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← Woolpit Childcare Centre Limited

2025-08-31-accounts

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Woolpit Arc
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WOOLPIT ARC CHILDCARE LIMITED

HEATH ROAD WOOLPIT BURY ST EDMUNDS SUFFOLK IP30 9RU

OFSTED URN: EY359649

COMPANY AND CHARITY REGISTRATION DETAILS

COMPANY NUMBER: 6255868 CHARITY NUMBER: 1121387

PREPARED BY: Stacey Cocksedge

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2

Chairperson's letter

Dear Committee, Team and Parents/Carers,

The Woolpit ARC is still offering the best all round childcare with the aim to offer a clean, healthy, safe, and supportive learning environment; where the children feel valued and can contribute to the wider community.

Recap of the Year

This year has been challenging due to a number of staff changes, however we have some new members of staff who are settling into their roles.

Breakfast club is still a popular option, however we had to cancel after school club due to reduced numbers, this is likely because Woolpit Academy now offers wrap around care in the afternoon and many school age children are using this service.

Financially, there have been several challenges, but this emphasises the need for a dedicated fundraising committee to ensure that we are raising money as a charitable organisation. At time of writing, a Halloween Disco is planned for the end of the month, early ticket sales suggest this could be a successful event.

We were inspected by OFSTED in January and received valuable feedback which the staff have been working on since. OFSTED intend to revisit before the end of January 2026 and the staff are confident that the visit will result in a positive outcome.

Next Year

The focus next year is making sure the setting is a safe environment for our children and staff and that we are adapting to changing circumstances. There may be an option to recruit staff and continue to review after school club reopening.

We are currently reviewing the financial situation more regularly and thoroughly and have forecasts to help budgeting. The Committee and Management teams are updated monthly on the progress of our finances and numbers during the different sessions. Marketing is a big part of our strategy as we continue to place digital adverts that will give the ARC visibility to prospective families. Fundraising is still part of what we do, and we will continue to add more for next year.

Thank you

| would like to say thank you for the support of our community and families; the fundraising committee for their enthusiasm and time; to my committee colleagues that offer their time to keep the Arc future; and our team that work hard everyday with the children in a loving and caring environment.

Reference and Administration

Information

Woolpit Child Care Centre Limited (Woolpit ARC)

Charity Name: Woolpit Child Care Centre Ltd

Charity Registration Number: 1121387

Company Registration Number: 6255868

Registered Office & Operational Address: Woolpit Child Care Centre Limited Heath Road, Woolpit IP30 9R

Directors

Chairperson: Marie Bloomberg

Secretary: Tom Gallagher

Treasurer: Liam Byrne

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Structure, Governance and Managements

Governing Document

The Woolpit Child Care Centre Limited operates as a Charitable Company Ltd by Guarantee, incorporated on 22nd May 2007 and registered as a Charity on 26th October 2007. The company was established under a Memorandum and Articles of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Appointment of Management Committee and Membership

The Volunteer Directors of the company are also charity trustees for the purpose of charity law and under the company's Articles are known as members of the

Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected from existing users of the services to serve for a period of one year, after which they must be re-elected at the next AGM, up to a maximum of six consecutive years.

The Management Committee meet once a quarter to discuss business/building and staf fing related matters.

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Consideration of major risks and the system and procedures to manage them

Holding regular meetings enables the early identificationof any major risk, be they financial, staffing, Ofsted related, Health and Safety, etc. Any additional support required is discussed - for example, if a significant fundraising event is required or if additional staffing resources are needed.

No major risks have been identified for this period.

The setting is now required (since Sept 2012) to carry out all checks on any new manager appointed (as we currently do for all other staff). Ofsted will checkat the next inspection that we have suitable thorough process in place forchecking suitability.

Health & Safety risk assessments of all obvious and significant hazards are regularly reviewed, especially if circumstances or equipment change or if there is a reason to suspect a problem. The review is recorded, and appropriate control measures put in place to reduce the risk. Staff are involved in discussions. Health & Safety is also discussed at each staff meeting.

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Objectives

The Arc's main objectives as set out in its Governing Document are to:

Enhance and provide for the development and education of children from PreSchool age to eleven years of age; encouraging parents to understand and provide for the needs of their children through community groups; including making facilities and services available to children in and out of school hours and during school holidays by:

Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.

Encourage the study of the needs of such children and their families and promoting public interest in and recognition of such needs.

Summary of the principal activities in relation to these objectives:

The service recruits school age children from Woolpit Primary Academy and surrounding villages and meets the needs of the families in these villages. We attract Pre-Schoolers mainly from the same catchment area, though both Pre-School sessions and the Holiday Club are available to any parent or carer wishing to access it.

