficulty and support the increased service provision as necessary.
We continue to hold around 3 months cash in a non-interest generating Barclays business account in order to provide for any immediate needs and a further 2 months in an interest bearing Aldermore savings account.
Remaining funds are invested with the CCLA, the leading UK Charity Asset Manager in a combination of 3 lower risk funds focussed on gilts, bonds and lower risk equities.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Gill Wyatt Trustee
5
Stone Community Hub Ltd
Independent Examiner's Report to the trustees of Stone Community Hub Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2023.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of Stone Community Hub Ltd as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
VAST The Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Date:.............................
Page 6
Stone Community Hub Ltd
Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Investment income 5 Total income Expenditure on: Charitable activities 7 Total expenditure Gains/losses on investment assets Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 17 |
Unrestricted funds £ 29,280 200 963 30,443 (54,172) (54,172) (4,830) (28,559) (28,559) 69,765 41,206 |
Restricted funds £ 6,400 - - 6,400 (1,038) (1,038) - 5,362 5,362 5,634 10,996 |
Total 2023 £ 35,680 200 963 |
|---|---|---|---|
| 36,843 | |||
| (55,210) | |||
| (55,210) (4,830) |
|||
| (23,197) | |||
| (23,197) 75,399 |
|||
| 52,202 |
The notes on pages 10 - 21 form an integral part of these financial statements. Page 7
Stone Community Hub Ltd
Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Investment income 5 Total income Expenditure on: Raising funds 6 Charitable activities 7 Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 17 |
Unrestricted funds £ 26,515 1,304 1,140 28,959 (50) (35,363) (35,413) (6,454) (6,454) 76,219 69,765 |
Restricted funds £ 4,620 - - 4,620 - (631) (631) 3,989 3,989 1,645 5,634 |
Total 2022 £ 31,135 1,304 1,140 |
|---|---|---|---|
| 33,579 | |||
| (50) (35,994) |
|||
| (36,044) | |||
| (2,465) | |||
| (2,465) 77,864 |
|||
| 75,399 |
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 10-21 form an integral part of these financial statements. Page 8
Stone Community Hub Ltd
(Registration number: 06330349) Balance Sheet as at 31 July 2023
| Note Fixed assets Tangible assets 12 Investments 13 Current assets Debtors 14 Cash at bank and in hand 15 Creditors: Amounts falling due within one year 16 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 17 Unrestricted income funds Unrestricted funds Total funds 17 |
2023 £ 401 41,762 42,163 5,018 6,566 11,584 (1,545) 10,039 52,202 10,996 41,206 52,202 |
2022 £ 507 56,592 |
|---|---|---|
| 57,099 | ||
| 4,798 14,233 |
||
| 19,031 (731) |
||
| 18,300 | ||
| 75,399 | ||
| 5,634 69,765 |
||
| 75,399 |
For the financial year ending 31 July 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 7 to 21 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
.........................................
Gill Wyatt Trustee
The notes on pages 10 to 21 form an integral part of these financial statements. Page 9
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
1 Charity status
The charity is a charity limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
The principal place of business is: Frank Jordan Centre Lichfield Street Stone Staffordshire ST15 8NA
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Stone Community Hub Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 10
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank. Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class
Furniture & fittings Computer equipment
Depreciation method and rate
25% reducing balance 25% reducing balance
Page 11
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 12
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
3 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Grants from other charities Regular giving and capital donations Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Grants from other charities |
Unrestricted funds General £ 12,595 - 3,620 - 13,065 29,280 Unrestricted funds General £ 519 20,391 5,405 200 26,515 |
Restricted funds £ - 950 - 5,450 - 6,400 Restricted funds £ - 2,120 - 2,500 4,620 |
