Company Number 5894388 (England and Wales) Registered Charity Number 1121190 EAsf RIDING VOLUNTARY AcfIoN SERVICES (ERVAS) LIMED (A company limited by guarant} FINANCIAL sfATEMENTS Year ended 31 MARCH 2024
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Contents to the Financial Statements For the year ended 31 March 2024 Page Company Information Independent Examiners Report Report of the Board of Trustees (Incorporating the Direttors Report) Income and Expenditure Account 34 Statement of Financial Activities 36 Balance Sheet 37 ststement of Cash Flows 39 Notes to the Financial Ststements 40
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Company Information For the year ended 31 March 2024 DIRECFORS Mr Peter Choules Mr David Winter Mrs Joanne Scholes - Resigned 6th February 2024 Mr Ankur Mehrotra Mr David Russell COMPANY SECREfARY Miss Sian Broughton REGIsfERED OFFICE Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY REGISfERED COMPANY NUMBER 5894388 REGIsfERED CHARrrY NUMBER 1121190 INDEPENDENT EXAMINER Jon Lister FCCA Enterprise Accountancy Services Ltd 8 Castlegate Tickhill Doncaster DNII 9QU BANKERS CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Independent Examinerfs Report to the Members of East Riding Voluntary Action Services (ERVAS) Ltd I report on the accounts of East Riding Voluntary Attion Services (ERVAS) Ltd for the year ended 31 March 2024, which are set out on pages 34 to 72. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Att) and that an independent examination is needed. The charivs gr055 income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountsnts. It is my responsibility to. examine the accounts under section 145 of the Charities Att, to follow the procedures laid down in the general Direttions given by the Charity Commission (under settion 145(5)(b) of the Charities Act, and to stste whether particular matters have come to my attsntion. Basis of independent examinerfs report My examination was carried out in accordan with general Direttions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a rue and fairf view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no matter has come to my attention to indicate that: accounting records have not been kept in accordance with Section 386 of the Companies Art the accounts do not accord with such records: where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Att 2006, or are not consistent with the Charities SORP (FRS102) any matter which the examiner believes should be drnwn to the attention of the reader to gain a proper understsnding of the accounts. Jon Lister FCCA Enterprise Accountancy Services Ltd 8 Cast]egate Tickhill Doncaster DNII 9QU
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 The Trustees present their report with the financial statements of the charitable Company for the year ended 31 March 2024. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effertive l January 2019) except in respect of deferred income where adherence would not give a true and fair view as explained in Note 1.4. This report and financial statements should be read in conjunction with the reports and financial statements of Community VISION (Voluntsry Infrastrurture Support Involving Organisations and Networks) CIO and Voluntary Artion North Lincolnshire Limited which will provide the full pitture of the organisations working under the Community VISION brand while the merger activities are finalised. Reference and Administrative Details of the Charity, its Trustees and Advisers Name of chari East Riding Voluntsry Artion Services (ERVAS) Limited Chari Re istration Number". 1121190 an Re istration Num er: 5894388 Re istered and Princi alo eratin Address: Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMtTED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Directorfs Report) For the year ended 31 March 2024 Direttors and Trustees: The Dirertors of the charitable Company (the Charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. Names of Trustees (Directors) who served during the year and since the year end were as follows: Mr Peter Choules Mrs Joanne Scholes (resigned 6th February 2024) Mr David Winter Mr Ankur Mehrotra Mr David Russell The Company is limited by guarant therefore none of the Direttors have an interest in share capital. an Secreta Miss Sian Broughton Da toDa Mana Chief Executive ement of the Chari Miss Sian Broughton Inde endent Ex miner: Jon Lister FCCA Enterprise Accountancy Services Ltd 8 Castlegate Tickhill Doncaster DNII 9QU Bankers: CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894i88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Structure, Governance and Management Governin Document East Riding Voluntary Action Services (ERVAS) Limited is a registered charity and a company limited by guarantee governed by its Memorandum and Articles of Association adopted on 02 August 2006 and amended on 10 September 2007 and 30 January 2013. Every member of the Charity undertakes to contribute a maximum of £10 in the event of the charity winding up. Recruitment and a ointment of Trustees The Trustees form the Executive Committee of the charity. The members of the Executive Committee are eletted at the Annual General Meeting by the members of the Charity, and usually serve for a three year term. At the end of this term, they can stand for re- election. All members are circulated with invitations to nominate Trustees in advance of the AGM. There is a provision for the co-option of additional Trustees if required. The Articles of Association states that the number of Trustees must not be less than three but shall not be subjett to any maximum. Trustee In cti Tr inin New Trustees undergo induttion training, provided by the Chief Executive. The indurtion includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the Charity, the strurture of the organisation, Board of Trustees, general procedures of the organisation. New Trustees are introduced to members of staff and other Trustees, and are provided with the Charity Commissions 'Roles and Responsibilities of Trustees,, the Articles and Memorandum of Association, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the Board of Trustees. Any additional training required by new Trustees will be identified during induttion, and may be requested at any point by new and existing Trustees, where it is considered useful to their role as Trustee. Trustees are also invited to attend staff events and activities in order to develop a better all-round understanding of the organisation. anisational Strurture The Board of Trustees manages the Charity but generally aims to consider only strategic decisions at its meetings. Trustees are aware that any conflicts of interest are declared and minuted. The Board meets quarterly. The Chief Executive is appointed by the Trustees to manage the day-to-day operations of the Charity, and also has authority to delegate as appropriate to other staff members. Ad-hoc committees are set up when the need arises.
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894)88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Risk M The major risks to which the Company is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. The climate within the Voluntsry and Community Settor is such, that risks include a dependence on a mixture of income sources including earned income, Service Level Agreements, contracts and grants - a percentsge of which covers the core costs of the organisation. It is the aim of the Trustees to retsin within designated reserves sufficient reserves to cover the expenditure of the budgeted core functions for at least six months if funding became unavailable. Objectives and Activities As set out in the Memorandum of Association, the Charity's objects are to promote any charitable purpose for the benefit of the community within but not exclusive to the East Riding of Yorkshire in particular the advancement of education, the development of financial awareness, the promotion of health and the relief of poverty, distress and sickness. To promote for the benefit of the promotion and provision of voluntary and community services for the wider community. This means that the main objects of the charity are promoting, developing and supporting voluntary activity within the community. The principal activities, carried out to achieve these objertives, are the provision of seNices to the voluntary/community sector, liaison with statutory, national and major voluntsry organisations, representation of local views about service provision. and the development of new services. Main ob"ectives for the followin ear: In developing the main objectives for the following year, the Trustees have given regard to the Charity Commission guidance on public benefit. Following on from the merger investigations and closer partnership working with Voluntary Action North Lincolnshire (Company No: 3346067, Charity No: 1063019), at our respertive AGM'S a resolution to merge was provided to both organisations memberships which could be voted on in person and electronically. This was agreed unanimously by all voting members. We registered a new Charitable Incorporated Organisation for this purpose, Community VISION (Voluntary Infrastructure Support Involving Organisations and NelNorks) CIO (Charity No: 1203129) and new bank accounts were set up for the new Charity. During the financial year we have bn working on developing the brand and started the transfer of operations into the new charity. This will continue into the next financial year as the relevant permissions are received. This brings new opportunities and fresh challenges, which we are very well placed to meet through our strong partnerships and the skills and dedication of the respettive staff teams working together to strengthen
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Dirertorfs Report) For the year ended 31 March 2024 Objectives and Artivities (Continued) the support offered to the Voluntary, Community Faith and Social Enterprise Sectors (VCFSE) across both East Riding and North Lincolnshire. The Board of Trustees remains committed to investigating ways of diversifying income to ensure the sustsinability of support to the VCFSE. trate ies for and si ectives nificant activities that contribute to achievin The organisation continually seeks to enhance existing partnerships and develop new ones as well as exploring all appropriate funding opportunities and income streams which help achieve the Charity's stated objettives to strengthen the VCFSE and communities across the East Riding of Yorkshire. tatement of rant makin oli Grants are only made by the organisation within the criteria laid down by the funding bodies providing the grant money. The grants are administered by an independent grant review panel which comprises of representatives from East Riding Voluntary Artion Services (ERVAS) Limited, East Riding of Yorkshire Council and other appropriate VCFSE organisations and individuals from the community where appropriate. Due diligence is undertaken on all organisations and individuals applying for grants from the organisation. We also comply with our requirements and procedures in relation to anti- money laundering legislation. Grants distributed During the year ERVAS administered funds for the Dynamix Friends fund and the 50+ TLC fund and various partnership grants. The Dynamix Friends funding was provided by Dynamix, a registered Charitable Incorporated Organisation (Charity No: 1156282), that ceased operation in the previous year. In order to comply with the requirements of the Constitution, this donation was used to set up a grant pot for organisations and individuals to apply to for the provision of activities for children and young people with special educational needs and disabilities. Oryanisationllndividuals Amount The Panathlon Foundation 5 individuals 1,800
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894i88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Objectives and Activities (Continued) Grants distributed Continued The 50+TLC funding was provided by 50+ Tuesday Lunch and Social Club, a registered Charitable Incorporated Organisation (Charity No: 11568937), that ceased operation in August 2022. In order to comply with the requirements of the Constitution, this donation was used to set up a grant pot for organisations to apply to for the provision of activities for people aged 50+ in the Bridlington area. Organisation Amount ACES Bridlington Club and Friends by the Sea North Holderness Community Transport st John's Burlington Wednesday Activities Club 968 600 700 730 Brid Men in Sheds funding was provided by Brid Men in Sheds, a registered Charitable Incorporated Organisation (Charity No: 1181183), that ceased operation on 16 September 2022. In order to comply with the requirements of the Constitution, this donation was used to set up a grant pot for organisations to apply to for the provision of artivities that support men's mental health in the Bridlington area. Organisation Amount ACES Bridlington Club and Friends by the Sea M.A.S.H The Hinge Centre Ltd 904 1,000 ERVAS acts as lead partner when applying for funds, or provides grants to organisations in order to support senlice delivery on contracts, During the year partnership grants were paid to the following organisations in line with funding applications/tenders submitted: Oryanisation Grant Purpose Amount Beverley Cherry Tree Community Centre White Goods - Essential Items 110 110 Brough Youth Club Positive Activities 10
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Objertives and Artivities (Continued) Grants distributed Continued Organisation Grant Purpose Amount East Yorkshire Food Bank White Goods - White Goods Packs Hessle and Anlaby Food Bank White Gcx)ds - White Goods Packs 1,181 The Hinge Centre White Goods - White Goods Packs 923 923 Love Driffield White Goods - White Goods Packs 346 346 South Holderness Resource Centre Holderness Pathfinder 1,417 Two Rivers Community Pantry Food and Essential Supplies White Goods - White Goods Packs 11,482 Voluntary Action North East Fraudwatch Lincolnshire 2,500 Yorkshire Radio Network Holderness Pathfinder Total Grants Given out In addition, to the provision of grants, ERVAS has also provided charitsble donations to voluntary sector/not for profit organisations. The recipient of these donations is dependent on the original source of funds.
