## **Trustees’ Annual Report for the period** **From 1[st] September 2021 Period start date To 31[st] August 2022 Period end date** ## **Charity name: Blackhorse PTA** ## **Charity registration number: 1121813** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 Our objectives are to advance the
purposes of the charity education of pupils in the school
as set out in its in particular by:
governing document 1. Developing effective
relationships between the
staff, parents and others
involved in the school;
2. Engaging in activities or
providing facilities or
equipment which support
the school and advance the
education of pupils; and
3. Organising school events
and activities to raise funds
which will make a positive
contribution to Blackhorse
Primary School pupils and
families.
Summary of the main Para 1.17 and Thanks to the continuing hard
1.19
activities in relation to work of our PTA committee,
those purposes for the Happy Helper volunteers, staff
public benefit, in and parents, we have been able
particular, the activities, to raise a total of £17,225. This is
projects or services an income of £25,215.78 minus
identified in the expenses of £7,990.78.
accounts.
We ran a variety of events
throughout the school year:
Bedtime Stories: £464.18 (plus
£541.18 book credit for the
school)
Christmas Cards: £939.91
Wreath making: £533.21
Christmas Market: £2,342.67
Christmas Raffle: £1,515.17
BBQuiz: £530.36
Mother’s Day Wrap: £196.81
Jubilee Memorabilia: £530.51
Smarties Challenge: £608.60
**----- End of picture text -----**
**----- Start of picture text -----**
Father’s Day Wrap: £46.72
Summer Festival: £3,920.22
Summer Raffle: £851.70
We also raised £2,102.80 via Your
School Lottery and the school
choir raised £71.70 signing
Christmas Carols.
In addition to this, we have raised
funds through selling
refreshments at school (£867),
we sold second-hand uniform
(£117.50) and arranged clothing
collections (£183.96).
We sought extra sources of
funding available and raised
money through committee
member’s employee match fund
schemes (£903), MyNameTags
(£29) and online retailers
(£269.98).
Statement confirming Para 1.18 The committee hold monthly
whether the trustees meetings throughout the school
have had regard to the year. These meetings are open to
guidance issued by the all parents and staff and are
Charity Commission on sometimes attended by a member
public benefit of the school Senior Leadership
Team (SLT). All requests for
funding are discussed in detail at
these meetings so the committee
can ascertain if they fit the
guidance on public benefit – in
our case for pupils at Blackhorse
Primary School and their families
– before a vote is undertaken to
decide if we can meet the funding
request.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We aim to fund a variety of
activities and resources across
the school, wherever possible
Summary of the main reaching children from all year
Para 1.20
achievements of the groups. Funding provided by
charity, identifying the Blackhorse PTA to Blackhorse
difference the charity’s Primary School this year was:
work has made to the
circumstances of its Christmas Books £387.10
beneficiaries and any Stage curtains, sets, lighting and
wider benefits to society audio equipment for the school
as a whole. hall £4,500
Travel fund for school trips
£2,800 (this was a higher
contribution than normal as there
were no school trips in 2020/21
due to the COVID-19 pandemic)
Music Explorers Samba sessions
£440
We have funds available for the
following: Sinking Ships play
equipment in the playground
(£6,000), 2022/23 Music Explorers
Ukulele sessions (£440), Aesop’s
Touring Company theatre
performances (£800), Atlas book
sets (£540), Micro bits for the
school computing curriculum
(£500) and £1,600 travel fund for
school trips.
We understand the main project,
the Blackhorse Sports Pavilion,
may no longer proceed due to
escalating costs and planning
complications. The PTA are in
regular contact with the SLT at
Blackhorse Primary School
regarding this. The £10,000
which has been raised for this
**----- End of picture text -----**
**project can be retained in the PTA bank account and redirected to other projects if the pavilion does not go ahead. One idea currently under consideration by the SLT is an outdoor classroom.** ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** ||Review of the charity’s
fnancial position at the
end of the period|Para 1.21|**At the end of the 2021/22 school**
**year, the PTA has available funds**
**of £28,479.27. We have**
**committed to the following**
**funding for next year:**
**Sinking Ships play equipment in**
**the playground (£6,000), 2022/23**
**Music Explorers Ukulele sessions**
**(£440), Aesop’s Touring Company**
**theatre performances (£800),**
**Atlas book sets (£540) and Micro**|| |---|---|---|---|---| **----- Start of picture text -----**
bits for the school computing
curriculum (£500).
Statement explaining Para 1.22 The PTA always hold £2,000 in
the policy for holding reserve in our bank account to
reserves stating why ensure we are able to meet the
they are held up-front costs of running events
like hiring entertainers,
purchasing food and drinks to
sell, paying licence costs and for
cash floats.
Amount of reserves held Para 1.22 £2,000 minimum
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 No concerns
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s trusts:
Type of governing Para 1.25 PTA UK Model Constitution
document version June 2016
How is the charity Para 1.25 Association
constituted?
Trustee selection Para 1.25 Trustees are nominated and
methods including voted for at our annual general
details of any meeting attended by parents and
constitutional provisions school staff
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Blackhorse PTA
Other name the charity
uses
Registered charity 1121813
number
Charity’s principal Blackhorse Primary School
address Blackhorse Lane
Emersons Green
Bristol
BS16 6TR
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person
Dates acted if (or body)
