Somerville Youth & Play Provision Limited
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustee's annual report | 2-6 |
| Independent examiners' report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 10 |
| Cash flow statement | 11 |
| Notes to the financial statements | 13-18 |
Somerville Youth & Play Provision Limited
| Charity number | 1121081 |
|---|---|
| Company registration number | 5970025 |
| Registered office | 260 Queens Road |
| New Cross | |
| London | |
| SE14 5JN | |
| Trustees | Carly Newman |
| Nikki Hewson | |
| June Cummings | |
| Sue Amaradivakara | |
| Angela Morris | |
| Lisa Blackford | |
| Juliana Martin | |
| Kathleen Faragher | |
| Jacqui Shimidzu | |
| Ruth Spencer | |
| Accountants | PPS Accountants |
| 11 Farnes Court Worksop | |
| Nottinghamshire S81 0LZ | |
| Bankers | Barclays Bank PLC |
Page 1
Report of the trustees (incorporating the director's report) for the year ended 31 March 2021
Objectives and Activities
The charity carries out a variety of activities in pursuance of its charitable aims. The trustees consider that these activities (mentioned below), provide benefit to those who make use of SYPP facilities and the wider community:
(a) To provide and/or assist in the provision of facilities for recreation and other leisure-time occupation for children, particularly (though not exclusively) those who are resident in the New Cross and surrounding area of the London Borough of Lewisham, being facilities:
i) of which such children have need of such facilities by reason of their youth or social and economic circumstances; and
ii) which will improve the conditions of life for such children by promoting their physical, mental and spiritual well-being.
(b) To further or benefit the residents of areas where the Charity is active, without distinction of gender, sexual orientation, race or political, religious or other opinions, by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education, to relieve poverty and need, and to provide facilities in the interests of social welfare for recreation and leisure time time occupation with the objective of improving the conditions of life for the residents.
Ensuring our work delivers our aims
We review our aims, objectives and activities each year. This review looks at what we achieved and the the outcomes of our work in the previous year. Part of this review is the monitoring of the feedback forms from user groups which we have acted upon and started delivering new activities and programmes. This review helps us to ensure that our aims, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
Structure, governance and management
Members of the Executive Committee are the trustees of Somerville Youth & Play Provision and are local residents and professionals with a variety of skills and interests. They are committed to the future and the ethos of the organisation and ensure the organisation is run to a high standard. The trustees are appointed annually at the AGM by the members of FOSYPP (Friends of Somerville Youth & Play Provision). The Board of Trustees meet as a body usually six times per annum. The operations of the Charity are run by the Director (B Cummings) who is responsible for the day to day running of the charity including it's administration, financial management, staffing, service delivery, resources, equipment and fundraising activities. He reports to the Board of Trustees at every meeting with detailed Directors report and financial statements thus ensuring that Board members are kept up to date with all relevant information. The committee assess their skills annually, and co-opt new members if needed to ensure that the following skills, knowledge or backgrounds are represented:
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Provision of services for children and young people
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Business and finance
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Fundraising and charity management
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Community and parent engagement, which reflects the ethnic makeup of our community
Page 2
Report of the trustees (incorporating the director's report) for the year ended 31 March 2021
Achievements and performance
Due to COVID-19 and government restrictions our services this year like other Charities nationally and internationally have either been restricted, were not able to deliver some services or have had to do things differently to meet the emerging needs surrounding the pandemic. Our online database has proven very successful and continues to make it more effective for our staff to administer on a daily basis and a lot easier for the organisation to report to its grant funders.By the 31st March 2021 we had 147 children and young people attend our services throughout the year, this is much lower than normal, however it was mainly due to pandemic and restricted services.We continue to have a very mixed demographic of attendees, with 40% Black/Black British, 19% White British/European and 14% Mixed ethnicity. 27% preferred not to say.
