St Edward’s School Club Annual Report 2020.21 Registered Charity – 1121617
Our Lady & St. Edward’s Catholic Primary School Lightfoot Lane Fulwood Preston PR2 3LP
Trustees
Nicola Kippax Chair (School Governor & Parent) Justine Brooks Secretary (Parent) Karen Woods Treasurer (Headteacher) Emma Moore (Parent) Stefan Verstraelen (Parent)
Structure, Governance and Management
St. Edward’s School Club became a registered charity in November 2007. It is managed by an Executive Committee made up of the Trustees and volunteers. These are elected on an annual basis at the AGM, which is held in January. All parents of children attending the club are eligible to become members of the committee.
The Constitution of the Club was approved on the twenty ninth day of January 2007
The Executive Committee have met once every school term, in accordance with the Constitution.
Financial Review
A copy of the Club’s audited accounts is attached.
The Charity’s only source of income in 2020/21 was the fees paid by parents of children who attend the club.
During this financial year the club accounts show a deficit of £8,220
The Club policy with regard to reserves is to maintain these at a level not exceeding £10,000 (ten thousand pounds). This sum is held in an interest paying deposit account.
These reserves are held to cover an emergency, such as a sudden decline in demand for places, where income would not match expenditure. Interest from this account and any end of year surplus from the current account are used to improve facilities within the club and the school. In 2020.21 the club did generate a deficit of £8,220
Objectives and Activities
The Charity's objectives are:
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(A) TO PROVIDE THE NECESSARY FACILITIES FOR THE DAILY CARE, RECREATION AND EDUCATION OF CHILDREN DURING OUT OF SCHOOL HOURS
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(B) TO ADVANCE THE EDUCATION AND RECREATIONAL FACILITIES.
During the financial year 2020.21 the club has provided care facilities within the school for 156 pupils who are registered with the club. During morning sessions a maximum of 40 pupils are catered for and an average of 28 attend. After school a maximum of 60 attend and it is unusual for attendance to drop below 50 .
Children enjoy a wide range of sporting, craft, play and ICT activities as well as support with homework. During the afternoon sessions they are provided with a snack, usually, toast or sandwiches, fruit and a drink. In the morning sessions, the children can have breakfast if the parents request this. Throughout the year the Charity has continuously updated and replenished resources but no major capital investment in facilities or equipment has taken place.
Administrative Information
The School Club has been managed on a day to day basis by two paid supervisors:
Mrs Justine Slater Morning Supervisor Mrs Margaret Hitchen and Mrs Gill Hope Afternoon Supervisors
The Headteacher of Our Lady & St. Edward’s School, Mrs Woods, is the responsible person, who has overall responsibility for the School Club. This is a voluntary role.
The Club is staffed by paid qualified and unqualified assistants, many of whom are also employed in Our Lady & St. Edward’s School as Teaching Assistants and Welfare Assistants.
The Charity Bank accounts are held with the NatWest Bank, 292 Garstang Road, Fulwood, Preston, PR2 9RQ.
The Club is registered with the Out of School Alliance and is insured with Morton Michel, child care specialists.
Trustees and members of the Executive Committee are inducted and trained as part of their termly meetings.
The Charity works in very close consultation with Our Lady & St. Edward’s School, to mutual benefit.
This report was approved by the Executive Committee at their meeting on January 24th 2022.
St Edwards School Club ststement of receipts and payments forthe year ended 31 March 2021 Charity no 1121617 2021 2020 Receipt5 Fees Interest 33,725 56,417 21 33,729 56,438 Payments Wages Materials consumables & refreshments Equipment Outdoor storage Rent Insurance Accountsncy Solicitors fees Subscriptions Administration costs 29,519 2,000 393 1.275 4,989 289 180 38,354 2,402 4,989 241 180 1,063 35 124 35 3,269 41,S49 47,388 SUluSI(defieIl) for the year 8,220 9,050 Summary Balance at 1 April 2020 ADDILESS Ideficit for the yearllsurplus for the ysar Balance at 31 March 2021 71,997 18,2201 63,777 62,947 9,050 71,997 Belng: Current account Deposit account Petty cash 53,447 10,302 28 63,777 61,653 10,297 47 IL I,$ Karen Woods - Trustee Date
St Edward5 School Club Charity no1121617 Independent Examiners Report to the trusteeslmembers of St Edwards School Club on the accounts set out on pages 2 and 3 for th¢ year ended 31 Mar¢h 2021 Respèctlv8 The charivs Irestees are responsible for the pr8par8tion of the accoun15. responslbilities of The charivs Irusiee9 conslder that an audit is rKlt required for this year trustees and under s8Ction 144 of the Charities Act 2011 (the Charities Act) and that an exafningr inLlependent examination is needed. It is my responsibiltyto.. Examine the a¢¢wnts und8r section 145 of tt)8 Charities Act tts follow the procedures18id down in the gener81 Direction given bythe Chairty Commission (under Secti{ 14515llbl of th8 Charities Act lo $tste whether parb(yJlar matters have come to my attenuon Basis of IndepÈndent pxamin2r'5 Statement Myexamination was camed out in accordance wth general dIreCtn gpien by the Charity ComTnis$lon. An ex8min8tion incd&S 8 rÈview of the 3ccounlning records kept by Ihé charity and a cotnparison of Ihe accounts prespnied with those cords. It also Includes consideraiion of any unusual itetll5 or disclosur&s in the accounts, and 8e8king explanations fr the tNstees Goncerning 8ny such rnatters. Ths procedures undertaken do not provide 811 the evidence th81 would be required in an audit and consequently no opinion Is given as to whethér th& accounts present a"Irtse and fairt view and the r8port is limited to those tnatters sat out in the stslernenl b81ow Independent examlnerfs statement In conn8ttion my examination, no matter has corne 10 my 2ttenb'on.' whith gives reasonable Cause lo believe Ihat in any materi respect, the requirements.. to keep awountng r8cord8 in accoKdance with section 130 of the Charities Act, and to prepare attounts which accord with the accounting ¢ords and comply wilh the accounting reouiremenl sof the Ch3ritl8s Att h8v8 not been tnet, or 2 to which in tny opinon, attention should be drawn In order lo enable a prop8r understanding of the accounts to tbe reaGhed Stopy Date 13 ACA /0 80 Lytham Road Fulwood Prest(Ni PR2 3AQ