Trustee name Office (if any) not for whole entitled to
year appoint trustee
(if any)
1 Wendy Matcham Chair
2 Laura Palmer Treasurer
3 Katherine Budden Secretary
4 Melanie Street
5 Elizabeth Leeson
6 Tiesha Robb
7 Sarah Wilson
8 Nick Anstruther
9 Deanna Stephens
10 Stacey Hodgkins
11 Sarah Mankelow
12 Victoria Warner
13 Christopher Wheeler
14 Sharon Albon-Crouch
15 Marcie Buss
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** |Expenses codes
**Cash balance 1/9/2021**
Coin
Number
Value
EX-1
Refreshments
£ 20.00
3
£ 60.00
EX-2
Wreath making
£ 10.00
9
£ 90.00
EX-3
Christmas bottles
£ 5.00
12
£ 60.00
EX-4
School/PTA misc
£ 2.00
17
£ 34.00
EX-5
Christmas rafe
£ 1.00
50
£ 50.00
EX-6
Christmas Lights event
£ 0.50
55
£ 27.50
EX-7
Christmas cards
£ 0.20
105
£ 21.00
EX-8
Bedtime Stories
£ 0.10
85
£ 8.50
EX-9
FDW 2022
£ 0.05
100
£ 5.00
EX-10
MDW 2022
£ 0.02
26
£ 0.52
EX-11
BBQuiz
£ 0.01
25
£ 0.25
EX-12
Future events
EX-13
Summer Festival
EX-14
Smarties Challenge
**Total =**
**###**
EX-15
Jubilee Artwork
EX-16
Summer Rafe|**Cash balance 1/9/2021**|**Cash balance 1/9/2021**|**Cash balance 1/9/2021**| |---|---|---|---| ||£
£
£
£
£
£
£
£
£
£
£|Coin
20.00
10.00
5.00
2.00
1.00
0.50
0.20
0.10
0.05
0.02
0.01|Number
Value
3
£ 60.00
9
£ 90.00
12
£ 60.00
17
£ 34.00
50
£ 50.00
55
£ 27.50
105
£ 21.00
85
£ 8.50
100
£ 5.00
26
£ 0.52
25
£ 0.25
**Total =**
**###**| ||||| ## **Leftover stock from the Summer Festival which will be used at a future event:** Classic ales box IPA selection box Carling box Thatchers Gold box Prosecco We also have a random bucket of ales and cider ## **Xmas books** |**Xmas books**|| |---|---| |Expenses put through last year:|£72.62| |**MDW 2022:**|| |Expenses put through last year:|£247.94| |Stock left for next year (2023): Box of 49 items in the red shed|| |**FDW 2022:**|| |FDW items: 321 as at 26/05/2022|| |Expenses put through last year:|£97.91| ## **Other:** Loads of takeaway containers in red shed Nachos from the BBQuiz in red shed - USED AT SUMMER FESTIVAL Foil at Chris's house (large industrial sized one) c240 hot dogs leftover from the Summer Festival. Use at xmas 2 jars of coffee bought for the Summer Festival plus whatever is left of the opened jar - 1 £10.00 Estimated as receipt unclear - 1 £10.00 Estimated as receipt unclear - 1 £8.00 - 4 £32.00 - 17 £101.83 - **£161.83** **Bank and cash reconciliation for year September 2021 - August 2022** **Laura Palmer** |**DATE**
**REF.**
**DESCRIPTION**
09/01/2021
Opening Balances (End of year accounts)
09/06/2021
BACS
Your School Lottery
09/21/2021
CASH
Uniform sales
09/21/2021
CASH
Uniform sales (given to the school ofce)
09/28/2021
BACS
Uniform sales transferred to the PTA bank account
09/29/2021
BACS
Rafe ticket sponsorship (3 Peaps in a Podcast)
10/01/2021
CASH
Refund for uniform sale due to broken zip - no receipt
10/05/2021
BACS
Your School Lottery
10/06/2021
BACS
Lloyds matched funding
10/07/2021
BACS
Rafe ticket sponsorship (T A Baylis Electrical)
10/11/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/12/2021
BACS
Your School Lottery
10/12/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/12/2021
BACS
Christmas card order - L Dembicki
10/13/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/13/2021
BACS
Rafe ticket sponsorship (MPRC)
10/13/2021
BACS
Christmas card order - R Lehto-Dyer
10/14/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/15/2021
BACS
Christmas card order - J&K Budden
10/15/2021
BACS
Transfer from Wendy for sweets
10/15/2021
BACS
Refreshment sale at Achievement Assembly and in the playground afterwards
10/18/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/18/2021
BACS
Christmas card order - JM Large
10/18/2021
CHEQUES
Christmas card orders
10/18/2021
CASH
Christmas card orders
10/19/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/20/2021
BACS
Wreath making workshop ticket sales via bank transfer
10/20/2021
CASH
Wreath making workshop (Sharon had only transferred £22.50 by mistake so she gave the extra £2.50 in cash)
10/21/2021
BACS
Christmas card orders
10/22/2021
BACS
Bedtime Stories payments via SumUp (paid between 22nd Oct and 10th Nov)
11/01/2021
CASH
Bedtime Stories payments
11/01/2021
BACS
Wreath making workshop ticket sales via bank transfer
11/02/2021
BACS
Your School Lottery
11/03/2021
BACS
Wreath making workshop deposit payment to Gullick & Fell
11/03/2021
BACS
Wreath making workshop ticket sales via bank transfer
11/04/2021
BACS
Easy Fundraising
11/04/2021
BACS
Wreath making workshop ticket sales via bank transfer
11/08/2021
BACS
Bedtime Stories book sales (SumUp payment of £91.61 minus ticket sales which are detailed above)
11/10/2021
BACS
Christmas card invoice from Class Fundraising Ltd
11/10/2021
EX-501
Wendy expenses - Rafe tickets
11/10/2021
EX-401
Sharon expenses - Christmas books
11/10/2021
EX-101
Marcie expenses - Refreshments (given in cash)
11/10/2021
BACS
Bedtime Stories payments via bank transfer
11/11/2021
CASH
Bedtime Stories book sales (Mon-Thurs)
11/11/2021
CASH
Bedtime Stories refreshment sales
11/11/2021
BACS
Rags to Riches
11/11/2021
BACS
Bedtime Stories books sales (SumUp)
11/12/2021
BACS
Bedtime Stories books sales (iZettle)
11/12/2021
BACS
Bedtime Stories books sales (SumUp)
11/12/2021
CASH
Cash book sales (Fri)
11/15/2021
BACS
Bedtime Stories books sales (SumUp)
11/16/2021
BACS
Bedtime Stories books sales (iZettle) - includes £9 gross of refreshment sales
11/25/2021
BACS
Bedtime Stories books sales (SumUp)
11/22/2021
BACS
Wreath making workshop ticket sales via bank transfer
11/23/2021
BACS
Wreath making workshop - ticket refund (Deanna Stephens)
11/25/2021
BACS
Wreath making workshop ticket sales via bank transfer
11/25/2021
CASH
Wreath making workshop - ticket refund (Rachel Curtis)
11/25/2021
BACS
Rafe ticket sales via bank transfer
11/25/2021
BACS
Rafe ticket sales via bank transfer (A Ager)
11/25/2021
CASH
Wreath making refreshments
11/25/2021
CASH
Wreath making - Mini rafe on the night
11/26/2021
BACS
Liz Leeson bank transfer for wreath refreshments
11/26/2021
BACS
Rafe ticket sales via bank transfer
11/26/2021
BACS
Wreath making refreshments (SumUp)