The Blue Youth and Community Centre
Our Bermondsey site was open for a short period of time before being forced to close
Adventure playground (Youth work)
We continued the delivery of our Youth Club evenings per week and the activities include: cooking sessions, table tennis and pool, IT coding, arts and crafts, carpentry, sports i.e. Boxing, team building activities, exploring young people’s entrepreneurial skills and sports sessions which has led to us attending a variety competition. The targeted awareness workshops include: i.e. debates and discussions on issues affecting young people today for example, gang and knife crime, sexual health and through the use of virtual babies, giving young people an understanding of the commitments and responsibilities involved when having a child. As well as a variety of intergenerational projects with other community groups. Our services were available online on zoom for weekly group sessions and or via our social media platforms.
Future Talents
This project was for a fixed period of time and successfully came to an end.
Duke of Edinburgh awards
The Duke of Edinburgh (DofE) awards scheme is aimed at school year 9 and above which we have been providing in house has been going well. There are 3 levels to the programme which are bronze, silver & gold. Unfortunately, we were unable to successfully complete the expedition part of this programme. However, 5 young people achieved their Bronze award and 8 achieved their Silver award.
Southwark outreach programme
The detached outreach project, which is designed to tackle issues relating to knife and gang crime amongst young people, through the deployment of specialist youth workers on local estates, streets and other hot spots known for antisocial behaviour and/or crime, with the aim of engaging with young people at risk, providing a range of ‘pop up’ activities to young people to identify their interests. Followed by signposting the young people to other youth support services or activities of interest available to them locally. Funding for this project will end on 31st March 2021.
Fortunately, we were able to carry out some outreach activities during the pandemic as most of the project activities took place in outdoor spaces, making it easier for our activities to be delivered safely.
Page 3
Report of the trustees (incorporating the director's report) for the year ended 31 March 2021
COVID Food parcels
During the pandemic,we were able to distribute weekly food parcels to 30 vulnerable families that we work with providing them with the basics needed to survive throughout the lockdown. This was extremely help for the parents as the children were spending most of the time at home they were eating more food, which parents were finding difficult to pay for.
Older people's programmes
Mosaic class
We have continued to provide our m osaic classes for 8 -12 adults attending weekly sessions. These sessions prove to be very therapeutic and calm, enabling participants to forge new friendships and learn new skills in a relaxed environment. The majority of people who have benefited from this programme suffer from either mental health issues, isolation, terminal illnesses or other forms of disadvantage.
Men in sheds project
Due to the increased number of participants and the limited space we have available in our workshop, the difficult decision was made for the project to move to another location where it was better able to support the needs of this project. We would like to wish Just Older Youth (JOY) all the best in the continued successful delivery of this project.
The container workshop remains on site and we will be delivering some interesting project from it over the next year.
Supporters of our work
We would like to take this opportunity to thank all of our funders, staff and volunteers for their ongoing commitment to the organisation.
Financial review
During the year the charity had incoming resources of £467,099 and resources expended of £412.900. Free reserves at the end of the year amounted to £206,322
Reserves policy
The trustees have established the level of resources (that is those funds that are freely available) that the charity ought to have. This has been assessed as half of the annual running costs which amounts to approximately £206,450. The current reserves are £206,322
Risk Management
The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Procedures are in place to ensure compliance with health
Page 4
Report of the trustees (incorporating the director's report) for the year ended 31 March 2021
Risk Management
and safety of staff, volunteers, clients and visitors to the organisation. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity and the regulatory frameworks within which the charity operates.
Plans for the future
Over the next year we will continue working towards becoming more financially sustainable, developing new partnerships and continuing to grow. We will focus on marketing the facilities we have available for the local community and groups to use, building corporate partnerships and linking in with local businesses and further raising the profile of the charity through our social media tools.We will continue providing our existing activities to the community and develop to ensure we are always able to provide the best possible services and continue to meet local needs. As funding we receive from the BIG Lottery, one of our main funders over the last 5 years comes to an end on the 31st March 2021, we are looking at what we are able to offer to young people in the future and how this might be funded. We will therefore be undertaking a review on our youth programme to ensure we can continue supporting the children and young people in the in the best way possible.We will be working with other community organisations to set up and develop a range of new services on our Southwark site.
