## **Annual Report and Accounts 2023-24** www.harambeeforkenya.org **Charity Reg. No. 1121597** ## **Annual General Meeting** ## **20 July 2024** ## **Agenda** ## **1.** Official Welcome **2.** Apologies for absence **3.** Adoption of Minutes of the last AGM **4.** Matters Arising **5.** Chairman’s Report **6.** Treasurers Report **7.** Appointment of Auditor **8.** Appointment of Trustees **9.** Any other business ## **10.** Closing remarks. Trustees; Tom Nixon (Chairman), Lesley Dann, Jackie Cooper, Ben Vince, Roger Dann, Jackie Parker, Bill Compton, Curtis Mansfield. 21 Cuckmere Rise, Heathfield, East Sussex, TN21 8PG Tel: 01435 865502. Mob: 07941041616 www.harambeeforkenya.org **Charity Reg. No. 1121597 h4kinfo@gmail.com** ## **Register of Members of Harambee for Kenya** **Trustees Ambassadors/Others** Roger Dann Ray Wickenden Lesley Dann Phil Suter Jackie Cooper Lydia Jay William Compton Ricky Baker Thomas Nixon Carole Simpson Jackie Parker Mick Wilding Benjamin Vince Curtis Mansfield ## **Harambee for Kenya Minutes of AGM held 1[st] July 2023** This meeting took place at Cuckmere Rise Heathfield **Those present** ;- Roger Dann, Lesley Dann, Bill Compton, Jackie Parker, John and Hazel Savill, Ben Vince, , Phil, Suter (Zoom) Ray Wickenden, Sally Di-Fabio, Jennie Bailey (Zoom) **Apologies:-** Mick and Mary Wilding, Jackie Cooper, Doug Prentice, Tom Nixon Welcome from Roger and introduction of attendees for those on Zoom link. ## **Matters Arising from Minutes of last meeting.** None ## **Adoption of the minutes** **Proposed** Ben Vince **Seconded** Bill Compton ## **Chairman’s report** . Report circulated in advance of meeting from Roger (UK) and John (Kenya). ## **Treasurer reports.** As at 30[th] June 2023 the current balances are; Community Res (No. 4260) £ 35402.98 C/A (No.4252) £ 16205.82 Paypal A/c £ 460.78 Dann (shop money £ Treasurer Petty Cash £ 0.00 Total **£ 52069.58** The reserve account is used for general savings. Some of the money is restricted funds which is for schooling, uniform and the Future Fund. The accounts presented show how this is broken down. Restricted funds other £1,307 – shoes etc Education fund £5819 Future fund £5497 LD reported that the boys who had just left halls from uni are currently renting – money given to them for furnishing etc was given from the future fund as part of the agreed package following education. The charity accounts look healthy but we are aware prices are rising significantly in many areas including food e.g. 50 – 60%. Salaries have not risen but we are now paying tax and national insurance for those employed. When the accounts are received from Kenya on a monthly basis, LD will send them out to UK Trustees for information. Andrew has been buying in bulk when items are cheaper and then stores them. This saves money in the long run. Now Lydia is gone, LD has set up a spreadsheet/chart for those who are employed on sites for completion regarding hours, leave and absence etc. This will be sent to Meru for completion when Andrew agrees. Andrew will send through completed information to LD every month. All gift aid claims up to date £1836 claimed. GASDS £900 just claimed. The accounts were **Proposed** Ben Vince **Seconded** Bill Compton All agreed. ## **Election of Auditor.** Helen Barham is willing to audit the accounts. She very kindly does this free of charge as her giving to the charity. _**Proposed**_ Lesley Dann _**Seconded**_ Jackie Parker All agreed ## **Appointments of Trustees** Chris Dade had to leave. As it is not clear at present whether he will be returning, there are no immediate vacancies until we know more. Roger is willing to remain Chairman and Lesley Dann will continue as treasurer while Jackie Parker has the role of secretary. Other roles to remain - Jackie Cooper (Sponsorship), Tom Nixon - oversees website and is also a director of HR and provides support when required, Bill Compton - oversees PR and general support when required, Ben Vince - supports whenever possible and Mick Wilding - provides general support. There were no objections to them continuing. RD and LD requested more help specifically for fund-raising projects and activities **.** ## **Any other business.** ## **Fundraising.