REGISTERED COMPANY P4UMBER: 0426S713 IEnglaDd and Wales) REGISTERED CHARrfY hUMBER: 1121620 Report of Ibe Trostees aud Unaudited FinaThcial statell for the Yexr Endcd 31 Dettmber 2024 B20 Limited Charwell House WALWM Road Alton Hampshire GU34 2PP
HOLYBOURNE THEATRE Contsnts ofthe fwa4elal stateDt8 for the Year Ended 31 Deeember202A Page Report of the Trustee5 Jndependeot ExAmiDer'3 ReIrt Stst¢meRt of Flnllcil Adivit Bal#nee Sheet Notrs to the Mllancial Ststements 5 to 9 Detalled Statement of ThnaDeTal ActivRlies io
Report of the Trustees for the Year Ended 31 Decemkn2024 The tmslees who are also directors of the charity for the puttxw of Ik Companies Act 20069 pr¢sent their report with the financial statements of the charffty for the year eJ¥Jed 31 Decenkn2024. The trjjstees hav¢ adoptrd the provisions of Accounting and RertIng by Ctwiti¢s: Statement of Recommended Practi(* applicable to clharities prepating th¢ir accounts in accordance with the Financial RertIng Standard applicable itt the UK and liepublic of Ireland (FRS 102) {etY¢ctive J Jalluary 2019). STRUCTUR& GOVERNANCE AND MANAGEMENT Governi£ doeument The charity is controlled by its governing docW a deed of InFs¢ aThl COnlIt¢S a limited company. limited by guarantee. as defined by the Companies Act2(K16. REFERENCE AND ADMINisfRATIVE DEfAllS Registered Co]np2ay number 04265713 (Engknd and Wal¢s) Regtstered Charity Dwbber 1121620 Registered office London Road Holyb04une Alton Hampshirc GU34 4EL Trustets J Priddle R D Yellat K Fd¢Gill S Wood P St¢plMLS {4PPOilltal 3.4.24) Company Secretary R D Yelland Independent ExamSNer Mrs Caroline Scull B20 Limited Chartered Certified Ac(xMJntants Charwell House Wilsom Road Alton GU34 2PP Appmved by order of the IM)atd of tnkn on ..............-.......-............_.. and Sied on its behalf by: J Priddlc- Tn
Indepelldent ExamIneS Report to the Truths or HOLYBOURNE THEATRE ndependent examkn¢r'$ report to the trustees of HOLYBOURNE THEATrE (he Company,) I report to the clwity Irustees on my exam]ll of the accoullts of the Company the Y ended 31 Decemb¢r 2024. Respouslbilitk4 and basts of report As the charity's tru5Èees of the Company (and also its dir¢¢tots forthe Purpo of company law) you ar¢ responsible for the pr¢paration of th¢ OUnts in accorda1¢ with the requi of the CompDies Act 2(X16 (¢ Ace). Having satisfied myself that the accounts of the Company are not required to be audited und¢r Part 16 of th¢ 2()6 Act and are eligibl¢ for indq)cndent examin10 I w in r¢5trtt of my examiDation of your charitys accounls as carried out Under Section 145 of the Charities Act 2011 Ilhe 2011 Ace). Jn carrying out my examination I have followed the DirtIonS gtv¢ll by the Charity coMmi10D undersoaion 145(5) (b) of the 2011 Act. Xndepelldent miller.8 statement I bave completed rny exsmition. I confimi that no matters have come to my attention in coonedion with th¢ cxamination giving me c8us¢ to b¢licve: accounting records were not kept respectof the Cowy as rquir¢d by knion 386 of the 2(M)6 Actr. or thc accounts do not accord with those recon. or the accounts do not cojnply Ivith the HCCOUnling Teqllirell of Sectioa 3 of the 2(M)6 Act other Iban any requiruncDt that the Accounts give a true attd fair view whicb is not a malter coDsidercd as part of a xnd¢pendent examitiknon" or the accounts h&ve not been prepard in acconlaoce with the rnethods #Dd principles of tlK Statcmenl of R¢commend Praaice for accounting and reIng by clwities (appIicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)). be drasvn in this report in order to cnable apropuunde[ of the ax)ul to be reachfd. Mrs Caroline Scull B20 Limited Chartered Certified AccoulltaDts Charw¢ll Hou8e Wilsom Road Alton Halltpshire GU34 2PP // /¥ /kns Pag¢ 2