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894i88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Objectives and Activities (Continued) Grants distributed Continued Organisation Source of Funds Amount East Riding Food Poverty Alliance Withernsea Youth Club Start-up funds from donations received 808 stsrt-up funds from donations received 721 ERVAS administers the Roos Wind Farm Community Benefit Fund on behalf of the Roos and Distrirt CIC, which receives funding via RES in relation to wind farms. This fund is held in a separate Client Account and is administered and accounted for separately from ERVAS'S funds. ERVAS also provides representation on the Routh Wind Farm Community Fund, the East Coast Community Fund, Advantage Coast Community Led Local Development and the Humber Local Enterprise Partnership European Social Investment Fund (Humber LEP ESIF Committee). Em lo East Riding Voluntary Action Services (ERVAS) Limited is a service organisation and recognises that its personnel are one of its greatest strengths. All recruitment is carried out following appropriate HR processes and procedures to ensure that the right personnel with the right skills are employed within the organisation. In addition, an in-depth indurtion and appropriate training are sought to ensure that our employees are highly skilled and adaptable to the challenges within the VCFSE settor. The Trustees would like to thank all employees both current and those that left during the year for all of their hard work during the year. On 1st November 2023 all employees We transferred to the new CIO under the Transfer of Undertakings for the Protertion of Employment (TUPE). Employees were then seconded to ERVAS as required for operations that had not been transferred. 12
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Objectives and Activities (Continued) Contribution of Volunteers As a charitable organisation our Board of Trustees provide their time and experti* in governance, strategic planning and overseeing the attivities of the organisation on a voluntary basis. During the year, ERVAS had volunteers providing additional capacity to the organisation's attivities. In addition, we have supported many volunteers via the Volunteer Centre and the Volunteen Project to volunteer within VCFSE organisations and their local communities. The Trustees and staff would like to thank all volunteers for their contribution to ERVAS, the wider VCFSE and their communities during the year. Volunteers give their time freely to provide support and are a much needed and valued resource. Achievements and Performance Review of Activities 2023-24 The East Riding Voluntary Artion Services (ERVAS) Limited Board of Trustees is satisfied that in our 17th year of independent operation, 2023-2024: O Our work reflected our aims. O Our resources were well managed. O Members were satisfied with the service they received. A balance was achieved between core service provision and new developments. ERVAS continues to maintsin its aim of being a one stop shop for VCFSE organisations, as well as being able to continue to support communities and individuals. During the year we have received continued support from our members, the community and developed new/additional funding streams which have supported ERVAS to remain sustainable and to grow our service offer for VCFSE organisations, communities and individuals. Considering the precarious position, we found ourselves in six years ago, we are extremely proud of our achievements and the way the organisation has developed and have plans to continue this development into the future. This could not have been done without our dedicated staff, volunteers and Trustees, the support from the community, our members and our funders. 13
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No.. 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2032-24 ntinued Merger The application to register a new Charitsble Incorporated Organisation Community VISION (Voluntary Infrastrutture Support Involving Organisations and Networks) CIO was successful and charity status was received on the 18th May 2023 and then banking arrangements were set up. Following this internal preparations were started to work towards the merger. This has not fully completed in the accounting period and will be finalised in the next accounting period once all restrirted funds and contracts have the permissions in place to be novated to the new CIO. In the interim, East Riding Voluntsry Action SeNices (ERVAS) Ltd, Voluntary Action North Lincolnshire Limited and Community VISION (Voluntary Infrastrurture Support Involving Organi&itions and Networks) CIO are operating in tsndem with partnership arrangements in place. ERVAS General Activities Funding ERVAS provided general funding advice and support, this is provided through online information, events and one to one support to voluntary sertor organisations. ERVAS atted as fund manager for the Roos Wind Farm Community Benefit Fund (all attivities of the Roos Farm Community Benefit Fund are accounted for separately through Roos and Distritt CIC, company no: 09196906), administered the Dynamix Friends Fund, the Brid Men in Sheds Fund and the 50+ TLC fund which were created from the residual assets of three charities which dissolved. ERVAS also took the lead on partnership projects and administered partnership funds and provided charitable donations in line with the terms of the funding. In addition, we provided representation on the Routh Wind Farm Community Fund, the East Coast Community Fund, Advantage Coast Community Led Local Development and the Humber Local Enterprise Partnership European Social Investment Fund (Humber LEP ESIF Committee). 14
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 Continued ERVAS General Activities (Continued) Asset Based Community Development and Governance ERVAS provided asset-based community development and governance support through online information, events and one to one support to VCFSE organisations with all aspects of setting-up, organisational management, governance and policy development, safeguarding etc. As part of this work, we also supported VCFSE organisations to close down in the most appropriate way at the end of their life. ERVAS received continuation funding for the South East/South West Holderness Pathfinder Projert which has identified support, development training and network opportunities for individuals who want to build on their involvement in their local community in order to stimulate and inspire individuals, expand the skills and knowledge and facilitste high quality community learning. The project has supported people of all ages within the Withernsea area of the East Riding of Yorkshire through working with a wide range of VCS organisations and individuals. East Riding Volunteer Centre ERVAS provided a brokerage service to volunteers and supports VCFSE organisations to enable them to effertively recruit and manage volunteers within their organisations. The Volunteer Centre holds the Volunteer Centre Quality Accreditation (VCQA), which is the quality mark for Volunteer Centres and is central to Ncdo's strategy for volunteering. We were also part of the Time to Volunteer Steering group which provides information on volunteering opportunities and is a network of likeminded people who wish to enhance volunteering further. The network partnership is made up of Voluntary and Community Sertor and Business representatives. Thi5 partnership has facilitated the development of the website "Time2Vounteer" where information can be found on a range of volunteering related topics and opportunities to assist them with their volunteering journey. 15
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Dirertor's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 ntinued ERVAS General Activities (Continued) Safeguarding Through the contrart with East Riding of Yorkshire Council, we have developed the Safeguarding Support Service employing specialist staff to support VCFSE organisations with their responsibilities around Safeguarding Children and Safeguarding Adults. This has enabled us to increase the support and training available and increase partnership working with the Safeguarding Adults and Children's Boards. ERVAS have continued to provide representation on the Safeguarding Adults Board and Safeguarding Children's Board. In addition the contract to att as the VCFSE Domestic Abuse representstive and support VCFSE organisations in regard to domestic abuse training, information and resources, along with developing effettive partnerships to tackle domestic abuse in the East Riding is ongoing. As such ERVAS has increased partnership working with the Domestic Abuse Board and strategic working with the Violence Against Women and Girls Board. We have also continued to provide Disclosure and Barring Service checks. Local-Links ERVAS continued to administer the Local-Links community website and database of Voluntary and Community Sector organisations which provides information and promotes voluntary sector activity. The Local Links networks were mainly held using an online platform (zoom) during the year to enable wider attendance. However, we have held a number of face-to-face sessions in Bridlington which have been facilitated by a volunteer at the Bridlington Community Hub. These sessions had a focus on growing and developing the voluntary sector offer within the town, and connecting voluntary sector and public sector attivities to ensure all members of the community are supported. 16
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 Continued ERVAS General Activities (Continued) Representationladvocacy ERVAS continues to represenvprovide advocary for the VCFSE and its interests at strategic level, both locally and nationally, we provide strategic representation across a range of partnership boards locally including the Community Safety Partnership, Voluntary Community Faith and Social Enterprise Sertor Network, anti-bullying network, Local Resilience Forum, VCS partnership of the Local Resilience Forum, East Riding Safeguarding Adults Board (ERSAB), East Riding Safeguarding Children Partnership (ERSCP), East Riding Children and Families Partnership, East Riding Youth Board/Youth Justice Board, East Riding Vulnerable Children and Young People's Group, East Riding Digitsl Inclusion Network, the Fraud Forum, Learning and Skills Forum, Dementia Friendly Town for Bridlington and the Domestic Abuse Sub-group. We are also members on several funding panels across the area these are included in the funding section. Nationally, we also work with NAVCA, NCVO, Youth Work Unit, Charities Finance Group, VCS Emergencies Partnership, Funding Advice Workers Network, Action Fraud, the National Cyber Security Centre, Virtim Support, British Red Cross, Crimestoppers, Get Safe Online, Take 5 and have been involved in many consultations, shaping policy, campaigns and strategies both locally and nationally including Charity Commission consultations, prevent charity fraud week, Giving Tuesday and Safeguarding. 17
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Directorfs Report) For the year ended 31 March 2024 Achievements and Performance vi fAc -24 in Volunteen The Volunteen Project provides a range of volunteering opportunities for young people aged 11 to 25 in the East Riding including the Volunteering for young people in East Riding (VYPER) scheme. This improves their prospects of future employability, as well as increasing other outcomes such as self-esteem, confidence, skills, knowledge, accreditations and the chance to try new things and make new friends. There were several different funding streams each providing various levels of support as outlined below: Volunteen Voice ERVAS received funding from the Reaching Communities strand of the National Lottery Community Fund to support young people across East Riding to participate in youth voice and influence activities. It has also helped ERVAS to work more with partner agencies and The East Riding Youth Voice steering group is now a formal sub-group of the East Riding Children and Families Partnership Board, ensuring that young people's voices are embedded within all the strategic priorities and attion plans being developed across the area. We have continued to support the 2 East Riding members of the National UK Youth Parliament (MYP), along with the two deputies and are preparing for the new elections in 2024. In addition, we continue to support the East Riding Youth Council as well as wider youth voice work supporting young people to influence policy and practice.