The Early Years Foundation Stage (EYFS) applies throughout the setting and covers statutory welfare requirements and educational support following the EYFS curriculum. More information is available to Parents/Carers on request.

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Our Services

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Breakfast Club

This club provides a welcoming and relaxed environment where children enjoy a healthy breakfast consisting of but not limited to cereals, toast, ti lk, fruit juice. We provide a selection of activities such as arts & crafts, board games, card games, music and tabletop games.

The enclosed outside area is also available to the Breakfast Club children,

Pre-School

Here we continue to provide a welcoming and stimulating environment, providing a variety of activities and opportunities for the children. These include sensory sand and water play, construction toys, arts and crafts, writing area, home corner/roleplay area, as well as opportunities for outside play including gardening.

We provide a wide and varied curriculum based on Early Years Foundation Stage (EYFS), offering activities and opportunities to encourage confident and independent learning. The staff use information gained through observation and assessment to inform their planning to ensure that individual children's needs are met. Individual progress records are regularly maintained and shared with parents using an online system called Tapestry. We ensure that children are involved in the planning of activities & future purchases of equipment/resources by means such as discussions with the children, and questionnaires.

We use the key-person system to enable us to work closely with families and help us meet individual children's needs and further enhance the education and care we provide.

Lunch Club

Parents have the option of buying a hot, healthy lunch from the school kitchen, or sending ina packed lunch for their child. A variety of activities are available, such as arts and crafts, sand and water, role-play and a quiet area. The outside play area is also accessible.

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Our Services - continued

After School Club (Closed temporarily pending re-opening March 2026)

We provide a variety of activities, including arts and crafts, science activities, cooking, and movies on our Smart TV. We also have a chill out zone, tabletop games, and more. We enjoy the outside play area too. The After School Club also provides children with healthy snacks.

Holiday Club

The activities offered are like those of the After School Club. In addition, we include special days where we provide planned activities such as dance, Lego Club, craft activities such as pebble painting and cooking.

Holiday Club information is emailed to all local schools. We also produce a flyer for each of our Holiday Clubs which shows a detailed programme of activities for each day, to attract the children’s (and parents’) interest. The flyer is shared on social media sites, such as our own Facebook Page, and we also advertise in our local village magazine.

Holiday Club dates are made available up to a year in advance to assist parents in planning their holiday childcare.

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We have good partnerships with parents/carers. We recognise that parents/carers are their children's primary educators and the importance of working with those closest to the children.

We achieve this by ensuring that parents/carers have the opportunity to discuss their children's progress with staff through regular meetings. Staff are also available at the start and end of each session.

Parents/carers have access to their children’s learning journeys which document the child's insights into their child's learning. This has also proven to be an excellent tool to improve communication. We actively support parents/carers to attend a session at the provision, if they wish, or to be involved in the organisation of the group by being a committee member or regular volunteer.

We have good links with the local school. Staff work closely with teachers in Reception Class throughout the year.

We invite members of the local community such as the Dental Nurse, Fire Brigade, Police etc.to talk to the children. We strive to seek new links within our local community.

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Our Team

Hayley Clifton - Setting Manager Level 4 & Lead SENCO & PANCO Hayley joined the team in 2015 after initially coming to join us as a student. Hayley was promoted to setting manager in 2024 and has done amazing work since! She has her level 4 and is our main key SENCO member of the team. She is extremely well respected by staff and loved by the children.

Stacey Cocksedge - Office Administrator

Stacey has worked with us since September 2025, Stacey is office based and works to keep the office administration, attendance, marketing and finance's running smoothly alongside Hayley.

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Laura Cook - Early Years Educator Level 2

Laura joined us in July 2024 as bank staff. She is already very capable and has experience with her own 4 children. She also has firsthand experience with looking after children with autism and additional needs. She has been very at home right away and seems to be a natural. She has her level 2 and is training for her level 3. Laura is our designated Safeguard Lead.

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Natasha Fellgett - Level 2 Early Years Educator

Natasha joined the Arc in December 2024. Natasha has settled quickly within the team and is loved by all the children. Natasha is our joint SENDCO Lead and is training for her Level 3.

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Kiera Hunt - Early Years Educator Level 2

Kiera joined the team in February 2024 following her college placement

with us. She has learning quickly and is very capable. She started at our Holiday Club but now works in all of our services. She has her level 2 and is training for her level 3.

Lilia Bowles - Level 3 Early Years Educator

Lilia joined us in June 2025. As soon as we met Lilia at interview, we knew she was a perfect addition to the team for both the children and staff here at Woolpit

Arc.

