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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 05698314 (England and Wales) REGISTERED CHARITY NUMBER: 1121750

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021

FOR

EAST SURREY RURAL TRANSPORT PARTNERSHIP

44 Grand Parade Brighton East Sussex BN2 9QA

Chariot House Limited Chartered Accountants

EAST SURREY RURAL TRANSPORT PARTNERSHIP

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021

Page
Report of the Trustees 1 to 7
Report of the Independent Auditors 8 to 11
Statement of Financial Activities 12
Balance Sheet 13
Cash Flow Statement 14
Notes to the Cash Flow Statement 15
Notes to the Financial Statements 16 to 23

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

East Surrey Rural Transport Partnership is a charity dedicated to provide transport facilities for people who have special need of such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities.

Public benefit

From 1 April 2008 Section 4 of the Charities Act 2006 requires all charities to meet the legal requirement that its aims are for the public benefit. The Charity Commission in its "Charities and Public Benefit" Guidance states that there are two key principles to be met in order to show that an organisation's aims are for the public benefit: firstly there must be an identifiable benefit and secondly the benefit must be to the public or a section of the public.

The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission in determining the activities undertaken by the Charity. The Trustees are satisfied that the aims and objectives of the charity, and the activities reported on above to achieve those aims, meet these principles.

Page 1

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

East Surrey Rural Transport Partnership (ESRTP) seeks to provide community transport services for those inhabitants of Surrey and the surrounding areas who are in need of such a service because of age, sickness, disability (mental or physical), poverty or due to lack of adequate and accessible public transport.

Our activities during 2020/21 have been focused on the following:

The 2020/21 year will be one that we will never forget!

So much of what we normally do could not happen because of the coronavirus pandemic. The first national lockdown happened on the 23rd March. For us it meant that all our usual services to schools and day centres were no longer needed. For a while we did not know whether we would still be getting any of our contract payments from the councils that we do work for. However, by the end of March it was clear that we would be receiving our normal payments. The councils stipulated that we were not to put staff engaged on their contracts onto the government's furlough scheme, and this is what we adhered to.

We asked our staff to accept 80% of their normal salary (the same as the government's furlough scheme) if they did not work. If they did work, they would get 100% on a day by day basis. In this way we hoped to reduce the shortfall in income that we knew would hit us from out inter-peak school and group work.

Within a few days of the first lockdown, we were being asked by SCC to deliver food boxes to vulnerable and shielding members of the public anywhere in the east of Surrey. The central point for the collection of these boxes was from The Spectrum Centre in Guildford. Very soon, we were needing to provide between 6 and 8 buses a day to deliver these boxes. The lists sent by SCC were very mixed up and it took the management team a considerable time each day to create workable schedules for the drivers. The peak of this work occurred over the Easter weekend. Most drivers were happy to do this new type of work and felt like they were doing their part in this national emergency.

It was only after the Whitsun half term break that some schools started to return and with it the transport.

Page 2

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST MARCH 2021

Our scheduled rural and demand bus services never stopped but numbers allowed were limited and all necessary PPE and cleaning were mandatory.

As we had become a part of SCC's emergency planning response, we were able to order PPE on a weekly basis which was a great help.

The Cobham Chatterbus restarted in the July and we had a special screen fitted to separate the driver from the passengers. The two regular drivers were put onto the government's furlough scheme for two periods in the year when there was a full lockdown. This service does not do any school work exclusively for Surrey County Council.

As the lockdown's eased during the summer of 2020 so did the volumes of food box deliveries.

Our voluntary car service remained dormant throughout the 20/21 year as the drivers, often older people themselves, did not wish to put themselves at risk.

With the new year started the great vaccination rollout. With luck and some good networking we were able to get all of our staff onto a key worker list for an early vaccination because most of the schools that we serve remained open during the third lockdown of January - March. Most staff had received their first jab by the end of January 2021.

This was great news for us as a number of staff had anxieties about working with children on buses where there couldn't be any social distancing.

