Charity number: 1121713 Company number: 5959715 TRINfrY BAPTIST ORPHANAGE (LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Michael Foley & Co Chartered Certified Accountants 20 Rosslyn Crescent Luton BedfordshÈre LU3 2AU TRINITY BAPTIST ORPHANAGE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Contents Legal and Administrative details Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8-11 TRINITY BAPTIST ORPHANAGE LEGAL AND ADMINISTRATIVE INFORMATION COMPANY NUMBER: 5959715 CHAIUTY NUMBER: 1121713 DIRECTORS I TRUSTEES Pastor Kingsley Appiagyei Pastor Kweku Amosah Pastor Cynthia Appiagyei Pastor Stephen Asibuo Alex Appiah SECRETARY Pastor Stephen Asibuo REGISTERED OFFICE: 2 Thornlaw Road West Norwood London SE27 OSA ACCOUNTANTS: Michael Foley & Co Chartered Certified Accountants 20 Rosslyn Crescent Luton Bedfordshire LU3 2AU BANKERS: Barclays Bank Plc. West Norwood Branch London SE27 9DW TRINrrY BAPTIST ORPHANAGE REPORT OF THE TRUSTEES YEAR ENDED 31 OCTOBER 2024 The Trustees present their annual report together with the financial statements of the Charity for the year ended 31 OCto￿r 2024. Trinity Baptist Orphanage is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number: 1121713. Company number: 5959715. REFERENCE AND ADMINISTRATIVE DETAILS Reference and administrative details are shown in the schedule of trusteesldirectors of the charity and professional advisors on page l of the financial statements. THE TRUSTEES The trustees who served the charity during the period were as follows: Pastor Kingsley Appiagyei Pastor Kweku Amosah Pastor Cynthia Appiagyei Pastor Stephen Asibuo Alex Appiah STRUCTURE, GOVERNANCE AND MANAGEMENT The charity is also a company limited by guarantee. The trustees also act as directors of the company under the leadership of a chairperson. OBJECTIVES AND ACTIVITIES FOR PUBLIC BENEFft The Charity is governed by a constitution: Thc main objective of the Charity is the advancement of education and preservation of 8ood health in Ghana in particular but not exclusively by: l. The construction and maintenance of an orphanage 2. The construction and maintenance of other facilities including classrooms blocks, rnedical centres and library resource centres 3. The construction of a Conferencetrraining Centre for the benefit of the public. We have considered the Commission's guidance on public benefi¢ and we believe that the above three objectives satisfy the public benefit criteria. TRINITY BAvfIsT ORPHANAGE FINANCIAL INFORMATION Thc charity's incoming resources were mainly from donations by the Trinity Baptist Church in London as well as individual members of the church and well-wishers. All funds are unrestricted. Total incoming resources in the year was £61,974 and totsl outgoing resources amounted to £44,495 resulting into net incoming resources of £17,479. This net incoming resources when added to the reserves brought forward of £226,285 the Tesultant net incoming resources of £243,764 are for future activities of the charitsble cotnpany. The trustees consider th¢ financial position of the charitabIe company to be satisfactory. RESERVES POLICY The trustees do not currently have a reserve policy butwill review the situation when it has become necessary. RISK MANAGEMENT The Orphanage operates in Ghana and background checks are carried out on persons employed to manag¢ it. The Charity has made a reasonable headway towards achieving the objectÈv¢s as outlined above but more is stilk needed to be done in ￿llY realising the objectives as outlined above. It is interesting to note that some local Ghanaian establishmcnts are now teaming up with Trinity Baptist 0￿hanage towards achieving the wider goals as stated above. STATEMENT OF DLRECTORS AND TRUSTEES RESPONSIBILITES The Charities Act and Companies Act requjTe the Board of Trustees to prepare financial statements for each financial year, which give a truc and fair view of the stat¢ of affairs of the charitabl¢ company as at the balancc sheet date and of its incotning resources and application of resources, including income and expendithre, for the financial year. In preparing thosc financial statements, the Board is required to: _ Select suitable accounting policies and then apply them conststently. Make judgements and estimates that are reasonable and prudenL Prepare the