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Amelia Scarff - Early Years Educator

Amelia has been part of the team since February 2025. She is currently on maternity leave we wish her all the very best of luck and look forward to welcoming her back upon her return.

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Achievements

October 2024 The windows were replaced in the office and the children's bathroom. The total cost of this work was £2,975.04.

Garden renovation - Initial work was carried out by Paul Symons in October 2024 who kindly removed the old sandpit, fixed the fence and made the area safe until the new sandpit arrived.

December 2024 We set to work renovating the garden during the Christmas break. The water pump was removed and laid more astroturf to provide a clearer, larger space for the children to enjoy and to help us rotate tuff trays and seasonal toys accordingly. A new sandpit was installed and has been thoroughly enjoyed by the children. The total cost of the renovation was £10,854.69 which was generously donated by Woolpit Parish Council.

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We also had a lean-to shelter built down the side of the building costing £1,677.50. This provides us with extra storage for large outdoor equipment such as tuff trays to help protect them from the wet weather when not in use.

The office was painted during our July shutdown week, providing a cleaner, brighter and calm workspace for all the staff to use for any administrative work that they need to carry out. Total cost for this work was £450.00

We have beenable to hire new staff at the setting to ensure that we are always in ratio and have cover when needed for holidays and sickness. Welcome, Lilia, Ameila, Stacey.

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Fundraising

This year has beena highly successful one in terms of fundraising efforts, with several noteworthy accomplishments. Here's a summary of our achievements: Our dedicated fundraising committee helped us raise an impressive £775.79 This was from our Breakfast with Santa £165.79 raised, the very successful Bunny Hop challenge at Easter raising £610.00.

With such excellent fundraising efforts this year, we're excited to see what we can achieve next year!

Donations included:

We received a donation from Tom Gallagher for assisting with the running of the Christmas fair cafe by the arc's staff, parents and carers we gratefully received £150.00

We received a generous donation from The Rope Charity of £402.00, which funded the holiday club through February half term.

We were delighted to receive a generous donation of £4,000 from Poor's Land, which was used to fund our summer holiday club.

Mid Suffolk District Council Locality Grant provided £,218.29.

Many thanks to Woolpit Parish Council who kindly granted funding for the garden project costing £10,854.69.

Lastly, we received a donation of £1,200.00 from the Woolpit Steam Rally, which we're incredibly grateful for.

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Plans for the future

Action Items for Enhancing our Preschool Program

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Financial Review 2024/2025

Despite facing rising costs in energy, fuel, and groceries, Woolpit Arc, a non-profit childcare provider, had to make some difficult decisions last year regarding the hours we operate.

In September 2025 we made a difficult decision temporarily closed after school club, due to low take-up, became unviable financially to staff. We endeavor to review its re-opening in March 2026.

To mitigate the impact of rising costs, Woolpit Arc has implemented various strategies. The organisation has actively promoted Tax-Free Childcare and Childcare Voucher Schemes to enhance the affordability of its services. Additionally, Woolpit Arc extended its ability to provide ‘Stretched childcare’ allowing families to fully utilise its 15 & 30 funded hour codes.

Woolpit Arc has also taken steps to optimise staffing levels, closely monitoring the number of children attending each session. This approach ensures that staffing aligns with actual demand, preventing unnecessary expenditure. The organisation has also been proactive in seeking grants to secure additional resources without incurring additional costs.

Despite facing financial challenges, Woolpit Arc remains committed to provide high-quality childcare services to the community. The organisation's ability to navigate these challenges is a testament to its resilience & dedication to it's mission.

Holiday Club

Our Holiday Club remains a vital service for our community, operating five days a week from 8am to 4.15pm, providing families with a fantastic opportunity to keep their children engaged and entertained during school Holidays.

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Staffing

We are thrilled to welcome new staff this year including Lilia, Amelia and Stacey.

Marketing and Promotion

We are committed to enhancing the visibility of our services within the community while simultaneously reducing advertising costs. We plan to achieve this by carefully reviewing and limiting the number of adverts we use, ensuring that our marketing efforts are effective and cost-efficient.

Fundraising

Our dedicated Fundraising Committee remains committed to organizing community events and initiatives to raise funds for the charity's ongoing operations and expansion.

Reserves Policy

Our Management Committee has established a prudent Reserves Policy, mandating that the charity's unrestricted funds be equivalent to three months of expenditure. This policy ensures that we have the necessary financial stability to meet the day-to-day revenue requirements of the charity and continue providing our services even in the face of unforeseen circumstances or funding fluctuations.

