Registered charity number 1121420
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2024 For Merstham Community Facility Trust (Co. Hse. Reg. no. 05845477)
Table of Contents
Report of the Trustees 3 Independent Examiner’s Report 6 Statement of Financial Activities 7 Balance Sheet 8 Notes to the Financial Statements 9
Report of the Trustees for the Year Ended 31 December 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Vision
A thriving Merstham community where every resident has the opportunity to belong.
Mission:
To Support, empower and connect an inclusive community.
Purpose:
To support the Merstham community by delivering services that reflect the needs and ideasof local residents.We are committed to championing community led projects, events and volunteering opportunities, and we strive to foster a sense of belonging, enhance personal development and promote wellbeing.
Significant activities
The Merstham Community Facilities Trust is dedicated to supporting the community to achieve their social and economic goals. In performing this vital role within a community officially designated as deprived, we seek to:
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1 Challenge local deprivation through the support we give to residents and local organisations
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2 Strengthen the local community by providing facilities that bring people together
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3 Promote digital inclusion by giving training and access to information technology
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4 Provide volunteering opportunities with appropriate training to encourage social involvement and employment possibilities.
Translating those principles into everyday activities, the Trust organises, facilitates, and provides:
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1 A range of activities identified by the local community as being beneficial to individuals, groups of people and/or the wider community. These include things like a Repair Café, a Community Allotment, a Bee-keeping group, and activities to support the mental health of the residents.
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2 Regular adult education, recreation and leisure time courses.
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3 Meeting facilities to groups whose aims are to respond to the social and economic needs of the local community, including food bank and a food club.
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Public benefit
Our main activities and who we try to help are described above. All our charitable activities focus on the reduction of social inequality and the promotion of personal and community capacity and are undertaken to further our charitable purpsses for the public benefit
Volunteers
The Trust relies heavily on the volunteers who give freely of their time and professionalism. Indeed, without the active involvement of our volunteers the trust would effectively cease to function. We take this opportunity to thank them for all the hard work they give in support of the local community.
During 2024 we have greatly increased the number of volunteers involved in our work, and the variety of volunteer opportunities available. This was largely due to the funding provided by the National Lottery and the energy and efforts of our Volunteer Coordinator, paid for by Lottery funding.
STRATEGIC REPORT
Achievement and performance Charitable activities
Since securing our current premises in December 2018 we have continued to build on the benefits of working out of a purpose-built Community Hub, providing an appropriate and welcoming environment for the delivery of our services. We have increased the number of volunteers engaged in our work and restoring, and increasing the range of activities and services we provide and/or facilitate for local residents.
The Charity is facing significant financial preasures and we have developed a Business Plan , to ensure that the projects we run are able to continue. This is proving challenging, but we are optimistic that a number of the projects will continue. Our volunteer base has helped enormously to ensure these projects continue at minimal cost.
With the financial support of the Mental Health Investment fund provided by Surrey County Council, we appointed a Health and Wellbeing Champion Co-ordinator in 2023. She has responsibility for recruiting, training and supporting our Community Health and Wellbeing Champions. These volunteers are trained to support people in the community with mental or physical health issues. They are able to give practical, non-specialist advice to neighbours, local residents and visitors to the Hub. The project has been extremely successful and we nowhave 20 HW Champions who are able to operate with the support of a part time co-ordinator
Financial position
Our staffing costs are largely paid through the restricted grants we have received, from the Netherby Trust and the National Lottery Community Fund. We are extremely grateful to both these funders for the support they have offered to date, which has had a significant impact on the wellbeing of our local community and many of the individuals and families within that community.We have employed a project officer out of our unrestricted funds and now have agreement to use the underspend from the National Lottery fund to support his continued employment.
Therefore in 2024, our financial position is not as secure as before. We are making a further application to the National Lottery for the funding to support the Project Officer position into 2026. Initial contact with TNL has been positiv so we hope to become more secure in the medium term. We do have sufficient reserves to enable to continue operations
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Reserves policy
Our Reserves Policy states: Merstham Community Facility Trust shall hold reserves equal to the core running costs of the following six months operation. As noted above, we do now currently hold reserves at this level.
Financial and risk management objectives and policies
Our income from room hire is no longer sufficient to cover core costs, due to rising costs available to rent at Merstham Hub, we will continue to generate sufficient income to cover our core costs and falling room hire rates.Our charges for room hire remain competitive.
Therefore, we are seeking further funding from grant makers and sponsors to enable us to secure and consolidate the community support and development work we have successfully built up over the last few years. We are also keen develop further services and opportunities based in and around Merstham Hub. These will be offered as and when we can meet the true costs of each initiative, for at least a specified period.
This approach in which we secure our core costs through rental income andexternal grants we hope we will provide us with a viable financial base going forward. The trustees are confidant that the charity is a going concern for the foreseeable future.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The organisation is a charitable company limited by guarantee, incorporated on 13th June 2006 and registered as a charity on 30th October 2007. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Our governing documents were reviewed during 2019 and changes agreed with the Charity Commission and Companies House.