As the vaccine programme was rolled out further so we were called on more and more to provide transport to older and mobility impaired people to vaccination centres.

With regards to additional funding we were fortunate to receive a £25,000 grant from Tandridge Council to help ease the shortfall in the funds that we generate outside of SCC contracts. We were also to receive a government backed Bounce Back Loan for £50,000 through our bank.

One casualty of the pandemic was the Netherne on the Hill shuttle service that we provided on behalf of the Netherne Residents' Association. This service was only ever funded by fares from passengers travelling from the village to Coulsdon South railway station. With the requirement to work from home all sources of income disappeared and ESRTP was given notice in October that the service would have to stop from November. After providing this service for 8 years, it was a shame to see it finish, but it could not be avoided.

We were asked by the South Central Ambulance Service to provide a second non-emergency patient transport minibus and driver to help from April to October 2020 because of the need to transport patients in a socially distanced manner. The additional income was greatly appreciated.

The first lockdown gave us the time to do some thorough research on the type of IT equipment that we needed in our offices in Hurst Green. When the selection had been made, we bought all new desk tops and internet phones through a loan via Lombard. This new kit plus the dedicated broadband line has revolutionised the efficiency of our office and completely ended our dependency on Tandridge Council for IT kit and support - something that they wanted too.

With hugely improved computers and broadband we were able in the January of 2021 to look into a new booking system for our dial a ride and DRT services. The chosen platform was the CATSS system that is used by a number of other community transport groups in Surrey. We went live in using the new booking service in the April of 2021.

FINANCIAL REVIEW

Financial position

There was a surplus for the year of £202,067 (2020 surplus £20,223) after which there were unrestricted reserves carried forward of £392,068 (2020: £190,001).

Page 3

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST MARCH 2021

FINANCIAL REVIEW

Reserves policy

With the move to a leased fleet of minibuses from September 2017 it became prudent to review our Reserves Policy. ESRTP has substantial commitments to employees and the need for business continuity, the Board of Trustees has developed a reserves policy to allow for contingent liabilities and to take account of its annual review of major risks.

The aim of ESRTP is to keep an operating free reserve of three months' expenditure. The hope was to be able to achieve this by the 20/21 year.

With the sale of owned assets during the 18/19 year and a modest annual surplus, the aim was to have a reserve of £251,000 within two years, e.g. by the March 2020 and for a reserve of £300,000 by the end of March 2021.

Principal risks and uncertainties

Funding

We live in difficult times for charities and ESRTP has had to look at other ways of generating income rather than relying on local government grants. We have tried to bring in revenue from many different sources most notably taking on more contract work from SCC and the combined bid with KCC for central government funding as well as the NEPTS ambulance work.

Vehicles

We have moved from an "owned fleet" and doing our own maintenance model to leasing vehicles with maintenance provided. The running costs will be broadly the same but all the vehicles will be new apart from around 12 of our old fleet that we will have maintained externally and will be used for specific work and as spares.

Staffing

We find it hard to recruit drivers especially when we really only want them for 5 hours a day on school days only. We have to put each member of staff through a DBS check with SCC which can take several months before we can use them. We therefore aim to maintain consistent staffing levels. Staff are remunerated in accordance with their market value.

Health and safety

This is covered in initial inductions and through MiDAS training. Additional training is given on specific subjects as and when required.

FUTURE PLANS

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Page 4

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

Trustees are recruited upon recommendation and by contact with the Local Volunteer Bureau. They are appointed following discussion at Committee meeting and their appointment is ratified at the AGM. Trustees' induction is covered by supplying them with previous year's Minutes and Charity Commission leaflets for trustees. In addition, they have meetings with staff to familiarise them with the administration of the charity.

Every member of the company undertakes to contribute to the assets of the company in the event of it being wound up during the time that he/she is a member or within one year afterwards, for debts and liabilities of the company such amount as may be required, not exceeding in the case of any member the sum of £1.