Audit and Independent Examination

Despite being a small company, we are not required to undergo a formal audit. However, we have commissioned an Independent Examination to provide additional assurance regarding the accuracy and completeness of our financial statements. For more information, please refer to page 22.

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Acknowledgements

° i>= ee i aie POORS LAND TRUST WOOLPIT STEAM FAIR PARISH COUNCIL PALMERS BAKERY TEAM COMMITTEE FUNDRAISING COMMITTEE BABERGH & MID SUFFOLK DISTRICT COUNCIL THE ROPE CHARITY

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Declaration

The trustees declare that they have approved the trustees’ report above at the Management Committee Meeting on Monday ist December 2025 and signed on behalf of the

charity's trustees by:

Liam Byrne (Treasurer) _ 42) — eee

Date

15 Joil2026.

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Independent examiner's report to the trustees of Woolpit Child Care Centre Limited

| report on the accounts of the company for the year ended 31st August 2025, which are set out on pages 23 to 28.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act).

The trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and that an indepenent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which give me cause to believe that in, any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Richard Slater
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37 Stockbridge Road Elloughton HU15 1HW

21st November 2025

Woolpit Chi Centre Limit

f Fi ial Activities (including | liter oun

for the Year Ended 31st August 2025

Incoming resources Notes Unrestricted
Funds
£		 Restricted
Funds
£		 31/08/2025
Total
Funds
E		 31/08/2024
Total
Funds
£
incomingresources from:
Donations, legacies and grants
Charitable activities		 2
3		 22,325
1,803		 0
0		 22,325
1,803		 8,715
1,821
Investments
Other trading activities		 4
5		 7
158,475		 0
0		 7
158,475		 0
148,700
Total incoming resources 182,620 0 182,620 159,236
Resources expended
Costs ofgenerating funds
Fundraising trading: cost ofgoods soid and 6
other costs 210 0 210 1,083
Other tradingactivities
Childcare services		 7 198,898 0 198,898 160,854
Governance costs 8 950 (e) 950 950
Totalresources expended 200,058 0 200,058 162,887
Net(expenditure) fortheyear -17,438 [¢) -17,438 -3,651
Total fundsbroughtforward 15,198 0 15,198 18,849
Total funds carriedforward -2,240
oSoa		 0
(Sane		 -2.240
SRT		 15,198
ARSE

The notes form part of these financial statements

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Woolpit Child Care Centre Limited

Balance Sheet asAugustat 31st 2025

Fixed Assets : Notes 31/08/2025
£		 31/08/2024
Tangible assets 1 81,931 86,277
Current Assets
Debtors 12 2,334 7,991
Cash atbank and in hand 1,502 14,803
3,836 22,794
Creditors
Amounts fallingduewithinone year 13 8,261 : 7,481
Net CurrentAssets -4,425 15,313
Total Assets LessCurrent Liabilities 77,506 101,590
Creditors
Amounts fallingdue aftermore thanoneyear 14 79,746 86,392
NetAssets -2,240 15,198
Funds
Unrestricted funds:
Generalfund -2,240 15,198

For the year ended 3 ist August 2025 the company was entilied to exemption from audit under 5477(2) of the Companies Act 2006 relating to small companies. No members have requiredthe company to obiain an audit of its accounts for the year in question in accordance with section 476 of the Compares Act 2006.

The directors acknovdedge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the sma companies regime and in accordance with FRS102 SORP

The financial statements were approved by the Board of Trustees on ist December 2025 and were signed on its behalf by:

:

Lian Byrne - Treasurer

The notes trem part of these financial statement:

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Woolpit Child Care Centre Limited

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for the Year Ended 31st August 2025
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1. Accounting policies

Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with: - the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 - and with the Charities Act 2077

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitied to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off the cost less estimated residual value of each asset over its estimated useful life.

Equipment,Freehold buildingfixtures and fittings 30yrs-15% onstraightreducingline balance ,

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its activities.

Fund accounting

Unrestricted funds can be used in accordance with the charities objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.