Total 2023 £ 12,595 950 3,620 5,450 13,065 |
|---|---|---|---|
| 35,680 | |||
| Total 2022 £ 519 22,511 5,405 2,700 |
|||
| 31,135 |
4 Income from other trading activities
| Trading income; Sales of goods and services Local fundraising and street collection income |
Unrestricted funds General £ 200 200 Unrestricted funds General £ 1,304 1,304 |
Total 2023 £ 200 |
|---|---|---|
| 200 | ||
| Total 2022 £ 1,304 |
||
| 1,304 |
Page 13
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
5 Investment income
| Other income from fixed asset investments Interest receivable and similar income; Interest receivable on bank deposits Other income from fixed asset investments |
Unrestricted funds General £ 963 963 Unrestricted funds General £ 25 1,115 1,140 |
Total 2023 £ 963 |
|---|---|---|
| 963 | ||
| Total 2022 £ 25 1,115 |
||
| 1,140 |
Page 14
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
6 Expenditure on raising funds
a) Costs of trading activities
| a) Costs of trading activities | ||
|---|---|---|
| Fundraising trading costs; Fundraising |
Unrestricted funds General £ 50 50 |
Total 2023 £ - |
| Total 2022 £ 50 |
||
| 50 |
7 Expenditure on charitable activities
| Activities undertaken directly Activities undertaken directly Salaries Accountancy & Payroll Costs Rent Consumables Telephone & IT Insurance & licences Travel & meeting expenses Training Miscellaneous Depreciation Property Maintenance & Refurbishment |
Unrestricted funds General £ 54,172 Unrestricted funds General £ 35,363 |
Restricted funds £ 1,038 Restricted funds £ 631 Activity undertaken directly £ 29,918 1,371 8,332 690 922 3,158 108 24 276 106 10,305 55,210 |
Total 2023 £ 55,210 |
|---|---|---|---|
| Total 2022 £ 35,994 |
|||
| 2023 £ 29,918 1,371 8,332 690 922 3,158 108 24 276 106 10,305 |
|||
| 55,210 |
Page 15
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
| Salaries Accountancy & Payroll Costs Rent Consumables Telephone & IT Insurance & licences Equipment Training Miscellaneous Depreciation Independent Examiner's fee Accountancy fees |
Activity undertaken directly £ 21,765 301 8,571 1,014 573 1,408 762 180 189 505 630 96 35,994 |
2022 £ 21,765 301 8,571 1,014 573 1,408 762 180 189 505 630 96 |
|---|---|---|
| 35,994 |
8 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements Independent examiner fees Examination of the financial statements Other fees paid to examiners |
Unrestricted funds General £ 1,371 1,371 Unrestricted funds General £ 630 96 726 |
Total 2023 £ 1,371 |
|---|---|---|
| 1,371 | ||
| Total 2022 £ 630 96 |
||
| 726 |
9 Trustees' remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 16
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
10 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Pension costs |
2023 £ 29,401 517 29,918 |
2022 £ 21,121 644 |
|---|---|---|
| 21,765 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Employees | 2023 No - |
2022 No 2 |
|---|---|---|
Employer pension contributions are split between restricted and unrestricted funds in line with the staff time spent on the restricted project.
No employee received emoluments of more than £60,000 during the year.
11 Taxation
The charity is a registered charity and is therefore exempt from taxation.
12 Tangible fixed assets
| Cost At 1 August 2022 At 31 July 2023 Depreciation At 1 August 2022 Charge for the year At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 |
Furniture & fittings £ 7,059 7,059 6,552 106 6,658 401 507 |
Total £ 7,059 |
|---|---|---|
| 7,059 | ||
| 6,552 106 |
||
| 6,658 | ||
| 401 | ||
| 507 |
Page 17
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
13 Fixed asset investments
Other investments
| Other investments | ||||
|---|---|---|---|---|
| Other investments Cost or Valuation Additions At 31 July 2023 Net book value At 31 July 2023 |
2023 £ 41,762 Listed investments £ 41,762 |
2022 £ 56,592 |
||
| Total £ 41,762 41,762 41,762 |
||||
| 41,762 | ||||
| 41,762 |
The market value of the listed investments at 31 July 2023 was £41,762 (2022 - £50,510).
The investments comprise 1625.33 accumulation units and 14055.25 income units in the COIF Charities Fixed Interest Fund, 3651.21 income units in the COIF Charities Ethical Investment Fund and 558.28 units in the COIF Charities Investment Fund with CCLA.