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2 -24 ntinued Volunteen (continued) Volunteen Withernsea We received continuation funding to extend the Volunteen Withernsea projert from The Local Trust through Withernsea Big Local administered by the locally trusted organisation (LTO) South Holderness Resource (SHoRes) Centre, to help young people living in Withernsea get involved in volunteering and social attion artivities. The project works closely with partners and the local community and importantly young people, and has achieved a number of successful projetts in the area, including the establishment of a weekly Monday evening Withernsea Youth Club at the Blue Door cafe, setting up a local children's choir and exploring further creative activities for young people, supporting local youth projects and Withernsea High School to recognise and develop youth volunteering in their settings, organising beach cleans and litter picks, and supporting a group of local young people to be part of the Puffins Galore project and paint their own 'Windy Withernsea, puffin. Green Influencers The Green Influencers projett finished in June 2023. ERVAS received funding from the Ernest Cook Trust to support young people to engage in environmental volunteering and social action projects. We worked with a number of schools and youth projects to deliver a variety of environmentsl attivities and social action projects with groups of young people aged 10 - 14 years old across East Riding. They have been supported to apply for additional funding of £360 per individual group so they can see their ideas spring to life, including securing a larger grant of £5,000 for a partnership projert with the University of Hull, which enabled our Hedge-Hunters group to design and publish a book to educate children and young people in schools across the area about the importance of hedgerows, as well as develop an online magazine called 'The Zine,. Visit the following link to view and order the HedgeHunterfs first Book -The Mystery of the Giant Claw: htt www.amazon.co.u VBKYGIN63DTB 1914060415?ref -cm sw r a OF 19
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Dirertor's Report) For the year ended 31 March 2024 Achievements and Perforniance Review f Activities 2 -24 Continued Detached Youth Outreach and Youth Work ERVAS provides detsched youth outreach within communities. This takes place in areas young people feel most comfortable such as on the street, in parks and around their neighbourhood. This provides activities and informal education as well as bringing information to young people, listening and hearing their needs and creating projects which support them. By going out to places where young people spend time, detached youth work builds an understanding of the issues that young people experience and helps to create safer places in the areas that young people hang out. Rapid Response Detached Youth Outreach ERVAS received funding from East Riding of Yorkshire Council to develop a Rapid Response Detsched Youth Outreach Service across the East Riding, focusing on Bridlington, Beverley and Driffield. This worked in partnership to support other youth programmes including the Beverley Twilight sessions at the Leisure Centre, Beverley Fun Festival and Driffield Artive Friday sessions. ERVAS is a key member of the local youth partnerships in Beverley and Driffield. Tickton Detached Youth Outreach and Youth Club ERVAS received funding from the Tickton and Routh Wind Farm fund administered by East Riding of Yorkshire Council to deliver a weekly youth club at the village hall and provide detached sessions to young people during the school holidays. ERVAS also worked with members of the local community to set up a new CIO called Beverley Rural Youth, which will seek funding to sustsin the youth projett in the future. BOOST (Buddying Opens Opportunities, Skills and Training) ERVAS has continued to provide a training and accreditation service which includes the delivery of accredited and non-accredited training and development activities. These attivities included: The VYPER / VYP Awards scheme A service bought in by schools (VYPERP4ryP Schools) and community organisations (VYPER/WIP Communities) through a series of membership options which recognises and accredits the volunteering of young people within their community. 20
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review f Activities 2023-24 Continued BOOST (Buddying Opens Opportunities, Skills and Training) (continued) VCFSE Training ERVAS received funding from the Awards for All strand of the National Lottery Community Fund to develop and deliver training to the VCFSE, this work has remained ongoing. After the COVID-19 pandemic the programme was taken online, and we have continued to provide this provision to the wider voluntary sector. Skills Network online learning ERVAS developed a partnership with the Skills Network to provide a range of online learning content including CPD accredited courses, AAT Essentials Modules, AAT level 2 to 4 training and a range of other qualifications ranging from level I to 3. In addition, we also promote access to the Adult Education Budget funded courses at level l and 2. Online learning ERVAS has continued to develop a range of non-accredited online webinars and training courses to support VCFSE organisations including an introduction to youth work, governance, funding, social media, cyber security and data protection. First Aid and Health and Safety ERVAS have continued to work with FabTraining (formerly The First Aid Box) to provide a range of face-to-face accredited courses, including First Aid/Paediatric First Aid/Mental Health First Aid (various levels), Fire Safety and Food Safety Training (various levels). Skillswise ERVAS received funding in a previous year from the Sir James Reckitt Charity to provide Skillswise training. 21
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No.. 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 Continued BOOST (Buddying Opens Opportunities, Skills and Training) (continued) Yorkshire Ambulance Service NHS Trust- Life-saving Skills Sessions ERVAS have developed a partnership with the Yorkshire Ambulance Service NHS Trust to deliver the Life-saving Skills courses to members of the community (initially within the Bridlington area). Facilitation and referrals ERVAS facilitated access to training offered by external organisations including the East Riding Safeguarding Adults Board and the East Riding Safeguarding Children's Partnership. Fraudwatch The three key strands of Fraudwatch are to provide early intervention and prevention awareness, alerts and support with reporting and specialist victim support. The Office of the Police and Crime Commissioner provided funding to continue the work of the Fraudwatch projett, and to expand the work to cover the whole of the Humberside Police Force area. To do this we partnered with Voluntary Artion North Lincolnshire and Voluntary Attion North East Lincolnshire to roll out the projert across the whole area. The individuals taking part in these courses have been both a mix of professionals from a range of sectors including voluntary and community groups, faith groups, the education sector, the public and private settors as well as the wider public. These events have included a mix of online webinars and face to face training workshops. We have attended a number of community events. Work has been undertaken as part of this process to improve the level of service provided to victims of fraud by Humberside Police, and our project staff have worked with Humberside Police to implement the new Cyber Responder Volunteers scheme within the Humberside Police Force Control Room. 22
EAST RtDtNG VOLUNTARY ACTION SERVICES {ERVAS) LIMITED Company No: 5894388 CharityNo: 1121190 Report of the Board of Trustees (incorporating the Directorfs Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2 ntin Bridlington Hub Over the last 12 months the Bridlington Community Hub has continued to be developed and is still growing and continuing to be supported by the local community. This year the hub started with a defined plan of activities, which has been instrumental in increasing the footfall into the hub, and has led to further services and community groups being discovered by the community members. This year so far has been the first year free from the restrictions of COVID-19, which provides a better perspective into the potential for the hub for the future. We have maintained the regular cleaning programme of the Hub, based on feedback from the hub users. This also provides an element of continued safety of the hub staff and users. We are aware that COVID-19 is a continued risk, and that our users are vulnerable individuals, and so we expett this level of cleaning to remain. This year we have purchased a carpet cleaner, to maintain the cleanliness of the building too. We have maintained our close working relationship with Bridlington Town Council, they provide a key link to signposting, support and are also key with raising issues from key community members. Last year we implemented the elettronic signing in system within the Hub, between January 23 - December 23, 797 individuals have accessed the site. This figure is provided directly from the system. The individuals counted within this figure are individuals that have accessed our own activities/training, meeting members of staff or individuals attending appointments within our one to one / small meeting rooms. In addition, each group hiring the main hall keeps their own records of their attendees (these individuals do not sign in using the electronic system for confidentiality purposes), and based on feedback from the groups, there have been over 1440 visits to the main hall alone. In addition to this, 1310 individuals have visited the community hub to access the Barclays banking service. Barclays customers also do not sign in using the electronic system due to Barclays having their own process in place to manage their own customers. 23
EAST IUDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review f Activities 2 23-24 Continued Bridlington Hub (continued) Barclays have worked with us this year to open their new community banking hub, due to their Bridlington branch closing. They are based within the hub Monday - Wednesday between 10 am and 4:30 pm providing a cashless service. They have staff available to help with making plans for money, helping with home buying or moving, reducing outgoings and providing support to access digital banking and encouraging online safety. As a result of this partnership with Barclays we are looking at further possible partnership opportunities. Near year we plan to host a number of their tea and teach sessions, which will focus on all areas of money management, and we will also work with them to deliver our own fraud awareness sessions as part of our Fraudwatch project. A report generated from the online room booking system between January - December shows that within this l year period we have received 101 booking requests from 39 organisations and 15 individuals, who have used the hub for at least 3102 hours. This is split into 1548 hours booked for morning slots, 1452 hours booked for afternoon slots and 102 hours booked for evening slots. East Riding Food Poverty Alliance (ERFPA) ERFPA is an alliance of VCFSE organisations supporting individuals who have or are at risk of food insecurity across the East Riding. The partners of ERFPA are East Riding Food Bank (East Riding wide), Beverley Cherry Tree Centre (Beverley), The Hinge (Bridlington), Hedon Food Bank, Hessle and Anlaby Food Bank, Love Driffield, The Moorlands (Goole), The Peoples Pantry (Market Weighton and Pocklington), Two Rivers Food Bank (Goole and West) and South Holderness Resource Centre (SHoRes) (Withernsea). ERVAS was appointed the Locally Trusted Organisation (LTO) for ERFPA and has provided a range of support services including accessing funding and collaborative bidding to ensure that individuals in need can be supported. ERVAS and partners have undertsken the following artivities: Food Bank Development Funding from East Riding of Yorkshire Council enabled us to continue employing a Food Bank Development Officer and provide wider support for ERFPA members. 24
