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← Retas Leeds

2025-03-31-accounts

RETAS Leeds

Charity number 1121330

A company limited by guarantee number 06365085

Annual Report and Financial Statements

for the year ended 31 March 2025

RETAS Leeds

Annual Report and Financial Statements for the year ended 31 March 2025

Contents Page
Trustees' report 2 to 8
Examiner's report 9
Statement of financial activities 10
Balance sheet 11
Statement of cash flows 12
Notes to the accounts 13 to 19

Prepared by West Yorkshire Community Accountancy Service CIO

1

RETAS Leeds

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Robert Gosling Matthew Thornfield Elizabeth Campbell Michael Baynham Mary Campbell Susan Waterson Richard Taiwo Mohammed Aslam Monish Bhatia appointed 6 February 2025 Sally Gibbs appointed 6 February 2025 Charity number 1121330 Registered in England and Wales Company number 06365085 Registered in England and Wales Registered and principal address Bankers 233-237 Roundhay Road HSBC Epworth Investments Leeds PO Box 105 9 Bonhill Street West Yorkshire 33 Park Row London LS8 4HS Leeds LS1 1LD EC2A 4PE

Independent examiner

Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 10 Sep 2007. It is governed by a memorandum and articles of association amended on 8 Oct 2007. The company registered as a charity 22 Oct 2007. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed upon recommendation by another RETAS board of trustee member or staff member and are voted onto the board of trustees by other board members at board meetings.

2

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

The relief of refugees and asylum seekers in Yorkshire and Humberside who are in conditions of need, hardship or distress by the provision of education assisting in the relief of their unemployment and assisting their integration into society.

The charity's main activities

We believe that every refugee and asylum seeker can reach their potential here in the UK. We work closely with refugees and asylum seekers as well as the wider community in West Yorkshire to make this a reality.

We work to integrate refugees and asylum seekers by assisting with access to education, requalification, training and employment and strive to build confidence and hope in our clients.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular how planned activities will contribute to the aims and objectives they have set.

Achievements and performance

Overview

RETAS remains a highly respected charity dedicated to supporting the social, cultural, and economic integration of refugees and asylum seekers across West Yorkshire. During 2024/25, RETAS supported over 5,100 new and existing asylum seekers, refugees, and other vulnerable clients, managing more than 11,800 related cases. Our services have continued to evolve in response to client needs and aspirations, developing new pathways and partnerships that enhance opportunities for successful integration. The support provided by RETAS is grounded in expertise, compassion, and hope, ensuring that every client feels welcomed and empowered to build a fulfilling life in the UK. This approach is underpinned by the revised RETAS Mission, introduced this year to strengthen our strategic focus and consolidate our work. In this overview of RETAS’s activities and key achievements in 2024/25, we highlight our ongoing challenges, emerging opportunities, and future aspirations. Our dedicated team of 15 staff members continues to embody the values of inclusion and representation—80% of our team have lived experience as refugees or asylum seekers. This demonstrates our sustained commitment to positive and inclusive recruitment practices.

We have also expanded our ESOL teaching team, enabling us to deliver a broader and more responsive curriculum that meets the diverse learning needs of our clients. We would also like to highlight that we have successfully sustained last year’s achievement of the Matrix Standard for Information, Advice and Guidance. This standard, which can be retained for three years subject to annual continuous improvement checks, reflects our ongoing commitment to quality and excellence. It is great to see that RETAS continues to be a well-respected organisation across the city.

Areas that were reported to be working well included:

3

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

Advice And Advocacy Support

RETAS’ specialist service provision, Welcome to Leeds, which supports new asylum seekers and refugees in the city, exceeded its target of 250 clients and successfully supported 480 individuals. The programme’s focus on orientation, wellbeing, confidence-building, creativi-ty, volunteering, environmental conservation, and community engagement continues to inspire and empower participants while providing a valuable resource for the city. In March 2024, RETAS registered with the Office of the Immigration Services Commissioner (OISC) and was awarded OISC Level 2 registration. Our Immigration Advice and Advocacy (IAA) advisers actively complete Continuing Professional Development (CPD) training to ensure they remain fit, competent, and act in the best interests of their clients, in line with OISC regula-tions. Unfortunately, due to funding constraints, we lost the professional support previously provided by a solicitor from Hallam University.