Organisational structure

The Trustees determine the general policy of the charity and the principles on which it operates, setting the charges for services and salaries.

The day to day management is delegated to the Chief Executive Officer who reports to the Board on a quarterly basis. Under the CEO there is a General Manager. Under him there is a Fleet Manager and Operations Manager. Under the managers there is a Rural Transport Information and Training Officer, a Community Transport Development Officer, a Moped Loan Co-ordinator. Under them are section 22 and section 19 drivers and escorts, and 3 administrative assistants.

Key management remuneration

Key management personnel remuneration totalled £249,027 (2020; £218,766) for the year.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

05698314 (England and Wales)

Registered Charity number

1121750

Registered office

44 Grand Parade Brighton East Sussex BN2 9QA

Trustees

A J Carter (resigned 31/7/2020) A J Emerson J L Phillips (resigned 14/1/2022) T J Ward Mrs L M Martin D A Rushforth (appointed 19/11/2020) Ms A I Houchin (appointed 19/11/2020) R P G Norris (appointed 14/1/2022)

Senior Statutory Auditor

John Thacker FCA DChA

Page 5

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Auditors

Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA

Bankers

National Westminster Bank Oxted Branch 12 Station Road East Oxted Surrey RH8 0PR

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of East Surrey Rural Transport Partnership for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

AUDITORS

The auditors, Chariot House Limited, will be proposed for re-appointment at the forthcoming Annual General Meeting.

Approved by order of the board of trustees on 9th March 2022 and signed on its behalf by:

Page 6

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021

D A Rushforth - Trustee

Page 7

REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF EAST SURREY RURAL TRANSPORT PARTNERSHIP

Opinion

We have audited the financial statements of East Surrey Rural Transport Partnership (the 'charitable company') for the year ended 31st March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Page 8

REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF EAST SURREY RURAL TRANSPORT PARTNERSHIP

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Page 9

REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF EAST SURREY RURAL TRANSPORT PARTNERSHIP

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Based on our understanding of the charity and its activities, and through discussion with the trustees and management, we identified the principal risks and considered the extent to which these would have a material impact on the financial statements. In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, our procedures included the following:

We obtained an understanding of the legal and regulatory framework that the charity operates in, focusing on those laws and regulations that had a material effect on the financial statements or that had a fundamental effect on the operations of the charity from our professional and sector experience.

We performed analytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatement due to fraud, and reviewed significant or unusual transactions to identify their underlying supporting rationale

We inspected the minutes of meetings of those charged with governance, and made direct enquiries of management and the board of trustees concerning the charity's policies and procedures relating to:

In addressing the risk of fraud through management override of controls, we tested the appropriateness of journal entries and other adjustments, assessed whether the judgements made in making accounting estimates were indicative of a potential bias and tested significant transactions that are unusual or those outside the normal course of business.

We also;

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Page 10

REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF EAST SURREY RURAL TRANSPORT PARTNERSHIP

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

John Thacker FCA DChA (Senior Statutory Auditor) for and on behalf of Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA

15th March 2022

Page 11

EAST SURREY RURAL TRANSPORT PARTNERSHIP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
3
Fares and other income
Contracts
Grants
Total
EXPENDITURE ON
Raising funds
4
Charitable activities
5
Charitable Activities
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
165
56,843
1,735,690
77,284
1,869,982
37
1,667,878
1,667,915
202,067
190,001
392,068		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-		 2021
Total
funds
£
165
56,843
1,735,690
77,284
1,869,982
37
1,667,878
1,667,915
202,067
190,001
392,068		 2020
Total
funds
£
2,706
60,165
1,761,024
-
1,823,895
1,530
1,802,142
1,803,672
20,223
169,778
190,001

The notes form part of these financial statements

Page 12

EAST SURREY RURAL TRANSPORT PARTNERSHIP (REGISTERED NUMBER: 05698314)