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 in East Riding Food Poverty Alliance (ERFPA) (continued) During the year ERFPA continued working towards the three course collaborative strategy to increase food security in the East Riding of Yorkshire this can be accessed at htt www.erf a.or abou food- ove -strate 2021 During the year ERFPA started the move towards becoming an independent charity with ERVAS still operating as the LTO providing support. An application to Awards For All has been successful as the first source of funding for the new Charity as well as being picked as the Charity for the East Riding of Yorkshire Council Pennies From Heaven Scheme. Some contracts and funding streams in relation to ERFPA work remain operations of ERVAS as the LTO. White Goods Scheme Additional funding was received from East Riding of Yorkshire Council to continue delivery of the White Goods Scheme, which provides both small white goods (microwaves, kettles, air fryers) and larger white goods (cookers, fridges, freezers and washing machines) to residents in need. Referrals for this service are received from ERFPA members and East Riding of Yorkshire Council. Our ongoing thanks to East Riding of Yorkshire Council officers who have provided continued support to the ERFPA network. Two Rivers Community Pantry We are continuing to provide ad-hoc support to the Two Rivers Community Pantry. In addition, we still held some of their funding which was used to purchase food and essential supplies for the Charity. 25
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 Continued Phoenix Accountancy and Business Consultancy Limited The subsidiary company of ERVAS, Phoenix Accountsncy and Business Consultanc Limited (Company No: 11994941) has continued to thrive and provided much needed support over the last year. Due to the size of the charity we have not consolidated the accounts of Phoenix into our own accounts, however the subsidiary company is very much a part of the ERVAS offer to VCFSE organisations. At the end of the accounting period the ownership of the trading company was transferred to Community VISION Phoenix Accountancy and Business Consultancy Limited is registered with the Chartered Institute of Management Accountants (CIMA) who provide the practicing certificate for the individual Dirertor. They also provide the supervision for anti-money laundering purposes. It is also registered with the Association of Accounting Technicians and the Chartered Institute of Professional Development through the stsff working within. Services continue to expand and covered the following: Accountancy services Phoenix provided support around governance, bookkeeping, management accountancy and year end accounts including Independent Examinations and tsx returns for VCFSE organisations. During the year we continued offering Internal AudiVReview service for Academy Schools and the wider VCFSE as required. The partnership with Intuit QuickBooks continues which allows ERVAS to provide QuickBooks Cloud Accounting Software to organisations at a discounted price. HR services Phoenix provides HR Services for VCFSE organisations around all aspects of recruitment, HR, Redundancy and employment issues. 26
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No.. 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance view f Activities 2023-24 Continue Phoenix Accountancy and Business Consultancy Limited (Continued) Payroll services Phoenix provided payroll services for VCFSE organisations as well as for individuals in receipt of Direct Payments, a benefit provided to people with disabilities to enable them to employ their own personal assistants/carers. We continued to provide managed accounts - these are separate bank accounts for each client which are administered by ERVAS. The client income and expenditure in the managed accounts are not accounted for in the ERVAS accounts as this income and expenditure is owned by the client. rr support and website design and development Phoenix provided general IT support and advice, as well as designing and developing websites working in partnership with Virtual Riders to provide the web hosting. Bid writing services Phoenix provided bid writing services to support VCFSE organisations to access additional funds. Evaluation services Phoenix provided an evaluation service, supporting VCFSE organisations to develop monitoring systems, understand Social Value and provided evaluation reports on funded activities. Specialist consultancy support Phoenix continued to provide tsilored specialist consultancrf support as required. 27
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 Partnership Working continued In addition to general partnership working across the Food Povety Alliance, Youth Coalitions and Local Links Networks with our Statutory Partners and VCFSE organisations we also undertook specific pieces of work with the following organisations: Bridlington Town Council The partnership continues with Bridlington Town Council regarding the Bridlington Community Hub which provides a valuable resource to the residents of Bridlington. The ERVAS stsff team are keeping in regular contact with the staff of Bridlington Town Council and wish to thank the Bridlington Town Council for their continued support and signposting of enquiries to the Community Hub. East Riding Food Poverty Alliance ERFPA was developed in response to the Covid-19 pandemic and is an alliance of organisations supporting individuals who have or are at risk of food insecurity across the East Riding. The partners of ERFPA are East Riding Food Bank (East Riding wide), Beverley Cherry Tree Centre (Beverley), The Hinge (Bridlington), Hedon Food Bank, Hessle and Anlaby Food Bank, Love Driffield, The Moorlands (Goole), The Peoples Pantry (Market Weighton and Pocklington), Two Rivers Food Bank (Goole and West) and South Holderness Resource Centre (SHoRes) (Withernsea). ERVAS was appointed the Locally Trusted Organisation (LTO) for ERFPA and has provided a range of support services including accessing funding and collaborative bidding to ensure that individuals can be supported. East Riding of Yorkshire Council ERVAS continues to work in partnership with East Riding of Yorkshire Council across a wide range of projects, services and strategic boards. Forrester Boyd Chartered Accountants ERVAS continues to work with Forrester Boyd providing Independent Examination services as required. Great Yorkshire Radio Partnership developed to enhance our marketing and profile across the East Riding. 28
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No." 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Achievements and Performance Review of Activities 2023-24 continued Partnership Working (Continued) Hull & East Riding Fraud Forums ERVAS managed the Hull and East Riding Fraud Forums in partnership with Humberside Police, the forums are made up of partners including Humberside Police, Trading Standards, Hull City Council, East Riding of Yorkshire Council, Age UK, Victim Support and Citizens Advice to name a few and the forums aim to: To promote fraud awareness throughout the Hull and East Riding area To create an anti-fraud culture across the city by encouraging and developing anti-fraud strategies for people to utilise To promote the awareness of the signs that someone is vulnerable to becoming a virtim of fraud and/or is the victim of a fraud Ensure that the residents of Hull and East Riding area are aware of the risk posed by fraud To raise awareness of the reporting procedure if a person believes they have been the victim of a fraud or an attempted fraud To support a wider Humber and regional response to fraud As part of the developments of this project, we have been exploring ways to tske the forums further to ensure that they have a maximum benefit for all partners. We are looking to reduce the number of meetings and provide updates via other channels going forward. The East Riding Fraud Forum will be migrated into the East Riding Digital Inclusion Network, and the Hull Fraud Forum will be migrated into the Safer Hull Communications Sub Group. Seaside Radio ERVAS were the lead partner working with the SHoRes Centre to provide the South Easvwest Holderness Pathfinder Projert funded by the Future Communities Initiative (Energy Funds) administered by East Riding of Yorkshire Council. South Holderness Resource (SHoRes) Centre ERVAS were the lead partner working with the SHoRes Centre to provide the South Easvwest Holderness Pathfinder Project funded by the Future Communities Initiative (Energy Funds) administered by East Riding of Yorkshire Council. 29
EAST IUDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Directorfs Report) For the year ended 31 March 2024 Achievements and Performance Review of Attivities 2023-24 continued Partnership Working (continued) Time to Volunteer Steering Group ERVAS was a member of the Time to Volunteer Steering group which provides information on volunteering opportunities and is a network of likeminded people who wish to enhance volunteering further. The network partnership is made up of Voluntary and Community Settor and Business representatives. This has partnership has facilitsted the development of the website "Time2Vounteerf', htt time2volunteer.or where information can be found on a range of volunteering related topics and opportunities to assist them with their volunteering journey. Voluntary Action North Lincolnshire (VANL)/Community VISION (Voluntary Infrastructure Support Involving Organisations and Networks) CIO ERVAS have continued working on the agreed merger. Voluntary Action North East Lincolnshire (VANEL) ERVAS were the lead partner working with VANEL who provided training in the North East Lincolnshire area for the Fraudwatch projett funded by the Humberside Office of the Police and Crime Commissioner. Custodian Trustee In addition, to our own projects we also arted as Custodian Trustee for the following small VCFSE organisations whilst they were in the process of setting up and formalising their own structures. Brough Youth Club Withernsea Youth Club Dementia Café, Bridlington 30
