## 2021/2022 ANNUAL REPORT **WOOLPIT CHILD CARE CENTRE LIMITED OFSTED URN: EY359649** **COMPANY AND CHARITY REGISTRATION DETAILS** **Heath Road Woolpit Bury St Edmunds IP30 9RU** **COMPANY NUMBER: 6255868 CHARITY NUMBER: 1121387** **PREPARED BY : Sara Hursey** ## Contents ## Chairperson Letter - Reference and Administration Information Structure, Governance, and Management - Objectives - Our Services ## Our Team ## Fundraising and Donations - Achievements - Plans for the future - Financial Review ## Acknowledgments - Declaration ## Financial Statements Independent Examination Statement of financial activities Balance Sheet Notes to the Financial Statements page 2 ## Chairperson's letter Dear parents and carers, I am pleased to present you with the 2021/22 Annual Report, where we will share key highlights and achievements from the past year. This past year we saw many challenges, we are seeing prices soar for basic amenities such as electricity and oil, the team having to adapt to caring for children with special needs, and the pressures of keeping the setting exciting and in line with Ofsted requirements. In the midst of all the challenges we faced, we persevered. As a non-profit organization, we rely heavily on community support to keep us going, it comes in many ways; Time to help with fundraising activities and basic maintenance - Being a part of the Director's Committee - Spread the word about what we do - Use EasyFundraising when shopping online (link your account to the Arc) - Sign up for Amazon Smile as the Arc as your preferred charity - Be part of the Fundraising Committee (we are a fun bunch!) The team, directors, and fundraising committee have been the foundation for this amazing center since the start (15 years ago) and will continue to be for many years to come. Be a part of this amazing team! Yours sincerely, ## Filipa Goncalves (chairperson) Rae Symons (treasurer) ## Tom Gallagher (secretary) page 3 # Reference and Administration Information Woolpit Child Care Centre Limited (Woolpit ARC) Charity Name: Woolpit Child Care Centre Ltd Charity Registration Number: 1121387 Company Registration Number: 6255868 Registered Office & Operational Address: Woolpit Child Care Centre Limited Heath Road, Woolpit IP30 9RU ## Directors Chairperson Filipa Goncalves Secretary Tom Gallagher Treasurer Rae Symons page 4 ## Structure, Governance and Managements ## Governing Document The Woolpit Child Care Centre Limited operates as a Charitable Company Ltd by Guarantee, incorporated on 22nd May 2007 and registered as a Charity on 26th October 2007. The company was established under a Memorandum and Articles of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. ## Appointment of Management Committee and Membership The Volunteer Directors of the company are also charity trustees for the purpose of charity law and under the company’s Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected from existing users of the services to serve for a period of one year, after which they must be re-elected at the next AGM, up to a maximum of six consecutive years. The Management Committee meet once a quarter to discuss business/building and staffing related matters. **----- Start of picture text -----**
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page 5 ## Consideration of major risks and the system and procedures to manage them Holding regular meetings enables the early identification of any major risk, be they financial, staffing, Ofsted related, Health and Safety, etc. Any additional support required is discussed - for example, if a significant fundraising event is required or if additional staffing resources are needed. No major risks have been identified for this period. The setting is now required (since Sept 2012) to carry out all checks on any new manager appointed (as we currently do for all other staff). Ofsted will check at the next inspection that we have suitable thorough process in place for checking suitability. Health & Safety risk assessments of all obvious and significant hazards are regularly reviewed, especially if circumstances or equipment change or if there is a reason to suspect a problem. The review is recorded, and appropriate control measures put in place to reduce the risk. Staff are involved in the discussions. Health & Safety is also discussed at each staff meeting. page 6 ## Objectives The Arc’s main objectives as set out in its Governing Document are to: Enhance and provide for the development and education of children from Pre-School age to eleven years of age; encouraging parents to understand and provide for the needs of their children through community groups; including making facilities and services available to children in and out of school hours and during