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2025-03-31-accounts

REGISTERED COMPANY NUMBER: 06035517 (England and Wales) REGISTERED CHARITY NUMBER: 1121801

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

FOR

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 15

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED (REGISTERED NUMBER: 06035517)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims for the public benefit

The objectives of the charitable company are to provide a safe, supportive environment where young people can meet, socialise and discuss issues that concern them. To enhance young people's development into responsible adults and enable them to contribute to their community. To offer informal social education opportunities for young people.

Our Mission is:

Gallery Youth will help young people feel good about themselves and be valued by their community. We will deliver services and experiences that are safe and supportive.

ACHIEVEMENTS AND PERFORMANCE

Young people have presented many issues over the year. It is our role to listen to those young people, offer support, and challenge the injustice they often face when they try to enter the adult world that often rejects them for who they are. Being young has always been tough for some, yet, it still carries on. Education, support services and access to services for young people in market towns and rural areas have never been so sparse. Therefore, we need to rise to this challenge to ensure their voices are heard.

We continue to work in partnership with other agencies highlighting the issues that effect young people's lives, one of which is consulting with and feeding these back into the updated version of the Alnwick and Denwick Neighbourhood Plan. This includes what young people want to see in their town along with the lack of housing available to local young people, and young vulnerable people needing accommodation with appropriate support.

We continue to deliver and develop services that engage young people in activities that are fun, challenging and exciting, which will boost their confidence and self-esteem. We aim to create a wider understanding of the issues that affect them, enabling them to make more informed, healthier lifestyle choices.

We have supported young people through advice and information on benefits, budgeting, debt advice, employability issues, substance misuse, sexual health, gender identity, sexuality issues, housing and homelessness, disability issues as well as referrals for one to one specialist support.

In all it has been a very challenging year for Gallery Youth. As with many organisations the political and economical landscape continues to slide, often ignoring or not even recognising the services young people need. However, we look forward to the oncoming year and continue to support young people in Alnwick and the surrounding rural area.

FINANCIAL REVIEW

Internal and external factors

We are a project funded youth project; we have to raise funds on a project by project basis. We will continue to work towards a sustainable level of earned income by diversifying our income sources where possible to enable us to continue operating.

Reserves policy

At 31st March 2025, the charitable company's general fund had unrestricted net current assets of £27,364 (2024: net current liabilities of £5,903). The trustees aim to ensure that these reserves give the charitable company a sufficient financial buffer against any unforeseen expenditure or reduction in income.

Page 1

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED (REGISTERED NUMBER: 06035517)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Alnwick Young People's Association is a registered charity no 1121801, a Company Limited by Guarantee no. 06035517 and is administered and managed in accordance with its Memorandum and Articles of Association.

Recruitment and appointment of the management committee

The directors of the company are also the charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee.

Trustee induction and training

New trustees undergo an orientation period to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and the recent financial performance of the company with the assistance of an induction pack. The trustees meet key employees and other trustees during this period.

Trustees are encouraged to attend brief internal training sessions when required where these will facilitate the undertaking of their role.

Organisation

The board of trustees meet regularly to review the organisation, its results and discuss action required for the future. The Project Manager is entrusted with the day-to-day running of the company and is responsible for ensuring that the company delivers on its objectives.

Investment powers and policy

The trustees are able to invest and deal with the monies of the charitable company not immediately required in such manner as they may from time to time determine.

Aside from retaining a prudent amount in reserves each year most of the charitable company's funds are to be spent in the short term so there are few funds for long term investment. Funds are held in short-term deposit accounts.

Risk management

The trustees monitor the risks the charitable company is exposed to on an ongoing basis and discuss their concerns regularly when they meet. There is now a formal risk management policy in place; and this is available to the public upon request.

Page 2

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED (REGISTERED NUMBER: 06035517)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

REFERENCE AND ADMINISTRATIVE DETAILS

This company is also known as The Gallery Youth Project.

Registered Company Number

06035517 (England and Wales)

Registered Charity Number 1121801

Registered Office

Rear of 39 Bondgate Within Alnwick Northumberland NE66 1SX

Trustees and Executive Committee Members

Henry Playle (Chair) Graham Lockwood Rothbury & Coquetdale Young People's Project Frank Lyford (Resigned December 2024) David Archer (Resigned September 2025) Lynda Wearn Senior Management Ian McRae Project Manager

Bankers Independent Examiner
Lloyds Bank plc Jane Harvey F.C.A.
24 Bondgate Within Greaves Grindle, Chartered Accountants
Alnwick Victoria House, Bondgate Within
Northumberland NE66 1TD Alnwick, Northumberland NE66 1TA

Our Contact Details:

Web: www.galleryyouthproject.org Email: gallerydropout@btinternet.com Telephone: 01665 605846

The title to the property, Rear of 39 Bondgate Within, is currently held in trust for the company by Anne McPhun and Graeme Knox who are previous trustees to the company. We are in the process of updating the title deeds.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 8 December 2025 and signed on its behalf by:

H Playle - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

Independent examiner's report to the trustees of Alnwick Young People's Association Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Harvey F.C.A.