Statement of FU¢181 A¢¢ivities for the Year EHded 311)ecember 2024 31.12.24 Unrestrkcted 31.12.23 Total fjJn(Ls INCOME AND ENI)OWMELYTS FROM DonatiOM& grdnts and legacies 5.063 3.191 Charitable Activities 43,951 3.121 35.382 10.485 Totsl 51135 Charitable aethities Theatre activities 21.819 17,078 Theatre nmDing costs 19,632 30262 Other 475 475 Total 41.926 47.815 NET INCOME 10.209 1243 RECONCILIATION OF FUNDS Total fidS brought foTward 478,441 477.198 488.650 478.441 Page 3
HOLYBOiJRNE THEATRE Balatt¢e Sheet 31.1224 31.12.23 Total tMLs FIXED A&sKrs Tangible a&%¢ts 469,716 470,006 CURREiYf ASSETS Debtor8 Cash at bank and in IwTrd 2.IY21 17.721 3.147 19.742 8,895 CREDrroRS Amounts falling due within one yr (808) (460) NET CURRENT A&sYrs 8.435 TOTAL ASSETS LFSS CURRENT LIABILITIES 488.650 478.441 NWT ASSETS 488 650 478 441 FUNDS TOTAL FUNDS 488.650 The charitable company is entitl to cxetyion fro]n audit UDdeT Se(aion 477 of Ihe Collwics Act 2(K16 for the year ended 31 Dcumber 2024. Th¢ membcts ha not Erquired the CODyWly to audit of its $emets for the year ended 31 Dember 2024 in acconlance with SecÉion 476 ofthe Con4Trallies Act2(h)6. Th¢ trustees acknowledge th¢ir responsilnlifies for (a) ens18 that the charitable wmpany k¢y accou8 Tcoxlts that conwly with Secttotis 386 and 387 of th¢ Companies A¢t 2(M)6 (b) preparing fjnancial statements which giv¢a and fair view of the state of affairs of the cbaritsble compary as at the eJ)d of fdch fmaneial year of its SU[S OT defKii for each financrdl y¢ar in a¢¢ordance witb the requirements of se10s 394 and 395 aThl which othenvFse ¢omply wilh the Tequiremats of the Cornpani¢s Act 2006 relating to financial sfatemcnt4 so fara5 appticable to the charitsble conw. subject to the small companies regim The financial slatenMts W¢Te approv by the Board of Trostees and 8uthorised For i&we on nf... and were s?d on its behalf br. J Priddle- TThstee
HOLYBOURNE TAKATRE N•tts to the fittalltial Slalements for tht Year Eknded 31 Decekn 2 AccouNfiNG POLICILS B¥sws ofprep•riug the lknanci¥l statents The fitiancial statements of the clwitable coJnFdny. whKh is a public benefit entity under FRS 102. have been prepared In 2c¢ordanc¢ with tbe ChaTtties SORP (FRS 102) 'A¢wuntiDg and ReptIng by Charities: Stat¢ment of ReQx)n)mCd Practice aliCable to c1wit1 preparing thcir accounts in aco)rkn witts the Ftnaucial Reporttng Sindatd applicable in the UK and Republic of Ireland (FRS 102) (effLXtive l January 2019),, Firtancial Reporting Standard 102 The Fi[Wlat Rep)rting Stsndard applicable in the UK and Republic of Ireland, and the Compani&% Act 2(KhS. The fuwml statemuts have prTed utmkr the histOriC81 cost ¢onvention. Income Atl income is recognised in thc Statement of Financial Activities onec the clwity IS tntitlem¢ot lo th¢ fund5, it is probable that the income