Recruitment and appointment of new trustees
Trustees are selected through their initial offer to volunteer as a trustee and then selection interview by at least two existing trustees. The confirmation of appointment of an individual as a trustee is formalised through voting at a trustee meeting.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05845477 (England and Wales)
Registered Charity number 1121420
Registered office : Merstham Community Hub, 2A-2B Portland Drive, Merstham, Redhill, Surrey, RH1 3HY
Trustees
Dr D J Aslett Chairman of Trustees Mr V Marcipont Trustee and Treasurer Mr M A Brunt Trustee Mr I White Trustee
Mrs M Davison - Associate Trustee
Mrs C Holding - Associate Trustee
Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 18 th of June.2025 and signed on the board's behalf by:
….....................................................................
Dr David Aslett, Chair of Trustees
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Independent examiner's report to the trustees of Merstham Community Facility Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commissionunder Section 145(5) (b) of the 2011 Act.
Basis of Independent Examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent examiner's statement - matter of concern identified
The new trustees have appointed professional bookkeepers and an exercise is done to reconcile the correct allocations between restricted and unrestricted funds.
We are satisfied that the overall balances and reserves are correct and no other matters come to our attention.
1.Accounting records were kept in respect of the Company as required by Section 386 of the 2006 Act; 2.The accounts do comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view
3.The accounts have been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland FRS 102). I confrm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
………………………………………………………. Champ Consultants Limited 34 Croydon Road Caterham CR3 6QB
Financial Statements for the year ended 31 December 2024 Charity Number: 1121420 Statement of Financial activities
| Incoming resources Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Total Resources expended (Note 6) Expenditure on: Charitable activities Total Net income/(expenditure) before investment gains/(losses) Net gains/(losses) on investments Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of ?xed assets for the charity's own use Other gains/(losses) Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted Restricted Total funds funds income funds 2024 2023 £ £ £ £ 1,228 118,277 119,505 177,105 6,253 6,253 53,584 53,584 34,191 3,414 3,414 1,293 64,479 118,277 182,756 212,589 53,222 109,740 162,962 233,116 53,222 109,740 162,962 233,116 - - - - 11,257 8,537 19,794 (20,527) - - - - - - - - - - - - 11,257 8,537 19,794 (20,527) (37,875) 189,113 151,238 171,765 (26,618) 197,650 171,032 151,238 |
|---|---|
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Merstham Community Facility Trust (Co. Hse. Reg. no. 05845477)
Balance Sheet 31 December 2024
| Notes | Unrestricted | Restricted | 2024 | 2023 | |
|---|---|---|---|---|---|
| funds | income funds | ||||
| Fixed Assets | £ | £ | £ | £ | |
| Tangible assets | 5 | 5,556 | 1546 | 7,102 | 6,908 |
| Current assets | |||||
| Debtors | 6 | 1,693 | 1,693 | 12,500 | |
| Cash at bank and in hand | 8 | 126,523 | 115,335 | 241,858 | 179,200 |
| Total current assets | 128,216 | 115,335 | 243,551 | 191,700 | |
| Creditors: amounts falling due within one year | 7 | 18,038 | - | 18,038.00 | 27,752 |
| Net current assets/(liabilities) | 110,178 | 115,335 | 225,513 | 163,948 | |
| Total assets less current liabilities | 115,734 | 116,881 | 232,615 | 170,856 | |
| Creditors: amounts falling due after one year | 7 | 61,583 | 61,583 | 19,618 | |
| Total net assets or liabilities | 115,734 | 55,298 | 171,032 | 151,238 | |
| Funds of the Charity | |||||
| Restricted income funds | 197,650 | 189,113 | |||
| Unrestricted funds | (26,618) | (37,875) | |||
| Revaluation reserve | |||||
| Total funds | 171,032 | 151,238 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.
The members have not required the company to obtain an audit of its ?nancial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) Ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) Preparing Financial statements which give a true and fair view of the state of afairs of the charitable
Company as at the end of each financial year and of its surplus or defecit for each financial year in accordance statements, so far as applicable to the charitable company.
With the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
Signed on behalf of all the trustees
BPi/fine
….......................................................................
Date of approval 05/08/2025
Dr David Aslett, Chair of Trustees
The notes form part of the financial statements
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Merstham Community Facility Trust Notes to the Financial Statement for the Year Ended 31 December 2024
Note 1 Basis of preparation
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
1) The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic 2)The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102); and
3) with the Charities Act 2011.
The charitable company constitutes a public benefit entity as defined by FRS 102. This standard list of accounting policies has been applied by the charity.
Note 2 Accounting policies
2.1 Income
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when: it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
Grants and donationsGrants and donations were only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Contractual income and performance related grants
This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.
Support costsThe charity has incurred expenditure on support costs.
Volunteer helpThe value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
Income from interest, royalties and dividends
This is included in the accounts when receipt is probable and the amount receivable can be
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Notes to the accounts
2.2 Expenditure & Liabilities Liability recognition
Governance and support costs
Grants with performance conditions
Grants payable without performance conditions
Notes to the accounts
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.