school holidays by: Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. Encourage the study of the needs of such children and their families and promoting public interest in and recognition of such needs. ## Summary of the principal activities in relation to these objectives: The service recruits school age children from Woolpit Primary Academy and surrounding villages and meets the needs of the families in these villages. We attract Pre-Schoolers mainly from the same catchment area, though both Pre-School sessions and the Holiday Club are available to any parent or carer wishing to access it. The Early Years Foundation Stage (EYFS) applies throughout the setting and covers statutory welfare requirements and educational support following the EYFS curriculum. More information is available to Parents/Carers on request. page 7 ## Our Services ## Breakfast Club This club provides a welcoming and relaxed environment where children enjoy a healthy breakfast consisting of but not limited to cereals, toast, milk, fruit juice. We provide a selection of activities such as arts & crafts, iPads, board games, card games, music and tabletop games. The enclosed outside area is also available to the Breakfast Club children. ## Pre-School Here we continue to provide a welcoming and stimulating environment, providing a variety of activities and opportunities for the children. These include sensory sand and water play, construction toys, arts and crafts, writing area, home corner/role-play area, as well as opportunities for outside play including gardening. We provide a wide and varied curriculum based on Early Years Foundation Stage (EYFS), offering activities and opportunities to encourage confident and independent learning. The staff use information gained through observation and assessment to inform their planning to ensure that individual children’s needs are met. Individual progress records are regularly maintained and shared with parents using an online system called Tapestry. We ensure that children are involved in the planning of activities & future purchases of equipment/resources by means such as discussions with the children, and questionnaires. We use the key-person system to enable us to work closely with families and help us meet individual children’s needs and further enhance the education and care we provide. ## Lunch Club Parents have the option of buying a hot, healthy lunch from the school kitchen, or sending in a packed lunch for their child. A variety of activities are available, such as arts and crafts, sand and water, role-play and a quiet area. The outside play area is also accessible. ## After School Club We provide a variety of activities, including arts and crafts, science activities, cooking, iPads and movies on our Smart TV. We also have a homework area, chill out zone, tabletop games and more. We also use the outside play area. The After School Club also provides the children with a healthy snack. page 8 ## Our Services ## Holiday Club Activities offered are similar to that of the After School Club. In addition, we include special days where we provide, planned activities such as dance, Lego Club, craft activities such as pebble painting and cooking. Holiday Club information is emailed to all local schools. We also produce a flyer for each of our Holiday Clubs which shows a detailed programme of activities for each day, to attract the children’s (and parents’) interest. The flyer is shared on social media sites, such as our own Facebook Page and we also advertise in our local village magazine. Holiday Club dates are made available up to a year in advance to assist parents in planning their holiday childcare. ## Partnership with Parents and Local Community We have good partnerships with parents/carers. We recognise that parents/carers are their children’s primary educators and the importance in working with those closest to the children. We achieve this by ensuring that parents/carers have the opportunity to discuss their children’s progress with staff through regular meetings. Staff are also available at the start and end of each session. Parents/carers have access to their children’s learning journeys which document the child’s progress under the EYFS guidelines. We use Tapestry which is an online learning journal that enables us to give parents/carers instant access to our observations, photos and videos of their children in the setting. It also provides them with the opportunity to comment and share their insights into their child’s learning. This has also proven to be an excellent tool to improve communication. We actively support parents/carers to attend a session at the provision, if they wish, or to be involved in the organisation of the group by being a