financial statements on thc going concern basis unless it is inappropriate to presume that th¢ company will Continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation to ensure that the financial statements comply with the Companies Act 2006. TRINITY BAPTIST ORPHANAGE Th¢ Trustees are also responsible for safeguarding the assets of the organisation and for tsking reasonable steps for the prevention and detection of fraud and other irregularitÈes. The report was approved by the trustees on 20 June 2025 and signed on their behalf by: Pas w¢ku Amosah. Director/Trustee REPORT OF THE INDEPENDEINT EXAMINER TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF TIUNITY BAPTIST ORPHANAGE FOR THE YEAR ENDED 31 OCTOBER 2024 W¢ report on th¢ accounts of the charitable company for the year ended 31 Octolxr 2024 whi¢h are set out on pages6to 11. Respective responsibilitios of trustees and eLqminer The trustees who are also the directors of the company for the purposes of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not r¢quired for this year under section 144(2) of the Charities Act 2011 (thc 2011 Act) and that an independent examination is needed. Having satisfied ourselves that the charity is not subject to an audit under company law and is eligible for independent examination, it is our responsibility to- ¢xamin¢ th¢ accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5Xb) of the 2011 Act. and to state whether particular matters have come to our attention. Basis of independent evaminer's statement Our examination w&s Carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking ¢xplanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'True and fair view" and the report is limited to thosc matters set out in the statCTnent below. Independent examiner's statement In connection with our examination, no matter has come to our attention: whieh gives us reAgon2ble cause to believe thaL in any material respecL the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006" and to prepare accounts which accord with the accounting records. comply with the accounting requirements of section 396 of the Companies Act 21)06 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities SORP (FRS102) hav¢ not been met" or to which, in our opinion, attention should be drawn to enable a prO1￿r understanding of the accounts to be reached. Michael Foley & Co Chartered C¢rtified Accountants 20 Rosslyn Crescent Luton B¢dfordshire LU3 2AU Date: 20 JuAe 2025 TRINITY BAPTIST ORPHANAGE STATEMENT OF FIIYANCIAL ACTIVITIES YEAR EfgDED 31 OCTOBER 2024 Notes Unrestricted Restricted Funds Funds 2024 Total 2023 Total Incoming resources Incoming rgsourcesfrom charitable ucliviti Voluntary income Total incoming resources Resources expended Charitable activilies: Charitable activities 42,815 42,815 51,771 Governance: 1,170 Total resources expended 5 52 Net Incoming (outgoing) resources 17,479 17,479 (7,416) Total funds brought fonvard 226.285 226 285 233 701 Total funds carried forward TRINITY BAPTIST ORPHANAGE BALANCE SHEET AS AT 31 OCTOBER 2024 2024 2023 Notes Fixed assets Tangible 208,937 215,020 Current assets Debtors Bank Accounts 36,507 12,435 Creditors: amounts falling due Within one year Net current liabilities Total Assets less current liabilities 243 764 226 285 Funds Unrestricted funds For the financial year ended 31 October 2024 the company was entitled to exemption from audit under section 477 Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 5. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of its financial year, and of its net incoming resources for the financial year in accordance with sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. The financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective January 2015). Approv¢d by board of trustccs on 20 June 2025 and signed on their behalf by: Past weku Amosah Directorrrrustee Alex Appiah DireCtor￿rUStee TRINITY BAPTIST ORPHANAGE NOTES TO THE FINANCIAL STATEMENTS YEAR EfiDED 31 OCTOBER 2024 l Accounting Policies a) Accounting eonvelltion The fInancial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015), the Companies Act 2006, and the requirements of the Statement of Recommended Practice, Accounting and Reporting issued by th¢ Charlty Commissioners for England & Walcs (revised Jun¢ 2008 {Thc