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← Somerville Youth & Play Provision

2024-03-31-accounts

Charity number: 1121081 Company number: 05970025

Somerville Youth & Play Provision Limited

Trustees' report and financial statements

for the year ended 31 March 2024

Somerville Youth & Play Provision Limited

Contents

Page
Legal and administrative information 1
Trustee's annual report 2-6
Independent examiners' report 7
Statement of financial activities 8
Balance sheet 10
Cash flow statement 11
Notes to the financial statements 13-18

Somerville Youth & Play Provision Limited

Charity number 1121081 Company registration number 5970025 Registered office 260 Queens Road New Cross London SE14 5JN Trustees Carly Newman (Resigned 19/9/23) June Cummings Sue Amaradivakara (Resigned 19/9/23) Angela Morris Lisa Blackford (Resigned 2/10/23) Juliana Martin (Resigned 19/9/23) Kathleen Faragher Jacqui Shimidzu Danielle Khier Accountants PPS Accountants 11 Farnes Court Worksop Nottinghamshire S81 0LZ Bankers Barclays Bank PLC

Page 1

Report of the trustees (incorporating the director's report) for the year ended 31 March 2024

Objectives and Activities

The charity carries out a variety of activities in pursuance of its charitable aims. The trustees consider that these activities (mentioned below), provide benefit to those who make use of SYPP facilities and the wider community:

(a) To provide and/or assist in the provision of facilities for recreation and other leisure-time occupation for children, particularly (though not exclusively) those who are resident in the New Cross and surrounding area of the London Borough of Lewisham, being facilities:

i) of which such children have need of such facilities by reason of their youth or social and economic circumstances; and

ii) which will improve the conditions of life for such children by promoting their physical, mental and spiritual well-being.

(b) To further or benefit the residents of areas where the Charity is active, without distinction of gender, sexual orientation, race or political, religious or other opinions, by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education, to relieve poverty and need, and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the the outcomes of our work in the previous year. Part of this review is the monitoring of the feedback forms from user groups which we have acted upon and started delivering new activities and programmes. This review helps us to ensure that our aims, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

Structure, governance and management

Members of the Executive Committee are the trustees of Somerville Youth & Play Provision and are local residents and professionals with a variety of skills and interests. They are committed to the future and the ethos of the organisation and ensure the organisation is run to a high standard. The trustees are appointed annually at the AGM by the members of FOSYPP (Friends of Somerville Youth & Play Provision). The Board of Trustees meet as a body usually four times per annum. The operations of the Charity are run by the Director (B. Cummings) who is responsible for the day to day running of the charity including it's administration, financial management, staffing, service delivery, resources, equipment and fundraising activities. He reports to the Board of Trustees at every meeting with detailed Directors report and financial statements thus ensuring that Board members are kept up to date with all relevant information. The committee assess their skills annually, and co-opt new members if needed to ensure that the following skills, knowledge or backgrounds are represented:

Page 2

Report of the trustees (incorporating the director's report) for the year ended 31 March 2024

Achievements and performance

Our online database continues to make it more effective for our staff to carry out their administrative duties on a daily basis a lot easier for the organisation to report to its grant funders. On the 31st March 2024 we had a total of 1,870 registered with the organisation as a whole. 1,125 children and young people attend our services throughout the year. We continue to have a very mixed demographic of attendees, with 50% Black/Black British, 20% White British/European and 15% Mixed ethnicity. 15% preferred not to say. 75% identified as male and 25% as female.

The Somerville (formerly known as Somerville Youth and Play Provision)

Our main site is based in New Cross in a densely populated area and consists of a large youth and community centre with an outdoor adventure playground, converted shipping containers which house a music studio, carpentry workshop and a space for bicycle maintenance. The outside space has been designed to foster the history of the site, which was initially built in 1961. The outside space allows children and young people the opportunities to engage in various play types and opportunities for physical, challenging and imaginative play. The site is well-kept and our users are able to enjoy the natural environment and interact with various forms of wildlife.

Our bicycle project continues to be a great success with many children and young people either learning how to ride a bicycle for their first time, learning safety techniques whilst travelling on the roads or learning how to carry out their own repairs on their bicycles. Children and young people have been improving their culinary skills and learning how to cook different recipes and taste new vegetables during the weekly cooking sessions. Our other activities have included:

Sports sessions

We held our annual bonfire night, which was attended by over a 100 people, where we lit a Bonfire and provided a variety of free hot snacks for the local community to enjoy.