14 Debtors
| Prepayments Accrued income |
2023 £ 1,398 3,620 5,018 |
2022 £ 1,636 3,162 |
|---|---|---|
| 4,798 |
15 Cash and cash equivalents
| Cash on hand Cash at bank |
2023 £ 101 6,465 6,566 |
2022 £ 103 14,130 |
|---|---|---|
| 14,233 |
Page 18
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
16 Creditors: amounts falling due within one year
| 16 Creditors: amounts falling due within one year | ||
|---|---|---|
| Trade creditors Other taxation and social security Accruals |
2023 £ 80 - 1,465 1,545 |
2022 £ - 101 630 |
| 731 |
17 Funds
| 17 Funds | ||||
|---|---|---|---|---|
| Unrestricted funds General General fund Restricted funds Rowley Trust Holiday Hunger The Community Foundation for Staffordsire SCVYS Foodbank Stone Rotary Club Hub Grub Food Bank Donations Arnold Clark J & H Rausing Trust Total restricted funds Total funds |
Balance at 1 August 2022 £ 69,765 1,000 - 195 1,294 400 245 - 2,500 - 5,634 75,399 |
Incoming resources £ 30,443 - 450 - - - 300 650 - 5,000 6,400 36,843 |
Resources expended £ Other recognised gains/(losses) £ (54,172) (4,830) - - (450) - - - - - - - (200) - (388) - - - - - (1,038) - (55,210) (4,830) |
Balance at 31 July 2023 £ 41,206 1,000 - 195 1,294 400 345 262 2,500 5,000 |
| 10,996 | ||||
| 52,202 |
Page 19
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
| Unrestricted funds General General fund Restricted Rowley Trust Holiday Hunger SCVYS Foodbank Stone Rotary Club Hub Grub Arnold Clark Total restricted funds Total funds |
Balance at 1 August 2021 £ 76,219 1,000 195 50 400 - - 1,645 77,864 |
Incoming resources £ 28,959 - - 1,450 - 670 2,500 4,620 33,579 |
Resources expended £ (35,413) - - (206) - (425) - (631) (36,044) |
Balance at 31 July 2022 £ 69,765 1,000 195 1,294 400 245 2,500 |
|---|---|---|---|---|
| 5,634 | ||||
| 75,399 |
The specific purposes for which the funds are to be applied are as follows:
Rowley Trust Holiday Hunger - funding for project to feed poor families during school holidays
Rowley Trust COVID-19 - to keep the foodbank stocked
Staffordshire County Council - to fund the foodbank
Stone Town Council - IT equipment
Stafford Borough Council Small Grants - Crafting for Calm
Stone Lions Club - for Bosom Buddies
The Community Foundation for Staffordshire - COVID-19 emergency funding
SCVYS (Staffordshire Council for Voluntary Youth Services) - young people
Foodbank - restricted donations from multiple individual and corporate donors
SARH Cares - Parent and Child craft and food bank
Stone Rotary Club - towards cost of weekly 'Hub Grub' hot meal.
Page 20
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
18 Analysis of net assets between funds
| 18 Analysis of net assets between funds | ||
|---|---|---|
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets |
Unrestricted funds General £ Other £ 401 - 41,762 - 588 10,996 (1,545) - 41,206 10,996 Unrestricted funds General £ Other £ 507 - 56,592 - 13,397 5,634 (731) - 69,765 5,634 |
Total funds at 31 July 2023 £ 401 41,762 11,584 (1,545) |
| 52,202 | ||
| Total funds at 31 July 2022 £ 507 56,592 19,031 (731) |
||
| 75,399 |
19 Related party transactions
There were no related party transactions in the year.