BALANCE SHEET

31ST MARCH 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
11
32,895
CURRENT ASSETS
Debtors
12
247,081
Cash at bank and in hand
261,645
508,726
CREDITORS
Amounts falling due within one year
13
(102,820)
NET CURRENT ASSETS
405,906
TOTAL ASSETS LESS CURRENT
LIABILITIES
438,801
CREDITORS
Amounts falling due after more than one year
14
(46,733)
NET ASSETS/(LIABILITIES)
392,068
FUNDS
16
Unrestricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
-
-
-
-
-
-		 2021
Total
funds
£
32,895
247,081
261,645
508,726
(102,820)
405,906
438,801
(46,733)
392,068
392,068
392,068		 2020
Total
funds
£
50,576
219,595
34,386
253,981
(102,728)
151,253
201,829
(11,828)
190,001
190,001
190,001

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 9th March 2022 and were signed on its behalf by:

D A Rushforth - Trustee

The notes form part of these financial statements

Page 13

EAST SURREY RURAL TRANSPORT PARTNERSHIP

CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST MARCH 2021

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Sale of tangible fixed assets
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning
of the reporting period
Cash and cash equivalents at the end of the
reporting period		 2021
£
219,010
219,010
(4,198)
12,447
8,249
227,259
34,386
261,645		 2020
£
836
836
(12,991)
5,350
(7,641)
(6,805)
41,191
34,386

The notes form part of these financial statements

Page 14

EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST MARCH 2021

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the reporting period (as per the Statement of Financial
Activities)
Adjustments for:
Depreciation charges
(Profit)/loss on disposal of fixed assets
Increase in debtors
Increase in creditors
Net cash provided by operations		 2021
£
202,067
11,580
(2,148)
(27,486)
34,997
219,010		 2020
£
20,223
15,760
5,840
(48,096)
7,109
836

2. ANALYSIS OF CHANGES IN NET FUNDS

At 1/4/20 Cash flow At 31/3/21
£ £ £
Net cash
Cash at bank and in hand 34,386 227,259 261,645
34,386 227,259 261,645
Debt
Debts falling due within 1 year (6,738) (7,640) (14,378)
Debts falling due after 1 year (5,928) (34,905) (40,833)
(12,666) (42,545) (55,211)
Total 21,720 184,714 206,434

The notes form part of these financial statements

Page 15

EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 25% on reducing balance
Fixtures and fittings - 25% on reducing balance
Motor vehicles - 25% on reducing balance
Computer equipment - 25% on reducing balance

Taxation

The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes. Accordingly the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Going concern - covid19

The charity has prepared these accounts on a going concern basis, however there are material uncertainties in respect of COVID-19 and management have taken into consideration the existing and potential effects of coronavirus on the activities of the charity in the future.

Page 16

continued...

EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

2.
DONATIONS AND LEGACIES
Donations
3.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Fares and other income
Fares and other income
Contracts
Contracts
Grants
Grants
Grants received, included in the above, are as follows:
Tandridge District Council
Job Retention Scheme
4.
RAISING FUNDS
Raising donations and legacies
Advertising
5.
CHARITABLE ACTIVITIES COSTS
Direct
Costs
£
Charitable Activities
1,664,303		 2021
£
165
2021
£
56,843
1,735,690
77,284
1,869,817
2021
£
25,000
52,284
77,284
2021
£
37
Support
costs (see
note 6)
£
3,575		 2020
£
2,706
2020
£
60,165
1,761,024
-		 2020
£
2,706
2020
£
60,165
1,761,024
-
1,821,189
2020
£
-
-
-
2020
£
1,530
Totals
£
1,667,878		 2020
£
-
-
-

continued...

Page 17

EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

6. SUPPORT COSTS

SUPPORT COSTS
Governance
costs
£
Charitable Activities 3,575

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Auditors' remuneration 3,575 3,450
Depreciation - owned assets 11,580 15,760
Surplus/(deficit) on disposal of fixed assets (2,148) 5,840

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.