Music Studio

The work has commenced on transforming our shipping container into a dedicated recording space. On completion we will be able to offer children, young people and the wider community access to quality and specialised facilities for learning how to make or record music. Furthermore, this programme will allow us to engage with young people who might otherwise not have accessed our services. We would also like to establish a local radio station or YouTube channel run by young people, to host daily debates, discuss issues affecting young people locally/ nationally and promote creative work and music created by others. It is hoped that we will be able to forge a partnership with a local specialist music provider who can assist us with the running of this project.

The Blue Youth and Community Centre

The Blue Youth and Community Centre is based in Southwark borough and is partly funded via a commissioned service through Southwark’s Youth Service. The facilities consist of a double fronted shop, the ground floor is split into four sections, which is used as a kitchen, office, IT space to run various workshops and the other section is used as a chillout zone with a seating area and computer games. The upstairs is a larger hall, housing a pool table, bar football and a table tennis table and is used for larger workshops.

The centre manager is responsible for the day to today running of activities and reports to the Director. Our weekly activities have included:

Page 3

Report of the trustees (incorporating the director's report) for the year ended 31 March 2024

IT

Employability programmes

Weekly youth drop in sessions

Targeted workshops e.g. Knife and gang crime, sexual health, bullying and money management etc.

Sports

Holiday programmes during the summer and winter holidays have consisted of:

Dance and drama workshops, cooking, Gardening and growing, Arts and crafts workshops, competitions , team building activities, ice skating and swimming. Trips to places such as the seaside, parks and residential venues. This year Southwark council commissioned a sexual health service and has also used our facilities as a meeting space for young people. Although the centre is part of the wider organisation, funding is sought locally to ensure all resources are directed back into the running of the centre.

Youth Work

We have continued the delivery of our Youth Club evenings per week and the activities include: Cooking sessions, table tennis and pool, IT coding, arts and crafts, carpentry, sports i.e. boxing, team building activities, exploring young people’s entrepreneurial skills and sports sessions which has led to us attending a variety competition’s. The targeted awareness workshops include: debates and discussions on issues affecting young people today for example, gang and knife crime, sexual health and through the use of virtual babies, giving young people an understanding of the commitments and responsibilities involved when having a child. As well as a variety of intergenerational projects with other community groups.

Older people's programmes

"Fab Mosaic" project

The "fab mosaic" project continued to provide our m osaic classes for 8 -12 adults who attended. This sessions prove to be very therapeutic and calm, enabling participants to forge new friendships and learn new skills in a relaxed environment. The majority of people who have benefited from this programme suffer from either mental health issues, isolation, terminal illnesses or other forms of disadvantage. and this project has helped alleviate some of their challenges, through a support network.

Growing and Gardening activities

Our growing and gardening sessions are run by our lovely volunteers. They have been running sessions with the children and young people as well as the wider community. The space is changing on a weekly basis with a variety of wild flowers and beautiful plants across the site.

Supporters of our work

We would like to take this opportunity to thank all of our funders, staff and volunteers for their ongoing commitment to the organisation.

Page 4

Report of the trustees (incorporating the director's report) for the year ended 31 March 2024

Financial review

During the year the charity had incoming resources of £250,765 and resources expended of £300,521

Reserves policy

The trustees have established the level of resources (that is those funds that are freely available) that the charity ought to have. This has been assessed as half of the annual running costs which amounts to approximately £150,261.

Risk Management

The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the organisation. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity and the regulatory frameworks within which the charity operates.

Plans for the future

Our plans for the next year remain the same, as we will continue working towards becoming more financially sustainable, developing new partnerships and continuing to grow. We will continue to focus on marketing the facilities we have available for the local community and groups to use, building corporate partnerships and linking in with local businesses and further raising the profile of the charity through our marketing strategy. We would also like to work on a new adventure playground design with the children and young people to make the space more fun and challenging.

Page 5

Report of the trustees (incorporating the director's report) for the year ended 31 March 2024

Statement of trustees' responsibilities

The trustees (who are also directors of Somerville Youth Play Provision Limited for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

On behalf of the board

Jacqui Shimidzu ........................... Jacqui Shimidzu Director 19/12/2024

Page 6

Somerville Youth & Play Provision Limited

Independent examiner's report to the trustees on the unaudited financial statements of Somerville Youth & Play Provision Limited.