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Directorfs Report) For the year ended 31 March 2024 Financial Review Reserves Poli The Executive Committee regularly review the Reserves policy of the charity to ensure it meets the needs of the Charity. A minimum requirement of the reseNes policy is that at least six months, core running costs and the value of any core redundancy is retained in the unrestrirted designated fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions and to ensure effective financial stewardship of the Charity. Additional funds may be maintained as part of this reserve to support projects where funding is received in arrears, unrestricted contratted projects or it is decided to be financially prudent by the Executive Committee. General funds are to be retained and reinvested in accordance with the Company's Memorandum of Association and the Charity's objects contained therein. Desi ted Fund - Core Functions The costs in respect of the core funrtions in the year under review were £73,092. Tre su olic ERVAS'S main banking facilities continue to be with Charity Aid Foundation Bank who make investments into the Social Enterprise & Voluntary settor to produce an acceptable rate of return that is consistent with the Charity's stated charitable objects and ethical standpoint. ERVAS is required to have its funds readily accessible and so retsins its bank account deposits in risk free instant access deposit accounts. Pri nci l F ndin Sources See note 15 of the notes to the accounts for a detailed explanation of the Company's restrirted funds. The main income source to the 'core' unrestricted funds was through grants, contratts, charged for services and recharges from restrirted funds. During the year all expenditure has been concentrated on the key objettives of the charity. Plans for future periods Please see Trustees Annual Report section "Main objectives for the following year" on page 8. 31
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 March 2024 Audit/lndependent Examination As the income of the Charity is below £1 million, ERVAS has opted for a Charity Independent Examination for the year ending 31 March 2024 in line with the Charities Act 2011. ststement of disclosure of information to Independent Examiner We, the Directors of the Company who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: there is no relevant information of which the Company's Independent Examiner is unaware; and we have taken all the steps that we ought to have taken as Directors in order to make ourselves aware of any relevant information and to establish that the Company's Independent Examiner is aware of that information. Statement of Director's responsibilities The Charity Trustees, (who are also the directors of East Riding Voluntary Action SeNices (ERVAS) Limited for the purposes of company law) are responsible for preparing a Trustees, Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitsble company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing the financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent. state whether applicable UK accounting standards have been followed, subjert to any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 32
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No: 1121190 Report of the Board of Trustees (incorporating the Dirertor's Report) For the year ended 31 March 2024 ststement of Dirertor's responsibilities (Continued) The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Art 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitsble company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdirtions. Independent Examiner These accounts have been independently examined by the Independent Examiner, Jon Lister of Enterprise Accountancy Services Ltd. By order of the Board Mr Peter Choules TrusteelDirector 21 November 2024 33
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No: 1121190 Income and Expenditure Account For the year ended 31 March 2024 Notes 2024 2023 INCOME 766,918 726,640 EXPENDITURE (690,220) (617,850) OPERATING SURPLUS/(DEFICIT) 76,698 108,790 Interest receivable and similar income 12,391 3,579 Bad debts written off Transfer to Two Rivers Community Pantry 15, 16 (48,479) Transfer to Phoenix Accountanry and Business ConsuStancy Limited 15, 16, 18 (67,518) Transfer to Community VISION (Voluntsry 16, 18 Infrastrurture Support Involving Organisations and Networks) CIO (13,566) Management Fees and FCR Recharges to Community VISION 15, 16, 18 (37,071) SURPLUS/(DEFIcrr) FOR THE YEAR (29,066) 63,890 RESERVES BROUGHT FORWARD 15 402,249 338,359 RESERVES CARRIED FORWARD 15 373 183 402 249 *THE INCOME AND EXPENDITURE ACCOUNT INCLUDES THE FOLLOWING AThRIBUTABLE TO DISCONTINUED OPERATIONS ZNCOME 67,201 39,794 EXPENDITURE (150,160) (71,882) SURPLUS/(DEFIcrr) FOR THE YEAR (82,959) (32,088) RESERVES BROUGHT FORWARD 82,959 32,088 OVERALL SURPLUSI(DEFICTf) FROM DISCONTINUED OPERATION 34
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Income and Expenditure Account For the year ended 31 March 2024 Totsl income of £766,918 (2023: £726,640) comprises £142,913 (2023.. £139,347) for unrestricted funds and £624,005 (2023: £587,293) for restricted funds. A detailed analysis of income by source is provided in the statement of financial artivities. The deficit for the year of £29,066 (2023: surplus £63,890) comprises a surplus of £33,079 (2023: £33,929) for unrestritted funds and a deficit of £62,145 (2023: surplus £29,961) for restricted funds as shown in the statement of financial artivities. There are no recognised gains and losses other than those passing through the income and expenditure account. The Safeguarding Support Service and Domestic Abuse Lead Officer Contrarts have been novated to Community VISION (Voluntary Infrastrutture Support Involving Organisations and Networks) CIO, the Community Accountancy Reserves have been transferred to Phoenix Accountancy and Business Consultancrf Limited, see note 16. All other operations are continuing operations. The notes on pages 40 to 72 form part of these financial statements. 35
o)m** om i 15 111 ?I' CO KO jrEn CON LnLno¢ Ln0 D mo cococo c£ a) Zl uc JLLoty LUWIL u ai ¢? ccc ¢D nj
| Company No: 5894388 | Charity No: 1121190 | 2023 2023 2023 |
Unrestricted Restricted Total |
Funds Funds Funds |
£ £ £ |
- 18,184 18,184 |
- 100 100 |
- 18,284 18,284 |
43,221 28,059 71,280 |
168,728 367,535 536,263 |
211,949 395,594 607,543 |
(22,657) (200,921) (223,578) |
189,292 194,673 383,965 |
189,292 212,957 402,249 |
- - - |
189,292 212,957 402,249 |
29,745 - 29,745 |
159,547 - 159,547 |
- 212,957 212,957 |
189,292 212,957 402,249 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2024 2024 |
Restricted Total |
Funds Funds |
£ £ |
14,449 14,717 |
- - |
14,449 14,717 |
14,137 122,782 |
477,957 594,758 |
492,094 717,540 |
(355,731) (359,074) | 136,363 358,466 |
150,812 373,183 |
- - |
150,812 373,183 |
- 28,630 |
- 193,741 |
150,812 150,812 |
150,812 373,183 |
||||||||
| EAST RIDING VOLUNTARY ACTION | SERVICES (ERVAS) LIMITED | Balance Sheet | As at 31 March 2024 | Note 2024 Unrestricted Funds |
£ | Fixed assets | Tangible assets 11 268 |
Investments 12 - |
Total Fixed Assets 268 |
Current assets | Debtors 13 108,645 |
Cash at bank and in hand 116,801 |
Total current assets 225,446 |
Creditors: amounts falling due within one year 14 (3,343) |
Net current assets/(liabilities) 222,103 |
Total assets less current liabilities 222,371 |
Creditors: amounts falling due after one year - |
222,371 | Funds of the Charity | Unrestricted funds: | General Unrestricted Funds 28,630 |
Designated Funds 15 193,741 |
Restricted Funds 15 - |
Total funds 15 222,371 |
C tDD In Q) £CL otDo) mQ)ts>uoOwo u ¢y w CLaJ U
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Statement of Cash Flows For the year ending 31 March 2024 Notes 2024 2023 Net Movement in Funds Add back depreciation charge Dedurt interest income shown in investing activities Decrease/(increase) in debtors Increase/(decrease) in creditors Net cash used in operating artivities (29,066) 8,963 63,890 15,H4 11 (12,391) (51,502) 135 496 (3,579) 46,644 13 14 Cash flows from investing activities Interest income Purchase of tangible fixed assets Tra nsfer of fixed assets to Two Rivers Community Pantry at net book value Transfer of fixed assets to Phoenix at net book value Transfer of Phoenix Investments to Community VISION at cost Cash provided by (used in) investing activities 12,391 (6,002) 3,579 (15,822) 11 11&15 16,575 506 100 6,995 4,332 Cash flows from financing activities Repayment of borrowing Cash used in financing activities Increase/(decrease) in cash and cash equivalents 58,495 65,233 cash and cash equivalents at the beginning of the year 536,263 471,030 Total cash and cash equivalents at the end of the year 594 758 536 263 The notes on pages 40 to 72 form part of these financial statements. 39
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the financial statements for the period ended 31 March 2024 Accounting policies 1.1. Accounting convention The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effertive 1st January 2019) - (Charities SORP (FRS102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006 except in respect of deferred income where adherence would not give a true and fair view as explained in Note 1.4. East Riding Voluntary Action Services (ERVAS) Ltd meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 1.2. Company status The Charity is a company limited by guarantee. The members of the Company are the Directors named on page 3. The Company is artively engaging in the recruitment of its membership. 1.3. Going Concern The Trustees consider the Charity to be a going concern. The accounts have bn prepared on this basis. 1.4. Incoming resources Income is recognised when the charity has entitlefflent to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Services provided, investment income and rents are accounted for on the accrual's basis. Other income is accounted for when received. All income is shown gross with associated costs included in expenditure. Grants received to fund the purchase of fixed assets are credited to the Ststement of Financial Activities when the Company is legally entitled to the income. The related expenditure is charged to Fixed Assets in the Balance Sheet. 40
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the financial statements for the period ended 31 March 2024 Accounting policies (continued) 1.4. Incoming resources (continued) Grants received of a revenue nature are accounted for on the accruals basis and credited to Incoming Resources in the Statement of Financial Activities when the company is legally entitled to the income, the amount can be quantified with reasonable accuracy and the grant relates to the relevant time period. Therefore, grants received in advance may be deferred to future time periods. This is a departure from the Charities SORP (FRS102) in order to ensure that the accounts of the Charity provide a "True and Fair" view. The Trustees considered the requirement to recognise income when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Due to the payment of some grants received in advance this would distort the Net Surplus/(Deficit) figures which could jeopardise the Charity's position when applying for contracts. Grants received and held by the Company prior to making grants to smaller charitable concerns are treated as deferred income. The Trustees considered the requirement to recognise income when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Due to the payment of some grants reiVed in advance this would distort the Net Surplus/(Deficit) figures which could jeopardise the Charity's position when applying for contrarts. All deferred income is shown in Note 14. (b). 1.5. Interest Receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. 41