** The Race Night was a success raising around £1200 and again this is booked for October 21[st] 2023. Once again the Golf day last year was a success and has take place again this year already. In fact this year it was over subscribed but the Hotel, London Beach Hotel and Spa at Tenterden, where it is held have honoured all the payments and will send £1120 back in the next month. This is very generous of the Hotel for which we are very grateful. Everyone enjoyed it and are looking forward to next year. We are also holding an afternoon tea at the Hotel on 18[th] November and tickets are available. A raffle will also take place and the Hotel will refund the cost of all the tickets. We have visited various Scout Groups throughout Kent, Sussex and even Oxfordshire. All these happened following the Kent Jamboree last summer at the Detling Showground where we did activities and had the “shop” raising about £5000. We have prepared a poster for Camp for Kenya which is to be distributed to as many groups as possible. John Savill is taking part in a sponsored event to climb Kilimanjaro. LD offered to support with promotion for fund-raising and sponsorship including details on the charity newsletter. – monies raised will be split between H4K and Chaddy Mission. Curtis Mansfield visited Kenya in September last year. He raised funds for all the painting in Meru last year by completing 5 Iron Man events. This year he has run a number of marathons and will be completing further Iron Man events and he will be splitting monies raised for H4K and another charity. He will also be running one of the London Marathons. Phil Suter – asked for an estimate of the total cost of the new workshop planned at Meru for carpentry training. Phil has a contact who has expressed an interest in supporting the charity and may be willing to make a donation towards the cost of the building project. Phil’s Son-In-Law was also responsible for sourcing 4 crates and a suitcase of tools which has been kindly donated and is currently on its way to Kenya. Jennie Bailey (supporter), is happy to help the charity with fund-raising, educational and well-being support. Jennie has been previously successful in winning bids and is willing to help the charity with any future potential projects to raise funds. EDFRI International. This is a charity founded by Edward and Frida in Kenya and it has been agreed that H4K NGO should link with them as they are willing to work to support the Meru project and especially on the carpentry project. Edward has close government links, is respected by all churches and currently supports the poor in Kenya. They will work as a partnership with the NGO and drive community projects and support on our behalf. They will work closely with John Buria (Kenya NGO Chairman). The meeting was closed at 20:20 NOTE – after the meeting Lesley and Roger had confirmation this week that £6,000 will be donated to the charity for the Meru carpentary project. ## **Chairman’s Report** This year has been a challenging one for Harambee for Kenya, and it has been a year of change, both here and in Kenya. We have said goodbye to Trustees and welcomed new ones. Roger also stepped down as Chairman in April 2024. I want to take the opportunity to say thank you to Roger for all he has done as Chairman; without him and his vision some 20 years ago, this charity wouldn’t exist, and wouldn’t be providing much needed funds and support to our partners in Kenya, and we wouldn’t be providing children in Kenya with a home and opportunities for a better future. Roger leaves behind an extraordinary legacy and I am delighted that he will be continuing to provide his wisdom and insights as a Trustee. I have since taken on the role of Chairman in an interim capacity. This year we have engaged with the Charity Commission and have worked with them to develop a robust action plan to develop new policies and practices, both at home and in Kenya. We have developed a reserves policy, global safeguarding policy, and reviewed our practices in relation to recruitment of Trustees. Alongside this we have worked closely with the team in Kenya to bring records up to date and improve the administration of the NGO to give the UK charity confidence and assurance that funds are well spent, and properly accounted for. This has been a time-consuming exercise, but ultimately has allowed Trustees to examine the effectiveness of our governance and oversight and create a more accountable and auditable approach to how we operate the Charity. During the year, we have also reviewed our safeguarding practices and the support we are providing in Kenya. This has led to the NGO employing additional staff in both safe houses, who are qualified social workers, along