I report on the accounts for the year ended 31 March 2024 set out on pages 1 to 18

Respective responsibilities of trustees and examiner

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the accounts of the Company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Basis of the independent examiner's statement

The company's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Certified Public Accountants Association, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

  1. Accounting records were not kept in respect of the Company as required by section 386 of the Companies Act 2006; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (Charities SORP FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding to be reached.

thomas ojo .................. ...................................... Thomas Ojo (BA, BSc, FCPA) Independent examiner

Date: 20/12/2024

Page 7

Somerville Youth & Play Provision Limited

Statement of financial activities (incorporating the income and expenditure account)

for the year ended 31 March 2024

Unrestricted Restricted Endowment
funds
funds
funds
Notes
£
£
£
Income and endowments
Income from charitable activities
2
170,465
80,300
-
_
_
_
Total income and endowments
170,465
80,300
-
_
_
_
Expenditure on charitable activities
3
191,737
80,300
28,484
_
_
_
Total expenditure
191,737
80,300
28,484
Net income / (expenditure) for the year
-21,272
-
-28,484
Prior Year Adjustment
-
Net movement in funds
-21,272
-
-28,484
Reconciliation of funds
Total funds brought forward
-76,784
255,357
432,141
_
_
_
Total funds carried forward
-98,056
255,357
403,657
_
_
_		 Period
ended
2024
Total
£
250,765
_
250,765
_
300,521
_
300,521
-49,756
-
-49,756
610,714
_
560,958
_		 Period
ended
2023
Total
£
182,797
_
182,797
_
409,327
_
409,327
-226,530
-58,012
-284,542
895,256
_
610,714
_

The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

Page 8

Somerville Youth & Play Provision Limited

Balance sheet as at 31 March 2024

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling
due within one year
12
Net current assets
Net assets
Funds
13
Endowment funds
Restricted income funds
Unrestricted income funds:
General funds
Designated funds
Total funds		 £
29,861
68,734
_
98,595
-12,974
_		 2024
£
475,337
85,621
_
560,958
_
403,657
255,357
-198,056
100,000
_
560,958
_		 £
13,507
89,986
_
103,493
-7,333
_		 2023
£
514,554
96,160
_
610,714
_
432,141
255,357
-176,784
100,000
_
610,714
_

The Balance Sheet continues on the following page.

Page 9

Somerville Youth & Play Provision Limited

Balance sheet (continued)

Trustees statements required by the Companies Act 2006 for the year ended 31 March 2024

In approving these financial statements as trustees of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2023.

(c) that we acknowledge our responsibilities for:

(1) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and

(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies .

The financial statements were approved by the board on: 19/12/2024 and signed on its behalf by:

Jacqui Shimidzu .......................... Jacqui Shimidzu Director

Page 10

Somerville Youth & Play Provision Limited

Cash flow Statement

for the year ended 31 March 2024

Net incoming resources for the year
Depreciation and impairment
Decrease/(Increase) in debtors
(Decrease)/Increase in creditors
Net Cash inflow from operating activities
Capital expenditure
Increase in cash in the year
Reconciliation of net cash flow to movement in net funds
Increase in cash in the year
Net funds at 1 April 2023
Net funds at 31 March 2024		 2024
£
-49,756
39,217
-16,354
5,641
-21,252
-
-21,252
-21,252
89,986
68,734		 2023
£
-226,530
48,282
52,215
-5,736
-131,769
-35,170
-166,939
-166,939
256,925
89,986

Page 11

Somerville Youth & Play Provision Limited

1 Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities SORP 2015 and the Companies Act 2006.

1.2. Cash flow

The charity has produced a cash flow statement in accordance with FRS 102

1.3. Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

1.4. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs incurred for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

Page 12

Somerville Youth & Play Provision Limited

1.5. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation.

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Leasehold properties Straight line over the life of the lease (25 years) Plant and machinery 25% straight line Fixtures, fittings and equipment 25% straight line ( Except a 40ft Container which is 8.34% Straight line) Motor vehicles 25% straight line

2 Income from charitable activities

Unrestricted
Restricted
funds
funds
£
£
BIG Lottery Fund (and Youth Focus Grant)
National Lottery - Community Fund
75,000
LB Lewisham Grant
26,668
Tudor Trust
Southwark HAF
23,000
Jack Petchey
2,700
Southwark Council
22,020
Gifts and Donations
14,232
New Cross Gate Trust
BBC Children in Need
London Youth
Core (Rental Income)
43,477
Guys and St Thomas'
38,250
Grants
The Blue
2,818
St Olaves Foundation
1,100
Warm Welcome
1,500
_
_
170,465
80,300
_
_		 2024
Total
£
-
75,000
26,668
-
23,000
2,700
22,020
14,232
-
-
-
43,477
38,250
-
2,818
1,100
1,500
_
250,765
_		 2023
Total
£
-
-
25,000
38,895
2,700
-
1,114
2,998
32,736
3,300
33,000
31,875
5,500
-
-
5,679
_
182,797
_