11/26/2021
BACS
Rafe ticket sales via bank transfer (SM Moore £5 and JE & AM Moore £10)
11/29/2021
BACS
Rafe ticket sales via bank transfer|**CASH IN**|**CASH OUT**|**CASH TOTAL**
356.77
356.77
463.27
473.27
473.27
473.27
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
470.77
530.62
530.62
530.62
530.62
2,326.47
2,326.47
2,326.47
2,328.97
2,328.97
2,328.97
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,346.47
2,307.28
2,307.28
2,430.11
2,476.51
2,476.51
2,476.51
2,476.51
2,476.51
2,506.46
2,506.46
2,506.46
2,506.46
2,506.46
2,506.46
2,506.46
2,481.46
2,481.46
2,481.46
2,527.96
2,577.96
2,577.96
2,577.96
2,577.96
2,577.96
2,577.96|**BANK IN**|**BANK OUT**|
**BANK TOTAL**| |---|---|---|---|---|---|---| ||106.50
10.00
59.85
1,795.85
2.50
17.50
122.83
46.40
29.95
46.50
50.00|





2.50


































39.19














25.00








||213.50
1.50
30.00
153.60
903.00
30.00
125.00
29.10
425.00
10.00
225.00
30.00
21.00
25.00
22.00
0.40
75.00
17.25
815.50
97.50
50.00
7.25
463.47
200.00
159.60
50.00
15.33
25.00
64.79
12.50
80.28
161.95
132.92
116.81
50.06
286.46
30.43
25.00
50.00
35.00
10.00
1.50
10.00
73.75
15.00
20.00|400.00
1,740.94
75.78
387.10
25.00|19,360.45
19,573.95
19,573.95
19,573.95
19,575.45
19,605.45
19,605.45
19,759.05
20,662.05
20,692.05
20,817.05
20,846.15
21,271.15
21,281.15
21,506.15
21,536.15
21,557.15
21,582.15
21,604.15
21,604.55
21,604.55
21,679.55
21,696.80
22,512.30
22,512.30
22,609.80
22,659.80
22,659.80
22,667.05
23,130.52
23,130.52
23,330.52
23,490.12
23,090.12
23,140.12
23,155.45
23,180.45
23,245.24
21,504.30
21,428.52
21,041.42
21,041.42
21,053.92
21,053.92
21,053.92
21,134.20
21,296.15
21,429.07
21,545.88
21,545.88
21,595.94
21,882.40
21,912.83
21,937.83
21,912.83
21,962.83
21,962.83
21,997.83
22,007.83
22,007.83
22,007.83
22,009.33
22,019.33
22,093.08
22,108.08
22,128.08| |11/30/2021|BACS|Rafe ticket sales (iZettle)||2,577.96|1.96|22,130.04| |---|---|---|---|---|---|---| |11/30/2021|BACS|Wreath making workshop balance payment to Gullick and Fell||2,577.96||432.00 21,698.04| |11/30/2021|BACS|Payment to Travelling Books||2,577.96||1,001.96 20,696.08| |11/30/2021|EX-201|Katherine expenses - Wreath making||2,577.96||56.64 20,639.44| |11/30/2021|EX-701|Katherine expenses - Christmas cards||2,577.96||8.00 20,631.44| |11/30/2021|EX-601|Katherine expenses - Christmas Market||2,577.96||21.00 20,610.44| |11/30/2021|BACS|Wreath making workshop - ticket refund (Wendy Matcham)||2,577.96||25.00 20,585.44| |11/30/2021|EX-202|Liz expenses - Prosecco for Wreath making||2,577.96||49.90 20,535.54| |11/30/2021|CHEQUE|Rafe ticket sales via bank transfer||2,577.96|10.00|20,545.54| |12/01/2021|CASH|Banking excess cash||1,240.00 1,337.96|1,240.00|21,785.54| |12/03/2021|BACS|Rafe ticket sales via bank transfer (K Jones)||1,337.96|50.00|21,835.54| |12/06/2021|EX-801|Stacey expenses - Bedtime Stories drinks and biscuits||1,337.96||69.93 21,765.61| |12/06/2021|EX-602|Stacey expenses - Champagne futes and cracker toys for Christmas Market||1,337.96||15.00 21,750.61| |12/07/2021|BACS|Your School Lottery||1,337.96|206.00|21,956.61| |12/07/2021|EX-901|Sarah W expenses - FDW 2022||1,337.96||8.27 21,948.34| |12/07/2021|EX-603|Sarah W expenses - Christmas Market||1,337.96||87.63 21,860.71| |12/09/2021|CASH|Takings from the Christmas market (cash) - including sales of toys and Christmas goodies at the performances|2,196.46|3,534.42||21,860.71| |12/08/2021|BACS|Transfer from Liz for two light bottles||3,534.42|10.00|21,870.71| |12/08/2021|BACS|Transfer from Wendy for a light bottle and a cracker||3,534.42|6.00|21,876.71| |12/09/2021|BACS|Transfer from Wendy for mulled wine||3,534.42|2.00|21,878.71| |12/09/2021|BACS|Transfer from Wendy for reindeer food/hot choc reindeer||3,534.42|5.00|21,883.71| |12/09/2021|BACS|Transfer from Wendy for drinks||3,534.42|5.00|21,888.71| |12/09/2021|BACS|Transfer from Wendy for toy||3,534.42|3.50|21,892.21| |12/09/2021|BACS|Transfer from Sarah W for tombola||3,534.42|5.00|21,897.21| |12/09/2021|BACS|Transfer from Katherine for rafe||3,534.42|25.00|21,922.21| |12/10/2021|BACS|Transfer from Laura for light bottle and beers||3,534.42|9.00|21,931.21| |12/10/2021|BACS|Transfer from Tiesha for food||3,534.42|5.00|21,936.21| |12/10/2021|BACS|Transfer from Sally Ashton for light bottles||3,534.42|21.00|21,957.21| |12/10/2021|BACS|Takings from the Christmas market (SumUp card machine)||3,534.42|400.97|22,358.18| |12/13/2021|BACS|Transfer from C Mannering for light bottles||3,534.42|5.00|22,363.18| |12/13/2021|BACS|Transfer from Taylor for light bottles||3,534.42|8.00|22,371.18| |12/13/2021|BACS|Amazon Smile||3,534.42|37.36|22,408.54| |12/13/2021|BACS|Transfer from Laura for light bottles||3,534.42|8.00|22,416.54| ## **Blackhorse PTA - Year End Accounts for September 2021 to August 2022** |**Term**|**Event**
|**Income**
|**Expenditure**
|**Net Income**| |---|---|---|---|---| |Term 1|No events|0.00|0.00|0.00| |Term 2|Bedtime Stories|1,562.36|1,098.18|464.18| ||Christmas cards|2,688.85|1,748.94|939.91| ||Wreath making|1,473.00|939.79|533.21| ||Christmas lights/market|2,861.96|519.29|2,342.67| ||Christmas rafe|1,667.10|151.93|1,515.17| |Term 3|BBQuiz|877.50|347.14|530.36| |Term 4|Mothers day wrap|401.92|205.11|196.81| ||Jubilee items|545.50|14.99|530.51| |Term 5|Smarties challenge|711.10|102.50|608.60| |Term 6|Fathers day wrap|335.90|289.18|46.72| ||Summer Festival|6,071.15|2,150.93|3,920.22| ||Summer rafe|1,010.90|159.20|851.70| |Other Income|Refreshment Sales|1,130.60|263.60|867.00| ||Easy Fundraising & Amazon Smile|269.98|0.00|269.98| ||Clothes Recycling|183.96|0.00|183.96| ||Matched funding|903.00|0.00|903.00| ||Grants|0.00|0.00|0.00| ||Uniform sales|117.50|0.00|117.50| ||School Lottery|2,102.80|0.00|2,102.80| ||Other|300.70|0.00|300.70| ||Totals|£ 25,215.78|£ 7,990.78|£ 17,225.00| |PTA Expenditure|- money to school||£8,127.10|| |PTA Miscellaneous running costs|||£335.85|| NOTE: £247.94 expenses for MDW 2022 put through last school year. 49 gifts remaining for 2023 MDW NOTE: £97.91 expenses for FDW 2022 put through last school year. We used 18 bags of leftover chocs from B&B for FDW. 1 NOTE: Choir invoice for £75 paid in the 2022/23 accounts so we need to deduct £75 from the net income figure NOTE: We used 18 bags of leftover chocs (c.£18) from Beauty & the Beast for FDW NOTE: Actual figure will be higher than this; takings were not split out in the end of year refreshments and uniform sale £71.70 raised by the choir for singing Christmas carols outside Co-op in December 21 (Christmas books (plus £72.62 spent last year for Dec 21)) (Parentkind membership, items bought for future events and stationery costs) |Total PTA Expenditure