Despite losing some experienced and knowledgeable advisers, RETAS continues to deliver high-quality advice and advocacy support to clients and remains committed to exploring new ways of enhancing our services. The distribution of SIM cards and food vouchers has al-so been highly successful and well received. During the latter part of this period, 130 SIM cards were distributed, helping individuals and families stay connected. Moving forward, we plan to continue our partnership with the National Databank and explore opportunities to expand this initiative by including additional providers and increasing the number of SIM cards available.

Volunteer Development

Volunteer Development remains a cornerstone of RETAS, playing a vital role in supporting, complementing, and enhancing the delivery of services. RETAS benefits greatly from a diverse group of highly skilled volunteers who bring a wealth of knowledge and experience from various professional and personal backgrounds. Their contributions strengthen the different teams of the charity, including the Teaching and Learning Team, Advice and Advocacy services, Fundraising, Finance and IT teams, and the Reception. RETAS also provides placement opportunities for students from a refugee background, many of whom face additional barriers to securing work experience in this and other sectors. Another important aspect is that it encourages and supports them to build a professional network given connection with people in the sector can be helpful in exploring or finding future employment opportunities. Additional opportunities to develop networks and confidence are provided by a range of social activities. RETAS continues to support Leeds Refugee Forum in hosting and taking part in the annual Leeds Refugee World Cup. RETAS also hosts regular celebration events to reward and recognise volunteer achievements.

During this period, RETAS supported 40 volunteers, 80% of whom had lived experience. These volunteers collectively spoke 19 languages and came from 24 different countries. One significant challenge this year was the departure of our Volunteer Manager, a key role that we were unable to replace due to funding constraints. Volunteer retention has also proven difficult, with the ongoing cost-of-living crisis creating financial barriers that make sustained volunteering more challenging due to getting jobs and moving to other cities Although RETAS continues to reimburse travel expenses and provide refreshments, these measures are not always enough to offset the broader financial pressures many volunteers face.

Teaching and Learning Team

RETAS continues to offer a successful ESOL programme, funded by Leeds City Council.

As in previous years (23-24) for the academic year 24-25, the teaching and learning team overdelivered on their Adult and Community Learning (ACL) commitments.

The table below includes data from the academic years which straddle the period of this report:

4

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

A challenge for RETAS is retaining learners (demonstrated by the column titled retention). The nature of our learners and their changing circumstances such as transition from asylum to refugee status and/or inadequate housing can mean that learners do struggle to attend. However, despite slight fluctuations considering the challenges the client group face, the figures are not of concern to the ACL quality team and/or RETAS teaching and learning team. Whilst RETAS is extremely grateful for the increased ACL funding, eligibility criteria applies. The restriction on asylum seekers that have been in the UK less than 6 months is challenging for us organisationally and can send mixed messages to clients.

A successful non-ACL aspect of the teaching team’s provision has been the ‘warm-up’ classes which has seen onsite delivery to groups of asylum seekers from hotels who have been in the UK less than 6 months. This has been hugely successful and grew from one class in October 2024 to three classes delivering in July 2025. However, whilst there was no cost since teaching was covered from existing staff’s contract time and volunteer teachers, the cost of funding the bus fare has meant the cost of continuing this provision is too costly without funding for this. However, case studies from this delivery are being used to seek further funding. The learning manager has been approached by academics and other people within the ESOL sector to discuss this aspect of our work.

The Santander funding has finished and therefore the digital skills classes ended in August. Further funding is being sought but in the interim, a small amount of delivery is being provided within the ACL contract, this is specifically focussing on improving digital skills amongst our beginner client groups.

We continue to provide one to one English lessons in Wakefield and discussions are taking place about the teacher there also providing some group sessions specifically for women with children who may not be able to access other provision.