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:

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for the Year Ended 31st August 2025
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for the Year Ended 31st August 2025
2. Donations, Legaciesandgrants
Donations
Grants
;		 31/08/2025
Ea
6,252
16,073
22,325		 3108/2024
£
8.715
0
8.715
Donations includeamounts received from the Poor's Land funding of £4,000
and Woolpit Steam £1,700. Thefundingwas used for the replacement of
indoor nursery playequipmentand furniture, along with the replacement of
various I.Tequipment.
Grants include specificamounts receivedfrom WoolpitParish Council £10,855
and Mid-Suffolk DistrictCouncil £5,218. Thefundingwas used toallow for
the replacementof the external windows and doors and otherexternal building
works. Reference to thefunding hasbeenmade in the Annual Report - Funding
and donations section.
3. Charitableactivities 31/08/2025
£		 31/08/2024
£
Fundraising events 1,803
alee ae		 1.821
CECA
ALC
AOI
4. Investments
31/08/2025
£		 31/08/2024
£
Interest received ATSST 17
RTS		 0
SALTER
§. Othertrading activities
31/08/2025 31/08/2024
£ £
Childcare fees
(received from parents)		 24,116 44,261
Childcare fees
(received from Suffolk CountyCouncil -		 134,359 104,439
Early Years Foundation Stage Funding; TwoYear
Olds Funding; Disadvantaged Children; SEN; EYPP ) 158,475 148,700
6. FundraisingTrading: CostofGoods Soldand OtherCosts
31/08/2025 31/08/2024
£ £
Sundryexpensesrelatingtofundraisingactivities pnctoneer<1 eee !-083,
7. DirectCostsofOthertradingactivities 31/08/2025
£		 31/08/2024
£
Wages, national insuranceand pension costs 142,307 120,174
Food, milk, cleaning, etc 10,598 9,958
Legal and professional fees, {including payrolland pension charges) 1,490 6,816
Telephone and internet 894 559
Waterrates i!) 413
Lightand heat 2,140 2,126
insurance
Printing, postage, stationery and advertsing		 1,203
1,839		 1,515
1,493
Creative and learning materials 2,374 1,814
Holidayclub activityexpenses
Sundryexpenses
Repairsand renewals		 1,240
3,067
26,500		 1,102
2,140
9,510
Staff training
Bankcharges
Depreciation
Deferred incomecredit: Governmentgrant		 4,235
ie)
7,657
(6,646)
198,898
SES		 2,435
95
7,350
(6,646)
160,854
NLRTATRA

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Woolpit Child Care Centre Limited

Notes to the Financial Statements - continued for the Year En 31st Augu: 5

8. Governance Costs
31/08/2025 31/08/2024
£ £
Management charges 0 0
Accountancy 950
950		 950
950
  1. Trustees’ Remuneration and Benefits

There were no trustees’ remuneration or other benefits for the year ended 31st August 2025, (2024 £nil).

Trustees’ Expenses

There were no trustees’ expenses paid for the year ended 31st August 2025, {2024 Enil).

10. Staff Costs

Staff CostsCosts
31/08/2025
£		 31/08/2024
£
Salariesandwages 427,951 115,967
Social security costs 12,265 2,269
Pension costs 2,091 1,938
Total staffcosts 142.307 120,174
Theaverage numberofemployees curing theyearwas 10 (2024 - B)
Tangible FixedAssets
Leasehold Equipment,
Land & Fixtures
Freehold
Building		 &
Fittings		 Total
Cost orvaluation
At 1 September2024
Additions		 182,481
0		 36,898
3,311		 219,379
3,311
At31 August2025 182.481 40,209 222,690
Depreciation
At 1 September 2024 103,378 29,724 133,102
Charge fortheyear 6,084 1,573 7,657
At 31 August 2025 109,462 31,297 140.759
Net Book Value
At31 August2025 73,018 8,912 81,931
At31August2024 79,103 7.174 86,277

14. Tangible Fixed Assets

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Notes to the Financial Statements - continued for Year 1 2025

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|||||||| |---|---|---|---|---|---|---| |12.|Debtors: Amounts Falling Due Within One Year|31/08/2025|31/08/2024| |£|£| |Trade|debtors|1,569|7,928| |Other|debtors|0|0| |Prepayments|and|accrued|income|765|63| |2,334|7,991| |eed| |13.|Creditors:|Amounts|Falling|Due Within one|Year| |31/08/2025|31/08/2024| |£|£| |Trade|Creditors|6,372|5,239| |Taxation|and|social|security|835|1,188| |Accruals|and|deferred|income|1,054|1,054| |8,261|7,481| |14.|Creditors:|Amounts|Falling|Due After More Than|One|Year| |£|31/08/2025£|1/08/2024£| |Deferred|income|-|Government|Grant|b/fwd|86,392| |Transfer|1/30th|to revenue|(6,646)|79,746|86,392|

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Grant funding was received from Suffolk County Council for the purpose of business planning, building design and construction and initial start up costs. It is of the directors opinion that the building will have an estimated useful life of approximately 30 years, therefore the deferred income will be credited to the SOFA in equal instalments over the remaining 12 years.

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