committee member or regular volunteer. We have good links with the local school. Staff work closely with teachers in Reception Class throughout the year. We invite members of the local community such as the Dental Nurse, Fire Brigade, Police etc. to talk to the children. We strive to seek new links within our local community. page 9 ## Our Team ## Jackie Grant - Centre Manager & SENCO Level 4 Jackie has worked for the ARC since it opened in 2007 and prior to that she ran the ‘Woolpit After School Play Scheme (WASPS)’ and ‘Woolpit Playgroup’. Jackie began her career in childcare as a committee member when her children attended Playgroup. As Manager, Jackie manages a lot of the administration for the ARC and ensures that the centre is compliant with OFSTED regulations. Jackie is also the assistant SENCO contact at the setting. ## Sarah Andrews - Centre Manager Level 5 Sarah has also worked for the ARC since it opened and prior to that she also ran the ‘Woolpit Playgroup’. Sarah plans all the topics and themes for the Pre-School children and leads the team in providing fun and innovative learning opportunities for the children. She is especially good at developing children’s learning with ‘on the spot’ activities that follow the individual children’s interests. ## Marie Hassall - Play Assistant Level 3 Marie has also worked for us for many years and is a popular member of staff with the children. She has completed her level 3 training and having lived in Woolpit for a long time, she works closely with the community to strengthen relationships with the local area. ## Hayley Clifton - Assistant Manager Level 3 & Lead SENCO & PANCO Hayley joined the team in 2015 after initially coming to join us as a student. She has her level 3 and has started studying for her level 4. She is our main key SENCO member of the team. She is extremely well respected by staff and loved by the children! ## Sara Hursey - Office Administrator Sara is office and home based and works tirelessly keeping the office marketing, administration, attendance and finance running smoothly. ## Natalie Talbot - Cleaner Natalie works hard to keep the setting clean and does a great job. page 10 ## Fundraising & Donations We have had a good year in terms of fundraising and donations and have been able to invest more money into renewals for the setting. Here are some of this year’s fundraising highlights! ## Monies made through Fundraising/Donations this year approx. £2,854 including: 80s Disco £1,105 Breakfast with Santa £156 Christmas Raffle £77 Mothers’ Day Raffle £84 Bake Sale £119 Easter Trail £155 Poor’s Land Donation £1,100 - spent on new toys & equipment Queen’s Jubilee Raffle £315 Parent Donation £27 Ellie’s Summer Fair Donation & Café £300 page 11 ## Achievements Hayley got promoted to Assistant Manager and Panco (Physical Activity and Nutrition Health Co-ordinator) Lead and has also begun her Level 4 Training. Our Poor's Land bid was successful again this year and the donation received was used to renew lots of our worn toys and equipment, including cars and a garage, dolls and pushchairs, jigsaws and more. We were also able to buy the fantastic new climbing frame for our garden which is extremely popular with the children. With the help of staff, committee and parent volunteers, we have painted the inside of our building. We arranged an Autism Study Day for all staff. A new relationship with the Parish Council meant that we have secured funding to update our 15th year building to better standards. We have now added an air-conditioning unit to the setting, following a very warm summer, where we had to shut due to the unbearable heat. The flooring will be replaced during the Christmas Break. page 12 ## Plans for the future - Building on links with the school, which include (but not limited to) regular visits and phonics training with the team at the school. - Improving the home corner, with more interactive play equipment. - Re-introducing individual 'Wow Books' for each child in Pre-School which helps with their self-esteem. - Hayley will be further developing her Assistant Manager, Senco and Panco role. Yoga Sessions at Pre-School every week. - Looking at introducing more activities as the year progresses. - We are planning to replace the kitchen to modern standards so it allows more storage and easily access to a bigger sink and more modern amenities. - We will be enrolling in the Holiday Activity Fund, which came from the Marcus Radford campaign around children's school holidays and lack of access to fresh and nutritious meals. This will start with the Easter holiday club and the Summer Holiday Club. - Appointment of a Parent Ambassador, which should allow us to have more access to parents/carers views and concerns. - Fundraising