Partnership Working

RETAS has successfully worked in partnership with a range of organisations, including the DWP, Housing Options, Welfare Rights Unit, Bhatia Best Solicitors, Leeds Housing, Leeds City Council, the Red Cross, and supported accommodation providers such as Care CFE and Lead Housing, Bracken Court, Green Bridge. Notably, the partnerships with Lead Housing and Care CFE are new collaborations established this year. Our work with both existing and new partners will continue to strengthen, ensuring that we provide the best possible support for our client group. RETAS continues to develop and expand its partnership network in response to client needs and the organisation’s strategic ambitions. Some partnerships involve on-site service delivery — for example, with the DWP — while others are based on specific referral protocols designed to provide clients with appropriate, efficient, and effective support. During this reporting period, a total of 699 (775) client referrals were made to partner organisations.

Key challenges

Sustainability

Competing for funding in an increasingly competitive and shrinking funding environment was a significant challenge in 2023–2024, and this has become even more difficult in 2024–2025. While many charities face similar financial pressures, there are additional complexities linked to working with our specific client group that can further compound these challenges.

A continued shift in recent years from localised funding opportunities to larger regional and national funding arrangements has created additional barriers for smaller, charities such as RETAS. As a direct result of these funding pressures, RETAS has experienced a substantial reduction in staffing capacity, including the loss of our Fund-raising manager, Volunteer Manager, key Advisers, and Receptionist although these roles were integral to the smooth running and accessibility of our services.” RETASS has now put under hue work pressure as the demand is still high. Their departure has had a noticeable impact on the efficiency and capacity of our service delivery, despite our ongoing efforts to recruit and retain volunteers to help maintain service levels.”

5

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

Management Information

We have introduced a new database system (Odoo) to replace our previous MIS, which was no longer fit for purpose. However, since implementation began at the start of this year, we have not yet fully transitioned to the new system, and the limitations of the old MIS continue to affect our operations. These legacy issues are restricting our ability to capture comprehensive client information, generate the data required for reporting and performance analysis, and present a coherent picture across all areas of our work. We are progressing gradually with the full adoption of the new MIS to ensure it is used effectively and sustainably. Once fully implemented, it will hopefully strengthen our ability to measure impact, quality assure our services, plan strategically, and remain competitive in securing funding.

Multiple and Complex client need

Recent legislative changes and wider social pressures have created lasting challenges that negatively impact the health and wellbeing of our client group. These pressures manifest in multiple ways. For example, the reduction of the ‘grace period’ for new refugees from 56 days back to the original 28 days has significantly increased the difficulties individuals face during the crucial early stages of resettlement. This shortened timeframe places intense pressure on new refugees to secure housing, employment, and essential services before they have had the opportunity to stabilise their lives. As a result, the risk of homelessness, financial insecurity, and poor mental health has risen, further complicating their integration journey. The demands of private housing providers—such as upfront deposits and guarantors—combined with limited supported accommodation options, create additional barriers. These systemic obstacles make it extremely difficult for new refugees to access secure housing and increase the likelihood of homelessness.”

Next Steps

RETAS will focus on a number of key areas to take the service forward in 2024/25. Although all separate workstream, they combine to form a coherent steer for business improvement, client satisfaction and sustainability.

Diversifying funding sources

There was a clear plan to allocate dedicated resources towards sourcing and securing future funding to enable RETAS to respond effectively, strengthen its funding base, and become more competent in an increasingly dynamic and competitive funding environment. In addition, we had planned to expand and diversify our fundraising activities to complement applications to external funding sources. However, the departure of the Funding and Communications Manager, who was responsible for leading this work, has significantly impacted our ability to deliver on these plans.

Improving RETAS profile

The dual role of the above post will also assist RETAS to raise and expand the reach of its profile across a range of stakeholders. During next year there will be a more coordinated approach to marketing and awareness raising and a new approach to establishing a range of relationships with key stakeholder groups (including businesses) which has, to date been underdeveloped. This will expand the range of partnerships and strengthen our relationships with them.

Management Information System (MIS)

In the latter stages of this period, plans have been drawn up for a new system. This will be a key focus for next year. The aim is to improve the quality and integrity of the data we collect and improve our capacity to analyse and use the data to better manage and report our performance. A new performance management framework will accompany this which will streamline what and how we capture data and use it to measure and improve our performance.