Overall Expenditure
Proft of income over expenditure
Year end balance at 31/8/2021
plus Proft
Year End Balance at 31/8/2022|£8,462.95
£ 16,453.73
£ 8,762.05
£ 19,717.22
£ 8,762.05
**£28,479.27**|£8,462.95
£ 16,453.73
£ 8,762.05
£ 19,717.22
£ 8,762.05
**£28,479.27**| |---|---|---| ||£ 16,453.73
£ 19,717.22
£ 8,762.05|| |||

| ||**£28,479.27**|| ## **PTA funds donated to Blackhorse Primary School** **Date Details** 11/10/2021 Sharon expenses (EX-401) - Christmas books 02/08/2022 Invoice for stage lighting, curtains and audio system 02/08/2022 Invoice for school travel fund 03/15/2022 Invoice payment to school for Music Explorers |**Class**|**Texts **|**Xmas Books**|**Misc**|**Funding**
**requests**|**Yr 6 Leavers**
**Presents**|**Future events**
| |---|---|---|---|---|---|---| |||387.10||||| |||||4,500.00||| |||||2,800.00||| |||||440.00||| **TOTAL £0.00 £387.10 £0.00 £7,740.00 £0.00 £0.00 TOTAL COSTS** **BUDGET:** £1,000 Lighting and power to the red shed £540 Atlas book sets £800 Aesop theatre shows £6,000 Shipwreck £440 Music Explorers £500 Microbits for the school computing ciriculum £10,000 Sports pavilion **£19,280** ## **TOTAL** £ 387.10 £ 4,500.00 £ 2,800.00 £ 440.00 £ - £ - £ - £ - £ - **£8,127.10** **£8,127.10** ## **Miscellaneous PTA expenditure** |**Date**|**Details**| |---|---| |01/04/2022|Parentkind membership and insurance| |02/08/2022|Laura expenses (EX-402) - Allergen labels and 2nd class stamps| |04/20/2022|Chris expenses (EX-403) - Takeaway containers and foil| |04/20/2022|Chris expenses (EX-404) - Nachos for a future event -**USED AT SUMMER FESTIVAL 2022**| |07/06/2022|Chris expenses (EX-1201) - Cofee and hot dogs for a future event (likely xmas 2022)| |07/06/2022|Katherine expenses (EX-405) - Champagne futes to be used at any event with drinks| |**Misc**|**Treasurer**| |---|---| |128.00|| |8.99|7.92| |40.75|| |17.01|| **TOTAL** **£194.75** **£7.92** **Printing & Future TOTAL Stationary Events** £128.00 £16.91 £40.75 5.00 £5.00 128.18 £128.18 £17.01 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 ## **TOTAL** **£0.00 £133.18 £335.85** ## **Non-event Fundraising** |||**Online fundraising**|| |---|---|---|---| |**Date**|**Description**|**(Easy Fundraising**|**Clothes recycling**| |||**and Amazon Smile)**|| |06/09/21|Your School Lottery||| |21/09/21|Uniform sales||| |28/09/21|Uniform sales||| |01/10/21|Refund for uniform sale due to broken zip||| |05/10/21|Your School Lottery||| |06/10/21|Lloyds matched funding||| |12/10/21|Your School Lottery||| |02/11/21|Your School Lottery||| |04/11/21|Easy Fundraising|£ 15.33|| |11/11/21|Rags to Riches||£ 80.28| |07/12/21|Your School Lottery||| |13/12/21|Amazon Smile|£ 37.36|| |15/12/21|Donations given to the school choir singing carols at|Co-op in Downend|| |05/01/22|Your School Lottery||| |08/02/22|Your School Lottery||| |18/02/22|Easy Fundraising|£ 44.37|| |21/02/22|Rags to Riches||£ 103.68| |22/02/22|Your School Lottery||| |23/02/22|Amazon Smile|£ 59.52|| |08/03/22|Your School Lottery||| |15/03/22|My Name Tags||| |15/03/22|Uniform sales||| |05/04/22|Your School Lottery||| |04/05/22|Your School Lottery||| |09/05/22|Amazon Smile|£ 38.28|| |07/06/22|Your School Lottery||| |27/06/22|Benevity Donation||| |05/07/22|Your School Lottery||| |02/08/22|Your School Lottery||| |09/08/22|Your School Lottery||| |16/08/22|Amazon Smile|£ 44.13|| |23/08/22|Easy Fundraising|£ 30.99|| |30/08/22|Benevity Donation||| # **TOTAL INCOME £ 269.98 £ 183.96** ||**Matched funding**|**Grants**|**Uniform**|**Sales**|**School**|**Lottery**||**Other**| |---|---|---|---|---|---|---|---|---| ||||||£|213.50||| ||||£|116.50||||| ||||£|1.50||||| ||||-£|2.50||||| ||||||£|153.60||| |£|903.00|||||||| ||||||£|29.10||| ||||||£|159.60||| ||||||£|206.00||| ||||||||£|71.70| ||||||£|161.60||| ||||||£|196.40||| ||||||£|28.80||| ||||||£|153.60||| ||||||||£|29.00| ||||£|2.00||||| ||||||£|151.60||| ||||||£|147.20||| ||||||£|186.00||| ||||||||£|100.00| ||||||£|147.60||| ||||||£|142.40||| ||||||£|25.80||| ||||||||£|100.00| # **£ 903.00 £ - £ 117.50 £ 2,102.80 £ 300.70** |**REFRESHMENTS FOR ASSEMBLIES, TUCK SHOPS, XMAS**|**REFRESHMENTS FOR ASSEMBLIES, TUCK SHOPS, XMAS**|**REFRESHMENTS FOR ASSEMBLIES, TUCK SHOPS, XMAS**|**SHOWS**|**& SPORTS DAY**|**& SPORTS DAY**||**INCOME**| |---|---|---|---|---|---|---|---| |**Date**|**Details**
**XMAS**|**ASSEMBLY**|**SPORTS**
**DAY**|**Shows**|**Other**|**TOTAL**|**Date**| |10/11/21|Marcie expenses (EX-101) - Refreshments
|39.19||||£ 39.19|10/15/2021| |18/05/22|Card fees for refreshments at Beauty and the Beast performance||||0.45|£ 0.45|05/18/2022| |26/05/22|Sarah W expenses (EX-102) - Beauty and the Beast refreshments *|||106.07||£ 106.07|05/18/2022| |29/05/22|Sarah M expenses (EX-103) - Beauty and the Beast refreshments
|||14.00||£ 14.00|05/26/2022| |27/06/22|Vicky expenses (EX-104) - New parent refreshments||||10.50|£ 10.50|05/26/2022| |29/06/22|Liz expenses (EX-105) - Ice pops for sports day||31.25|||£ 31.25|06/29/2022| |04/07/22|Sarah M expenses (EX-106) - Sports Day sweets||22.00|||£ 22.00|07/15/2022| |04/07/22|Stacey expenses (EX-107) - Sports Day drinks and sweets
||39.45|||£ 39.45|07/15/2022| |20/07/22|Sum Up card fees for ice pops, uniform and refreshments sale||||0.69|£ 0.69|07/20/2022| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| |||||||£ -|| ||**TOTAL**