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

19 December 2025

Page 4

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
110,251
Investment income
2
90
Other income
2,100
Total
112,441
EXPENDITURE ON
Raising funds
20,326
Charitable activities
Gallery Youth Project
58,889
Total
79,215
NET INCOME/(EXPENDITURE)
33,226
RECONCILIATION OF FUNDS
Total funds brought forward
(5,640)
TOTAL FUNDS CARRIED FORWARD
27,586
Restricted
funds
£
19,129
-
-
19,129
-
16,209
16,209
2,920
21,103
24,023
2025
Total
funds
£
129,380
90
2,100
131,570
20,326
75,098
95,424
36,146
15,463
51,609
2024
Total
funds
£
53,998
-
2,058
56,056
18,724
72,900
91,624
(35,568)
51,031
15,463

The notes form part of these financial statements

Page 5

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED (REGISTERED NUMBER: 06035517)

BALANCE SHEET 31 MARCH 2025

Unrestricted
Restricted
funds
funds
Notes
£
£
FIXED ASSETS
Tangible assets
8
222
14,988
CURRENT ASSETS
Cash at bank and in hand
29,696
9,035
CREDITORS
Amounts falling due within one year
9
(2,332)
-
NET CURRENT ASSETS
27,364
9,035
TOTAL ASSETS LESS CURRENT LIABILITIES
27,586
24,023
NET ASSETS
27,586
24,023
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
2025
Total
funds
£
15,210
38,731
(2,332)
36,399
51,609
51,609
27,586
24,023
51,609
2024
Total
funds
£
21,366
122
(6,025)
(5,903)
15,463
15,463
(5,640)
21,103
15,463

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED (REGISTERED NUMBER: 06035517)

BALANCE SHEET - continued 31 MARCH 2025

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 8 December 2025 and were signed on its behalf by:

H Playle - Trustee

L Wearn - Trustee

The notes form part of these financial statements

Page 7

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 4% on cost Plant and equipment - 15% on reducing balance Fixtures and fittings - 15% on reducing balance Computer equipment - 50% on reducing balance

Items of equipment are capitalised where the purchase price exceeds £250.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds are unrestricted funds earmarked by directors for a particular purpose.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 8

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES - continued

Basic financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2.

3.

INVESTMENT INCOME

INVESTMENT INCOME
2025 2024
£ £
Bank interest receivable 90 -
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2025 2024
£ £
Depreciation - owned assets 6,156 6,248
Independent Examiner's fee 880 800
Other accounting services fees 1,165 1,060

4.

TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

continued...

Page 9

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

5. STAFF COSTS

The remuneration of senior management in the year amounted to £43,935.

The average number of employees during the year was 3 (2024: 4).

No employees received emoluments in excess of £60,000.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
45,198
8,800
Other income
2,058
-
Total
47,256
8,800
EXPENDITURE ON
Raising funds
18,724
-
Charitable activities
Gallery Youth Project
52,904
19,996
Total
71,628
19,996
NET INCOME/(EXPENDITURE)
(24,372)
(11,196)
Transfers between funds
1,326
(1,326)
Net movement in funds
(23,046)
(12,522)
RECONCILIATION OF FUNDS
Total funds brought forward
17,406
33,625
TOTAL FUNDS CARRIED FORWARD
(5,640)
21,103
Total
funds
£
53,998
2,058
56,056
18,724
72,900
91,624
(35,568)
-
(35,568)
51,031
15,463

continued...

Page 10

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

7. VOLUNTARY INCOME

2025 2024
£ £
Local government grants 1,584 33,200
Grants and donations from charitable foundations:
National Lottery 83,000 -
Community Foundation 9,500 7,600
Story Homes 10,000 -
The Barbour Foundation 5,000 5,000
The Joicey Trust 2,500 -
Netherton Park 9,000 -
Willan Charitable Trust 7,500 -
Keyfund 244 -
Wiggin Charitable Foundation - 5,000
St Hilda's Trust - 3,000
Other Donations 1,053 198
129,381 53,998

8.

TANGIBLE FIXED ASSETS

COST
At 1 April 2024 and
31 March 2025
DEPRECIATION
At 1 April 2024
Charge for year
At 31 March 2025
NET BOOK VALUE
At 31 March 2025
At 31 March 2024
Freehold
property
£
173,644
155,517
5,664
161,181
12,463
18,127
Plant and
equipment
£
5,106
2,370
411
2,781
2,325
2,736
Fixtures
and
fittings
£
8,510
8,020
75
8,095
415
490
Computer
equipment
£
6,414
6,401
6
6,407
7
13
Totals
£
193,674
172,308
6,156
178,464
15,210
21,366

continued...

