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2022-03-31-accounts

Charity number: 1121081 Company number: 05970025

Somerville Youth & Play Provision Limited

Trustees' report and financial statements

for the year ended 31 March 2022

Somerville Youth & Play Provision Limited

Contents

Page
Legal and administrative information 1
Trustee's annual report 2-6
Independent examiners' report 7
Statement of financial activities 8
Balance sheet 10
Cash flow statement 11
Notes to the financial statements 13-18

Somerville Youth & Play Provision Limited

Charity number 1121081
Company registration number 5970025
Registered office 260 Queens Road
New Cross
London
SE14 5JN
Trustees Carly Newman
Nikki Hewson (Resigned 12/10/2022)
June Cummings
Sue Amaradivakara
Angela Morris
Lisa Blackford
Juliana Martin
Kathleen Faragher
Jacqui Shimidzu
Accountants PPS Accountants
11 Farnes Court Worksop
Nottinghamshire S81 0LZ
Bankers Barclays Bank PLC

Page 1

Report of the trustees (incorporating the director's report) for the year ended 31 March 2022

Objectives and Activities

The charity carries out a variety of activities in pursuance of its charitable aims. The trustees consider that these activities (mentioned below), provide benefit to those who make use of SYPP facilities and the wider community:

(a) To provide and/or assist in the provision of facilities for recreation and other leisure-time occupation for children, particularly (though not exclusively) those who are resident in the New Cross and surrounding area of the London Borough of Lewisham, being facilities:

i) of which such children have need of such facilities by reason of their youth or social and economic circumstances; and

ii) which will improve the conditions of life for such children by promoting their physical, mental and spiritual well-being.

(b) To further or benefit the residents of areas where the Charity is active, without distinction of gender, sexual orientation, race or political, religious or other opinions, by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education, to relieve poverty and need, and to provide facilities in the interests of social welfare for recreation and leisure time time occupation with the objective of improving the conditions of life for the residents.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the the outcomes of our work in the previous year. Part of this review is the monitoring of the feedback forms from user groups which we have acted upon and started delivering new activities and programmes. This review helps us to ensure that our aims, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

Structure, governance and management

Members of the Executive Committee are the trustees of Somerville Youth & Play Provision and are local residents and professionals with a variety of skills and interests. They are committed to the future and the ethos of the organisation and ensure the organisation is run to a high standard. The trustees are appointed annually at the AGM by the members of FOSYPP (Friends of Somerville Youth & Play Provision). The Board of Trustees meet as a body usually six times per annum. The operations of the Charity are run by the Director (B Cummings) who is responsible for the day to day running of the charity including it's administration, financial management, staffing, service delivery, resources, equipment and fundraising activities. He reports to the Board of Trustees at every meeting with detailed Directors report and financial statements thus ensuring that Board members are kept up to date with all relevant information. The committee assess their skills annually, and co-opt new members if needed to ensure that the following skills, knowledge or backgrounds are represented:

Page 2

Report of the trustees (incorporating the director's report) for the year ended 31 March 2022

Achievements and performance

Thankfully our services got back to normality in July after a long period of government restrictions, like other Charities nationally and internationally have either been restricted or have not been able to deliver services due to the pandemic.

Our online database continues to make it more effective for our staff to carry out their duties on a daily basis and a lot easier for the organisation to report to its grant funders. On the 31[st] March 2022 we had 183 children and young people attend our services throughout the year. We continue to have a very mixed demographic of demographic of attendees, with 37% Black/Black British, 25% White British/European and 14% Mixed ethnicity, 24% preferred not to say.

The Blue Youth and Community Centre

The centre has been up and running for part of this year. A new centre manager was appointed in October 2021. Our youth offer is now up and running and we’ve been delivering sessions 4 days per week. The centre is also used by other groups during the day where they have been running a variety programmes which have included: Special educational needs support groups, bingo sessions for older people and IT programmes etc. We carried out extensive consultation with local people at the beginning of the year to better understand the local needs to tailor our future projects and programmes.

Adventure playground

The playground s ite continues to allow children the opportunities to engage in various play types including physical and imaginative play opportunities. The outdoor space continues to look well-kept and our users have been enjoying the natural environment, where they have been able to interact with wildlife.

Our bicycle project continues to be a great success with many children and young people either learning how to ride a bicycle for their first time, learning safety techniques whilst travelling on the roads or learning how to carry out their or learning how to carry out repairs on their own bicycles. Children and young people have been improving their culinary skills and learning how to cook different recipes and taste new vegetables during the weekly cooking sessions. Other activities included:

Music Technology sessions

Basic Sports and coaching and team building challenges

Sports sessions

We held our annual bonfire night, which was attended by over a 100 people, where we lit a Bonfire and provided a variety of free hot snacks for the local community to enjoy.