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 Charity No.. 1121190 Notes to the financial statements for the period ended 31 March 2024 1.6. Fund accounting Restricted funds are funds which are to be used in accordance with specific restrirtions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the Company. General funds are unrestritted funds which are available for use at the discretion of the Trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestrirted funds that have been set aside by the direttors for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. 1.7. Expenditure and irrecoverable VAT Expenditure is recognised once there is a legal or construttive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure has been classified under headings that aggregate costs related to the category. All expenditure undertaken is in line with our charitable and is undertaken to further the purposes of the charity and the associated support costs. The Charity is not VAT registered and irrecoverable VAT is charged as a cost against the artivity for which the expenditure was incurred. 1.8. Allocation of support costs Support costs are those funttions that assist the work of the charity but do not directly undertake charitsble activities. Support costs include back-office costs, finance, personnel, payroll and governance costs which 5UPPOrt the Charities activities. All attivities undertaken by the Charity are in furtherance of the Charitable objects therefore all support costs have been allocated to charitable artivities. A full breakdown of all costs related to Charitsble Activities has been provided in Note 6. 1.9. Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life (except as detailed below) as follows: Computer Equipment Furniture and Fixtures Office Equipment 33 % on the straight-line basis 250/0 on the straight-line basis 25 % on the straight-line basis 42
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the financial statements for the period ended 31 March 2024 1.10. Operating leases Rentals applicable to operating leases are charged to the SOFA over the period in which the cost is incurred. 1.11. Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.12. Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.13. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Income and Expenditure Account The Company is a registered charity and so achievements cannot be measured by normal commercial criteria. Accordingly, the Directors consider that it would be inappropriate to present a Profit and Loss Account in one of the formats set out by the Companies Act 2006. Therefore, as permitted by the Companies Act, in order to reflect the special nature of the Company's attivities, the Directors are of the opinion that it would be more appropriate to present an Income and Expenditure Account. 43
' trcnoo ooooo 0000 00 corxoo oooomo 0000 TrNooO000c Aooo (Yioi LritroNa)MtrCrri Lri00 Jrn 00 itrmoo 0000 00 coNoo oooorf)O Oko t00{00000O r<iai Ln¢oNM¢10rriA i 00 C Lsl Ill- loo 00 00 ¢00 Lrio ¢Jo CXJ Lno loo Lno tyi rro C 141
C E Ja)JuoaJig0- c E4JoEo¢£Oo (noLUULuQ£L¥>._ V)uuuuuuuwcCELUQ)£ OWQ) L L O tu (£C£c£cl(( O L tD O O <CnULULULULULULULULULuQg1gZUZcLttt4 coc
Lno4ONO ooo)o LnLn i o LnooNo ooq)o a)LnLn rrirri Lnv4 Of •• i C141 O ELL fftiiLL Q) (T) a) c JLÈI> oOa)iLY J JintnW)LL>QCcDOcJ>
4DLn LritrLri CWCOrNm Cw 112- i Cl41 cwoi ic i C141 CLUCL J In Ln a) o) a)
Q) a) E E JLLoccO ouXIDffju
rxLnNLnAN 000m¢ 000 mrnj, Okoio NLn Lncn mtE5 LnLnLnoN N(JooNco ooom cntrln imm LnC0 Ln %t tTJ7J Ttr OCOALn(JLn MMOLnth LnrNJLrn o (XLnmo)Ln (n u C LIX aj o) Iiliislii C c OJ Q) kn• v) Ln>CLZEoCL<vo
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the year ended 31 March 2024 7. Staff costs Totsl 2024 Totsl 2023 Wages and salaries (inc e'ers NI & Pension) Travel and Subsistence Training Recruitment and DBS Checks Redundancy Other Staff Costs 318,713 4,501 490 3,600 1,870 357,005 4,089 4,016 1,992 15 367 117 329,174 On 01 November 2023 all employees of ERVAS were transferred to the Community VISION under the Transfer of Undertakings for the Protection of Employment (TUPE). Employees have then been seconded to ERVAS as required for operations that have not yet been transferred. Average number of paid staff 2024 18 2023 19 Headcount There are no higher paid staff. Some staff work on both core funrtions and projects. 8. Operating surplus The operating surplus is arrived at after charging: Total 2024 Total 2023 Depreciation - Owned Assets Dirertors Emoluments Directors Travelling Expenses Accountants Remuneration 8,963 15,444 10 900 42 9. Interest Receivable and Similar Income Total 2024 Totsl 2023 Bank Interest 48
111- ffjrw Q ÈD u<<a< Q¢£uO< Z<<
EAST IUDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Cotnpany No: 5894J88 Charity No: 1121190 Notes to the Financial Statements for the year ended 31 March 2024 12. Investments East Riding Voluntary Action Services (ERVAS) Ltd had a wholly owned subsidiary company, Phoenix Accountsncy and Business Consultancy Limited (Company No: 11994941). ERVAS was the only shareholder of the company and owned all 100 shares purchased at £1 each. As the group turnover is less than £lm, we have not prepared consolidated accounts. During the year this was transferred to Community VISION (Voluntary Infrastrutture Support Involving Organisations and Networks) CIO. 13. Debtors Total 2024 Total 2023 Trade Debtors Other Debtors Other Debtor: PhniX Accountancy and Business Consultancy Limited Prepayments and Accrued Income 14,117 29,439 11,921 14,891 122 782 14. Creditors a) Creditors: Amounts falling due within one year Total 2024 Total 2023 Trade Creditors Other Creditor: Phoenix Accountancy and Business Consultancy Limited Other Creditor: Community VISION Taxes and Social Security Pension Accruals Deferred Income 7,005 20,773 36,311 (29) 2,002 7,582 1,447 314 340 359 074 28,117 165 104 223 578 50
11 £CDououQ> £L£ (nco (U u OJ u< ) ul X ru X rt5 LL OQJW Cwcai (VW a) ¥ o- tD u)c tJo) o) I Illililiiiiiiliii CCo£O£ Ja)J¢nJ- LLLLQ >cL >LL YLL LLLL.-LLQ > a> J (v u) iu C(nCCD <cocn I i E ÈiÈll, LLLa)LO (JLU(JaLLLn
Lnc%JO J J tD QJ tij >> >> fij o)D DIJDO a) ¢y a) o
u) uou a) o) C a5 C ccc CWC¢DCCCu LLOLL >LLLLLL fij E5 Q) C 0> >>>
EAST RTDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated funds Unrestritted Funds Designated General Funds Funds 2024 2024 Restrirted Funds 2024 Total Funds 2024 Total Funds 2023 Balance at 01 April Movement in funds for the year Balance at 31 March 159,547 29,745 212,957 402,249 338,359 193,741 28,630 150,812 373,183 402,249 Analysis of net assets between funds 2024 2024 Unrestricted Restritted Funds Funds 2024 Total Funds 2023 Total Funds Fixed Assets Current Assets Current Liabilities Non-current Liabilities 268 14,449 14,717 18,284 225,446 492,094 717,540 607,543 (3,343) (355,731) (359,074) (223,578) 222,371 150 812 373 183 402 249 Restricted funds Balance Balance at at 01104123 Incoming Outgoing Transfers 31/03123 (and bad debts,) Movement in Resources ERCWIS Community Accountsncy Internal Training Grant Schemes: Dynamix Friends Brid MIS 50+ TLC Restritted Funds c/f 19,758 67,518 16,066 19,758 (67,518) (14,626) 1,440 5,090 3,194 (4,627) (2,904) (463) (290) 300 11,582 (25,155) (68,571) 103,342 21,198 53
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Restricted funds (Continued) Balance Balance at at 01104123 Incoming Outgoing Transfers 31/03124 Movement in Resources Restricted Funds b/f 103,342 11,582 (25,155) (68,571) 21,198 Roos Wind Farm Fraudwatch Ski//s Wise Training Celebrating Achievement N3tion31 Lottery Community Fund (A wards forA//) Bridlington Hub.. N3tiona/ Lottery Community Fund Fraisthorpe Wind Farm Itsessions Covid-19 Equipment Detached Youth Outreach: Youth Coalitions Bridlington Youth Attivities Rapid Response rickton Detached Youth Outreach rickton Youth Club Restricted Funds c/f 1,945 23,001 3,520 (1,945) 50,000 (21,061) (3,520) (7,500) 44,440 350 350 250 (250) 25,943 1,152 82,366 (74,496) (13,782) (439) (904) 20,031 713 2,720 3,624 194 (161) 33 396 (235) 161 823 5,405 (40) 30,000 (21,103) 783 6,976 (7,326) 5,999 (6,524) 216 460 16 172,536 178,032 (155,849) (96,269) 910 385 660 98,450 54
EAST IUDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Restricted funds (Continued) Balance Balance at at 01/04123 Incoming Outgoing Transfers 31/03124 Movement in Resources Restricted Funds b/f Detached Youth Outreach (continued): Arafest East Riding Food Poverty Alliance (ERFPA): ERFPA - Genera/ Food Bank Support ERFPA White Goods Scheme Two Rivers Community Pantry - Food Items Two Rivers Community Pantry - General Restritted Funds c/f 172,536 178,032 (155,849) (96,269) 98, 450 78 (33) 45 669 1,154 270 (929) 30,000 (19,946) 10 9,961 (1,247) 2,503 264,000 (224,285) (28,889) 13,329 15,119 (11,481) 3,638 50 49 192,059 472,352 (412,524) (126,405) 125, 482 55
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Restricted funds (Continued) Balance at 01104123 Incoming Outgoing Movement in Resources Balance at Transfers 31103124 Restricted Funds b/f Volunteen: National Lottery Community Fund- Reaching Communities [Vo/unteen Plus) Nation31 Lottery Community Fund- Reaching Communities (Volunteen Voice) VolUntn Socia/Actson Projetts Vo/unteen Green Green Influence Vo/unteen Withemsea Postcode Loca/ Tmst Betys Trees Leconfield Vo/unteen Aspire Volunteen Other Custodian Trustee Dementia Friends Cafe Brough Youth Club Withernsea Youth Club 192,059 472,352 (412,524) (126,405) 125,482 41 (41) 7,069 112,264 (84,053) (13,709) 21,571 13 792 1,449 (34) 520 186 (13) (58) 4,596 (8,189) 27,095 (20,576) (55) (186) (734) 2,144 (3,387) (409) 3,098 56 (3) (930) 7,698 (6,768) (97) H7 350 255 9,436 721 212 957 624 005 255 (9,436) 721 542 717 143 433 150 812 Designated funds Balance Balance at at 01104123 Incoming Outgoing Transfers 31103/24 88,534 35,653 124,187 Movement in Resources Designated Core Reserve Designated Core Project Reserve 159 547 34 194 193 741 56
EAST RIDTNG VOLuKfARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) ransfers: All transfers for internal management fees and full cost recovery charges are based on amounts requested within funding bids. From November 2023, management fees relating to core staffing was paid to Community VISION (Voluntsry Infrastructure Support Involving Organisations and Networks) CIO. Transfers for internal rvices (HR, printing, Training etc) are based on charge out rates as per our pricing strurtures. A brief description of the Restrirted and Designated Funds are given below: Restrirted Funds ERCVYS Restrirted reserves from previous years have continued to support the development of services that support children and young people. Community Accountancy Earned income raid through the Community Accountsncy and Payroll Service which in line with the Big Lottery Fund contractual terms during the period of time the projett was grant funded is used to continue the Community Accountancy Service post Big Lottery funding. Community Accountancy Services is now undertaken by a wholly owned subsidiary of the Charity. The restritted reserve was transferred to the subsidiary. During the year transfers were made as follows: Phoenix Accountancy and Business Consultancy Limited Internal Training A restrirted grant was received in a previous year from East Riding Clinical Commissioning group administered by HEY Smile Foundation for staff training, development, time to attend training and backfill. 57