**£0.00**|**£39.19**|**£92.70**|**£120.07**|**£11.64**|£263.60|| ## **INCOME** * NOTE: We used 18 bags of leftover chocs (c.£18) from Beauty & the Beast for FDW |**Description**
**Amount**| |---| |Refreshment sale at Achievement As 60.25| |Cash takings for refreshments at Be £ 156.60| |Card takings for refreshments at Be £ 26.50| |Cake sale cash takings
£ 320.70| |Cake sale bank transfer takings
£ 1.50| |Sports Day refreshments cash taking £ 351.30| |Ice pops, uniform and refreshme£ 153.20| |New reception intake refreshmen£ 18.25| |Sum Up takings - Ice pops, unifo£ 42.30| |**TOTAL INCOME**|**£**|**1,130.60**| |---|---|---| |**TOTAL COSTS**||**£263.60**| |PROFIT||£867.00| ## **Bedtime Stories - 8th-12th November 2021** **Refreshment Date Details Drink & cookies Admin TOTAL s** 11/10/2021 Card payment fees for ticket sales £ 11.53 £ 11.53 11/25/2021 Card payment fees for book sales £ 14.61 £ 14.61 11/25/2021 Card payment fees for refreshment sales £ 0.15 £ 0.15 11/30/2021 Book payment to Travelling Books £ 1,001.96 £ 1,001.96 12/06/2021 Stacey expenses (EX-801) - Drinks and biscui £ 69.93 £ 69.93 **TOTAL £69.93 £0.00 £1,028.25 £1,098.18 Summary Cost Sales Proft Tickets £81.46 £ 505.00 £ 423.54 Refreshments £0.15 £ 55.40 £ 55.25 Book sales £1,016.57 £1,001.96 -£ 14.61 TOTALS £1,098.18 £1,562.36 £ 464.18** ## **INCOME** |**Date**|**Type**|| |---|---|---| |10/22/2021||BACS| |11/01/2021||CASH| |11/10/2021||BACS| |11/08/2021||BACS| |11/12/2021||BACS| |11/11/2021||BACS| |11/12/2021||BACS| |11/16/2021||BACS| |11/11/2021||CASH| |11/11/2021||CASH| |11/15/2021||BACS| |11/12/2021||CASH| |11/25/2021||BACS| ## **Tickets** **SumUp** ## **BOOK FAIR INFORMATION** Book sales £ 1,001.96 PTA purchases £0.00 Total sales £1,001.96 **60% COMMISSION= £541.18** **Cash BACS TOTAL:** **----- Start of picture text -----**
Mon Tues Weds Thurs Fri
Cash book sales £7.99 £24.96 £7.99 £81.89 £29.95
Vouchers for books £0.00 £0.00 £0.00 £15.00 £9.99
Card payments for books £65.91 £135.28 £172.74 £424.32 £50.93
Cash refreshments £0.00 £0.00 £0.00 £46.40 £0.00
Card payments for refreshments £0.00 £0.00 £0.00 £9.00 £0.00
**----- End of picture text -----**
## **Description** ## **Amount** Bedtime Stories payments via SumUp (pa £ 475.00 **(£463.47 after card payment fees deducted - see expenses on the left)** Bedtime Stories payments £ 17.50 Bedtime Stories payments £ 12.50 Book sales (Mon) £ 65.91 **(£64.79 after card payment fees deducted - see expenses on the left)** Book sales (Tues) £ 135.28 **(£132.92 after card payment fees deducted - see expenses on the left)** Book sales (Weds) £ 164.75 **(£161.95 after card payment fees deducted - see expenses on the left)** Book sales (Thurs) and £9 of refreshment £ 118.82 **(£116.81 after card payment fees deducted - see expenses on the left)** Book sales (Thurs) £ 291.53 **(£286.46 after card payment fees deducted - see expenses on the left)** Cash book sales (Mon-Thurs) £ 122.83 Cash refreshment sales £ 46.40 Book sales (Fri) £ 50.93 **(£50.06 after card payment fees deducted - see expenses on the left)** Cash book sales (Fri) £ 29.95 Book sales (balance from SumUp) £ 30.96 **TOTAL INCOME £ 1,562.36 TOTAL COSTS £1,098.18 PROFIT £ 464.18** **£ 475.00** **£ 17.50** **£ 12.50 £ 505.00 199 tickets sold (one parent paid £7.50 extra)** ## **Christmas Cards 2021** ## **INCOME** |**Date**|**Details**|**Refunds**|**Production**
**Costs**|**TOTAL**|**Date**| |---|---|---|---|---|---| |11/10/2021|Invoice from Class Fundraising Ltd||1,740.94|1,740.94|12/10/2021| |11/30/2021|Katherine expenses (EX-701) - Printing|instruction forms to go 8.00||8.00|13/10/2021| |||||-|15/10/2021| |||||-|18/10/2021| |||||-|18/10/2021| |||||-|18/10/2021| |||||-|21/10/2021| ||**TOTAL**|**£0.00**|**£1,748.94**|**£1,748.94**|| **£0.00 £1,748.94 £1,748.94** |**Type**|**Description**|**Amount**| |---|---|---| |BACS|Christmas card order - L Dembicki|£ 10.00| |BACS|Christmas card order - R Lehto-Dyer|£ 21.00| |BACS|Christmas card order - J&K Budden|£ 22.00| |BACS|Christmas card order - JM Large|£ 17.25| |CHEQUES|Christmas card cheques|£ 815.50| |CASH|Christmas card cash|£ 1,795.85| |BACS|Christmas card order|£ 7.25| ||**TOTAL INCOME**|**£ 2,688.85**| ||**TOTAL COSTS**|**£1,748.94**| ||PROFIT|£ 939.91| |**Wreath making - 25th November 2021**|**Wreath making - 25th November 2021**|||**INCOME**| |---|---|---|---|---| |**Date**|**Details**|**Cost**|**TOTAL**|**Date**| |11/03/2021|Wreath making deposit|400.00|400.00|11/10/2021| |11/26/2021|SumUp card machine charges|1.25|1.25|12/10/2021| |11/30/2021|Wreath making balance payment|432.00|432.00|13/10/2021| |11/30/2021|Katherine expenses (EX-201) - TENS licence and|56.64|56.64|14/10/2021| |11/30/2021|Liz expenses (EX-202) - Prosecco for Wreath maki49.90||49.90|18/10/2021| ||||£ -|19/10/2021| ||||£ -|20/10/2021| ||||£ -|20/10/2021| ||**TOTAL**|**£889.89**|**£939.79**|01/11/2021| |||||03/11/2021| |||||04/11/2021| |||||22/11/2021| |||||23/11/2021| |||||25/11/2021| |||||25/11/2021| |||||25/11/2021| |||||25/11/2021| |||||26/11/2021| |||||26/11/2021| |||||30/11/2021| |**Type**|**Description**|**Amount**| |---|---|---| |BACS|Wreath making tickets|£ 125.00| |BACS|Wreath making tickets|£ 425.00| |BACS|Wreath making tickets|£ 225.00| |BACS|Wreath making tickets|£ 25.00| |BACS|Wreath making tickets|£ 75.00| |BACS|Wreath making tickets|£ 97.50| |BACS|Wreath making tickets|£ 50.00| |CASH|Wreath making tickets|£ 2.50Sharon had only transferred £22.50 by mistake so she| |BACS|Wreath making tickets|£ 200.00| |BACS|Wreath making tickets|£ 50.00| |BACS|Wreath making tickets|£ 25.00| |BACS|Wreath making tickets|£ 25.00| |BACS|Wreath making ticket refund|-£ 25.00| |BACS|Wreath making tickets|£ 50.00| |CASH|Wreath making ticket refund|-£ 25.00| |CASH|Refreshment sales|£ 46.50| |CASH|Wreath making - Mini rafe on the night|£ 50.00| |BACS|Bank transfer for refreshments|£ 1.50| |BACS|Wreath making refreshments (SumUp)|£ 75.00| |BACS|Wreath making ticket refund|-£ 25.00| ||**TOTAL INCOME**|**£ 1,473.00**| ||**TOTAL COSTS**|**£939.79**| ||PROFIT|£ 533.21| gave the extra £2.50 in cash ## **Christmas raffle - 9th December 2021** |**Date**
11/10/2021
11/30/2021|**Details**
Wendy expenses (EX-501) - Rafe tickets
75.78
iZettle card machine charges