Music Studio

We have started to make plans for a new onsite studio, where we will be able to teach children, young people and adults how to make music, through the use of specialised equipment. Our plans are to complete the project over the next year and when finished will also allow us to generate a steady income through rental. This space will further allow us to engage with people who we might not otherwise be able to, due to their specific interests in music. We also plan to setup up a community radio station or you tube channel, where we can host daily debates, discuss issues locally and promote creative work and music.

Youth Work

We have continued the delivery of our Youth Club evenings per week and the activities include: Cooking sessions, table tennis and pool, IT coding, arts and crafts, carpentry, sports i.e. boxing, team building activities, exploring

Page 3

Report of the trustees (incorporating the director's report) for the year ended 31 March 2022

young people’s entrepreneurial skills and sports sessions which has led to us attending a variety competition’s. The targeted awareness workshops include: i.e. debates and discussions on issues affecting young people today for example, gang and knife crime, sexual health and through the use of virtual babies, giving young people an understanding of the commitments and responsibilities involved when having a child. As well as a variety of intergenerational projects with other community groups. Our services were also available online via zoom for weekly group sessions and or via our social media platforms.

Duke of Edinburgh awards

The Duke of Edinburgh (DofE) awards scheme is aimed at school year 9 and above which we have been providing in house has been going well. There are 3 levels to the programme which are bronze, silver & gold.

We have a total of 13 young people already enrolled on the programme for the next year and working to achieve the Bronze award.

Older people's programmes

Mosaic class

We have continued to provide our m osaic classes for 8 -12 adults attending weekly sessions. This sessions prove to be very therapeutic and calm, enabling participants to forge new friendships and learn new skills in a relaxed environment. The majority of people who have benefited from this programme suffer from either mental health issues, isolation, terminal illnesses or other forms of disadvantage. and this project has helped alleviate some of their challenges, through a support network.

Growing and Gardening activities

Our growing and gardening sessions are run by our lovely volunteers. They have been running sessions with the children and young people as well as the wider community. The space is changing on a weekly basis with a variety of wild flowers and beautiful plants across the site.

Carpentry workshops

This year we focussed on developing our outside space where our service users helped us maintain and carryout general repairs to our existing structures, to ensure they remain safe for the children and young people that use them on a daily basis. We plan to provide further workshops for all ages in our converted shipping container throughout the next year.

Supporters of our work

We would like to take this opportunity to thank all of our funders, staff and volunteers for their ongoing commitment to the organisation.

Financial review

During the year the charity had incoming resources of £354,666 and resources expended of £402,552 The current reserves are £121,262.

Page 4

Report of the trustees (incorporating the director's report) for the year ended 31 March 2022

Reserves policy

The trustees have established the level of resources (that is those funds that are freely available) that the charity ought to have. This has been assessed as half of the annual running costs which amounts to approximately £201,276. The current reserves are £121,262.

Risk Management

The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the organisation. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity and the regulatory frameworks within which the charity operates.

Plans for the future

Our plans for the next year remain the same, as we will continue working towards becoming more financially sustainable, developing new partnerships and continuing to grow. We will continue to focus on marketing the facilities we have available for the local community and groups to use, building corporate partnerships and linking in with local businesses and further raising the profile of the charity through our social media tools. In addition we would like to expand our adult programmes further and are looking at what partnerships we can create to ensure this happens.

Page 5

Report of the trustees (incorporating the director's report) for the year ended 31 March 2022

Statement of trustees' responsibilities

The trustees (who are also directors of Somerville Youth Play Provision Limited for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

On behalf of the board

Jacqui Shimidzu ........................... Jacqui Shimidzu Director

Page 6

Somerville Youth & Play Provision Limited

Independent examiner's report to the trustees on the unaudited financial statements of Somerville Youth & Play Provision Limited.

I report on the accounts for the year ended 31 March 2022 set out on pages 1 to 18

Respective responsibilities of trustees and examiner

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the accounts of the Company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Basis of the independent examiner's statement

The company's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Certified Public Accountants Association, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

  1. Accounting records were not kept in respect of the Company as required by section 386 of the Companies Act 2006; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (Charities SORP FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding to be reached.

thomas ojo .................. ...................................... Thomas Ojo (BA, BSc, FCPA) Independent examiner