will be received and the amount call Meas reliably. Expeuditure Liabiliti¢S 8rc Tecognised as expenditiwe as soon as there is a legal or (xjnththve obligation committing charity to that expeDditsu4 it is probable thai a traosftr of econ¢ beD¢fits wtll bc requircd in settlemenl and the amount of the obligation iJn be measured reliably. ExpendRth is acUllted for on an #ccruals b85is aThl Jjas be¢n cla1rt under hcadings ttt aggregate all cost lad to th¢ category. Whrye costs ¢annot be directly atiributed to particular headings they have been all{ted to 1vitI% on a basis cottsxstent with the use of TesouEces. Tangible fixed assets D¢preciation is provided at the folltiwiog alval xs io fftder to write off eath asset ovcr its e%tiEoated uscfi life. Pjaot and machinery 25Yo on (x)st TAAation Th¢ charity is cxempt from ¢tion tax OD its ctthTitable8Ctivitr Fttnd accDUUting Unrestricted funds cau be use41 in accord• with thec]witsble objecltves at th¢ di5Ctrtion of the tn&ee5. Restricted fimds can only be used for particular restricted putpm wlthill the objects of the chaTity. Restrictions arise when specifKd by the donor OT when funds arc rniscd forwlicul¥ r&strithdputprx( Furthcr explatsation ofthenature pUoSe ofe&h fid is includcd in thc not¢s to the financAal statements. CHARITABLE AcfiviTiVS 31.12.24 31.1223 Membffj & frieuds Youth Theatr¢ Fundraising Ev¢nt refr¢shments & raffles 26.136 807 5.067 883 18.821 822 5.675 1,856 43 PaEe 5 ¢ontinu¢d...
HOLYBOURNE THEATRE Notes to the Trlnancial StatemeRts- conlitilled for the Ye*r Euded 31 Detember 2024 INVLSTMENT INCOME 31.1124 31.12.23 Rents received NKI INCOMW(EXPEI¥DrruRE) Net i1ne1(exdltsre) ts stated afterdJarginrJ{¢mli¢iagl. 31.1224 31.12.23 Depreci8tion. owned 3.879 4,162 TRUSTKES, REMUNERATION AI¥D BENEFI15 31 D¢¢th 2023. 31 Dember 2IY23. COMPARATIVES FOR THE ATEmEr OF FINANCIAL ACIIVITIFS UDr¢5tti¢t¢d 3.191 CEMritsble ActiYiti&8 35382 10.485 49.058 EXPENDrrtlRE ON 17,078 30262 (Xher 475 Total NET ]NCOME 1.243 RECONCJLIATION OF FUNDS 477.198
Not¢s to the FmDcial StatemeDts. cwli#ued for the Yer EHded 31 Detember 2A COMPAIL4TIVES FOR THE STATEMEwf OF FINANCIAL ACnvrrl- fOBtlnlled nds TOTAL FUNDS CARIUFJfv FORWARD Freelwld Plaot 3nd Totsls cosr At l Jamwy 2024 462.P 37.364 3,589 500.154 3.589 At 31 Decemkn2024 40.953 503 743 DEPRECIATION At l JAnuary 2024 cha for year 5271 24.877 30.148 3.879 At 31 Decernber2024 5271 2&756 34.027 i¥rr BOOK VALUE At 31 Deccmber 2024 457519 12.197 469.716 At 31 December2023 457519 470.006 31.1124 31.12.23 CREDrroRS: AMOUNIS FAtLING DUE wmiiN ONE YEAR 31.1124 31.1223 MOVEMENT IN FUNDS Net At 31.1224 At 1.124 iti funds Unrestrieted fvDds Building Extettsion 369534 10209 379.743 108.907 478.441 102IFJ 488.650 TOTAL FUNDS 478.441 io 488 650 P•Ec 7
HoLy)URNE ThEATRE Notes to the Stst¢ments- fOAtiDued for the Year Eamltd 31 Decekn 2024 io. MOVEMENf ]1¥ FUNDS- eontinued Net movement in fimd4 included io the atM)ve a tollows: Iorning R¢Sour Movement xpexjdal in funds 52.135 (41,926) 10.209 TOTAL FUNDS 41.926 10.209 CompaT41ives for wovement ID funds Net At 31.1123 At 1.123 in fiJnd5 Unrestricted flln(i¥ GeneraE fiu Building Extellsion 368.003 109.195 1531 288 369.534 108.907 471.J98 1,243 478.441 T(YTAL FUNDS 477.198 in funds Gene fund Building Extrnsio 49.058 (47527) I3] 288 49 47.815 1243 TOTAL FiiNDS 1.243 A cutrart yr 12 months and prioTy¢ar 12 IM)&tion is follow& Net At 1.123 31.1224 UJrestrl¢ted Geu¢rnl fimd Building Extrnsion 368.(Kb3 109.195 11.740 288 379.743 108J)7 4T1.198 488.650