Page 21
Stone Community Hub thanks the following organisations for their help and support during the year:
A Little Bit of Stone Accelerate Associates All Saints First School and Church Aston Cubs Antylia Scientific Barlaston Methodist Church Beeston Shenton Solicitors Belvoir Stafford and Stone CAB Christchurch First School Christchurch Academy Church at the Crossing Co-operative, Eccleshall Rd DRAC Logistics Fairway Service Station Fareshare Futures2gether Giggles and Wiggles nursery Green Lea First School Griffins Butchers Glencar Construction GMB Union at JCB Heavy Products Hattie & Frankie Brough Homeless & Hungry Hoss UK Ltd Instem James Du Pavey Stone JRW Property and Maintenance Services Ltd Ken Standring Kier HS2 Lookers MINI Stafford Manor Hill First School Mansion House Surgery Marks & Spencer Midlands Partnership Foundation NHS Trust Morrisons, Stone Mountfords Mumbles Nursery Neighbourly New Life Family Church
Oulton First School Period Power Pirehill First school Rooftop Studios Sandon Hall SCVYS Springfields First School St Dominic’s Church St John’s Church St Michael’s First School St Michael's Freemasons St. Dominic's School Sisters at St. Dominic's Stone Stafford Borough Council Staffordshire Newsletter Staffordshire Parish Councils Stone & Eccleshall Gazette Stone Master Marathoners Standon and Cotes Heath W.I. Stone Golf Club Stone Labour Women’s Group Stone PCSO's Stone Rotary Stone Round Table Stone Rural Parish Council Stone Food and Drink Town Festival Stone Town Bonfire Committee Stone Town Council Stone Stitch and Pint Support Staffordshire The Borehole The Bridge The Inner Wheel Club of Stone The Royal Exchange The Talbot Inn The Three Crowns Tittensor Brownies Town Mayor Walton Priory Middle School Yarnfield Village Hall
Page 22
Company registration number: 06330349 Charity registration number: 1121854
Stone Community Hub Ltd
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 July 2023
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Stone Community Hub Ltd
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Chairman's Report | 2 |
| Trustees Report (incorporating the Directors' Report) | 3 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 to 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 21 |
| Supporters | 22 |
Reference and Administrative Details
| Patron | Viscount Hugo Sandon |
|---|---|
| Trustees | Ian Fordham, (Chair To April 2023) |
| Gill Wyatt (Chair From May 2023) | |
| Leo Bestwick-Meynell (To 09/05/2023) | |
| Alison Brind | |
| Lyn Cuthbert | |
| Nicholas Frankish | |
| Sue Harper (To 28/10/2022) | |
| Simon Walsh | |
| Phil Yates, Treasurer (From 18/04/2023) | |
| Secretary | Simon Walsh |
| Manager Principal Office Company Registration Number Charity Registration Number Bankers Independent Examiner |
DRAFT Jane Harding Frank Jordan Centre Lichfield Street Stone Staffordshire ST15 8NA The charity is incorporated in England. 06330349 1121854 Barclays Bank 15 Market Square Stafford Staffordshire ST16 2BE Daryl Denson ACMA VAST The Dudson Centre Hanley Stoke-on-Trent |
| ST1 5DD |
1
Chair’s Report
It’s been another busy, successful, and exciting year for The Hub. There have been changes but these changes have meant that we are able to increase our services for the future and to develop new ones, responding to the needs identified by our clients.
As expected, the situation for many hasn’t improved since the Covid pandemic, with an increasing number facing difficulties because of the rising cost of living. We have tried our best to accommodate our clients’ needs through the continued operation of our core services i.e. the Food Bank, Hub Grub, drop-in café – and related activities -and, during the winter months, increasing the opening hours to provide a Warm Hub.
It was recognised, however, that to provide appropriate services to support our increasing clientele we would need larger premises and longer opening hours. After much deliberation and discussion, it was agreed by the Board of Trustees to go ahead with a move to larger premises within the Frank Jordan Centre. An agreement was reached with Stone Town Council to operate from within the Christchurch Suite and this move was achieved in July 2023. This involved fitting a new kitchen, moving the Food Bank from its original room to within a sectioned off area within the suite and carrying out other improvements. We are very grateful to the local tradesmen who went above and beyond their remit to help us achieve our goal. This move was funded from reserves which had accrued over the previous years.
There has been, for a variety of reasons, changes to the Board of Trustees during the past 12 months. Sue Harper and Leo Bestwick-Maynell have stepped down, but we have been joined by Phil Yates, who comes with an impressive business background. Having joined the Board in August 2022, I took over the Chair from May 2023 from Ian Fordham – who thankfully stayed on the Board where his experience with the Hub over so many years is invaluable. Thank you, Ian! I’d also like to thank Sue and Leo for their support and encouragement. Having taken on the role of Chair as an interim measure, I hope the Board will agree with me continuing in the role into the future!
Many thanks to all the individuals, organisations and business who support our work through donations and practical support. We couldn’t do it without you!
Finally, my most heartfelt thanks must go to Jane, for being an excellent Manager, to our staff members, and to the loyal team of volunteers, without whom the Hub would not be operating. Please know how much we value your commitment week on week.
I look forward to another rewarding, exciting, challenging and successful year in 2023/2024.
Gill Wyatt
Chair
2
3. Objectives and Activities
For the public benefit
-
To relieve those living in Stone (Staffordshire) and surrounding areas who are in need by reason of youth, age, ill-health, disability, or financial hardship, in particular, but not exclusively, by providing advice, assistance and activities to help improve quality of life and in particular to alleviate the impacts of social isolation and adverse economic circumstances.