6

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

Human Resources and growing the offer

RETAS Has a plan to develop our team to ensure that we can keep improving on the quality of service we

All the above will contribute to maintaining our positive staff recruitment and retention and most of all a passionate and dedicated team.

Quality Improvement

The dual external inspections of this period have been invaluable in providing an objective, expert insight into our work. Despite the successful outcomes in both, there are obviously still areas in which we can improve. Comprehensive action plans with be compiled to respond to the findings and ensure we continue to develop and improve.

Financial review

The net expenditure for the year was £87,214, including net expenditure of £24,946 on unrestricted funds and net expenditure of £62,268 on restricted funds.

Reserves policy

The charity's total reserves were £538,066. After deducting the total restricted funds of £93,019 this gives total unrestricted funds of £445,047 after deducting fixed assets of £14,848 this leaves unrestricted free reserves of £430,199.

The Board of Trustees have agreed a policy to generally maintain reserves at between 3 to 6 months of operational expenditure. Based on the current budgeted expenditure of approximately £605K, this represents a range of £151K to £302K.

The current level of reserves therefore remains above the target range. This position is intentional and reflects a prudent approach in light of future funding uncertainties. One of our major funding sources, the BLF, is due to end in June 2025, while our ACL funding continues to provide stability.

These reserves have been built up to provide a financial cushion and will be used to cover any gaps in funding until another fund covers the gap, ensuring the continuity of our services and operations.

It is expected that reserves will naturally reduce over the coming year as they are used to support ongoing activities.

7

RETAS Leeds

Trustees' report (continued) for the year ended 31 March 2025

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 9/12/2025

Robert Gosling (Trustee)

8

RETAS Leeds

Independent examiner's report to the trustees of RETAS Leeds

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2025, which are set out on pages 10 to 19.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ACIE which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

9/12/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

9

RETAS Leeds

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2025

Notes
2025
Unrestricted
funds
£
Income from:
Donations and legacies
(2)
179,646
Charitable activities
(3)
160,858
Bank interest
4,861
Total income
345,365
Expenditure on:
Charitable activities
(4)
370,311
Total expenditure
370,311
Net income / (expenditure)
(24,946)
Adjustments
(11)
2,200
Net movement in funds
(6,045)
Fund balances brought forward
451,092
Fund balances carried forward
(5)
445,047		 2025
Restricted
funds
£
284,898
-
-
284,898
347,166
347,166
(62,268)
-
(78,969)
171,988
93,019		 2025
Total
funds
£
464,544
160,858
4,861
630,263
717,477
717,477
(87,214)
2,200
(85,014)
623,080
538,066		 2024
Total
funds
£
587,748
160,133
4,674
752,555
629,933
629,933
122,622
-
122,622
500,458
623,080

All incoming resources and resources expended derive from continuing activities.

10

RETAS Leeds

Balance sheet

as at 31 March 2025
2025
Unrestricted
£
Fixed assets
Tangible assets
(6)
14,848
Total fixed assets
14,848
Current assets
Debtors and prepayments
(7)
103,372
Cash at bank and in hand
(8)
329,455
Total current assets
432,827
Current liabilities:
amounts falling due within one year
Creditors and accruals
(9)
2,628
Total current liabilities
2,628
Net current assets / (liabilities)
430,199
Net assets
445,047
Funds
Unrestricted funds
445,047
Restricted funds
-
Total funds
445,047		 2025
Restricted
£
-
-
-
93,019
93,019
-
-
93,019
93,019
-
93,019
93,019		 2025
Total
£
14,848
14,848
103,372
422,474
525,846
2,628
2,628
523,218
538,066
445,047
93,019
538,066		 2024
Total
£
6,421
6,421
188,785
429,764
618,549
1,890
1,890
616,659
623,080
451,092
171,988
623,080

For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 9/12/2025

Robert Gosling (Trustee)