for the Yexr Eoded 31 Ik£tmbw2•24 IIL MOVEMEWT IN FUNDS. c•ntl#ued A (3rrent year 12 mrffjths FWM)ryear 12 cnb1 nd Iern in fillMl4 IlI)deA in the gik)ve ate as folk)ws: Movonent expthd in fUIS Unrestrietcd fwAds General fuFMI Building ExtCDSiOD 101.193 (89.453) 11.740 288 101.193 11.452 101.193 9.741 11.452 ii. Page 9
HOLYBOURNE ThEATr for the Year Faded 31 Iletmber 21124 31.1224 31.1223 Donations 2.191 4576 5.(K53 3.191 26.136 807 5.067 883 11.058 1&821 822 5.675 1.856 8208 Fundraising Evetyt r¢freshments & rafflfs 43951 35J82 Rents rIved 51135 49.058 ritsble aetiviiws Cost of perfornwces Youth Th¢atre Bar and Tuck shop ¢0sts TickeiSouw¢ & Sumup fees 10.166 4223 3.655 1961 8,371 3.712 3555 21J19 17.078 Management InSUTance 1050 4ffj65 7.687 lJ51 1.958 2,912 19,560 1.670 T1¢ maintena¢ & cleaning Sundri Plant alld n)achinoy 19ffj32 30262 Other 475 475 Total resThKces expended 47.815 Net iRto•c io Page io
HOLYBOURNE THEATRE
Treasurer’s Report - 2024
As always, let me start by thanking Caroline Scull of B20 Limited for producing these accounts so quickly and taking care of all our submissions to the Charity Commission.
2024 was a strong year for performances which included the trial of a number of “tribute” nights and participation in the Alton Arts Festival. Our income from all performances was a record £26,136 a 39% increase on the previous year. Our main shows were the Panto (Robin Hood - £8,602), The Ladykillers (£3,948), Wizard of Oz (£2,605) and Blithe Spirit (£2,225). We had tributes from Abba, Taylor Swift and a Cocktails and Divas night – totalling £4,963. Together with youth workshops, visiting Australians (two shows) and folk nights. This increased our cost of performances and advertising to £11,980 (£8,371 prior year), but this was more than offset by increased revenue from our tuck shop and bar to £11,058 (£8,208 prior year).
We received £5,063 in funding from grants and donations, much of this from EHDC Councillor Grant funds and Capital funds, and Gift Aid repayments – all this thanks to the persuasive skills of Alison Dickson. A lot of the maintenance work focused on fixing a number of electrical issues, cladding the bar area in the new foyer, worktops and chairs in the dressing room and backstage comms equipment.
Income from the Youth Theatre has continued to decline to £5,067 from £5,675 the previous year, probably due to instability in the leadership of the classes which we are trying to resolve.
Our energy bills jumped by 60% to £4,665 (from £2,912 prior year) as our fixed priced contracts ended last year. Our energy usage is also increasing as a result of increased events and hirings. Our hirings are increasing, whilst we are very selective and are not proactively seeking hirers, this is very welcome.
Overall, we achieved a surplus of £10,209 (£1,243 prior year) with a final bank balance of £17,721. This gives us some scope for further building improvements. Ideally, we should maintain a bank balance in excess of £10,000 which is 125% of our annual running costs.
Bob Yelland 7th April 2025