-
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause “socially excluded” means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
-
The relief of poverty or financial hardship in Stone and the surrounding areas by providing to individuals in need (and their dependants): (a) food, essential toiletries and household items that they could not otherwise afford; and (b) such other means, including (but not limited to) the provision of support, advice or signposting to relevant information and other advisory services.
The Trustees confirm that they have complied with the requirement of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
3
4. Achievements and Performance
Overview: Operations returned to normal following the pandemic with more of our community starting to see the effects of the increase in winter fuel bills. Services continue to receive positive feedback from clients with demand for our food bank and help completing benefits applications increasing through the year.
Some Statistics: The Hub provided 3,760 individual help sessions to clients in the year including 1,182 emergency food parcels, 1,880 information and advice sessions. We provided 402 free two course meals and helped 71 clients apply for work. Volunteers provided 1,446 hours of their valuable time to aid us in the provision of our services. Autumn Harvest collections by local schools and churches continued to be a huge support to our food bank, to receive this level of support is simply amazing.
Events and Activities: Our Job Club remains a huge support to those looking to gain employment and covers many aspects of the employment journey such as support with sourcing jobs, preparing CV’s, mentoring, interview practice, etc. Daily drop-in sessions have remained steady, and it has been great to see both new and existing clients. Hub Grub has been well received with healthy hot meals being provided to clients on a regular basis. Craft sessions are popular, and we have plans to hold a second group on a different day as requested by clients. It has been good to see relationships and friendships being formed. The introduction of 1-1 meetings remains effective for those clients that prefer a quieter and less busy environment in which to discuss their needs. Our Christmas and parent and children sessions have continued to be well attended.
Fundraising Activities Membership: Regular giving remained good. We thank our Members for their steady support in the past year. Expanding our membership scheme remains a key priority to strengthen sustainability.
Donations: Support (from individuals and organisations, as well as additional amounts from members) continues to be very strong. Donations were received in cash, by cheque and direct to our bank account via our Peoples Fundraising and Facebook pages. We also received generous in-kind support from local organisations towards stocking and running the Food Bank.
Grants: The number of grants available remains lower than during covid-19 and demand is high. We applied for £27,600 worth of grants, received £7,550, compared with £2,700 in the previous year.
Contribution made by Volunteers: Without the support of our volunteers (25 in total) we would not be able to maintain our services or operate as we do. Our volunteers: make coffee & tea, meet and greet visitors, answer the phone, talk to clients, maintain our IT systems, help repair people’s computers, help people with their CVs, give interview advice and practice, help with online applications such as Blue Badges, unpack and sort food donations, prepare emergency parcels, help with admin, run craft sessions, carry out building works and help promote our services throughout the community. They are remarkable and provide us with, in excess of £15,000.00 worth of their free time.
4
5. Financial Review (PY)
Income and Expenditure
The Hub recorded total funds of £52,202 at the year-end (31st July 2023). This was a reduction of around £23,000 on the position a year earlier (£75,399).
There has been an increase of 14% in income from donations and fundraising.
Funds and Reserves
The trustees determined that a larger, more efficient, space would enable The Hub to provide more, and varied services and the end of the year saw us utilise a significant portion of our reserves to move and fit-out the new facility, still within the Frank Jordan Centre. We also increased our staffing to support the increased opening hours.
Trustees intend that reserves be used both to provide financial resilience during any period of financial difficulty and support the increased service provision as necessary.
We continue to hold around 3 months cash in a non-interest generating Barclays business account in order to provide for any immediate needs and a further 2 months in an interest bearing Aldermore savings account.
Remaining funds are invested with the CCLA, the leading UK Charity Asset Manager in a combination of 3 lower risk funds focussed on gilts, bonds and lower risk equities.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Gill Wyatt Trustee
5
Stone Community Hub Ltd
Independent Examiner's Report to the trustees of Stone Community Hub Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2023.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of Stone Community Hub Ltd as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
VAST The Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Date:.............................