Events in 2023 which will include the local community and for the local community. page 13 ## Financial Review 2021/2022 The Woolpit Child Care Centre Limited (Woolpit Arc) is a non profit organisation. The last year has been challenging, with prices of electricity increasing at a rapid pace and the price of oil for our heating tripling in price and the groceries seeing a steep increase too. In our fifteenth year 2021/22 overall, we returned a loss of £1,159. Last year we had a loss of over £9k, so finances are improving. Childcare fees have increased over £9k since 2021. Strategies to overcome/minimize future losses: Marketing - We will keep pushing paid adverts on google ads and Facebook posts. We have also created new welcome brochures, which make it more appealing for the parent/carer to read and understand our purpose. Tax-Free Childcare and Childcare Voucher Schemes are promoted in order to underline the affordability of childcare. We also offer a 30-hour free childcare scheme to our working parents (those who are eligible). We extend our clubs to children that have 30-hour or 15-hour free childcare and accept childcare vouchers. HAF - The Holiday Activity and Food program is a funded service that allows families on free lunch meals to access Holiday Club activities at no cost (Easter and Summer Holidays). We will be joining their Easter Funding Programme which should allow a bigger turnout for the Holiday Club. The Fees were increased earlier this year and a snack fee was introduced to account for the increase in the price of food. ## Child numbers The number of children attending the setting: - 20 in Pre-School (24 last year) - 20 in Breakfast Club (21 last year) - 23 in Afterschool Club (23 last year) Numbers of children attending each session will be monitored closely, together with staffing levels, to ensure staffing is optimized to avoid unnecessary expenditure. There is a very high number of 2yr olds this year and we are adapting the rotas according to the children’s needs. We are accessing different grants to make sure that we have the resources required without the spend. page 14 ## Financial Review Holiday Club continues to be generally well-supported and an important service to the local community, so we will continue to provide it 5 days a week from 8am to 5pm. Staffing - This year we have employed a new cleaner. A big welcome to Natalie who has settled into her new role quickly. Marketing / Promotion - The Arc is currently advertising on a monthly budget of approx. £50 per month, on social media, print, google adverts and magazine adverts. We will be reviewing and reducing the number of adverts, since the setting is in a better place. The ultimate goal is to promote the setting, raise awareness and visibility. Fundraising - The Fundraising committee is commited to keep the events going for the benefit of the local community and to keep raising important funds for the setting. Reserves Policy - The Management Committee has examined the Charity’s requirements for reserves considering the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be 3 months of expenditure. The reserves are needed to meet the working revenue requirements for the charity and the Management committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. ## Balance Sheet Committed budgets together with the needed reserves £30,169 Details of Any funds in Deficit - There are no funds materially in deficit. Audit - This is a small company therefore no audit is required. Independent examination - Refer to page 18. page 15 ## Acknowledgments WOOLPIT NURSERIES GOLDSTAR TESCO ASDA FARMFOODS CO-OP POORS LAND STEAM FAIR PARISH COUNCIL PALMERS BAKERY TEAM COMMITTEE FUNDRAISING COMMITTEE page 16 ## Declaration The trustees declare that they have approved the trustees’ report above at the Management Committee on 21st November 2022 and signed on behalf of the charity’s trustees by: Rae Symons Treasurer Date page 17 Financial SLalemenLs P4ys 19 to24. In pag•18 Incom• a 31108r1022 Total Imw20 Yotal Fund Funth 1210 125.(&) 125.L 107.107 I￿.7[0 IXI.702 112.915 FuTh*ai6YHJ ccrft Lrf ml 919 919 ix+.ird I￿.122 t21.170 131A41 131.ul 122.42ri Il•t l•Ap•nthurnl fw th• Jw 4.514 31JX 31. >).119 pag•19 hl T￿j*￿t ass•tr 11 101.JX) 10k.036 12 11.1 3.297 42.659 45.956 Cash at kn ha 46.251 Cmdltorn Amounts fahry y 13 17.598 17.354 129.853 137.638 Crndllor¥ Amounts 14 1C6.330 ).169 31.308 Fund• G•nI￿ Xl.1&1 31. th• •r#J•d 31st Aiwst 2022 curpAny¥M •rl#b*1 kn •X￿rAth •47712101 pag• 20 Chlld Noi•$ to th• FI￿ntIl1 Statem￿t$ - Ct)ntlnu•d 1. Accountlng pollcl•s lo these ar£¢￿ts. The acccwnb have been Fwepwed In acctyd&Ke *41h." . the Slalement of R&4)mmerthAJ Prth.. 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