## **Thames Youth Orchestra** Annual Report and Financial Statements for the year ended 31 August 2023 Thames Youth Orchestra ## **Contents** **Reference and administrative details........................................................................... 2 Report of the trustees for the year ended 31 August 2023 ...................................... 3** Thames Youth Orchestra ## **Reference and administrative details** Charity name Thames Youth Orchestra Registered charity number 1121177 Address Tiffin Girls’ School Richmond Road Kingston Surrey KT2 5PL Web site www.thamesyouthorchestra.co.uk Trustees Simon Ferris – Musical Director Rebecca Bevan Andrew Lenon Ben Porter Independent Examiner Devarajen Singah Bankers Lloyds Bank 83 High Street Walton-on-Thames Surrey KT12 1DU 2 Thames Youth Orchestra ## **Report of the trustees for the year ended 31 August 2023** ## **Objectives and Activities** The purpose of Thames Youth Orchestra (“the Charity”) continues to be to advance the musical education of young persons by providing a unique musical experience, particularly those resident in the Royal Borough of Kingston upon Thames or the surrounding areas, by the provision of training in orchestral playing and the presentation of public concerts. The orchestra has a sister ensemble, the Thames Youth Jazz Orchestra, which also join them on their annual tour. The Orchestra rehearses each week during school term time and generally performs one concert at the end of each term. Each summer the Orchestra organises a tour abroad lasting around one week. The Orchestra owns a small number of instruments which are used in rehearsals and performances, and for providing training to young musicians on instruments which are difficult to access or less popular. ## **Achievements and performance** During the year the Orchestra had around 60 playing members from more than 20 different schools. Concerts included the following: - 11[th] September 2022 at St. Katharine’s Docks - TYJO Performance at Classic Boats Festival - 17[th] December 2022 at All Saints Church, Kingston - Joint Christmas concert with All Saints Parish Church Choir - 14[th] January 2023 at All Saints Church, Kingston - Chávez – Sinfonía India - Ginastera – Ollantay Marquez – Danzón No. 2 - Moncayo – Huapango - 25[th] March 2023 at St. Paul’s Wimbledon Parkside, Putney Heath - Rachmaninoff – Symphony No. 2 in E minor, Op. 27 - Rachmaninoff – Die Toteninsel in A minor, Op. 29 - 30[th] April 2023 at Bulls’ Head, Barnes - TYJO Concert - 2[nd] July 2023 at Kingston Market Place - TYJO Performance at FUSE International Youth Arts Festival - 15[th] July 2023 at St. Andrew’s, Surbiton - Korngold – Juarez Overture - Jerome Moross – The Big Country, Suite - Tiomkin – The Old Man and the Sea, Suite - Rozsa – The Thief of Bagdad, Suite - Steiner – Gone With the Wind, Suite - Bernstein – The Magnificent Seven, Main Title During August 2023, current and previous playing members of the Orchestra – 55 musicians in total - undertook a tour to Ravenna in Italy performing a varied programme ranging from Gershwin’s An American In Paris to jazz band concerts. 3 Thames Youth Orchestra ## **Financial review** Receipts for the year were high, totalling £91,647 (2022: £79,290) including a boost in membership subscriptions as the orchestra and jazz band continue to recover from the impact of the pandemic. These additional receipts were due to much higher numbers of students taking part in the annual tour as well. Payments were also much higher, totalling £95,233 (2022: £74,448), representing an overall loss that required using the orchestra’s reserves. These expenses reflected the increasing costs across the board, including concert costs and administration costs. In particular, the cost of tour escalated dramatically, and made a significant loss overall through subsidising the costs to families. In addition, there were a total of £4,052 of delayed payments due to delayed invoices from the staff team as well as additional expenses for the summer tour. The orchestra’s reserves decreased at the end of the year to £8,401 (2022: £13,135; 2021: £9,072), all of which represent unrestricted funds. There is not currently any policy regarding reserves. ## **Structure, governance and management** Thames Youth Orchestra is an unincorporated association governed by a constitution adopted 9 September 2007 and modified 23 February 2024. The Trustees generally meet once a term to set strategy and oversee the day-to-day