Page 6
Stone Community Hub Ltd
Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Investment income 5 Total income Expenditure on: Charitable activities 7 Total expenditure Gains/losses on investment assets Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 17 |
Unrestricted funds £ 29,280 200 963 30,443 (54,172) (54,172) (4,830) (28,559) (28,559) 69,765 41,206 |
Restricted funds £ 6,400 - - 6,400 (1,038) (1,038) - 5,362 5,362 5,634 10,996 |
Total 2023 £ 35,680 200 963 |
|---|---|---|---|
| 36,843 | |||
| (55,210) | |||
| (55,210) (4,830) |
|||
| (23,197) | |||
| (23,197) 75,399 |
|||
| 52,202 |
The notes on pages 10 - 21 form an integral part of these financial statements. Page 7
Stone Community Hub Ltd
Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Investment income 5 Total income Expenditure on: Raising funds 6 Charitable activities 7 Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 17 |
Unrestricted funds £ 26,515 1,304 1,140 28,959 (50) (35,363) (35,413) (6,454) (6,454) 76,219 69,765 |
Restricted funds £ 4,620 - - 4,620 - (631) (631) 3,989 3,989 1,645 5,634 |
Total 2022 £ 31,135 1,304 1,140 |
|---|---|---|---|
| 33,579 | |||
| (50) (35,994) |
|||
| (36,044) | |||
| (2,465) | |||
| (2,465) 77,864 |
|||
| 75,399 |
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 10-21 form an integral part of these financial statements. Page 8
Stone Community Hub Ltd
(Registration number: 06330349) Balance Sheet as at 31 July 2023
| Note Fixed assets Tangible assets 12 Investments 13 Current assets Debtors 14 Cash at bank and in hand 15 Creditors: Amounts falling due within one year 16 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 17 Unrestricted income funds Unrestricted funds Total funds 17 |
2023 £ 401 41,762 42,163 5,018 6,566 11,584 (1,545) 10,039 52,202 10,996 41,206 52,202 |
2022 £ 507 56,592 |
|---|---|---|
| 57,099 | ||
| 4,798 14,233 |
||
| 19,031 (731) |
||
| 18,300 | ||
| 75,399 | ||
| 5,634 69,765 |
||
| 75,399 |
For the financial year ending 31 July 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 7 to 21 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
.........................................
Gill Wyatt Trustee
The notes on pages 10 to 21 form an integral part of these financial statements. Page 9
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
1 Charity status
The charity is a charity limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
The principal place of business is: Frank Jordan Centre Lichfield Street Stone Staffordshire ST15 8NA
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Stone Community Hub Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 10
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank. Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class
Furniture & fittings Computer equipment
Depreciation method and rate
25% reducing balance 25% reducing balance
Page 11
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 12
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
3 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Grants from other charities Regular giving and capital donations Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Grants from other charities |
Unrestricted funds General £ 12,595 - 3,620 - 13,065 29,280 Unrestricted funds General £ 519 20,391 5,405 200 26,515 |
Restricted funds £ - 950 - 5,450 - 6,400 Restricted funds £ - 2,120 - 2,500 4,620 |
Total 2023 £ 12,595 950 3,620 5,450 13,065 |
|---|---|---|---|
| 35,680 | |||
| Total 2022 £ 519 22,511 5,405 2,700 |
|||
| 31,135 |
4 Income from other trading activities
| Trading income; Sales of goods and services Local fundraising and street collection income |
Unrestricted funds General £ 200 200 Unrestricted funds General £ 1,304 1,304 |
Total 2023 £ 200 |
|---|---|---|
| 200 | ||
| Total 2022 £ 1,304 |
||
| 1,304 |
Page 13
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
5 Investment income
| Other income from fixed asset investments Interest receivable and similar income; Interest receivable on bank deposits Other income from fixed asset investments |
Unrestricted funds General £ 963 963 Unrestricted funds General £ 25 1,115 1,140 |
Total 2023 £ 963 |
|---|---|---|
| 963 | ||
| Total 2022 £ 25 1,115 |