11

RETAS Leeds

Statement of cash flows

for the year ended 31 March 2025

Cash flows from operating activities:
Net cash provided by (used in) operating activities
Cash flows from investing activities:
Bank interest
Purchase of tangible fixed assets (excluding donated assets)
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments on borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
Adjustments for:
Depreciation charges
Bank interest
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Notice deposits (less than 30 days)
Total cash and cash equivalents
Reconciliation of net movement in funds to net cash flow
from operating activities
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand		 2025
£
4,550
4,861
(16,701)
(11,840)
-
-
-
(7,290)
429,764
422,474
2025
£
(85,014)
8,274
(4,861)
85,413
738
4,550
2025
£
5,854
416,620
422,474		 2024
£
160,984
4,674
(2,734)
1,940
162,924
266,840
429,764
162,924
266,840
429,764
2024
£
122,622
4,780
(4,674)
38,256
-
160,984
2024
£
4,729
425,035
429,764

12

RETAS Leeds

Notes to the accounts

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computer equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

13

RETAS Leeds

Notes to the accounts continued

for the year ended 31 March 2025

2 Donations and legacies
Donations and legacies
Grants
National Lottery Community Fund (NCLF)
Santander UK Foundation Limited
Groundwork UK
Home Office UK Visas & Immigration
Leeds City Council Asylum/LCCAS
West Yorkshire Combined Authority (WYCA)
LCC for digital devices
Leeds Community Foundation (LCF)
Leeds Christian Community Trust (LCCT)
LCC- 100% Digital Leeds
Leeds City Council/LASSN
Leeds City Council (LCC)
Refugee Council AMIF programme
3 Charitable activities income
Contracts and service level agreements
Leeds City Council (LCC) Adult Education
Wakefield Council
Welcome to Leeds/Action Asylum
Fee income
4a Charitable activities expenditure
Charitable activities
4b Support costs
Support cost type
Management and admin salaries
Independent examination
Bank charges
Payroll fees
Memberships and subscriptions		 2025
Unrestricted
funds
£
179,646
-
-
-
-
-
-
-
-
-
-
-
-
-
179,646
2025
Unrestricted
funds
£
-
116,866
9,604
32,608
1,780
160,858
Activities
undertaken
directly
£
467,710
467,710		 2025
Restricted
funds
£
-
116,459
40,586
20,000
20,000
19,013
18,340
14,000
10,000
10,000
9,000
7,500
-
-
284,898
2025
Restricted
funds
£
-
-
-
-
-
Support
costs
£
249,767
249,767		 2025
Total
funds
£
179,646
116,459
40,586
20,000
20,000
19,013
18,340
14,000
10,000
10,000
9,000
7,500
-
-
464,544
2025
Total
funds
£
116,866
9,604
32,608
1,780
160,858
2025
Total
cost
£
717,477
717,477
2025
Total
cost
£
238,878
1,890
194
4,872
3,933
249,767		 2024
Total
funds
£
92,430
58,230
57,878
-
-
-
-
-
15,000
36,117
-
-
33,363
294,730
587,748
2024
Total
funds
£
114,922
12,545
30,745
1,921
160,133
2024
Total
cost
£
629,933
629,933
2024
Total
cost
£
246,205
1,890
191
4,638
2,957
255,881

14

RETAS Leeds

Notes to the accounts continued

for the year ended 31 March 2025

4c Charitable activities expenditure detail
Salaries and NI
Freelance staff
Insurance
Printing, stationery, publications and telephone
Repairs and maintenance
Rent and rates
Catering
Travel and accommodation
Training costs
Subscriptions
Professional fees and consultancy
Sundry expenses
Independent examination
Bank charges
Depreciation
Office, equipment and materials
4d Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll administration costs		 2025
Unrestricted
funds
£
286,023
7,952
312
7,867
370
34,585
2,441
7,253
10,269
1,918
-
279
1,890
194
8,274
684
370,311		 2025
Restricted
funds
£
307,745
200
698
940
105
10,565
3,332
19,795
1,088
2,015
-
-
-
-
-
683
347,166		 2025
Total
cost
£
593,768
8,152
1,010
8,807
475
45,150
5,773
27,048
11,357
3,933
-
279
1,890
194
8,274
1,367
717,477
2025
£
537,264
42,571
(5,000)
14,061
4,872
593,768		 2024
Total
cost
£
517,932
4,620
1,048
13,368
780
45,295
4,263
13,432
15,127
2,957
2,640
68
1,890
191
4,780
1,542
629,933
2024
£
473,028
34,314
(5,000)
10,952
4,638
517,932