with additional house parents to ensure that the children have adequate access to qualified professionals and robust supervision while they are with us. Naturally, this has led to higher costs for the Charity, and as a result Trustees have a need to focus on fundraising to support this additional, ongoing, but necessary, staffing commitment in Kenya. Trustees have made regular visits to Kenya over the year; we had visits in October, February and March. In February, we conducted a surprise visit to the projects to ensure that both projects were operating as expected. It was very pleasing that they were. In March, a group of Scouts from Kent also visited the project in Kisii. The NGO continues to operate well, with Roger, Lesley and I continuing in our roles as Directors of the NGO in partnership with the Kenyans, and they held their AGM in March, at which time they elected Jimmy Gathua as Executive Director and me as Vice-Chairman. These appointments ensure that the NGO continues to develop and strengthens the partnership between Kenya and the UK. We have big plans for the year ahead, and our focus is three-fold. We will be looking closely at our funding model and income streams with an aim to ensure a sustainable financial model for the future. We will be reviewing our branding, external collateral, and online social media presence, to ensure that we are building awareness in the UK of our work in Kenya and supporting our future financial model. We will also be further reviewing our broader operating model to create sustainability in how we deliver activity both in the UK and in Kenya so that we remove single points of failure in our structure and over-reliance on one or two individuals to deliver multiple roles. Tom Nixon, Chairman of Trustees ## **Message from the outgoing Chairman** As three of us stood in the sports stadium in Kisii giving out Scout Uniforms to the extension Scouts, who were all street boys, hearing all the churches blazing out their music and messages, I knew then that we were being called to do something. That was in 2005. I’m glad that we didn’t realise then the journey we would go through, both testing and encouraging times. Had I known at the time where it was going to lead, we may never have started it. Most of you are aware of the trials we have gone through, and we would have never achieved this unless we, our team of trustees and helpers, had persevered. To see what we have achieved is a testimony to all who have been involved and supported us and it is with great joy we see how many boys have progressed from their humble beginnings. To see what most of these boys have been through and how far they have come will remain in my memory forever. I know my limitations which are particularly with the use of computers and other secretarial duties, and I think my role was to ensure buildings were built and the main structure of the charity was in place both here and in Kenya. It is time now to step more into the 21[st] Century with modern things like using different media platforms available to us and it is therefore time to move over and let the younger generation take it forward. I know that I am leaving the Chairmanship in capable hands and look forward to being a regular trustee in supporting the new Chairman in his role. I would like to thank all of you for your help and assistance and long may the Charity continue to give ex Street boys a chance to become valued members of society, which has always been our aim. Roger Dann, former Chairman of Truistees ## **Message from the Chairman of the Kenyan NGO** Good morning great friends. We thank God so far for his love and goodness to all of us. May I take this opportunity to thank you all for your continued support. You’ve really changed the lives of these boys, who once thought no one would come to their help. The year had challenges though, but all through we've witnessed the goodness of the Lord, our home is safe, the boys are growing, and enjoying their home. Not much complaining although some are sometimes naughty but at school are doing well. College is the same. This year and we have 3 new staff members. which is very good. We now have 2 Social Workers, and a carpenter who is training the boys as well as at the same time doing a little business of making furniture for customers. The profit of this is an income for the Charity. Soon I see us have a great furniture shop and much of our needs are well met as he can make things for the homes. Thank