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No. 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Grant making: Dynamix Friends A restrirted donation of £34,838 was received on the closure of Dynamix (registered charity number 1156282). This donation has been used to set up a grant pot for organisations and individuals to apply to for the provision of artivities for children and young people with special educational nd5 and disabilities. The funding is being deferred and released into the SOFA in line with the grants being provided to VCFSE organisations and individuals. Grants made from this fund are detailed in the Trustees Annual Report. During the year transfers were made as follows: Grant administration (to unrestricted funds) 463 463 Brid MIS A restritted donation of £10,312 was received on the closure of Brid Men in Sheds, (registered charity number 1181183). This donation has been used to set up a grant pot for voluntary organisations that benefit predominantly men, that would benefit from social activities to combat loneliness, improve mental health, support through depression and reduce isolation in the Bridlington and surrounding area. The funding is being deferred and released into the SOFA in line with the grants being provided to VCFSE organisations. Grants made from this fund are detsiled in the Trustees Annual Report. During the year transfers were made as follows: Grant administration (to unrestritted funds) 290 290 50+ TLC A restritted donation of £7,930 was received on the closure of 50+ Tuesday Lunch and Social Club (registered charity number 1158937). This donation has been used to set up a grant pot for voluntary organisations that benefit individuals that are aged 50+, provide activities to reduce isolation or for people that are of ill health and in the Bridlington or surrounding area. The funding is being deferred and released into the SOFA in line with the grants being provided to VCFSE organisations and individuals. Grants made from this fund are detailed in the Trustees Annual Report. During the year transfers were made as follows: Grant administration (to unrestricted funds) 300 300 58
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Ststements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Boost- Buddying Opens Opportunities, Skills and Training Roos Wind Farm Restricted funding was received from Roos Wind Farm Community Benefit Fund to provide Scams Awareness and First Aid Training in the area covered by the fund. Fraudwatch Restricted funding of £50,000 was received from the Police and Crime Commissioner for the provision of training, events and awareness raising around fraud and cybercrime across the Humber aa. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestrirted funds) (7,500) Skills Wise Training Restricted funding was received from the Sir James Reckitt Charity in a prior year to provide Skills Wise Training. Celebrating Achievement Restrirted funding was received from the Marsh Christian Trust to celebrate the achievements of volunteers. Due to Covid-19 the planned work in relation to this has been delayed. National Lottery Community Fund- Awards for All Restritted funding was received from the Awards for All strand of the National Lottery Community Fund to develop and deliver training to the VCFSE. Due to Covid-19, some changes were made to the original programme due to the need for social distsncing. Therefore, this programme was developed to include the provision of online learning opportunities. 59
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No.. 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Bridlington Hub National Lottery Community Fund- Reaching Communities Restricted funding was received from the Reaching Communities strand of the National Lottery Community Fund for 5 years to develop and provide a community hub in Bridlington. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) (13,782) Fraisthorpe Wind Farm Restricted funding was received from the Fraisthorpe Wind Farm Community Benefit Fund administered by Two Ridings Community Foundation for the Bridlington Hub. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. IT Sessions Restricted funding of £500 was received from Groundworks and £3,124 from the Co-op Community Fund to set up rr sessions at Bridlington Community Hub. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. Covid-19 Equipment Restricted funding was received from the Clothworkers Foundation for additional equipment required due to the Covid-19 pandemic to enable people to work from home more effectively. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. 60
EAST RtDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No.. 5894J88 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Detached Youth Outreach Youth Coalitions Restricted funding was received from the Humberside Police and Crime Commissioner through the East Riding Community Safety Partnership administered by East Riding of Yorkshire Council to develop and support youth coalitions across the East Riding. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. Bridlington Youth Activities In a prior year, restritted funding was received from Humberside Police to support attivities for young people in Bridlington. Rapid Response Restricted funding was received from East Riding of Yorkshire Council for the Rapid Response Detsched Youth Outreach Projett. Detached Youth Outreach workers are deployed within communities where it is reported that young people are engaging in anti-social behaviour. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) End of projert transfer (to Tickton DYO) (6,000) 7,326 Tickton Detached Youth Outreach Restricted funding was received from Tickton and Routh Wind Farm Community Benefit Funds administered by East Riding of Yorkshire Council to develop a youth club and detached youth outreach project in Tickton. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) End of project transfer (from Rapid Response) (416) 910 Tickton Youth Club Restrirted i ncome received for the continuation of Tickton Youth Club. 61
EAST IUDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No.. 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Arafest A restrirted grant from Arafest to provide youth festivals over the Summer period. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. East Riding Food Poverty Alliance (ERFPA) - ERVAS is the appointed locally trusted organisation (LTO) for ERFPA, which is an alliance of organisations supporting individuals who have or are at risk of food insecurity across the East Riding. ERFPA General Restrirted donations for the use of the East Riding Food Poverty Alliance. Food Bank Support Restrirted funding received from East Riding of Yorkshire Council to provide support to food banks and food distribution organisations. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) (1,247) White Goods Scheme Restrirted funding from East Riding of Yorkshire Council East Riding of Yorkshire initially for the development of a small White Goods Scheme (kettles, toasters and Microwaves). Additional funding was received to increase the scheme to provide cookers, washing machines, dryers, fridges and freezers. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) (28,889) 62
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS} LIMITED Company No.. 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Two Rivers Community Pantry- Covid-19 Restricted funding from East Riding of Yorkshire Council to provide emergency food and supplies to people in need in the Goole and surrounding areas. Two Rivers Community Pantry- General Donations received on behalf of Two Rivers Community Pantry restritted for the use of Two Rivers Community Pantry. Volunteen National Lottery Community Fund- Reaching Communities (Volunteen Plus) Restricted funding from the Reaching Communities strand of the National Lottery Community Fund for 3 years for the Volunteen Plus Project, to provide targeted support to vulnerable young people aimed at engaging and supporting them to participate in volunteering/social artion activities of interest. This improves their prospects of future employability, as well as increasing other outcomes such as self- esteem, confidence, skills, knowledge, accreditations and the chance to try new things and make new friends. Due to Covid-19, a proposal was submitted to the National Lottery Community Fund as due to lockdowns it could no longer be delivered in the way it had previously been delivered. Additional uplift funding of £16,422 was awarded which enabled us to increase the length of the project and increase capacity to provide additional support to young people during this difficult time. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. National Lottery Community Fund- Reaching Communities (Volunteen Voice) Restritted funding from the National Lottery Community Fund Reaching Communities funding stream provided three years funding for the Volunteen Voice Project to enable young people to get involved in volunteering, campaigning and ensuring their voice is heard in relation to the development of new services, shaping local services and communities. This includes the development of a local youth parliament for East Riding. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) DBS Checks (to unrestricted funds) (13,694) 15 63
EAST RtDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894J88 CharityNo: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Volunteen Social Action Projects Restrirted funding was received from the Humberside Police and Crime Commissioner through the East Riding Community Safety Partnership administered by East Riding of Yorkshire Council to provide Social Action Projects and WISER training across East Riding. The balance on this fund relates to fixed assets still to depreciate and is not a monetary fund. Volunteen Green Scheme Restricted funding was received to provide outdoor volunteering experiences for young people. During the year transfers were made as follows: End of projett transfer (to Green Influencers) 734 734 Green Influencers Restricted funding from the Ernest Cook Trust to support young people to engage in environmental volunteering and social action projects. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) End of project transfer (from Volunteen Green Scheme) End of projert transfer (from Postcode Local Trust) End of projert transfer (from Unrestritted) End of projett transfer (from Leconfield) (750) 734 409 1,748 Volunteen Withernsea Restricted funding was received from Withernsea Big Local administered by South Holderness Resource (SHoRes) Centre to employ a Volunteen Support Officer working within the town of Withernsea. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestricted funds) DBS Checks (to Core) (3,325) 62 64
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Postcode Local Trust Restrirted funding from Postcode Local Trust to provide Green Volunteering opportunities and Social Artion projerts. During the year transfers were made as follows. End of projert transfer (to Green Influencers) 409 409 Betty's Trees Restricted funding from Betty's Trees administered by Two Ridings Community Foundation to provide Green Volunteering opportunities and Social Artion projects. Leconfield ERVAS received funding from the Tesco Bags of Help fund administered by Groundwork to develop a garden for the Queen's Jubilee in Leconfield with young people. During the year transfers We made as follows: End of projett transfer (to Green Influencers) Volunteen Aspire Restricted funds received from the Williams Family Fund administered by Two Ridings Community Foundation to support Volunteen activities with young people who are care experienced. During the year transfers were made as follows: Internal Management Fees and Full Cost Recovery Recharges (to unrestrirted funds) (930) 930 Volunteen Other Restricted funds received to support Volunteen artivities. Custodian Trustee Dementia Friends Cafe Restricted donations were received for the Dementia Friends café, a group that uses Bridlington Hub. The group does not have its own bank account so we are holding the funds on their behalf. 65