Date: 30/01/2023

Page 7

Somerville Youth & Play Provision Limited

Statement of financial activities (incorporating the income and expenditure account)

for the year ended 31 March 2022

Unrestricted Restricted Endowment
funds
funds
funds
Notes
£
£
£
Income and endowments
Income from charitable activities
2
248,404
106,262
-
_
_
_
Total income and endowments
248,404
106,262
-
_
_
_
Expenditure on charitable activities
3
333,464
40,604
28,484
_
_
_
Total expenditure
333,464
40,604
28,484
Net income / (expenditure) for the year
-85,060
65,658
-28,484
Prior Year Adjustment / Valuation of fixed asset
Net movement in funds
-85,060
65,658
-28,484
Reconciliation of funds
Total funds brought forward
206,322
247,711
489,109
_
_
_
Total funds carried forward
121,262
313,369
460,625
_
_
_
Period
ended
2022
Total
£
354,666
_
354,666
_
402,552
_
402,552
-47,886
-47,886
943,142
_
895,256
_
Period
ended
2021
Total
£
467,099
_
467,099
_
412,900
_
412,900
54,199
54,199
888,943
_
943,142
_

The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

Page 8

Somerville Youth & Play Provision Limited

Balance sheet as at 31 March 2022

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling
due within one year
12
Net current assets
Net assets
Funds
13
Endowment funds
Restricted income funds
Unrestricted income funds:
General funds
Designated funds
Total funds
£
123,734
256,925
380,659
-13,069
_
2022
£
527,666
367,590
_
895,256
_
460,625
313,369
21,262
100,000
_
895,256
_
£
57,303
340,251
_
397,554
-18,565
_
2021
£
564,153
378,989
_
943,142
_
489,109
247,711
106,322
100,000
_
943,142
_

The Balance Sheet continues on the following page.

Page 9

Somerville Youth & Play Provision Limited

Balance sheet (continued)

Trustees statements required by the Companies Act 2006 for the year ended 31 March 2022

In approving these financial statements as trustees of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2022.

(c) that we acknowledge our responsibilities for:

(1) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and

(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies .

The financial statements were approved by the board on: 30 /01/2023 and signed on its behalf by:

Jacqui Shimidzu .......................... Jacqui Shimidzu Director

Page 10

Somerville Youth & Play Provision Limited

Cash flow Statement

for the year ended 31 March 2022

Net incoming resources for the year
Depreciation and impairment
Decrease/(Increase) in debtors
(Decrease)/Increase in creditors
Net Cash inflow from operating activities
Capital expenditure
Increase in cash in the year
Reconciliation of net cash flow to movement in net funds
Increase in cash in the year
Net funds at 1 April 2021
Net funds at 31 March 2022
2022
£
-47,886
39,487
-66,431
-5,496
-80,326
-3,000
-80,326
-83,326
340,251
256,925
2021
£
54,199
39,237
-38,431
13,819
68,824
-
68,824
68,824
271,427
340,251

Page 11

Somerville Youth & Play Provision Limited

1 Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities SORP 2015 and the Companies Act 2006.

1.2. Cash flow

The charity has produced a cash flow statement in accordance with FRS 102

1.3. Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

1.4. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

Page 12

Somerville Youth & Play Provision Limited

1.5. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation.

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Leasehold properties Straight line over the life of the lease (25 years) Plant and machinery 25% straight line Fixtures, fittings and equipment 25% straight line ( Except a 40ft Container which is 8.34% Straight line) Motor vehicles 25% straight line

2 Income from charitable activities

Unrestricted
Restricted
funds
funds
£
£
LBL Capital Grant
BIG Lottery Fund (and Youth Focus Grant)
BIG Lottery - Youth Focus Grant
LB Lewisham Grant
25,000
Other LBL Grants
6,000
Leathersellers Company
15,000
Tudor Trust
25,000
Southwark Council
52,799
Jack Petchy
5,050
Other Grants / Income (Inc. William Borema
2,782
Young Londoner Fund
14,953
Gifts and Donations
530
New Cross Gate Trust
38,793
BBC Children in Need
32,236
London Youth
13,462
Core (Rental Income)
12,831
Guys and St Thomas'
85,000
Grants
HMRC (JRS) Grant
15,230
Mount Fund
10,000
_
_
248,404
106,262
_
_
2022
Total
£
-
-
-
25,000
6,000
15,000
25,000
52,799
5,050
2,782
14,953
530
38,793
32,236
13,462
12,831
85,000
-
15,230
10,000
_
354,666
_
2021
Total
£
-
0
66,858
53,120
2,625
15,000
27,000
69,435
2,250
4,658
0
334
5,678
31,668
41,758
2,540
55,065
89,110
_
467,099
_