0.04
**Ticket**
**printing**
**Card**
**machine**
**charges**|**Details**
Wendy expenses (EX-501) - Rafe tickets
75.78
iZettle card machine charges
0.04
**Ticket**
**printing**
**Card**
**machine**
**charges**|**Prizes**
**TOTAL**
£75.78
£0.04| |---|---|---|---| |12/13/2021|Deanna expenses (EX-502) - Hamper for the Christmas Rafe||50.45
£50.45| |12/15/2021|SumUp card machine charges
0.66||£0.66| |02/08/2022|Laura expenses (EX-503) - Amazon voucher rafe prize||25.00
£25.00| ||**TOTAL**
**£76.44**
**Summary**
**Cost**|**£0.04**
**Sales**|£0.00
£0.00
£0.00
**£75.45**
**£151.93**
**Proft**| ## **INCOME** |**Date**|**Type**| |---|---| |09/29/2021|BACS| |10/07/2021|BACS| |10/13/2021|BACS| |11/25/2021|BACS| |11/25/2021|BACS| |11/26/2021|BACS| |11/26/2021|BACS| |11/29/2021|BACS| |11/30/2021|BACS| |11/30/2021|BACS| |12/03/2021|BACS| |12/09/2021|BACS| |12/13/2021|BACS| |12/14/2021|BACS| |12/14/2021|BACS| |12/14/2021|CHEQUE| |12/15/2021|BACS| |12/15/2021|BACS| |12/16/2021|CASH| |**Description**|**Amount**| |---|---| |Rafe ticket sponsorship (3 Peaps in a Podcast)|£30.00| |Rafe ticket sponsorship (T A Baylis Electrical)|£30.00| |Rafe ticket sponsorship (MPRC)|£30.00| |Rafe ticket sales|£35.00| |Rafe ticket sales (A Ager)|£10.00| |Rafe ticket sales|£10.00| |Rafe ticket sales (SM Moore £5 and JE & AM Moo|£15.00| |Rafe ticket sales|£20.00| |Rafe ticket sales (iZettle)|£2.00| |Rafe ticket sales|£10.00| |Rafe ticket sales (K Jones)|£50.00| |Rafe ticket sales (K Budden)|£25.00| |Rafe tickets sales (P Warner)|£10.00| |Transfer from Marcie for rafe tickets|£20.00| |Donation from Rob Eacott for us to buy gifts for t|£75.00| |Rafe ticket sales (S Mankelow)|£10.00| |Takings from the rafe (SumUp card machine)|£40.00| |Rafe ticket sales (W Matcham)|£10.00| |Cash takings|£1,235.10| |**TOTAL INCOME**|**£1,667.10**| |**TOTAL COSTS**|**£151.93**| |PROFIT
|£ 1,515.17| ## **Christmas Lights/Market - 9th December 2021** ||||||**Christmas**|||| |---|---|---|---|---|---|---|---|---| ||||**Tea,**||**goodies**|||| |**Date**|**Details**
**Running**
**costs**|**Food**|**cofee,**
**hot choc**
**and mince**|**Bar**|**(crackers,**
**hot choc**
**cones,**|**Krispy**
**Kreme**|**Xmas**
**light**
**bottles**|**Toys**| ||||**pies**||**reindeer**|||| ||||||**food)**|||| |11/30/2021|Katherine expenses (EX-601) - TENS licence 21.00|||||||| |12/06/2021|Stacey expenses (EX-602) - Champagne futes and cracker toys for||Christmas Ma|10.00 5.00||||| |12/07/2021|Sarah W expenses (EX-603) - Christmas Market||||32.63|55.00||| |12/09/2021|SumUp card machine fees
6.93|||||||| |12/13/2021|Katherine expenses (EX-604) - Cracker fllings, veg chill|9.78|
|37.01 7.56||||18.00| |12/14/2021|iZettle card machine fees
1.27|||||||| |12/14/2021|SumUp card machine fees
0.13|||||||| |12/15/2021|SumUp card machine fees
0.40|||||||| |12/15/2021|Vicky expenses (EX-605) - Food, drink and cutlery
|8.00|25.35|||||| |12/15/2021|Chris expenses (EX-606) - Food
|180.61||||||| |12/16/2021|SumUp card machine fees
0.19|||||||| |02/08/2022|Laura expenses (EX-607) - Crackers and reindeer hot choc cones||||34.44|||| |03/15/2022|Sharon expenses (EX-608) - Cork lights for the Christmas bottles at the Christmas Market||||||65.99|| **TOTAL £29.92 £198.39 £25.35 £47.01 £79.63 £55.00 £65.99 £18.00** |**Summary**
**Cost**
Entry (minus running costs)
£29.92
£
Food
£198.39
£
Tea, cofee, hot choc and mince pies
£25.35
£
Bar
£47.01
£
Christmas goodies
£79.63
£
Krispy Kreme
£55.00
£
Xmas light bottles
£65.99
£|**Sales**
**Proft**
169.21
£ 139.29
913.90
£ 715.51
173.90
£ 148.55
183.10
£ 136.09
228.00
£ 148.37
78.00
£ 23.00_Some of these takings were mixed up with the h_
231.00
£ 165.01| |---|---| |Toys||£18.00|£|454.40|£|436.40| |---|---|---|---|---|---|---| |Tombola||£0.00|£|393.45|£|393.45| ||**TOTALS **|**£519.29**||**###**||**###**| ## **INCOME** ## **Description** ## **TOTAL** ||||||| |---|---|---|---|---|---| ||**TOTAL**|**Date**|**Type**|**Description**|**Amount**| |£|21.00|12/09/2021|CASH|Takings from the Christmas market (cash)|£2,196.46| |£|15.00|12/08/2021|BACS|Transfer from Liz for two light bottles|£10.00| |£|87.63|12/08/2021|BACS|Transfer from Wendy for a light bottle and a cracker|£6.00| |£|6.93|12/09/2021|BACS|Transfer from Wendy for mulled wine|£2.00| |£|72.35|12/09/2021|BACS|Transfer from Wendy for reindeer food/hot choc reind|£5.00| |£|1.27|12/09/2021|BACS|Transfer from Wendy for drinks|£5.00| |£|0.13|12/09/2021|BACS|Transfer from Wendy for toy|£3.50| |£|0.40|12/09/2021|BACS|Transfer from Sarah W for tombola|£5.00| |£|33.35|12/09/2021|BACS|Takings from the Christmas market (card machines|£407.90| |£|180.61|12/10/2021|BACS|Transfer from Laura for light bottle and beers|£9.00| |£|0.19|12/10/2021|BACS|Transfer from Tiesha for food|£5.00| |£|34.44|12/10/2021|BACS|Transfer from Sally Ashton for light bottles|£21.00| |£|65.99|12/13/2021|BACS|Transfer from C Mannering for light bottles|£5.00| |£|-|12/13/2021|BACS|Transfer from Taylor for light bottles|£8.00| |£|-|12/13/2021|BACS|Transfer from Laura for light bottles|£8.00| |£|-|12/14/2021|BACS|Takings from the Christmas market (iZettle card mac|£70.70| |||12/14/2021|BACS|Takings from the Christmas market (SumUp card mac|£7.50| ||**£519.29**|12/14/2021|BACS|Transfer from Marcie for food at the Christmas Marke|£10.00| |||12/15/2021|BACS|Takings from the Christmas market (SumUp card mac|£23.90| |||12/15/2021|BACS|Transfer from Laura for toys|£2.00| |||12/16/2021|BACS|Transfer from Wendy for toy|£1.00| |||12/16/2021|BACS|Transfer from Sarah W for toys|£2.00| |||12/16/2021|BACS|Takings from the Christmas market (SumUp card mac|£11.00| |||12/16/2021|BACS|Transfer from Sharon for light bottles|£30.00| |||12/16/2021|CASH|Expected cash from Christmas Market sales|£7.00| |||||**TOTAL INCOME**|**£2,861.96**| |_ot_|_drinks takings. Estimated proft is actually £90-100_|||**TOTAL COSTS**|**£519.29**| _hot drinks takings. Estimated profit is actually £90-100_ PROFIT £2,342.67 **BBQuiz - Thursday 17th March 2022 INCOME Date Details Food Refreshments Prizes Misc Licence TOTAL Date Type Description Amount** 03/15/2022 SumUp fees 