4d Staff costs and numbers

The average number of employees during the year was 25.9, being an average of 19.1 full time equivalent (2024: 26.1, 18.3 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2025 2024
£ £
Costs of the scheme to the charity for the year 14,061 10,952
Amount of any contributions outstanding at the year end - -
Amount of any contributions prepaid at the year end - -

15

RETAS Leeds

Notes to the accounts continued

for the year ended 31 March 2025

5 Restricted funds
NLCF Big Lottery Fund
Groundwork UK
Home Office
LCC 100% Digital
LCF Civic Trust Comm'ty Heritage
LCF Together for Ukraine
LCCT 1
LCCT 2
LCC LCCAS
LCC LASSN
LCC Multiply Project
Refugee Council - New Roots
Santander UK Foundation Ltd
Volition - Leeds
WYCA		 Balance b/f
£
42,575
-
-
-
10,999
3,000
18,738
9,121
10,684
5,709
6,000
1,088
62,168
1,906
-
171,988		 Incoming
£
116,459
20,000
20,000
9,000
10,000
-
-
10,000
19,013
7,500
14,000
-
40,586
-
18,340
284,898		 Outgoing
£
125,161
20,000
15,532
272
9,097
3,000
18,738
10,656
29,697
13,209
133
1,088
80,739
1,504
18,340
347,166		 Transfers
£
-
-
(4,468)
(8,728)
-
-
-
-
-
-
(3,505)
-
-
-
-
(16,701)		 Balance c/f
£
33,873
-
-
-
11,902
-
-
8,465
-
-
16,362
-
22,015
402
-
93,019

Fund name Purpose of restriction NLCF Big Lottery Fund

A project that provides tailored support to refugees who have just acquired their status. It focuses on the critical 28-day period, offering a holistic program that includes help with searching for housing, employment, education, and access to essential services to help them transition into society.

Groundwork UK

To deliver the Progression Pathway project supporting participants’ skills development and progression routes as part of the UK Shared Prosperity Fund Community Grants programme.

Home Office

To support vulnerable individuals in creating UKVI accounts and accessing their eVisas through direct assistance under the Transition to eVisa Fund.

LCC 100% Digital

To purchase digital equipment and accessories (e.g., laptops, tablets, peripherals) to enhance digital inclusion and enable beneficiaries to access online services and opportunities.

LCF Civic Trust Comm'ty Heritage To support a project which aims to mitigate negative perceptions, support local businesses, and foster integration among refugees & asylum seekers. LCF Together for Ukraine Providing a welcoming service to newly arrived Ukrainian asylum seekers an refugees in Leeds.

LCCT 1

LCCT 2 LCC LCCAS

LCC LASSN

LCC Multiply Project

To provide support to households, particularly those including children and pensioners, who would otherwise struggle to buy food or pay essential utility bills or meet other essential living costs, to help them with significantly rising living costs.

To expand key services for asylum seekers in Leeds, including support on easing transitions, securing housing, and enhancing well-being through social activities and partnerships, addressing rising asylum rates and the increasing need for support.

To support asylum seeker for day travel passes, facilitating city navigation and improving access to essential services, thus enhancing their wellbeing. To support training sessions and equipment for digital learning.

16

RETAS Leeds

Notes to the accounts continued

for the year ended 31 March 2025

5 Restricted funds continued

Fund name

Purpose of restriction

Refugee Council - New Roots Funding for the Asylum, Migration and Integration project. Santander UK Foundation Ltd Project aiming to reduce the digital gap for clients through increasing depth and range of courses, workshops, and interventions available to help individuals to develop their ICT proficiency. Volition - Leeds To deliver community conversations and workshops promoting health, wellbeing, and cost of living awareness in multiple languages. WYCA To fund a project contributing to community safety and wellbeing in West Yorkshire under the Mayor’s Safer Communities Fund.

