Charlty Reglstration no 1121797 DOVETAIL COMMUNITY OUTREACH TRUSTEESI REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
DOVETAIL COMMUNITY OUTREACH LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mrs J Hazelgrove Mr A Lomath Mr R Wadham Mrs r Cann Mr D Platt (appointed 1st October 2024) Charity no. 1121797 Charlty correspondent Mr A Lotnath Hill ingdon Park Baptist Church 25 Hercies Road Hillingdon Middlesex UBIO 9LS Independent examlner C. Hamilton ACCA Ward Williams Bay L(MJge 36 Harefield Road Uxbridge Middlesex UB8 IPH Bankers Metro Bank One Southampton Row London WCIB SHA
DOVETAIL COMMUNITY OUTREACH CONTENTS Page TiSteeS, IEPOrt Independent examiner's Report statement of financial activities Balance sheet Notes to the accounts 9-15
DOVETAIL COMMUNITY OUTREACH TRUSTEES) REPORT FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report and accounts for the period from l April 2024 to 31 March 2025, STRUCTURE, GOVERNANCE AND MANAGEMENT Dovetail Comniunity Outreach ("DCO") was founded as part of Hilliiigdon Pai'k Baptist Cliwch on 1st October 1994 and registered as an unincorporated charity on 3 December 2007. The charity's goveiThing document is a DeCItion of Trust inade on 28 Septembei 2007. Trustees The trustees. who Served during the period, were: Mr D Platt (appointed 1st October 2024) Mrs J Hazelgrove Mr A Lom3th Mr R Wadham Mrs T Cann The Declarati on of Trust provides that there shal I be at least three trustees. Trustees are elected by members of the Hi Ilingdon Park Baptist Church and are elected by ballot at the church annual general meeting or at any other Church Members Meeting, Hill ingdon Park Baptlst Church is a registered charity (charity number 1131213). Related partles The trustees of the charity are considered to be related parties of the charity. A total of £646 was paid to trustees in the year (2024: £154) regarding reimbursement of costs incurred by the trustees on behalf of the charity, Trustees Mrs J Hazelgrove and Mr A Lomath are trustees of Hillingdon Park Baptlst Church ("HPBC"). The cliaiity i'eiits pirmises from tbe church and HPBC also provide some administiation and piinting sVICeS on the charity's behalf, which al'e included in the rental fee. Frorn August 2023 HPBC suspended rental payments due to the financial position of DCO, this arrangement conti nued throughout the current year.
DOVETAIL COMMUNITY OUTREACH TRUSTLESJ REPORT (Continued) Risk factors The trustee5 have assessed the major risks to which the charity is exposed, In particular those relating to the operations and finances of the charity, aThJ are satisf led that systems are in place to mitigate its exposure to the major risks. The appropriate systems include financial controls, good health and safety procedures and maintaining a sufficient unrestricted reserve to protect against loss of income. All appropriate insurances are taken out. The trustees ensure that they are up to date with legislative requirements. OBJECTIVES AND ACTIVITIES The objective of DCO is to relieve financial hardship and sickness and to promote and preserve good health by the provision of funds, goods or services of any kind including through the provision of counselling and support in the London Borough of Hillingdon and in such other parts of the United Kingdom or the world as the trustees from time to time may think fit, This IS particularly but not exclusively by means of the development of community care including working together with Hlllingdon Baptist Church, Voluntary Charit3ble agencies, Prlmary care trusts and local authorities to support young people, the elderly and those who are unemployed, The charity is also to address other purposes that are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the trust, The charity alms to work with the community for improvements with,. Older people Youth Family Health Unern ployed The trustees confirm that they have referred to the guidance contained in the Charity Con)mission's general guidance oil public benefLt when reviewiiig the Tivst's aims and objectives and in planning future activitles.