operations of the Charity which are managed by the Musical Director (who is a Trustee) supported by a part-time Executive Director. The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. Approved by the Trustees on 12[th] February 2024 and signed on their behalf by ## **S Ferris** ………………………………… Trustee 4 Y(Ath Orchestra Indèpendent Examiners report to th• trustees of Thames Youth Orchestra I re[￿ on the a￿nts ofthe Tmst (or th• year ended 31 ￿gUSt 2023. whith arn set out on p4es 6 7. Respo¢Uve rn8pon8lb0lltl•• of tru•tM• and •x•mln•r The i*atys trustees are reswnsblo Ibr the Pfepar8tbn of the accounts. The tharitys trustees a)nsKler that on a￿lIt is rnt requlred for this y88r under section 144(2) of the Charits8 Act 2011 (the 2011 Act) and thal an inde￿d￿nI exwnlnatth Is n8eded. exami￿ ttle a(zowrts undw 88CtK)n 145 of the 2011 Act. follow the ￿￿￿dureS laMI d£￿ Ni the general Directicxis gNen by the Charity Cormii5sx)n urKler seckn 145(5Mb) of the 2011 Aci: and Basls of independent examinerfs report My examination was (xrrEd out in accordan￿ with Ihe general Directions given by the Charity CommissKJn. An examination includes a review of the aC￿Unting records kept by the charty a c(xnparison of the accounts pre￿nted with those records. It also includes consideration of any unusual it￿nS or dISck)￿reS in the accounts. arKI seeking explanations from you as trustees conoming any such matters. The pr￿c￿lureS undertaken do not provide all the eviden￿ that woukl be required in an audit and ￿nSequenty no opinion is given as to whether the accounts pr&sent a and fair view and the ￿port is limited to those Tr￿tter8 set out n the statement ￿0w. Independent oxamlnefs ststement In connedion with my examination, no matter has Cor￿ to my attentTh: (1) which gives me reasonable cause to telieve that li any material respect the requirerrEnts.' to keep &C￿lntIng records ￿ accordan￿ with ￿tI[￿ 130 of 2011 Act,. and to prepare a(xounts ￿lch accord with the accounting records and compty with the accounting reqUIre￿￿nts of the 2011 AL* have not been met or (2) to whith, in my opiiion. attentK)n S￿uld be drawn in order to e[￿b￿ a proper Understsnd1￿ dthe a¢xounts to be reath￿l. Devaraien Singah (FCCA) 2910412024 Thames Youth Orchestra |**Receipts andpayments for theyear ended 31 August 2023**|||| |---|---|---|---| ||**2023**|**2022**|**2021**| |**Income**|||| |Subscriptions - Thames Youth Orchestra|24324|19,022|7,800| |Subscriptions for upcoming year|-|-|480| |TYJO Income|3223|3,095|700| |Subscriptions - TYJO upcoming year|-|-|60| |Subscriptions - Friends|480|385|135| |Donations - collections|-|-|2,896| |Donations -general & sponsorship|559|1,852|69| |Gift aid from Inland Revenue|2976|3,505|3,575| |Concert tickets and refreshments sales|7315|4,084|-| |Concert tickets sales - forpreviousyear|-|-|1,037| |Tourpayments fromplayers|52770|47,347|-| |Tourpayments - forpreviousyear|-|-|-| |Other income|-|-|-| ||||| |**Total receipts**|91647|79,290|16,753| ||||| |**Expenditure**|||| |Coaching/staff - Thames Youth Orchestra|9400|11,390|3,000| |Coachingfrompreviousyear - TYO|1700|650|500| |Thames Youth Jazz Orchestra(TYJO)|1305|885|150| |Coachingfrompreviousyear - TYJO|-|650|-| |Music hire/purchase|2785|2,705|3,472| |Concert costs|8888|5,976|-| |Concert costs - Deposits for concerts in following year|-|-|2,986| |Orchestra tour|64839|47,218|-| |Orchestra tour - frompreviousyear|1204|-|838| |Organisation and instrument insurance|1090|945|935| |Instrumentpurchase and maintenance|220|1,251|-| |Administration|3803|1,953|900| |Admin costs frompreviousyear|-|825|| |Marketing|-|-|-| |Other|-|-|-| ||||| |**Totalpayments**|95,233|74,448|12,780| ||||| |**Cash balance at 1 September 2022**|16,039|11,197|7,265| |**Cash balance at 31 August 2023**|12,453|16,039|11,197| ||||| |All amounts relate to unrestricted funds|||| 6 Thames Youth Orchestra ||||| |---|---|---|---| |**Statement of assets and liabilities at 31 August 2023**|||| ||||| |**Current assets**|**2023**|**2022**|**2021**| |Prepayments|0|0|0| |Cash at bank|12,453|16,039|11,197| ||||| |**Total**|**12,453**|**16,039**|**11,197**| ||||| |**Current liabilities**|||| |Deferred income|0|0|0| |Accruals|-4,052|-2,904|-2125| ||||| |**Total**|**-4,052**|**-2,904**|**-2,125**| ||||| |**Total assets less current liabilities**|**8,401**|**13,135**|**9,072**| |**Net assets**|**8,401**|**13,135**|**9,072**| ||||| |**Funds**|||| |Unrestricted funds|8,401|13,135|9,072| ||||| |**Total funds**|**8,401**|**13,135**|**9,072**| ||||| 7