you to the team that visited early this year. We are happy! Finally, please continue praying for this Nation. Kenya is really experiencing very serious demonstrations of every week which is putting almost everything at a standstill. The young generation now is doing unbelievable things, most of the businesses are almost closing. Thank you Lesley, for guiding us to doing things correctly most of the time. Congratulations to Tom Nixon for the new task. I know you will make it, and all the other Trustees, thanks for the good work. Just like the Bible says no work that is done to help the needy will pass unnoticed. Blessed time all. John Buria, Chairman of Harambee for Kenya NGO ncjn a) ¢TJ C J ￿ N) NJ bz (fi ¢b -t n tts ¢0 to ouj 0 ¢7) O opJ (p oJ)o cn ts) ro t)J w (n fo ¢7> co ts) { 10 G) ata **Helen Barham ACA Ash Tree Accounting Limited 1 Ash Tree Close, Heathfield, East Sussex. TN21 8BF Tel: +44 (0)7970 881190 email: helen@ataccounting.co.uk** ## **Independent Examiners Report on the Accounts** ## **Report to the Trustees of Harambee For Kenya (Charity no. 1121597) On the accounts for the year ended 31 January 2024** **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent** **examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. - **Independent examiner's** In connection with my examination, no matter has come to my attention **statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Helen Barham ## **Signed:** **Date: 20[th] July 2024** ## **Name: Helen Barham ACA** Ash Tree Accounting Limited Registered Office: 1 Ash Tree Close, Heathfield, East Sussex. TN21 8BF Registered in England under number 4521558 HARAMBEE FOR KENYA ANNUAL REPORT AND FIIYANCIAL STATEMENTS ST FOR THE YEAR ENDED 31 DECEMBER 2023 Makone & Associat¢s Cerfified Public Accountants of Kenya P.O.Box 25fv1 Code 40200 Kisii. Harambee for Kenya Reporn and financial statements For the vear ended J l M December 2023 CONTENTS PAC.E Organization infonnatiOD Report of Trutres Statemeni oftrustees. restKJnsibilitics Report of the audilors Statemeni ofFinancial Posiiion Incom¢ and Expenditure Siatemeni Notes to the financial statements Harambee for Kenya Report and financial staiements 'ear ended 315¢ December 2023 ORGAI¥IZATION INFORMA TION BOARD OF TRUSTEES: .. John Thurdnird M'buria ..James Kamau Gathua And￿￿ Obiem Okachi ". Roger Dann Lesley Dann -.Tom Nixton ,'Tom Gikundi Kennedy Gichaba AUDITORS Makone & Associates Cenified Publi¢ Accountants P.0. Box 256440200 Kisii BANKERS ." Diamond Trust Bank. Kisii v.e£F Fop * DAri oj Harambee for Kenya Report and financial sratements For the ear cnded 3 ISI December 2023 TRL'STEES, REPORT The trustees submit their report and audited financial statements for the year ended 3 1st December 202J, which disclose the state of affairs of the homes. PRINCIPAL ACTJTrITIES The organization operates a nonprofit making 0￿hanage dealing in the accommodation and welfare of strttt children. TRUSTEES The trustees who held 0￿1￿ during the year are shown on page l. AUDITORS The organizaiion audiiors, Makone & Associa￿4 have expressed their willingness to continue in office. TRUSTEE .2024 DAT Harambee for Kenya Repon and financial ststements ear ended 31" December 2023 STA TEMENT OF TRITSTEES RESPONSIBILIES The trustees are required to prepwE financial statements, which give a true and fair view of the state ot- affairs of the organi7ation as at the end of the financial perigj of the operating results for the period. They should ensure ihai the organization maintains proper accounting records, which disclose with reasonable accurdcy the financial position of the organization. The trusiees are also responsible for safeguarding the assets of ihe orgariization. The trusiees accept responsibiliiy for the financial Statemen￿ which have been prepared using appropriate accounting w)licies supported by rca50nable and prudent judgment and estimaies. The trustees are of ihe opinion that the financial statements give a true and fair view of its operating results for the period then ended. The trustees further confimi the accuracy and completeness of the accounting records mainiained by the organizalion which have been relied upon in ihe preparation of the financial statements. Appn)ve ard of tntstees on 2024 and signed on its behalf by: Trus(ee REPORT OF THF. AL'DITORS TO THE TRUSTF.ES OF HARAMBEE FOR KENYA We have audiied the financial statements set out on pages 5 to 8 We have obtained all the inforniation and cxplanatlOn5 i%hich io