SORP). b) Depreciation policy Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost (less anticipated residual disposal value) of each asset evenly over its expected useful life on the straight-line basis. The depreciation rates are as follows.. Land and building Furniture, fittings & equipment Computer equipment 250/0 c) Donations and grants Income from donations and grants, including capital grants if any, is included in incoming r¢sources when these are receivable, except as follows.. When donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods. When donors impose conditions, which h2ve to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in inooming resources until the pre-conditions for use hav¢ been met. When donors specify that donations and grants, including capital ¥ants, are for particular r¢strict¢d purpos¢s, whioh do not amount to pr¢-¢onditions r¢garding ¢ntitlement, this incom¢ is included in incoming resources of restricted funds when receivable. For the year in question no such income was received by the charity. d) Income Income is accounted for on accruals basis. For the year the Charity's income is mainly frorn donations. e) Foreign ¢urrencies Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the balance sheet date. Transactions in foreign currencies arc translated into sterling at the rate ruling on the date of the transaction. Exchange gains and losses are recognised in the Statement of Financial Activities. TRINITY BAPTIST ORPHANAGE NOTES TO THE FINAIYCIAL STATEMENTS Cont'd YEAR ENDED 31 OCTOBER 2024 Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT as the Charity is not registered for VAT and therefore is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the Charity in the delivery of its charitable activities of an orphanage and school for children. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include accountancy fees and costs linked to the strategic management of the Charity. All costs are allocated between the expenditure categories of th¢ SOFA on a basis designed to refleet the use of the resource. Costs relating to a particular activity are allocated directly. oth¢rs are apportioned on an appropriat¢ basis e.g. time based and usage. 3 Taxation There is no liability to any UK Tax arising neither from the results nor from any activity of the Charity. 4 Fixed assets for use by the charity Land and Building Furniture and Equipment Total At Cost At 01 Nov¢mb¢r 2023 Additions in year At 31 October 2024 304,123 12,837 316,960 12 Depreciation At 01 November 2023 Charged in the year At 31 October 2024 89,103 12,837 101,940 22 Net book value At 31 October 2024 At 31 October 2023 There are only unrestricted funds, so fixed assets belong to the unrestricted funds. TRINITY BAPTIST ORPHANAGE NOTES TO THE FINANCIAL STATEMENTS Collt'd YEAR ENDED 31 OCTOBER 2024 5 Resources expended Resources expend¢d have been apportioned or allocated on the basis which the trustees considered to bc equitable bctween charitable activities and governance. The resultant apportioned figur¢s are as follows: Charitable Activities Total Governance 2023 Donations Accountancy Legal and Professional Bank Charges Data Protection Postage Depr¢ciation of fLY¢d ass¢ts: Land & Building Furniture, Fittings & Equipm¢nt 36,733 1,680 36,733 45,539 1,100 70 1,680 150 6,082 6,082 6,082 52 Donations were not exclusively in cash for the upkeep of the children in the orphanage and school. They also included material donations in the forn] of books, school uniforms, school furniture, games equipment, computer equipment, materials for repairs and office supplies, costs of building work, v¢hicle repairs, landscapes, compound work and computer equipment costs. 6 Staff costs and numbers 2024 2023 Salarics and wages There were no salary payments in the United Kingdom for both 2024 and 2023. No trustee was paid remuneration or r¢imburs¢d with expenses. 7 Net ineomittg resources for the year: 2024 2023 This is stated after charging Depreciation of tangible assets 6.082 6,082 8 Other debtors 10 TRNITITY B}￿TIST ORPIIANGE 1¥40TES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2024 eont'd 2024 2023 Creditors: gmounts falling due within the year Accruals 10 Movement in Fund - unrestricted At l November 2023 Incoming Resources Outgoing Resources At 31 October 2024