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 15. Accumulated Funds (Continued) Brough Youth Club Restricted funding was received from East Riding of Yorkshire Council Positive Attivities Grant to hold on behalf of Brough Youth Club, a separate voluntsry sertor organisation that did not have its own bank account. During the year the organisation set-up an account and the funds were transferred. Withernsea Youth Club Restritted income received for Withernsea Youth Club, a separate voluntary sector organisation that did not have its own bank account. During the year the organisation set-up an account and the funds were transferred. Designated Funds Designated Core Reserve It is the aim of the Executive Committee to retain at least six months, core running costs and the value of a redundancy reserve for all staff working on unrestricted activities within the designated core reserve in the designated Core Reserve to ensure a sufficient buffer to enable effettive financial decision-making, rather than short term decisions. Additional funds may be maintained as part of this reserve to support projects where funding is received in arrears or is decided to be financially prudent by the Executive Committee. During the year transfers were made as follows: Unrestricted reserves designated to Core Reserve Designated Core Project Reserve The organisation has several projects operating where the income received is unrestricted for example contract income or charging for services. Although these are accounted for as part of the unrestritted income and expenditure of the charity, the charity keeps track of these projerts and the Dirertorstrrustees have made the decision to designate the balances on these projects to support on the continuation of these attivities in the future. During the year transfers were made as follows: Unrestrirted Resetves redesignated to unrestricted funds 66
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 16. Transfers to other organisations Two Rivers Community Pantry During the previous year Two Rivers Community Pantry was set up as a Charitable Incorporated Organisation (CIO), registered Charity No: 1200118 and has started operating independently. Monetary funds (excluding restricted grants) and fixed assets held by ERVAS on behalf of Two Rivers Community Pantry were transferred to the new charity. In the previous year transfers were made as follows: NBV of fixed assets (to Two Rivers Community Pantry) Fund transfer on divestment of Two Rivers Community Pantry (to Two Rivers Community Pantry) (16,575) 48,479 All restricted grants held by ERVAS relating to Two Rivers Community Pantry have Contractual obligations which ERVAS is legally responsible for complying with. ERVAS continues to work with Two Rivers Community Pantry to ensure these funds are spent in line with the requirements of the fund. Phoenix Accountancy Business Consultancy Limited Earned income raised through the Community Accountancy and Payroll Service which in line with the Big Lottery Fund contractual terms during the period of time the project was grant funded is used to continue the Community Accountancy Service post Big Lottery funding. Community Accountsncy Services is now undertaken by a wholly owned subsidiary of the Charity, Phoenix Accountancy and Business Consultancy Limited (Company Number: 11994941). The restricted reserve was transferred to the subsidiary. This information is shown in the restricted funds note (Note 15). During the year transfers were made as follows: NBV of fixed assets to Phoenix Accountancy and Business Consultancy Limited Fund transfer to Phoenix Accountancy and Business Consultanc Limited (67,068) (450) 67
EAST RIDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 16. Transfers to other oryanisations (Continued) Community VISION (Voluntary Infrastructure Support Involving Organisations and Networks) CIO During the year, we continued with the merger preparations following the successful registration of Community VISION as a charitable Incorporated Organisation (Charity Number: 1203129). All staff were transferred to Community VISION from the 1st November 2023, staff are seconded back to ERVAS where contracts have not yet been novated. ERVAS is liaising with funders to novate all contrdcts and funding agreements. In the current year transfers were made to Community VISION as follows: Novation of contrart - Safeguarding Contract (ERYC) Novation of contratt - Domestic Abuse Contrart (ERYC) Internal Management Fees and Full Cost Recovery Recharges (from restricted projects) (12,019) (1,547) All transfers for internal management fees and full cost recovery charges are based on amounts requested within funding bids. From November 2023, management fees relating to core staffing was paid to Community VISION (Voluntary Infrastrurture Support Involving Organisations and Networks) CIO. Internal Management FS and Full Cost Recovery Charges are shown in the restricted funds note (Note 15). 17. Directors remuneration No remuneration dirertly or indirertly out of the funds of the Company was paid or payable for the year to any Director. There was no reimbursement of travel expenses made in respert of the year (2023 £10 to l Director). All travel expenses paid to employees, volunteers and Directors are in line with approved mileage rates set by HMRC. 68
EAST IUDING VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 18. Related Party Transactions During the year the Company had the following related paty transartions with its Trustees/Senior Officers and the organisations they represent on the Board of East Riding Voluntary Artion Services (ERVAS) Limited or alternatively organisations in which they hold an officer position which is not individually represented on the Board of East Riding Voluntary Attion Ser+/ices (ERVAS) Limited. Organisation Related Party David Winter Fund Administration Services Nature of service Amount Roos and District CIC £ 5,120 (Income) David Winter is a Direttortrrustee of ERVAS and a Director of Roos and District CIC. Income represent charges for Fund Administration Services in relation to Roos CIC which are provided under a Service Level Agreement and has been in place before David Winter made a request to become a Trustee. The amount outstanding from Roos and Distrirt CIC at the year end date was £nil. Organisation Related Party ERVAS and Sian Broughton Nature of service Amount Phoenix Accountancy and Business Consultancy Ltd Management Fees £ 10,560 (Income) Consultsncy and Serrfices £ 4,648 (Expenditure) Transfer of phniX Funds £67,518 (Expenditure) Phoenix Accountancy and Business Consultancy Limited is a wholly owned subsidiary of East Riding Voluntsry Action Services (ERVAS) Ltd. ERVAS is a Corporate Direttor and Sian Broughton due to her position of Chief Executive Officer of East Riding Voluntary Action Services (ERVAS) Ltd and holding the Accountancy Practicing licence with the Chartered Institute of Management Accountants is an individual Director. Income represents Management Fees. Expenditure represents the provision of services to ERVAS (for both work carried out for the charity or with external organisations at the request of the charity) and transfer of Community Accountancy funds to Phoenix Accountancy and Business Consultanry Limited. 69
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No.. 1121190 Notes to the Financial Statements for the period ended 31 March 2024 18. Related Party Transactions (Continued) The debtor balance outstsnding at the year end date was £11,921 (2023: £ 14,891). The creditor amount outstanding at the year end date was £36,311 (2023: £2,002). Organisation Related Party All Trustees Nature of service Amount Community VISION (Voluntary Infrastrurture Support Involving Organisations and Networks) cio Internal Management £ 37,071 (Expenditure) Fees and Full Cost Recovery Recharges Stsffing Recharges £124,824 (Expenditure) Novation of contracts £13,566 (Expenditure) Community VISION (Voluntary Infrastrutture Support Involving Organisations and Networks) CIO is the charitable organisation that has been set up for the merger of East Riding Voluntary Action Services (ERVAS) Ltd and Voluntary Attion North Lincolnshire. All Direttorsrrrustees of ERVAS are also Trustees of Community VISION. All transfers for internal management fees and full cost recovery charges are based on amounts requested within funding bids. From November 2023, management fees relating to core staffing was paid to Community VISION (Voluntary Infrastrutture Support Involving Organisations and Networks) CIO. Staffing Recharges relate to stsff seconded to ERVAS following the transfer of all staff to Community VISION as of the 1st November 2023. Novation of contracts relate to contracts where permission has been received from the contracting authority to transfer this to Community VISION. The debtor balance relating to Community VISION at the year end date was £88,777 for payments made in advance. The above transactions were conducted in accordance with the Company's internal governance procedures and represent transactions conducted at arms length and in accordance with the Company's own charitable objects. 70
EAST EUDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 19. Other recognised gains and losses There were no other recognised gains or losses. 20. Operating lease commitment Land & Buildings Other < lyear
l year and < 5 years 5 years 19,068 13,068 598 598 21. Members The liability of the members is limited. Every member of the Company undertakes to contribute such amount as may be required, not exceeding £10, to the Company's a5ts if it should be wound up while he or she is a member, or within one year after he or she ceases to be a member for payment of the Company's debts and liabilities contrarted before he or she ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among themselves. If the Company is wound up or dissolved and after all its debts and liabilities have been satisfied there remains any property, it shall not be paid to or distributed among the members of the Company but shall be given or transferred to some other charity or charities having objects similar to the objects of the Company. 22. Going Concern The Trustees consider the Company to be a going concern for a period of at least 12 months beyond the date of the Independent Examiners report. However, in the next financial year we will be completing on the merger with Voluntsry Action North Lincolnshire and all assets and liabilities will be transferred to a new organisation Community VISION (Voluntsry Infrastrutture Support Involving Organisations and Networks) CIO. Some current projects extend into the new financial year and a significant amount of funding has been deferred into the next financial year. The National Lottery Community Fund provided 5 years funding for Bridlington Hub from February 2021 and 3 years funding was secured for the Volunteen Voice project from June 2021, this ceases in the next financial year. 71
EAST RIDtNG VOLUNTARY ACTION SERVICES (ERVAS) LIMITED Company No: 5894388 Charity No: 1121190 Notes to the Financial Statements for the period ended 31 March 2024 22. Going Concern (Continued) In addition, the contracts for the Safeguarding Support Service, Domestic Abuse VCFSE Lead and Holderness Pathfinder will continue into the next financial year. ERVAS/Community VISION is concentrating on developing its sustainability strategies and obtaining further funding and continuing to diversify its income sources over the next accounting period. 72