DOVETAIL COMMUNITY OUTREACH TRUSTEKS? Rfi PORT (Continued) ACHIEVEMENTS AND PERFORMANCE The main activities and achievements of the charity during the year were as follows.. The Dining Centre has operated throughout the year and continued with a delivery service to housebound clients. Return of diners has been slow with numbers are still lower than pre-pandemic levels. A total of 4,954 paid for meals were served during the year which is 3n increase of around 400 on the previous year. A Christmas meal was served to 56 people followed the next day by a Christmas meal for the volunteers and a takeaway main course served to DASH for 20 people. Volunteers have included members of HPBC, special needs students from local colleges on work experience placements and previous work experience students. This work experience pait or the activlties is much valued by parents, carers and schools, Since the grant from the London Borough of Hil lingdon was no longer available after a number of years of support, grant applications were made to a number of other organi5ations, The Fassnidge Memorial Trust gave a grant of £20,000 and working together with DCO which resulted iri a press release about the Dovetai l Dlning Centre and a fl ier being distributed with over 800 Christmas boxes distributed by the Fassnidge Trust, DCO continues to run bereavement 5UPPOrt services, with six trained SLJPPOrt workers. The monthly drop-in support meetings have continued throughout the year with over 25 attendees during the year, bul individual support meetings have not been restarted. The fund5 transferred from U-Can-Ask-Angels in April 2020 have not been used during this period, Although all premises hiring is now covered by the Church DCO still liaises with a number of groups regarding community issues.
DOVETAIL COMMUNITY OUTREACH TRUST{ S? REPORT (Continued) FINANCIAL REVIEW Detai Is of the fi nancia I performance for the period are set out on pages 7 to 15. At the start of the year the projected budget with no grant trom London Borough of Hillingdon meant that the Dining Centre was likely to run out of money before the end of the flnancial year. The charge to diners wa5 increased from £6 to £7 in July 2024 and less expensive sources of ingredients explored, The Church has not charged for any room hire or administrative support costs duri ng the year, th i 5 has been included i n the accounts at £500 per month written off by the Church so no transfers actual ly took place. In September the Fassnidge Memorial Trusl gave the Dlning Centre a very generous grant of £20,000 for which the trustees were very grateful. A further grant of £625 was received from the Antioch Community Trust and individual people donated £1,600 through the year. After expenses there is a surplus for the period of £9,941 (2024.. deficit £7,688), After this is added lo the funds brought forward balance of £15,890 an amount of £25,831 has been carried folwd to be used iii furtherance of the charity's objectiv¢s. With numbers of diners only increasing slowly and costs rising the Trustees realise that the Dining Centre could still be short of funds in before MaTch 2026 and will keep the situation under c105e review during the year and grant applications will continue to be made, At the time of this report, the dining centre had a small amount of perishable and non-perishable foodstuffs that were not included in the period-end accounts, Reserve Policy The trustees reviewed the policy in January 2020 and agreed to change the policy to hold between four and twelve month5 running costs in reserve. The monies currently held fall within this pol icy although at the current rate of monthly deficits this could fall below 4 month cover before the end of the year. PLANS FOR FUTURE YEARS The Dining ce.ntre needs to increase the number of mea15 being served by a significant amount during the coming year,. this will require advertising around the local area and recruitment of volunteers. The Trustees also need to explore sourcing funding from other organisations in order to keep the Dining Centre running in its current format. If this does not happen then the Trustees wil I need to change how the Dining Centre operates. As wel l as continuing to run the Bereavement Support Service the trustees will also be open to other opportunities for developing community work in the local area in line with the stated objectives of the charity, especially with regard to disadvantaged young people.