Redundancy cost
The charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts
Basic financial instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.
2.3 ASSETS
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year. They are valued at cost.
The depreciation rates and methods used are disclosed in note 9.2.
Investments
Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at Subsequently, they are measured at the cash or other consideration expected to be received.
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Notes to the accounts
Note 3 Analysis of income
| Analysis | Unrestricted | Restricted | 2024 | 2023 | |
|---|---|---|---|---|---|
| funds | income funds | Total funds | |||
| Donations and legacies | Donations and gifts | 1,228 | 118,277 | 119,505 | 83,359 |
| Gift Aid | - | - | - | - | |
| Legacies | - | - | - | - | |
| General grants provided by | |||||
| government/other charities | 93,746 | ||||
| Total | 1,228 | 118,277 | 119,505 | 177,105 | |
| Other trading activities: | Rent Other Trading |
53,584 6,253 |
53,584 6,253 |
29,497 4,694 |
|
| Total | 59,837 | 0 | 59,837 | 34191 | |
| Income from investments: | Interest income Dividend income Rental and leasing income Other |
3,414 - - - |
- - - - |
3,414 - - - |
1,293 - - - |
| Total | 3,414 | 3,414 | 1,293 | ||
| TOTAL INCOME | 64,479 | 188,099 | 212,589 | 134,884 | |
| Restricted Donations include the following donations over £15,000 | |||||
| Donor | 2024 | 2023 | |||
| £ | £ | ||||
| National Lottery Community | 8,557 | 0 | |||
| Netherby Trust | 36,897 | 0 | |||
| People Health Trust | - | 46,890 | |||
| Surrey CC | 18,796 | 0 |
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Notes to the accounts
Note 5 Tangible fixed assets
| Cost or Valuation As at 01.01.2024 Additions Disposals As at 31.12.2024 As at 01.01.2024 Disposals Depreciation As at 31.12.2024 Net book value Net book value as at 31.12.2023 Net book value at the 31.12.2024 |
Total £ £ £ 5,994 52,252 58,246 - 3,105 - - - - 5,994 55,357 61,351 1,898 49,439 51,337 - - - 1,199 1,714 2,913 3,097 51,153 54,250 4,096 2,813 6,909 2,897 4,204 7,101 Fixtures, fittings and Plant, machinery and motor |
|---|---|
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Notes to the accounts
Note 6 Debtors and prepayments
| Trade debtors Note 7 Creditors and accruals Analysis of creditors Amounts falling due within one year Accruals and deferred income Taxation and social security Accrued Expenses Total Amounts falling due more than one year Accruals and deferred income Note 8 Cash at bank and in hand Cash at bank and on hand Total |
2024 £ 1,693 2024 £ 18,038 - - 18,038 2024 £ 61,583 2024 £ 241,858 241,858 |
2023 £ 12,500 2023 £ 27,752 27,752 2023 £ 19,618 2023 £ 179,200 179,200 |
|---|---|---|
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Notes to the accounts
| Note 9 Movement in Funds Unrestricted funds Restricted funds TOTAL FUNDS |
At 01.01.2024 189,113 (37,875) 151,238 |
Net movement in funds 8,537 11,257 19794 |
At 31.12.2024 197,650 (26,618) 171,032 |
|---|---|---|---|
Net movement in funds, included in the above are as follows:
| Unrestricted Funds Restricted funds TOTAL FUNDS Comparatives for movement in funds Unrestricted funds Restricted funds TOTAL FUNDS Movement in Funds - continued Net movement in funds, included in the above are as follows: Unrestricted Funds Restricted Funds TOTAL FUNDS |
Incoming resources Resources expanded Movement in funds £ £ £ 64,479 (53,222) 11,257 118,277 (109,740) 8,537 182,756 (162,962) 19,794 01.01.2023 Net movement in funds At 31.12.2023 £ £ £ 43,590 (81,465) (37,875) 128,175 60,938 189,113 171,765 (20,527) 151,238 Incoming Resources Resources Expended Movement in funds £ £ £ 24,490 (105,955) (81,465) 188,099 (127,161) 60,938 212,589 (233,116) (20,527) |
|---|---|
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Notes to the accounts
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted Funds Restricted Funds TOTAL FUNDS |
At 01/01/2023 Net Movement in funds At 31/12/24 £ £ £ (37,875) 11,257 (26,618) 189,113 8,537 189,113 151,238 19,794 162,495 |
|---|---|
A current year 12 months and prior year 12 months combined movement in funds, included in the above are as follows:
| Unrestricted Funds Restricted Funds TOTAL FUNDS |
Incoming Resources Resources Expended Movement in funds £ £ £ 64,479 53,222 11,257 118,277 109,740 8,537 182,756 162,962 19,794 |
|---|---|
Note 10 Transactions with trustees or related parties
Trustee remuneration and benefits
This year:
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
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