Page 13

Somerville Youth & Play Provision Limited

3 Costs of charitable activities - by fund type

Unrestricted
Restricted Endowment
funds
funds
funds
£
£
£
Salaries and other charitable activities
169,417
77,130
28,484
Support costs
22,320
3,170
-
_
_
_
191,737
80,300
28,484
_
_
_
4 Costs of charitable activities - by activity
Activities
undertaken
Support
directly
costs
£
£
Salaries and other charitable activities
275,031
-
Support costs
-
25,490
_
_
275,031
25,490
_
_
5 Analysis of support costs
£
Staff costs
-
Office Equipment
-
Repairs and maintenance
3,170
Other
22,320
_
25,490
_		 2024
Total
£
275,031
25,490
_
300,521
_
2024
Total
£
275,031
25,490
_
300,521
_
2024
Total
£
-
-
3,170
22,320
_
25,490
_		 2023
Total
£
375,614
33,713
_
409,327
_
2023
Total
£
375,614
33,713
_
409,327
_
2023
Total
£
-
-
914
32,799
_
33,713
_

Page 14

Somerville Youth & Play Provision Limited

6 Net incoming resources for the year

Net incoming resources is stated after charging:
Depreciation and other amounts written off tangible fixed assets
- expenditure in current year
- Plant and machinery		 2024
£
39,217
-
_		 2023
£
48,282
-
-
_

7 Employees

Employment costs
Wages and salaries
Social security costs
Other costs		 2024
£
181,189
13,203
7,907
_
202,299
_		 2023
£
258,090
15,044
11,118
_
284,252
_

No employee received emoluments of more than £60,000 (2023 : None).

Number of employees

The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as follows:

2024
Number
9
_		 2023
Number
16
_

Page 15

Somerville Youth & Play Provision Limited

8 Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

10 Tangible fixed assets
Cost
At 1 April 2023
Additions
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book values
At 31 March 2024
At 31 March 2023		 Long
Fixtures,
leasehold
Plant and
fittings and
property
machinery
equipment
£
£
£
712,099
14,270
78,415
-
_
_
_
712,099
14,270
78,415
_
_
_
227,872
14,270
48,088
28,484
10,733
_
_
_
256,356
14,270
58,821
_
_
_
455,743
-
19,594
_
_
_
484,227
-
30,327
_
_
_		 Motor
vehicles
£
41,750
-
_
41,750
_
41,750
_
41,750
_
-
_
-
_		 Total
£
846,534
-
_
846,534
_
331,980
39,217
_
371,197
_
475,337
_
514,554
_

Capital Expenditure on BIG Lottery funded new building is added at cost

11 Debtors

Other debtors

2024
29,861
_		 2023
£
13,507
_

Page 16

Somerville Youth & Play Provision Limited

12 Creditors: amounts falling due
within one year
Other creditors
Accruals and deferred income		 2024
£
11,274
1,700
_
12,974
_		 2023
£
5,633
1,700
_
7,333
_

13 Analysis of net assets between funds

13 Analysis of net assets between funds
Unrestricted Restricted
Prior Yr Endowment
funds
funds Adjustment
funds
£
£
£
£
Fund balances at 31 March 2024 as represented by:
-98,056
255,357
403,657
_
_
_
_
-98,056
255,357
-
403,657
_
_
_
_
14 Unrestricted funds
At
Incoming
Prior Yr
Outgoing
2023
resources Adjustment
resources
£
£
£
£
-76,784
170,465
191,737
_
_
_
_
-76,784
170,465
-
191,737
_
_
_
_
15 Endowment funds
At
Incoming
Prior Yr
Outgoing
2023
resources Adjustment
resources
£
£
£
£
432,141
-28,484
_
_
_
_		 Total
funds
£
560,958
_
560,958
_
At
2024
£
-98,056
_
-98,056
_
At
2024
£
403,657
_

16 Going concern

There is not reason to suggest the company will not continue as a going concern over the next twelve months even though the funding climate remains tough.

Page 17

Somerville Youth & Play Provision Limited

17 Comparative statement of financial activities (incorporating the income and expenditure account)

Unrestricted Restricted Endowment
funds
funds
funds
Notes
£
£
£
Income and endowments
Income from charitable activities
2
138,684
44,113
-
_
_
_
Total income and endowments
138,684
44,113
-
_
_
_
Expenditure on charitable activities
3
336,730
44,113
28,484
_
_
_
Total expenditure
336,730
44,113
28,484
Net income / (expenditure) for the year
-198,046
0
-28,484
Prior Year Adjustment / Valuation of fixed asset
-58,012
Net movement in funds
-198,046
-58,012
-28,484
Reconciliation of funds
Total funds brought forward
121,262
313,369
460,625
_
_
_
Total funds carried forward
-76,784
255,357
432,141
_
_
_		 Period
ended
2023
Total
£
182,797
_
182,797
_
409,327
_
409,327
-226,530
-58,012
-284,542
895,256
_
610,714
_

The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

Page 18