DOVETAIL COMMUNITY OUTREACH TRUSTEES) Rfi PORT (Continued) STATEMENT OF TRUSTI4KS) RESPONSIBILITIs The tNstE¢s are responsible for preparing the Trustees, Rcpoit and the financial statements iii accordance with the rules of the trust, applicable law and United Kingdom Accounting Standard5 (United Kingdom Generally Accepted Accounting Practice). The law appl icable to charities in England & Wales requires the trustees to prepare f inancial statements for each financi31 year which give a true and fair view of the state of affairs of the charity and of the incorning resources and application of resources of the charity for th3t period, In preparing these financial statements, the trustees are required to., select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP; ake j udgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements,, and prepare the f inancial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and 2022, the Charity (Accounts and Reports) Regulations ?008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the b03rd of trustees Andrew Lomath (Trustee)
DOVETAIL COMMUNITY OUTREACH INDEPfi NDF,NT FXAMINERIS REPORT TO THE TRUSTÉES OF DOVETAIL COMMUNITY OUTREACH I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2025, which are set out on pages 7 to 15. Responsibilities and basis of report As the charity's ts'ustees you responsible for the preparation of the accounts iti accoidance with the requirements of the Charities Act 2011 ('the Act,). I repoit in iespect of my examination of the chaiity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed 311 the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. liidependent examinei. s statement I have completed my examination. I confirm that no material matters have corne to my attention in connection with the examination giving me cause to believe that in any material respect,, accounting records were not kept in respect of the charity as required by section 130 of the Act; or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 othei than any iequirement that the ac¢ounts give a 'true and fair view, which is not a rn3tter considered as part of an independent examination, Colin Hamilton ACCA Ward Williams Bay Lodge 36 Haref ield Road Uxbridge, Middlesex UB8 IPH Date: 19 191%
DOVETAIL COMMUNITY OUTREACH STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Restricted Unrestricted Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 Notes INCOME FROM: I ncomlng resources from genei'ated funds; Donations and legacies Charltable activlties Investment incotne 27,604 33,469 148 27,604 33,469 148 10,889 29,481 162 TOTAL INCOME 61,221 61,221 40,532 EXPENDITURE ON: Charltable actlvlties 51,280 51.280 48,220 TOTAL RESOURCES EXPENDED 51,280 48,220 51,280 NET INCOMEI(EXPENDITURE) FOR YEAR 9,941 9,941 (7,688) NET MOVEMENT IN FUNDS FOR THE YEAR 9,941 9,941 (7,688) Total funds at l April 2024 4,580 11,310 15,890 23,578 FUND BALANCES AT 31 MARCH 2025 4,580 21,251 25,831 15,890
DOVETAIL COMMUNITY OUTREACH BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Note5 FIXED ASSETS Tangible asset5 CURRENT ASSETS Debtors Cash at bank and in hand 988 106 574 25,488 556 16,466 26.062 17,022 CREDITORS: Amounts falling due within one year (1,219) 11,238) NET CURRENT ASSETS 24,843 15,784 NET ASSETS 25,831 15,890 INCOME FUNDS Restricted funds Unrestricted funds 11 11 4,580 21,251 4,580 11,310 25,831 15,890 The accounts were approved by the trustees on Mr A Lomath (Trustee)
DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Charity information Dovetail Coinmunity Outrcach ("DCO") is an unincorporated charity which was reg istered on 3 December 2CQ7, The Charity's registration niimber is 1121797. 1,1 Accounting conventlon The accoiints have been prepared in accoi'dance with the Chaiity's goveriiing docuinellt, the Chaiities Aot 2011 and "Accountiftg and Repoiting by Charities: Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (published in October 2019) The Charity Is a Public Benefit Entity as defined by FRS 102. The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin I not to prepare a Statement of Cash Flows. The accounts have departed from the Charities IAccounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but whlch has since been withdrawn. The accounts are prepared in sterling, which is the fvnctional currency of the Charity. Monetary arnounts in these financial statements are rounded to the nearest £, The accounts have been prepared on a going concem basls under the historical cost convention, The princip()l accounting pol icies adopted are set out below. 1.2 Incoming resources Voluntary income include5 donations, gifts and grants and is Included in the Statement of Fiiiancial A¢tivities ("SOFA") for the year wlien th¢ charity is legally entitled to the income and the amount can be quantif led with reasonable accuracy. Investment income is recognised on a receivable basis. Income resources from charitable activities represent atnounts derived from the d ining centre. Deferred income relates to income that has been received prior to the year-end that relates to performance and specific deliverables that has not been achieved at the year end, As such, the charity accounts for the income as it earns the right to consideration by its performance.
10 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 1.3 Resou rces expended All expenditure is accounted for on an accruals basis as a l iabi lity is incurred. Ch3ritable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services to Its beneficiaries and those costs necessary to support them. Governance costs include those costs associated with meeting the constitutlonal and statutory requirernents of the charity and other expenditure not directly related to the charitable activiti es. 1.4 Tangible flxed assets and depreciatlon Tangible fixed assets are stated at COSt less depreciation. Depreciation is provided at rates calculated to write off the cost less estitnated residual value of each asset over its expected useful l ife, as follows: Computer Equipment Kitchen Equipment Fixture and Fittings 113 of Cost 20% of Cost 20% of Cost 1,5 Fund Accounting General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes, Restricted funds are funds that are to be used in accordance with specific restrictions I mposed by donors that have been raised by the charity for particular purposes, The c05t of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the.f inancial statements Investrnent income, gains and losses are allocated to the appropriate fund, 1,6 Cash and cash equIvalts Cash and cash equivalents include cash in hand, deposits held at cal I with banks, other short-term l iquid investments with original m3turitie5 of three months or less, and bank overdrafts, Bank overdrafts are shown with t)orrowings in current liabil ities.