All of the transfers relate to fixed asset purchases of charity equipment which will be depreciated from unrestricted funds.

Tangible assets
Cost
£
£
£
At 1 April 2024
-
-
-
Additions
-
-
-
At 31 March 2025
-
-
-
Depreciation
At 1 April 2024
-
-
-
Charge for year
-
-
-
At 31 March 2025
-
-
-
Net book value
At 31 March 2025
-
-
-
At 31 March 2024
-
-
-
Debtors and prepayments
Debtors
Prepayments
Other debtors
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Accruals
Motor
vehicles
Class 3
Class 4		 £
20,240
16,701
36,941
13,819
8,274
22,093
14,848
6,421
2025
£
100,425
747
2,200
103,372
2025
£
416,620
5,854
422,474
2025
£
2,628
2,628
Computer
equipment		 Total
£
20,240
16,701
36,941
13,819
8,274
22,093
14,848
6,421
2024
£
188,024
761
188,785
2024
£
425,035
4,729
429,764
2024
£
1,890
1,890

6 Tangible assets

7 Debtors and prepayments

8 Cash at bank and in hand

9 Creditors and accruals

17

RETAS Leeds

Notes to the accounts continued

for the year ended 31 March 2025

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £50,032 (previous year: £47,306).

11 Adjustments

The adjustment relates to the recognition of a returnable deposit on the property lease.

12 Operating leases

Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
13 Funds held as agent
Balance b/f
Incoming
£
£
Acts 435
1,680
34,591
Red Admiral Ltd - Street Marshals
-
13,101
DWP access to work funding
-
2,088
1,680
49,780
Expected future minimum lease payments over the remaining life of the lease,
analysed into the period in which the commitment falls due:		 2025
£
23,397
2,212
-
25,609
Outgoing
£
35,126
13,101
2,088
50,315		 2024
£
2,204
-
-
2,204
Balance c/f
£
1,145
-
-
1,145

Fund name Additional information Acts 435 The charity is a participant in the Act 435 scheme whereby the charity acts as an advocate and posts requests for help on the Acts 435 website on behalf of its beneficiaries who are in need. Donors visiting the Acts 435 website can give through the website with the aim of the individual people receiving all of the money donated. The charity advocate then contacts the individual and passes the donation on to them.

In this way the charity is acting as agent. The actual donations are made to the registered charity Acts 435, who is eligible to claim gift aid on the donations. This is how that charity funds its operational costs. Consequently the advocate charity (RETAS Leeds) is not able to claim gift aid on the donations.

Red Admiral Ltd - Street The funds are being transferred from Leeds Council to Red Admiral Ltd. A Marshals charity number is required for the transaction and RETAS Leeds is assisting in obtaining the necessary registration details to facilitate the transfer.

DWP access to work funding

During the year the charity made purchases on behalf of a member of staff in relation to their access to work grant.

18

RETAS Leeds

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025

2025
2024
Unrestricted Unrestricted
funds
funds
£
£
Income
Donations and legacies
179,646
92,430
Charitable activities
160,858
160,133
Bank interest
4,861
4,674
Total income
345,365
257,237
Expenditure
Charitable activities
370,311
221,139
Total expenditure
370,311
221,139
Net income / (expenditure)
(24,946)
36,098
Transfers between funds
16,701
2,734
Adjustments
2,200
-
Net movement in funds
(6,045)
38,832
Fund balances brought forward
451,092
412,260
Fund balances carried forward
445,047
451,092		 2025
Restricted
funds
£
284,898
-
-
284,898
347,166
347,166
(62,268)
(16,701)
-
(78,969)
171,988
93,019		 2024
Restricted
funds
£
495,318
-
-
495,318
408,794
408,794
86,524
(2,734)
-
83,790
88,198
171,988		 2025
Total
funds
£
464,544
160,858
4,861
630,263
717,477
717,477
(87,214)
-
2,200
(85,014)
623,080
538,066		 2024
Total
funds
£
587,748
160,133
4,674
752,555
629,933
629,933
122,622
-
-
122,622
500,458
623,080

19