PROJEC 25[th] Anniversary: long live music in Thetford! ## **TMP AGM (& Chair’s Report) 4– 5pm Friday 12[th] July 2024 The Thetford Academy, Croxton Road, Thetford** **Attendees:** Corinne Fulford (Hundred Club), Robert Rickard ( _Chair & notes_ ), Jon Settle (Trustee and Tutor), Simon Skull (Treasurer); Ann Smith (Director) – Vince Gregory _apologies_ Jane McCreedy _apologies_ **Notes of last meeting** - _adopted_ **Matters arising -** _none not covered by agenda_ 1. Treasurer (Simon) calls for _(re-)election of Officers_ - same officers re-elected _nem con_ 2. **Treasurer's report (Simon** _– see separate Annual return & up to date budget report_ **)** New Norfolk: Suffolk Music Hub now formed; AS to chase Tim Brain, because NMH funds only currently go up to March 2024 (should be July 20243- RR?). Town Council Community Fund – AS & JS (CF supporting) ensured success (£1,100 – Drum kit & Residential subsidy + £750 to Thetford residents (only) – CF & RR hoped this would mean more joining TMP. Breckland Community Fund - £3,600 grant to replace Shadwell Scholarship. FINAL REPORT now overdue – AS / CF to pass RR relevant ‘reduced fees’ info./wording £9-> £8 second instruments and second sibling discount etc.; and free instrument hire, repairs, for all. Summer residential course – payments come via TMP a/c – all in order, and all but one has paid. AS to give SJS list of payees, & pay for volunteer lunches. 3. **Director’s report (Ann** – _see report to follow_ **)** TMP now working with Drake Primary (via TTA) – Emma ______= contact Helen Thomas-Jones leaving – RR to contact, and asked Ilona Hayes to thank her and Michael Fordham for hosting TMP at TTA Norwich Road – demo and lessons offered: Keith teaches 7 keyboards, Jonathan Cushion had 2 (yr.1 & yr.4!!), endless issues with DBS. ID checks asked for each week (even though DBS asked for WEEKLY – and now at TTA). AS to check all tutors DBSed. Numbers more buoyant (88+), parents and tutors seem happy (too many taking leave, and not finding Deps – AS landed…) 4. **Secretary’s report** _(Jane gave apologies, so free discussion on these topics)_ Discussion re: applications, and admin. issues: - parents encouraged to visit TMP and/or trial lessons, understand the nature of the Club, then sign up – see 100 Club below; - sign-in issues: laptop needs resetting, and JS very kindly offered to look at it _and_ offered to liaise with MS to pick it up. Invoicing fine, but sometimes a delay; parents offering to pay fees need to be able to pay then and there, if they wish to (AS to talk with MS about this). BACS payments PROJEC ## 25[th] Anniversary: long live music in Thetford! half-termly preferable, in advance. (JS suggested signage on the door to encourage on the door payments for overdue fee-payers.) ## 5. **Hundred Club** _& other Administrative issues_ ( **Corinne** ) RR now signed up to card, then online banking on a/c; card protocols CF to pursue, and RR to complete. To arrest decline in Hundred Club numbers, CF will design wording to go on TMP application form so ‘opt-in’ parents receive a call from CF to explain Hundred Club mechanisms and USPs! _Patron_ – Duke of Grafton – important to honour our obligations, and CF keen that we bullet-point what we will do, once website updated. _Red Rooster_ date for 2025 – AS and JS to plan ensembles – esp. residential rock band, alumni (see below*), at the Summer residential next week. CF suggested perhaps an invitation to the Duke to see the Club in action, see work in progress, and how we work – 5-6pm Monday Club nights – CF to organise. ## 6. **Tutor rep.** ( **Jon** ) JS kindly offered to sort instrument cupboard, poss. over the summer/ early Autumn – as well as supporting Ann with ensemble work during Christmas Concert, re-setting the admin laptop etc. ## 7. **Chair** ( **Robert** ) RR to add SJS as Administrator to CC site. RR to email Lydia (cc AS) for website updates – important as applications result from it. She is still generously willing to update – RR asked AS to pass on Trustees’ appreciation. _**25[th] Anniversary Christmas Concert Saturday 7[th] December, 2024**_ Carnegie Rooms booked – AS stressed this needs to be of a standard and involving all; JS again raised the ‘ensemble’ solution to involve _all_ members, as well as Alumni who have offered to join in, do a short solo*. Agreed that AS and he to look at timetabling, and possible arrangements. RR offered to talk to JR (former Director) about the sort of arrangements (and logistics) that have worked well in the past. _(DONE: JR to contact AS with ideas, as required.)_ *NB **Jessica Hendry** (in touch with RR last December and definitely keen), **Polina Sosnina** (via JS – _ditto_ ); **Sam Trayton** (JS), **Eliot Saunders** (AS) would also be keen, potentially to help with Red Rooster _and_ Christmas Celebration Concert. AOB - none ## **Proposed dates of 2024-25 meetings:** _(NB please contact RR if any of these need moving)_ PROJEC 25[th] Anniversary: long live music in Thetford! **Trustees and Committee – Thetford Academy 4pm-5.30pm Friday 4[th] October 2024 tbc** **25[th] Anniversary Celebration Concert – Carnegie Rooms, ? 2-6pm Saturday 7[th] December 2024** **Trustees only – zoom 4-5pm Friday 21[st] March 2025 tbc** **AGM – Thetford Academy 4 – 5.30pm Friday 4[th] July 2025 tbc** I'htifor41 Nlu41¢ Project For ihe ptrtod l•1 %epiembhew 21122 f• Jl•l IOU T•tsl TMP IMmd• TMP TMP I￿? C￿b Muxi¢ Hub l.(KQ I.￿} 12.750 12,750 3(M) 3(M) 3.(a) 3.(AM) 135 135 17.7115 17.785 Brwkland CouD¢il D Brethw. Mustc Coll¢¢tion TO￿ Gr￿￿ & IJ)natiOllS 10.7W) 10.7 SubsffjiorL4 & f¢¢s R¢S]dent￿ course fee5 25.812 25.812 5.110 356 81 283 5,110 356 81 283 BaDk intcffs¢ 5,110 44J25 49.435 5.7(Kt 3-..1 ?9 Tuws, Fees & Expen8e8 D￿￿tOr & Assiswit fees 23,906 23.906 5,746 5.746 427 427 469 469 162 162 146 146 Tslh RtsJthhtiBI ccwK wbsidi5ed pl¥es 250 250 T•tyl Ewdh4rt 250 30857 31.107 5.632 3327J J&1* S•rpWDefld¢i for iht prrlod 4J60 13,468 18J28 1.857 FU￿ ￿l•r￿ Wf 27 14.821 15.(Wi •08 lo.9￿ 11 172 F•*d tll 211.211¥ .1.1,424 27b 14J2 1 'I'lictfor(l M iisli. l)riJJi'.cl Trellsurc'r•• Ri'i)(Irl For thc period 151 Scp¢enil)cr 21122 1(1 .7 l It Auxu•t 21123 l fjllach a copy of the accounts for TMP wliich. de4pilL' Ilie dil'liLuII ye#i, rea.4iinabl)' healiliy po.sition. lThe nornial lundiTigJ rLLLived Iriiiii Ni>rl