||
| 1,140 |
Page 14
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
6 Expenditure on raising funds
a) Costs of trading activities
| a) Costs of trading activities | ||
|---|---|---|
| Fundraising trading costs; Fundraising |
Unrestricted funds General £ 50 50 |
Total 2023 £ - |
| Total 2022 £ 50 |
||
| 50 |
7 Expenditure on charitable activities
| Activities undertaken directly Activities undertaken directly Salaries Accountancy & Payroll Costs Rent Consumables Telephone & IT Insurance & licences Travel & meeting expenses Training Miscellaneous Depreciation Property Maintenance & Refurbishment |
Unrestricted funds General £ 54,172 Unrestricted funds General £ 35,363 |
Restricted funds £ 1,038 Restricted funds £ 631 Activity undertaken directly £ 29,918 1,371 8,332 690 922 3,158 108 24 276 106 10,305 55,210 |
Total 2023 £ 55,210 |
|---|---|---|---|
| Total 2022 £ 35,994 |
|||
| 2023 £ 29,918 1,371 8,332 690 922 3,158 108 24 276 106 10,305 |
|||
| 55,210 |
Page 15
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
| Salaries Accountancy & Payroll Costs Rent Consumables Telephone & IT Insurance & licences Equipment Training Miscellaneous Depreciation Independent Examiner's fee Accountancy fees |
Activity undertaken directly £ 21,765 301 8,571 1,014 573 1,408 762 180 189 505 630 96 35,994 |
2022 £ 21,765 301 8,571 1,014 573 1,408 762 180 189 505 630 96 |
|---|---|---|
| 35,994 |
8 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements Independent examiner fees Examination of the financial statements Other fees paid to examiners |
Unrestricted funds General £ 1,371 1,371 Unrestricted funds General £ 630 96 726 |
Total 2023 £ 1,371 |
|---|---|---|
| 1,371 | ||
| Total 2022 £ 630 96 |
||
| 726 |
9 Trustees' remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 16
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
10 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Pension costs |
2023 £ 29,401 517 29,918 |
2022 £ 21,121 644 |
|---|---|---|
| 21,765 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Employees | 2023 No - |
2022 No 2 |
|---|---|---|
Employer pension contributions are split between restricted and unrestricted funds in line with the staff time spent on the restricted project.
No employee received emoluments of more than £60,000 during the year.
11 Taxation
The charity is a registered charity and is therefore exempt from taxation.
12 Tangible fixed assets
| Cost At 1 August 2022 At 31 July 2023 Depreciation At 1 August 2022 Charge for the year At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 |
Furniture & fittings £ 7,059 7,059 6,552 106 6,658 401 507 |
Total £ 7,059 |
|---|---|---|
| 7,059 | ||
| 6,552 106 |
||
| 6,658 | ||
| 401 | ||
| 507 |
Page 17
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
13 Fixed asset investments
Other investments
| Other investments | ||||
|---|---|---|---|---|
| Other investments Cost or Valuation Additions At 31 July 2023 Net book value At 31 July 2023 |
2023 £ 41,762 Listed investments £ 41,762 |
2022 £ 56,592 |
||
| Total £ 41,762 41,762 41,762 |
||||
| 41,762 | ||||
| 41,762 |
The market value of the listed investments at 31 July 2023 was £41,762 (2022 - £50,510).
The investments comprise 1625.33 accumulation units and 14055.25 income units in the COIF Charities Fixed Interest Fund, 3651.21 income units in the COIF Charities Ethical Investment Fund and 558.28 units in the COIF Charities Investment Fund with CCLA.
14 Debtors
| Prepayments Accrued income |
2023 £ 1,398 3,620 5,018 |
2022 £ 1,636 3,162 |
|---|---|---|
| 4,798 |
15 Cash and cash equivalents
| Cash on hand Cash at bank |
2023 £ 101 6,465 6,566 |
2022 £ 103 14,130 |
|---|---|---|
| 14,233 |
Page 18
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
16 Creditors: amounts falling due within one year
| 16 Creditors: amounts falling due within one year | ||
|---|---|---|
| Trade creditors Other taxation and social security Accruals |
2023 £ 80 - 1,465 1,545 |
2022 £ - 101 630 |
| 731 |
17 Funds
| 17 Funds | ||||
|---|---|---|---|---|
| Unrestricted funds General General fund Restricted funds Rowley Trust Holiday Hunger The Community Foundation for Staffordsire SCVYS Foodbank Stone Rotary Club Hub Grub Food Bank Donations Arnold Clark J & H Rausing Trust Total restricted funds Total funds |