11.26 £ 11.26 15/03/22 BACS Ticket sales £ 450.00 03/17/2022 Prize money 30.00 £ 30.00 16/03/22 BACS Transfer for ticket £ 10.00 03/18/2022 SumUp fees 2.75 £ 2.75 17/03/22 CASH Drinks sales £ 179.00 04/20/2022 Chris expenses (EX-1101) - food 162.79 £ 162.79 17/03/22 BACS Drinks sales £ 163.00 04/20/2022 Wendy expenses (EX-1102) - alcohol and chocs for 113.34 6.00 £ 119.34 17/03/22 CASH BBQuiz raffle £ 75.50 07/06/2022 Katherine expenses (EX-1103) - TENS licence 21.00 £ 21.00 £ - £ - £ - £ - £ - **TOTAL £162.79 £113.34 £36.00 £14.01 £21.00 £0.00 £0.00 £347.14 TOTAL INCOME £ 877.50 Summary Cost Sales Proft TOTAL COSTS £347.14 Tickets £204.05 £ 460.00 £255.95** PROFIT £ 530.36 **Bar £116.09 £ 342.00 £225.91 Raffle £6.00 £ 75.50 £ 69.50 Heads and tails £0.00 £ - £ - £ - WE SOLD: £ - £ - Ticket sales: Raffle profit: £ -** 2022 46 2022 £75.50 **£ -** 2021 N/A 2021 N/A **£ -** 2020 61 2020 N/A **TOTALS £326.14 £ 877.50 £551.36** 2019 58 2019 £56.50 2018 63 2018 £67 2017 55 2017 £50 **Mothers Day Wrap - 24th March 2022 Date Details Gifts Wrapping Paper/gift bags** 03/15/2022 Sarah W expenses (EX-1001) - MDW add 40.25 83.50 04/20/2022 Wendy expenses (EX-1002) - MDW gifts 57.60 05/26/2022 Sarah W expenses (EX-1003) - MDW 23.76 **TOTAL £121.61 £83.50 £0.00 £0.00** **MDW 2022:** Expenses put through last year: £247.94 **Stock left for next year (2023): Box of 49 items in the red shed** ## **INCOME** **TOTAL** £ 123.75 £ 57.60 £ 23.76 £ - £ - £ - £ - £ - £ - £ - £ - **£205.11** **Date Description Amount** 25/03/22 Transfer from Katheri £ 2.00 25/03/22 Cash takings £ 396.42 01/04/22 Transfer from Wendy £ 3.50 **TOTAL INCOME £ 401.92 TOTAL COSTS £205.11** PROFIT £196.81 **Jubilee items - 7th May 2022 Date Details Printing Postage** 07/06/2022 Katherine expenses (EX-1501) - Jubilee art 3.00 11.99 **TOTAL £3.00 £11.99 £0.00** ## **INCOME** **TOTAL Date Type Description Amount** £ 14.99 17/06/22 BACS Jubilee Project tak £ 545.50 £ - £ - £ - £ - £ - **£0.00 £14.99 TOTAL INCOME £ 545.50 TOTAL COSTS £14.99** PROFIT £530.51 **Smarties Challenge - May/June 2022 Date Details Smarties** 06/15/2022 Stacey expenses (EX-1401) - Smarties Cha 102.50 **TOTAL £102.50 £0.00 £0.00** ||||**INCOME**|||| |---|---|---|---|---|---|---| |||**TOTAL**|**Date**|**Type**|**Description**|**Amount**| ||£|102.50|24/05/22|BACS|Transfer from pa|£ 5.00| ||£|-|13/06/22|BACS|Transfer from pa|£ 10.00| ||||15/06/22|CASH|Cash takings
|£ 611.75| ||||20/06/22|CASH|Cash takings
|£ 84.35| ||£|-||||| ||£|-||||| ||£|-||||| ||£|-||||| |**£0.00**||**£102.50**|||**TOTAL INCOME**|**£ 711.10**| ||||||**TOTAL COSTS**|**£102.50**| ||||||PROFIT|£608.60| ## **Fathers Day Wrap - June 2022** **Date Details Gifts Wrapping Paper/gift bags** 12/07/2021 Sarah W expenses (EX-901) - FDW 8.27 05/26/2022 Sarah W expenses (EX-902) - FDW 148.91 06/27/2022 Sarah W expenses (EX-903) - FDW 132.00 **TOTAL £289.18 £0.00 £0.00 £0.00** FDW items: 321 as at 26/05/2022 Expenses put through last year: £97.91 NOTE: We used 18 bags of leftover chocs (c.£18) from Beauty & the Beast for F **Stock left for next year (2023): Box of 147 items in the red shed** ## **INCOME** **TOTAL Date Description Amount** £ 8.27 17/06/22 Transfer from a paren £ 1.00 £ 148.91 20/06/22 FDW cash takings £ 301.90 £ 132.00 29/06/22 FDW cash takings £ 33.00 £ - £ - £ - £ - £ - £ - £ - £ - **£289.18 TOTAL INCOME £335.90** |**TOTAL INCOME**|**£335.90**| |---|---| |**TOTAL COSTS**|**£289.18**| |PROFIT|£46.72| DW **Summer Festival - 1st July 2022** ## **INCOME** |**Date**
05/29/2022
06/27/2022
06/27/2022
06/27/2022
06/27/2022
06/29/2022
07/01/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/04/2022
07/05/2022
07/06/2022
07/06/2022
07/06/2022|**Details**
**Bar**
**Tea Room**
**PTA Stall**
**Infatables**
**Tombola**
**Games**
**Misc**
**TOTAL**
**Date**
**Type**
**Description**
**Amount**
Sarah M expenses (EX-1301) - Summer Festival tombola tickets
2.00
£ 2.00
05/09/2022
BACS
Stall fee for the Summer Festival - Starlight Bows
£ 20.00
Sarah W expenses (EX-1302) - Summer Festival lucky dip toys
176.00
£ 176.00
05/11/2022
BACS
Stall fee for the Summer Festival - Pretty Things
£ 20.00
Stacey expenses (EX-1303) - Summer Festival sweets
53.99
£ 53.99
05/20/2022
CASH
Stall fee for the Summer Festival - ice cream van
£ 60.00
Stacey expenses (EX-1304) - Summer Festival alcohol and drinks
182.40
6.99
£ 189.39
06/08/2022
BACS
Stall fee for the Summer Festival - The Puppery Pitch
£ 20.00
Cara expenses (EX-1305) - Summer Festival soft drinks
46.00
£ 46.00
06/09/2022
BACS
Stall fee for the Summer Festival - Lily Joes
£ 20.00
Infatable hire
295.00
£ 295.00
06/14/2022
BACS
Stall fee for the Summer Festival - EL Macdonald
£ 20.00
Anita's costs (Receipt on fle. Cash given on the night o30.00
£ 30.00
06/30/2022
BACS
Bank transfer from parent (donation for the Summer Fes £ 6.00
Mel expenses (EX-1306) - Summer Festival alcohol
258.97
£ 258.97
06/30/2022
BACS
Bank transfer from parent (donation for the Summer Fes £ 6.00
Mel expenses (EX-1307) - Summer Fes 35.49
£ 35.49
07/01/2022
BACS
QR code donation via SumUp
£ 1.00
Mel expenses (EX-1308) - Summer Festival crisps
12.23
£ 12.23
07/01/2022
BACS
SumUp bar takings
£ 442.50
Mel expenses (EX-1309) - Summer Festival soft drinks
43.00
£ 43.00
07/01/2022
BACS
SumUp BBQ takings
£ 509.00
Liz expenses (EX-1310) - Summer Fes 47.45
£ 47.45
07/01/2022
BACS
SumUp Tea Room takings
£ 10.00
Liz expenses (EX-1311) - Summer Fes 10.85
£ 10.85
07/01/2022
BACS
SumUp Tea Room takings
£ 6.50
Jess expenses (EX-1312) - Summer Festival coconuts
6.00
£ 6.00
07/04/2022
BACS
Bank transfer from parent (donation for the Summer Fes £ 10.00
Jess expenses (EX-1313) - Summer Festival tea room (oat milk)
1.50
£ 1.50
07/04/2022
CASH
Summer Festival Cash Takings
£ 4,727.15
Sarah M expenses (EX-1314) - Summer Festival bottle tombola (selotape)
1.00
£ 1.00
07/05/2022
BACS
Transfer in from parent for book purchase (Summer Fest £ 10.00
Stacey expenses (EX-1315) - Summer Festival drinks and sweets
58.35
£ 58.35
07/05/2022
CASH
Payment from parent for book purchase
£ 13.00
Stacey expenses (EX-1316) - Summer Festival prosecco