9. STAFF COSTS

2021 2020
£ £
Wages and salaries 859,372 869,553
Social security costs 43,744 45,723
Employer pension contributions 9,436 7,906
912,552 923,182

The average monthly number of employees during the year was as follows:

2021 2020
71 69

No employees received emoluments in excess of £60,000.

continued...

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EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

10.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2,706
Charitable activities
Fares and other income
60,165
Contracts
1,761,024
Total
1,823,895
EXPENDITURE ON
Raising funds
1,530
Charitable activities
Charitable Activities
1,802,142
Total
1,803,672
NET INCOME
20,223
RECONCILIATION OF FUNDS
Total funds brought forward
169,778
TOTAL FUNDS CARRIED FORWARD
190,001		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-		 Total
funds
£
2,706
60,165
1,761,024
1,823,895
1,530
1,802,142
1,803,672
20,223
169,778
190,001

continued...

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EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

11. TANGIBLE FIXED ASSETS

Fixtures
Plant and
and
machinery
fittings
£
£
COST
At 1st April 2020
1,500
12,595
Additions
-
-
Disposals
-
-
At 31st March 2021
1,500
12,595
DEPRECIATION
At 1st April 2020
1,300
11,470
Charge for year
50
281
Eliminated on disposal
-
-
At 31st March 2021
1,350
11,751
NET BOOK VALUE
At 31st March 2021
150
844
At 31st March 2020
200
1,125
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Employee loans
VAT		 Motor
vehicles
£
245,620
-
(58,000)
187,620
198,248
9,730
(47,701)
160,277
27,343
47,372		 Computer
equipment
£
9,693
4,198
-
13,891
7,814
1,519
-
9,333
4,558
1,879
2021
£
220,064
599
26,418
247,081		 Totals
£
269,408
4,198
(58,000)
215,606
218,832
11,580
(47,701)
182,711
32,895
50,576
2020
£
201,286
576
17,733
219,595

12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

continued...

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EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bank loans and overdrafts (see note 15)
Trade creditors
Social security and other taxes
Pension deficit
Accruals and deferred income
Accrued expenses
14.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 15)
Pension deficit
15.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Amounts falling between one and two years:
Bank loans - 1-2 years
16.
MOVEMENT IN FUNDS
At 1/4/20
£
Unrestricted funds
General fund
190,001
TOTAL FUNDS
190,001		 2021
£
14,378
71,133
9,709
3,600
-
4,000
102,820
2021
£
40,833
5,900
46,733
2021
£
14,378
40,833
Net
movement
in funds
£
202,067
202,067		 2020
£
6,738
22,445
14,059
3,600
22,000
33,886		 2020
£
6,738
22,445
14,059
3,600
22,000
33,886
102,728
2020
£
5,928
5,900
11,828
2020
£
6,738
5,928
At
31/3/21
£
392,068		 2020
£
5,928
5,900
11,828
2020
£
6,738
5,928
392,068

continued...

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EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

16. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
1,869,982
TOTAL FUNDS
1,869,982
Comparatives for movement in funds
At 1/4/19
£
Unrestricted funds
General fund
169,778
TOTAL FUNDS
169,778
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
1,823,895
TOTAL FUNDS
1,823,895		 Resources
expended
£
(1,667,915 )
(1,667,915 )
Net
movement
in funds
£
20,223
20,223
Resources
expended
£
(1,803,672 )
(1,803,672 )		 Movement
in funds
£
202,067		 Movement
in funds
£
202,067
202,067
At
31/3/20
£
190,001
190,001
Movement
in funds
£
20,223		 At
31/3/20
£
190,001
190,001
20,223

continued...

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EAST SURREY RURAL TRANSPORT PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021

17. RELATED PARTY DISCLOSURES

During the year salary was paid to Helen Dode (2021 £16,386 ; 2020 £17,518) in respect of work carried out for the charity. She is a family member of Marcus Dode, the chief executive of the charity.

Page 23