Balance at 1 August 2022 £ 69,765 1,000 - 195 1,294 400 245 - 2,500 - 5,634 75,399 |
Incoming resources £ 30,443 - 450 - - - 300 650 - 5,000 6,400 36,843 |
Resources expended £ Other recognised gains/(losses) £ (54,172) (4,830) - - (450) - - - - - - - (200) - (388) - - - - - (1,038) - (55,210) (4,830) |
Balance at 31 July 2023 £ 41,206 1,000 - 195 1,294 400 345 262 2,500 5,000 |
| 10,996 | ||||
| 52,202 |
Page 19
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
| Unrestricted funds General General fund Restricted Rowley Trust Holiday Hunger SCVYS Foodbank Stone Rotary Club Hub Grub Arnold Clark Total restricted funds Total funds |
Balance at 1 August 2021 £ 76,219 1,000 195 50 400 - - 1,645 77,864 |
Incoming resources £ 28,959 - - 1,450 - 670 2,500 4,620 33,579 |
Resources expended £ (35,413) - - (206) - (425) - (631) (36,044) |
Balance at 31 July 2022 £ 69,765 1,000 195 1,294 400 245 2,500 |
|---|---|---|---|---|
| 5,634 | ||||
| 75,399 |
The specific purposes for which the funds are to be applied are as follows:
Rowley Trust Holiday Hunger - funding for project to feed poor families during school holidays
Rowley Trust COVID-19 - to keep the foodbank stocked
Staffordshire County Council - to fund the foodbank
Stone Town Council - IT equipment
Stafford Borough Council Small Grants - Crafting for Calm
Stone Lions Club - for Bosom Buddies
The Community Foundation for Staffordshire - COVID-19 emergency funding
SCVYS (Staffordshire Council for Voluntary Youth Services) - young people
Foodbank - restricted donations from multiple individual and corporate donors
SARH Cares - Parent and Child craft and food bank
Stone Rotary Club - towards cost of weekly 'Hub Grub' hot meal.
Page 20
Stone Community Hub Ltd
Notes to the Financial Statements for the Year Ended 31 July 2023
18 Analysis of net assets between funds
| 18 Analysis of net assets between funds | ||
|---|---|---|
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets |
Unrestricted funds General £ Other £ 401 - 41,762 - 588 10,996 (1,545) - 41,206 10,996 Unrestricted funds General £ Other £ 507 - 56,592 - 13,397 5,634 (731) - 69,765 5,634 |
Total funds at 31 July 2023 £ 401 41,762 11,584 (1,545) |
| 52,202 | ||
| Total funds at 31 July 2022 £ 507 56,592 19,031 (731) |
||
| 75,399 |
19 Related party transactions
There were no related party transactions in the year.
Page 21
Stone Community Hub thanks the following organisations for their help and support during the year:
A Little Bit of Stone Accelerate Associates All Saints First School and Church Aston Cubs Antylia Scientific Barlaston Methodist Church Beeston Shenton Solicitors Belvoir Stafford and Stone CAB Christchurch First School Christchurch Academy Church at the Crossing Co-operative, Eccleshall Rd DRAC Logistics Fairway Service Station Fareshare Futures2gether Giggles and Wiggles nursery Green Lea First School Griffins Butchers Glencar Construction GMB Union at JCB Heavy Products Hattie & Frankie Brough Homeless & Hungry Hoss UK Ltd Instem James Du Pavey Stone JRW Property and Maintenance Services Ltd Ken Standring Kier HS2 Lookers MINI Stafford Manor Hill First School Mansion House Surgery Marks & Spencer Midlands Partnership Foundation NHS Trust Morrisons, Stone Mountfords Mumbles Nursery Neighbourly New Life Family Church
Oulton First School Period Power Pirehill First school Rooftop Studios Sandon Hall SCVYS Springfields First School St Dominic’s Church St John’s Church St Michael’s First School St Michael's Freemasons St. Dominic's School Sisters at St. Dominic's Stone Stafford Borough Council Staffordshire Newsletter Staffordshire Parish Councils Stone & Eccleshall Gazette Stone Master Marathoners Standon and Cotes Heath W.I. Stone Golf Club Stone Labour Women’s Group Stone PCSO's Stone Rotary Stone Round Table Stone Rural Parish Council Stone Food and Drink Town Festival Stone Town Bonfire Committee Stone Town Council Stone Stitch and Pint Support Staffordshire The Borehole The Bridge The Inner Wheel Club of Stone The Royal Exchange The Talbot Inn The Three Crowns Tittensor Brownies Town Mayor Walton Priory Middle School Yarnfield Village Hall
Page 22