Page 11

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025 2024
£ £
Bank loans and overdrafts (see note 10) - 1,283
Social security and other taxes - 1,282
Accrued expenses 2,332 3,460
2,332 6,025
LOANS
An analysis of the maturity of loans is given below:
2025 2024
£ £
Amounts falling due within one year on demand:
Bank overdrafts - 1,283
MOVEMENT IN FUNDS
Net
movement At
At 1.4.24 in funds 31.3.25
£ £ £
Unrestricted funds
General fund (5,640) 33,226 27,586
Restricted funds
Property 18,127 (5,664) 12,463
Housing Project 7 (1) 6
Change Makers YOF 20 (3) 17
Big Lottery Fund - Capital 209 (34) 175
Community Chest Capital Grant 4 1,033 1,037
Bike Track 2,736 7,589 10,325
21,103 2,920 24,023
TOTAL FUNDS 15,463 36,146 51,609

10. LOANS

11. MOVEMENT IN FUNDS

continued...

Page 12

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Property
Housing Project
Keyfund
Change Makers YOF
Big Lottery Fund - Capital
Community Chest Capital Grant
Bike Track
Holiday Action Fund
Willan Charitable Trust C-Card fund
TOTAL FUNDS
Comparatives for movement in funds
Incoming
resources
£
112,441
1
-
244
-
-
1,035
8,000
2,349
7,500
19,129
131,570
Resources
Movement
expended
in funds
£
£
(79,215)
33,226
(5,665)
(5,664)
(1)
(1)
(244)
-
(3)
(3)
(34)
(34)
(2)
1,033
(411)
7,589
(2,349)
-
(7,500)
-
(16,209)
2,920
(95,424)
36,146
Net Transfers
movement between At
At 1.4.23 in funds funds 31.3.24
£ £ £ £
Unrestricted funds
General fund 17,406 (24,372) 1,326 (5,640)
Restricted funds
Property 23,792 (5,665) - 18,127
Housing Project 8 (1) - 7
Change Makers YOF 24 (4) - 20
Big Lottery Fund - Capital 248 (39) - 209
Community Allotment 1,326 - (1,326) -
Community Chest Capital Grant 8 (4) - 4
Bike Track 3,219 (483) - 2,736
St Hilda's Trust 5,000 (5,000) - -
33,625 (11,196) (1,326) 21,103
TOTAL FUNDS 51,031 (35,568) - 15,463

continued...

Page 13

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 47,256 (71,628) (24,372)
Restricted funds
Property - (5,665) (5,665)
Housing Project - (1) (1)
Change Makers YOF - (4) (4)
Big Lottery Fund - Capital - (39) (39)
Community Chest Capital Grant - (4) (4)
Bike Track - (483) (483)
St Hilda's Trust 3,000 (8,000) (5,000)
Holiday Action Fund 5,800 (5,800) -
8,800 (19,996) (11,196)
TOTAL FUNDS 56,056 (91,624) (35,568)

Restricted funds

Property:

This represents the net book value of the property. The fund balance reduces by the annual depreciation charge.

Other restricted funds:

Funds received from the National Lottery and other trusts enable the company to meet its objectives of supporting the young people of Alnwick.

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.

continued...

Page 14

ALNWICK YOUNG PEOPLE'S ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed
assets
Current
assets
Current
liabilities
Total
2025
Total
2024
£ £ £ £ £
Unrestricted funds
General fund 222 29,696 (2,332) 27,586 (5,640)
Total unrestricted funds 222 29,696 (2,332) 27,586 (5,640)
Restricted funds
Property 12,463 - - 12,463 18,127
Housing Project 6 - - 6 7
Change Makers YOF 17 - - 17 20
Big Lottery Fund - Capital 175 - - 175 209
Community Chest Capital Grant 2 1,035 - 1,037 4
Bike Track 2,325 8,000 - 10,325 2,736
Total restricted funds 14,988 9,035 - 24,023 21,103
Total funds 15,210 38,731 (2,332) 51,609 15,463

14. GOING CONCERN

Income and expenditure are monitored on a regular basis and action taken where necessary. The trustees will continue to monitor the position to safeguard the future of the charity and believe that the going concern basis is applicable to these accounts.

15. LIMITED BY GUARANTEE

Alnwick Young People's Association Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Rear of 39 Bondgate Within, Alnwick, Northumberland NE66 1SX.

The company has no share capital and in the event of being wound up, the liability in respect of the guarantee is limited to no more than £1 per member.

Page 15