11 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 DONATIONS AND LEGACIES Restricted Unrestricted Funds Funds Total 2025 Total 2024 Dining centre grant: The Fa5snidge Memorial Trust LBH Other donations 20,000 20,000 10,000 889 7,604 7,604 27,604 27,604 10,889 CHARITABLE ACTIVITIES Restricted Unrestricted Funds Funds Total 2025 Total 2024 Dining centre Café and drinks cabinet Special catering 30,709 1.900 860 30,709 26,878 1,900 1,959 860 644 33,469 33,469 29,481 INVESTMENT INCOME Restrirted Unrestricted Funds Funds Total 2025 Total 2024 Bank interesl receivable in year 148 148 162 148 148 162
12 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 RESOURCES EXPENDED Restricted Unrestricted Funds Funds Total 2025 Total 20?4 Dlrect charitable actSvities Hall hire rent Catering employment costs Dining centre consumables Catering equipment and repairs Kitche.n equiptnent depreciation Training costs Sundry expenses Bereavernent costs Donatlon to Children in Need 6,000 22,745 19,758 218 352 6,000 3,200 22,745 22,773 19,758 19,667 218 122 352 104 271 230 271 230 242 210 273 49,574 49,574 46,591 Charitable support costs Insurance 686 686 669 Governance costs 686 686 669 Independent examination fees 1,020 1,020 960 1,020 1,020 960 Total charitable actlvities expenditure 51,280 51,280 48,220
13 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 EMPLOYEES 2025 2024 Number Number Number of employees: The average monthly number of employees during the year was: Employment costs Catering manager wages cost (inc PAYEIN IIPension) 22,745 22,773 22,745 22,773 There were no employees whose annual emoluments were £60,000 and above. TANGIBLE FIXED ASSETS Computer Kitchen Flxtures & Equipment Equipment Fittings Total COST At l Aprll 2024 Additions Disposals 800 30,476 1,234 (1,914) 4,955 36,231 1,234 (1,914) At 31 March 2025 800 29.796 4.955 35,551 Depreciatlon At l April 2024 Charge for the year Disposals 8CK) 30,370 352 {1,914) 4,955 36.125 352 (1,914) At 31 March 2025 800 28,808 4,955 24,563 NET BOOK VALUE At 31 March 2025 988 988 At 31 March 2024 106 106
14 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 DEBTORS 2025 2024 Prepayments and accrued income other debtors 539 35 556 574 556 CREDITORS . Amounts falling due within one year 2025 2024 Other creditors Accruals 199 1,020 278 960 1,219 1,238 10. RELATED PARTIES Trustees None of the trustees, or any person connected with them, received any remuneration in the year. A total of £646 was paid to trustees in the year (2024: £154) regarding reimbursement of costs incurred by the trustees on behalf of the charity, During the year, the charity paid rent to Hillingdon Park Baptist Church (HPBC), a charity for whom some trustee5 of Dovetail Community Outreach are also trustees, total ling £6,00012024.. £3,200). Controlling party The charity Is control led by the trustee5.
15 DOVETAIL COMMUNITY OUTREACH NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 11, STATEMENT OF FUNDS At l April Incoming Resources 2024 Resources Expended At31 March 2025 General funds General funds 11,310 61.221 (51,280) 21,251 Total Unrestricted funds 11.310 61,221 (51,280) 21,251 Restrlcted funds Tri sloutings AA Restricted Fund 4,572 4,572 Total Restricted funds 4.580 4,580 Total of Funds 15,890 61,221 (51,280) 25,831 The UCAA (U-can Ask Angels) restricted fund relates to an amount received from that charity on its closure. The funds are restricted to be used to 5UPPOrt chlldren and young people, in line with the originally charitable objective5 of UCAA.