2024-09-30-accounts

Trustees Annual Report (1) , External Scrutiny (2) and Accounts (3) for Dundonald Primary School PTA for Period 1 October 2023 to 30 September 2024

• (1) Trustees Annual Report During the period the active and enthusiastic Parent Teacher Association has continued at Dundonald Primary School. The PTA Committee was elected at the annual AGM on behalf of the members and comprises the following:

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PTA Role Name Description of role
Chair Louise Crowley The Chair oversees all PTA activities, liaises with
school and governors, coordinates projects &
volunteers, welcomes and involves new members.
The chair works closely with the secretary and
treasurer to ensure that events run effectively and to
prepare the annual report and accounts.
Secretary Tara McSweeney The secretary is responsible for taking minutes
during meetings to provide a record of decisions
taken and actions agreed, the coordination of
production of notices/flyers to promote PTA events
and the liaison with the PTA Chair to prepare
agendas.
Trustees Andrea Deol, The trustees are responsible that the PTA is well
Ili Afifuddin, run, solvent and delivers on its charitable purpose.
Marisa Westcott, The trustee is legally responsible for the charity and
Louise Crowley, compliance with The Charities Act 2011.
Charlotte
Franolic,
Tara McSweeney
Treasurer Ili Afifuddin The treasurer's role is to manage the funds that the
PTA raises. The treasurer is responsible for the PTA
accounting, financial reporting, authorising
payments (with another committee member),
banking monies raised.
Active Various Active members organise specific events and
Members activities and provide general support.
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Members of the PTA have worked together to organise fundraising activities and social functions such as the Winter and Summer fairs, wreath making workshop, quiz night and circus. The money raised for the school is aimed at funding resources which provide a wider and richer experience for pupils at Dundonald and is used directly to benefit the school. The PTA endeavours to spend the funds in ways that will benefit all children across the various areas of the school and curriculum. These are usually 'extras' that the school budget would not cover and make the children's experiences at school more fulfilling and exciting. One of the larger contributions by the PTA to the school recently include the new playground and upgrading of the student toilets.

The PTA liaise with the school about what they would like to be funded. As there are more things on the 'wish list' than funds available there is a process of prioritising and voting to arrive at a final agreement. All parents and staff have a right to hand in requests. A presentation of the PTA's finances is delivered at each Annual General Meeting (AGM) at the beginning of the academic year.

Examples of this spending during the year has include:

• School equipment

• Learning resources:

• Guided reading books

• Other reading corner books

• o Timetables

• 2024 Calendar

• Stationeries

• Green project - planting flowers and small trees at school

(2) External Scrutiny

The accounts presented for the period 1 October 2023 to 30 September 2024 have been reviewed by Mr Thomas Harper of Surbiton, London. Mr Harper is a Chartered Accountant, registered with the ICAEW and is wholly independent from the school. As part of the review, Mr Harper performed the following:

• Agreed the accounts presented to underlying detailed workings.

• agreed the accounts presented to opening and closing bank statements;

• re-cast the accounts;

• identified all significant payments within the underlying detailed workings, including all payments made to the school and agreed these to the accounts presented; and

• reviewed the detailed workings for anything that might be large or unusual and questioned as appropriate to understand the purpose of the cash flow.

After the review, Mr Thomas Harper concluded that the accounts presented are a true and fair reflection of the activities and transactions undertaken by Dundonald Primary School PTA during the period of the review. Furthermore, see Appendix A

• (3) Accounts

(3) Accounts
	Main	Regular Donation	All
Opening bank balance - at 1 Oct 2023	64,762	640	65,402
Closing bank balance - at 30 Sept 2024	36,674	3,628	40,302
Net cash movement	-£28,088	£2,988	-£25,100

Detailed breakdown of net proceeds from events in main bank account below:

Summer Fair	£11,708.87
Xmas Fair	£15,740.58
Other PTA events payment using stripe/sum up	£4,549.24
Direct donations/ Charities Trust	£12,348.77
Just giving	£5,566.58
Net cash movement	£50,286.31

Note; ‘Donation’ bank account acts as a sweep account where parents can make a regular monthly donation (usually approx. £15 per month). This money is transferred on a regularly basis straight to the school. No fundraising or other activity is carried out via this account.

Appendix A

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/	Report to the trustees/	Dundonald Primary School Parent Teacher Association	Dundonald Primary School Parent Teacher Association
members of
On accounts for the year	On accounts for the year ended	30 September 2024 Charity no (if any)	1121689
		I report to the trustees on my examination of the accounts of the above
		charity (“the Trust”) for the year ended 30/09/2024.
		As the charity's trustees, you are responsible for the preparation of the
Responsibilities and	Responsibilities and	accounts in accordance with the requirements of the Charities Act 2011
basis of report		(“the Act”).
		I report in respect of my examination of the Trust’s accounts carried out
		under section 145 of the 2011 Act and in carrying out my examination, I
		have followed all the applicable Directions given by the Charity Commission
		under section 145(5)(b) of the Act.
Independent
examiner's statement		I have completed my examination. I confirm that no material matters have
		come to my attention in connection with the examination which gives me
		cause to believe that in, any material respect:
		 the accounting records were not kept in accordance with section 130
		of the Charities Act; or
		 the accounts did not accord with the accounting records; or	the accounts did not accord with the accounting records; or
		 the accounts did not comply with the applicable requirements
		concerning the form and content of accounts set out in the Charities
		(Accounts and Reports) Regulations 2008 other than any requirement	(Accounts and Reports) Regulations 2008 other than any requirement
		that the accounts give a ‘true and fair’ view which is not a matter
		considered as part of an independent examination.
		I have no concerns and have come across no other matters in connection	I have no concerns and have come across no other matters in connection
		with the examination to which attention should be drawn in this report in
		order to enable a proper understanding of the accounts to be reached.

Signed:	THarper	Date:	27 June 2025
Name:	Thomas Harper
Relevant professional qualification(s) or body (if any):	ICAEW Chartered Accountant Membership #1448555
Address:	222 Raeburn Avenue, Surbiton, Surrey. KT5 9EE