48.30
£ 48.30
07/05/2022
BACS
Transfer from Progressive Sports for 50% of Penalty Shoo £ 50.00
Stacey expenses (EX-1317) - Summer Festival slap bracelets
9.49£ 9.49
07/06/2022
CASH
Additional alcohol sales
£ 90.00
Stacey expenses (EX-1318) - Summer Festival sweets and chocolate (including £7.50 of lollies as 117.11
7.50 £ 124.61
07/06/2022
BACS
Transfer from parent for book purchase (Summer Festiva£ 5.00
Vicky expenses (EX-1319) - Summer Festival sweets
25.00 £ 25.00
07/11/2022
BACS
Transfer from Wendy for Summer Festival purchases
£ 15.00
SumUp charges
16.40 £ 16.40
07/13/2022
BACS
Transfer from Mel for additional alcohol sales
£ 10.00
Chris expenses (EX-1320) - tea room
92.04
£ 92.04
Chris expenses (EX-1321) - BBQ
498.90
£ 498.90
Katherine expenses (EX-1322) - Summer Festival toys, TENS licence and limbo game
35.98
11.99
21.00 £ 68.97
£ -
£ -
**TOTAL INCOME**
**£6,071.15**
£ -
**TOTAL**
**£592.69**
**£30.00**
**£544.90**
**£93.54**
**£318.42**
**£295.00**
**£3.00**
**£193.99**
**£0.00**
**£0.00**
**£79.39**
£2,150.93
**TOTAL COSTS**
**£2,150.93**
Summary
Sales
Cost
Proft
PROFIT
£3,920.22
Entrance
£ 272.53 £ 37.40£ 235.13
Anita's samosas
£ 104.00 £ 30.00£ 74.00
CASH GIVEN TO ANITA ON THE NIGHT FROM THE TAKINGS. HER RECEIPT HAS BEEN SAVED
BBQ and chilli
£ 1,269.52
£597.69 £ 671.83
ALSO USED £5 OF NACHOS THAT WERE LEFTOVER FROM THE BBQUIZ SO HAVE ADDED THESE TO THE COST
Bar
£ 1,205.60 £ 544.90£ 660.70
Tea room
£ 529.30 £ 93.54£ 435.76
Infatables
£ 422.85 £ 295.00£ 127.85
Face paints, tattoos and butterfy win £ 162.10 £ -£ 162.10
PTA Stall toys and sweets
£ 248.55
£318.42 -£ 69.87
LOTS OF SWEETS AND DRINKS LEFT OVER
Lucky dip
£ 202.00 £ 176.00£ 26.00
115 ITEMS LEFT (COST PRICE £66)
Name the teddy
£ 12.50 £ -£ 12.50
Uniform
£ 80.00 £ -£ 80.00
ESTIMATED SALES
2nd hand books
£ 93.00 £ -£ 93.00
GAMES (see below for takings)
£ - £ 53.98-£ 53.98
PRIZES FOR GAMES
Tin can alley
£ 29.90 £ -£ 29.90
Hook a duck and pick a lolly
£ 130.30 £ -£ 130.30
Flamingo Toss
£ 10.20 £ -£ 10.20
Deck of cards
£ 37.20 £ -£ 37.20
Stocks
£ 125.00 £ -£ 125.00
Teddy tombola
£ 257.40 £ -£ 257.40
Bottle tombola
£ 591.70 £ 3.00£ 588.70
Penalty shoot out
£ 50.00 £ -£ 50.00
Coconut shy
£ 77.50 £ 6.00£ 71.50
Stall fees
£ 160.00 £ -£ 160.00
Choir
£ - £ 75.00-£ 75.00
Paid in the 2022/23 school year so this won't appear in the 2021/22 accounts
**TOTALS**
**£6,071.15 £ 2,230.93**
**###**
NOTE: COSTS HERE INCLUDE AN ADDITIONAL £5 FOR NACHOS THAT WERE ACCOUNTED FOR UNDER THE BBQUIZ
**Hot food - Chris**
**and BBQ**
**Hot food -**
**Anita**
**Face**
**paints**
**Butterfy**
**wings**| |---|---| ## **Summer raffle - 1st July 2022** **Date Details Tickets Prizes** 07/15/2022 Mel expenses (EX-1601) - Summer raffle tickets £78.00 07/15/2022 Wendy expenses (EX-1602) - Summer raffle hamper baskets, tr 81.20 **TOTAL** £78.00 £81.20 **TOTAL £78.00 £81.20 £159.20** **NOTE: Get teachers to walk around at the festival selling tickets again next year Also have tickets on the bar or PTA stall at the festival** ## **INCOME** |**Date**|**Type**|**Description**|**Amount**| |---|---|---|---| |06/20/2022|BACS|Summer Festival Sponsorship -|£35.00| |06/21/2022|BACS|Summer Festival Sponsorship -|£35.00| |06/29/2022|BACS|Summer Rafe ticket purchase|£5.00| |06/30/2022|BACS|Summer Rafe ticket purchase|£15.00| |07/04/2022|CASH|Summer Rafe cash takings|£900.90| |07/04/2022|CHEQUE|Summer Rafe ticket purchase|£10.00| |07/04/2022|CHEQUE|Summer Rafe ticket purchase|£10.00| |**TOTAL INCOME**|**£1,010.90**| |---|---| |**TOTAL COSTS**|**£159.20**| |PROFIT|£851.70| ## **Usborne - Sponsored Read and Book Café - DATE** ## **INCOME** **Date Details** **Drink & Books Refreshments TOTAL cookies** **Date Type** **TOTAL £0.00 £0.00 £0.00 £0.00 BOOK FAIR INFORMATION** Book sales £0.00 Sponsored read £0.00 Total £0.00 **60% COMMISSION= £0.00 Plus sponsored read money of £xx = £0.00 For the schoo** **Description** **Amount** **TOTAL INCOME £ - TOTAL COSTS £0.00 PROFIT £ -** **ol to spend on books** ## **Halloween Disco - DATE** **Running Date Details Food Drink costs** |**TOTAL**
**£0.00**
**Summary**
**Cost**
**Tickets**
**£0.00**
**Hot food**
**£0.00**
**Refreshments**
**£0.00**
**Tattoos**
**£0.00**
**Finger lights/rings**
**£0.00**
**Nails**
**£0.00**
**Lucky dip**
**£0.00**
**TOTALS**
**£0.00**|**£0.00**
**£0.00**
**Sales**
**Proft**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£0.00**
**£0.00**| |---|---| ||||||**INCOME**|| |---|---|---|---|---|---|---| |**Finger**
**lights**|**Sweets**|**Lucky dip**|**Tattoo**|**TOTAL**|**Date**|**Type**| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |||||£ -||| |**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**||| **Description** ## **Amount** |**TOTAL INCOME**|**£**|**-**| |---|---|---| |**TOTAL COSTS**||**£0.00**| |PROFIT|£|-| |**Easter Trail**|**- 2nd to 18th April 2021**|||| |---|---|---|---|---| |**Date**|**Details**|**Crème eggs **|**Toy eggs**|| ||**TOTAL**|**£0.00**|**£0.00**|**£0.00**| INCOME TOTAL Date £0.00 £0.00 |**Description**|**Amount**| |---|---| |**TOTAL INCOME**|**£ -**| |**TOTAL COSTS**|**£0.00**| |PROFIT|£0.00| **Crazy hair day - 27th May 2021 Date Details** **TOTAL** £ - **TOTAL £0.00 £0.00 £0.00 £0.00 £0.00** **INCOME Date Type Description Amount** |**TOTAL INCOME**|**-**| |---|---| |**TOTAL COSTS**|**£0.00**| |PROFIT|£0.00| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name Blackhorse PTA **trustees/ members of** **On accounts for the year ended** 31[st] August 2022 **Charity** 1121813 **no (if any)** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2022** . **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the ## **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Name:** Susan Bailey **Date:** 17 July 2023 **Relevant** FCA (ICAEW membership number: 1154746) **October 2018** 1 **IER** ## **professional qualification(s) or body (if any):** **Address:** 45 Grove Avenue Bristol BS9 2RP ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 2 **IER** ## **Give here details of any items that the examiner wishes to disclose** . **October 2018** 3 **IER**