Page 13

Somerville Youth & Play Provision Limited

3 Costs of charitable activities - by fund type

Unrestricted
Restricted Endowment
funds
funds
funds
£
£
£
Salaries and other charitable activities
323,298
17,303
28,484
Support costs
10,166
23,301
-
_
_
_
333,464
40,604
28,484
_
_
_
2022
Total
£
369,085
33,467
_
402,552
_
2021
Total
£
360,242
52,658
_
412,900
_
4 Costs of charitable activities - by activity
Activities
undertaken
directly
£
Salaries and other charitable activities
369,085
Support costs
-
_
369,085
_
5 Analysis of support costs
Staff costs
Office Equipment
Repairs and maintenance
Other
Support
costs
£
-
33,467
_
33,467
_
£
-
442
22,859
10,166
_
33,467
_
2022
Total
£
369,085
33,467
_
402,552
_
2022
Total
£
-
442
22,859
10,166
_
33,467
_
2021
Total
£
360,242
52,658
_
412,900
_
2021
Total
£
-
3,055
23,360
26,243
_
52,658
_

Page 14

Somerville Youth & Play Provision Limited

6 Net incoming resources for the year

Net incoming resources is stated after charging:
Depreciation and other amounts written off tangible fixed assets
- expenditure in current year
- Plant and machinery
2022
£
39,487
-
_
2021
£
39,237
-
-
_

7 Employees

Employment costs
Wages and salaries
Social security costs
Other costs
2022
£
251,743
17,501
9,814
_
279,058
_
2021
£
237,849
14,268
9,118
_
261,235
_

No employee received emoluments of more than £60,000 (2021 : None).

Number of employees

The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as follows:

2022
Number
16
_
2021
Number
15
_

Page 15

Somerville Youth & Play Provision Limited

8 Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

10 Tangible fixed assets
Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book values
At 31 March 2022
At 31 March 2021
Long
Fixtures,
leasehold
Plant and
fittings and
property
machinery
equipment
£
£
£
712,099
14,270
40,245
3,000
_
_
_
712,099
14,270
43,245
_
_
_
170,904
14,270
35,414
28,484
1,941
_
_
_
199,388
14,270
37,355
_
_
_
512,711
-
5,890
_
_
_
541,195
-
4,831
_
_
_
Motor
vehicles
£
41,750
-
_
41,750
_
23,623
9,062
_
32,685
_
9,065
_
18,127
_
Total
£
808,364
3,000
_
811,364
_
244,211
39,487
_
283,698
_
527,666
_
564,153
_

Capital Expenditure on BIG Lottery funded new building is added at cost

11 Debtors

Other debtors 2021
123,734
_
2021
£
57,303
_

Page 16

Somerville Youth & Play Provision Limited

12 Creditors: amounts falling due
within one year
Other creditors
Accruals and deferred income
2021
£
11,369
1,700
_
13,069
_
2021
£
16,865
1,700
_
18,565
_

13 Analysis of net assets between funds

13 Analysis of net assets between funds
Unrestricted Restricted
Prior Yr Endowment
funds
funds Adjustment
funds
£
£
£
£
Fund balances at 31 March 2021 as represented by:
121,262
313,369
460,625
_
_
_
_
121,262
313,369
-
460,625
_
_
_
_
14 Unrestricted funds
At
Incoming
Prior Yr
Outgoing
2021
resources Adjustment
resources
£
£
£
£
206,322
248,404
333,464
_
_
_
_
206,322
248,404
-
333,464
_
_
_
_
15 Endowment funds
At
Incoming
Prior Yr
Outgoing
2021
resources Adjustment
resources
£
£
£
£
489,109
-28,484
_
_
_
_
Total
funds
£
895,256
_
895,256
_
At
2022
£
121,262
_
121,262
_
At
2022
£
460,625
_

16 Going concern

There is not reason to suggest the company will not continue as a going concern over the next twelve months even though the funding climate remains tough.

Page 17

Somerville Youth & Play Provision Limited

17 Comparative statement of financial activities (incorporating the income and expenditure account)

Unrestricted Restricted Endowment
funds
funds
funds
Notes
£
£
£
Income and endowments
Income from charitable activities
2
202,100
264,999
-
_
_
_
Total income and endowments
202,100
264,999
-
_
_
_
Expenditure on charitable activities
3
177,880
206,536
28,484
_
_
_
Total expenditure
177,880
206,536
28,484
Net income / (expenditure) for the year
24,220
58,463
-28,484
Prior Year Adjustment / Valuation of fixed asset
Net movement in funds
24,220
58,463
-28,484
Reconciliation of funds
Total funds brought forward
182,102
189,248
517,593
_
_
_
Total funds carried forward
206,322
247,711
489,109
_
_
_
Period
ended
2021
Total
£
467,099
_
467,099
_
412,900
_
412,900
54,199
54,199
888,943
_
943,142
_

The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

Page 18