the besi of our knowledge and belief were necessary for the purposes of our audit. Respective responsibilities of trustees and audito The tru51ees are responsible for the prepardtion of the financial statements which'give a true and fair vicw of ihe state of affairs of the organization and of the opernting results. Our responsibility as auditors is to express an independeni opinion on ihe financial staiements based on our audit and to report our opinion lo you. Basis of opinion We conducied our audit in accordance ii'iih Iniernational Standards on Auditing. Those siandards require that wc plan and perfomi our audil to obiain reasonable assurance as to Ivhether the financial ststements are frtt from maicrial missiatement. An audit includes examining. on a lest basis. evidence supporting ihe amounts and disclosures in the financial staiements. An audit also includes assessing ihe accounting principles used and significant estimates made b! managemenl as i¥ell as eN'aluatitTrg the overall preseniation of the financial staiements. Il'here we ￿ere unable to obtain indepcndeni confirn)atioJ we relied on the irus(ees assurdnces. We believe that our audii provides a reasonable basis for our opinion. In our opinion proper books of accouni have bttn kepi and the financial stalemenls. which are in a2reemenr therewith. give a true and fair vie1¥" of the state of the financial affairs of ihe organization as at 31 December 202J and of its results for the year then ended and eompl}' wilh ihe relevani ￿atul¢S. Makone & Associates Cenified Public Accountanis E & 4sSOc14 Kisii 2024 le Btyy 25￿. E FtsK> DATL HARAM8EE FOR KENYA STATEMENT OF FINANCIAL posfTION AS AT 31ST DECEMBER 2023 NOTES 2023 KSHS 2022 KSHS DONORS FUND Acamnulated fund 12.111.500 11,756.175 12,111.500 11,756.175 REPRESENTED BY 11,629.9S3 11.826.663 Current Assets Cash an¢J Cash equivalents Sundry Debtors 465,547 46,000 115.572 46.000 Current Llabilities Sundry Creditors 511.547 159,512 30,000 30,000 30.000 30,000 Net Current Assets 481,547 129.512 Total Assets 12.111,500 11,756.175 HARAMBEE FOR KENYA STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31ST DECEMBER 2023 INCOME Grants and Donations Mi5cellar*eous Income NOTES 2023 2022 7.819,299 22.100 7￿41,399 6.022.642 EXPENDITURE 7.486,074 NET SURPLUSIIDEFICITI 6.440,261 355,325 1417,6191 DAT HARAMBEE FOR KENYA STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31ST DECEMBER 2023 6 INCOME Grants and Donations Miscellaneous Income 2023 kshs 7,819,299 22,100 7 841,399 6,022,642 2022 kshs 6,022,642 7 EXPENDITURE Food Printing & Stationery Agricultural Projects Firewood LaptopslAirtime Welfare Electricity Repairs & Maintenance School Fees Miscellaneous Expenses Bank Charges Accountancy Fees Volunteers &Helpers Depreciation Directors Expenses 2,119.107 2.103,505 11,925 53,620 112.750 115,730 448,991 100,424 249,571 1,240,612 207,819 4,594 30.000 1,272.100 41,110 447.510 695,490 16,500 93,300 484,136 103.265 571,176 1.226,148 450.683 5.999 30.000 1,137.507 49,709 503,054 TOTAL EXPENSES 7,486,074 6.440,261 SURPLUS 355,325 417,619 HARAMBEE FOR KENYA NOTÉS TO THE FINANCIAL STATEMENTS FOR ThE YEAR ENDED 31 ST DECEMBER 2023 SCIE The principal accounting ￿(￿ted in ￿ pwaratil￿ ofthe l¥•JiThJ ar(>)￿ ￿ sot out below. al B•si$ ef prepavation The Income arhd exPertd￿ure actwnti5 prepar¥J uThYerthe hth*alcO5tr￿￿￿nIk￿. bl Flxed As8819 Ffftd assets are measured at COSI actumulatsd L5 ofi a reducing balan￿ basls at anftual rate$ estimated lo ￿11• olf carl￿r￿j arr￿Unts of rtSP8Ctr assets o¥erlheir&wected useful Iwe5. Fixturns 8 Furni5hing8 BgddiTV & LlnBns BuildinG5 Co As at 01.01.2023 Additrons Balance a5 at 31.12.2023 11.433.Y8 679.OBO 356,8* 12.469.268 53.(YJ) 53.(KA) 409.810 12 S22.26B Depreciation As 31 D1 01.2023 Charye for Ihe penod Balance as at 31.12.2023 842.605 49,709 892.315 523 509 19.446 542,956 319. 30.263 349.359 11.433 348 11 433.Y8 11 629 953 11,626 663 BaiaAC8 a5 at 31.12.2023 BaL8n¢e 35 al 31 12 2022 155.S71 37,744 2023 KSHS 130.lY)O 6.S59 633 2022 KSHS 2 Cash & Cash equivalent Cash in hand Bank-Inst8nt Access Coop Bank Standaid Chartertd Bank-5472202 B8nk-Gooa￿ll Partnership Coop. Bank stsndard Chartered Bank-5472201 D*mond Trust Bank-0561127W2 Diamond Trust B¥nk-0581127003 39 216 105.615 450 113.512 216 327,650 3 Sundry creditors AcctuaLs.'Audit f8es 4 Sundry Debtor5 Loan to Okl Boys 46.OCd) S Dono¢s Fund Balance Surplu51lDefrill for peiiod Bakince cjr 11.756,174 355 325 11111499 12.173.793 417.619 11 756 174 FO