Page 5
Report of the trustees (incorporating the director's report) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also directors of Somerville Youth Play Provision Limited for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any
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material departures disclosed andexplained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to
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presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
On behalf of the board
........................... Jacqui Shimidzu Director
Page 6
Somerville Youth & Play Provision Limited
Independent examiner's report to the trustees on the unaudited financial statements of Somerville Youth & Play Provision Limited.
I report on the accounts for the year ended 31 March 2021 set out on pages 1 to 18
Respective responsibilities of trustees and examiner
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the accounts of the Company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Basis of the independent examiner's statement
The company's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Certified Public Accountants Association, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
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Accounting records were not kept in respect of the Company as required by section 386 of the Companies Act 2006; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (Charities SORP FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding to be reached.
Thomas Ojo (BA, BSc, FCPA) Independent examiner
Date: 28 /02/2022
Page 7
Somerville Youth & Play Provision Limited
Statement of financial activities (incorporating the income and expenditure account)
for the year ended 31 March 2021
| Unrestricted Restricted Endowment funds funds funds Notes £ £ £ Income and endowments Income from charitable activities 2 202,100 264,999 - _ _ _ Total income and endowments 202,100 264,999 - _ _ _ Expenditure on charitable activities 3 177,880 206,536 28,484 _ _ _ Total expenditure 177,880 206,536 28,484 Net income / (expenditure) for the year 24,220 58,463 -28,484 Prior Year Adjustment / Valuation of fixed asset Net movement in funds 24,220 58,463 -28,484 Reconciliation of funds Total funds brought forward 182,102 189,248 517,593 _ _ _ Total funds carried forward 206,322 247,711 489,109 |
Period ended 2021 Total £ 467,099 _ 467,099 _ 412,900 _ 412,900 54,199 54,199 888,943 _ 943,142 |
Period ended 2020 Total £ 375,314 |
|---|---|---|
| _ 375,314 |
||
| _ 360,034 |
||
| _ 360,034 15,280 15,280 873,663 |
||
| _ 888,943 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
Page 8
Somerville Youth & Play Provision Limited
Balance sheet as at 31 March 2021
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Net assets Funds 13 Endowment funds Restricted income funds Unrestricted income funds: General funds Designated funds Total funds |
£ 57,303 340,251 397,554 -18,565 _ |
2021 £ 564,153 378,989 _ 943,142 _ 489,109 247,711 106,322 100,000 _ 943,142 |
£ 18,872 271,427 _ 290,299 -4,746 _ |
2020 £ 603,390 285,553 |
|---|---|---|---|---|
| _ 888,943 |
||||
| _ 517,593 189,248 122,102 60,000 |
||||
| _ 888,943 |
The Balance Sheet continues on the following page.
Page 9
Somerville Youth & Play Provision Limited
Balance sheet (continued)
Trustees statements required by the Companies Act 2006 for the year ended 31 March 2021
In approving these financial statements as trustees of the company we hereby confirm:
(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;
(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2021.
(c) that we acknowledge our responsibilities for:
(1) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and
(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.
These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies .
The financial statements were approved by the board on: 25 /02/2022 and signed on its behalf by:
..........................
Jacqui Shimidzu Director
Page 10
Somerville Youth & Play Provision Limited
Cash flow Statement
for the year ended 31 March 2021
| Net incoming resources for the year Depreciation and impairment Decrease/(Increase) in debtors Increase in creditors Net Cash inflow from operating activities Capital expenditure Increase in cash in the year Reconciliation of net cash flow to movement in net funds Increase in cash in the year Net funds at 1 April 2020 Net funds at 31 March 2021 |
2021 £ 54,199 39,237 -38,431 13,819 68,824 - 68,824 68,824 271,427 340,251 |
2020 £ 15,280 39,237 14,254 -1,993 66,778 -40,107 26,671 26,671 244,756 271,427 |
|---|---|---|
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Somerville Youth & Play Provision Limited
1 Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities SORP 2015 and the Companies Act 2006.
1.2. Cash flow
The charity has produced a cash flow statement in accordance with FRS 102
1.3. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
1.4. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
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Somerville Youth & Play Provision Limited
1.5. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation.
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Leasehold properties Straight line over the life of the lease (25 years) Plant and machinery 25% straight line Fixtures, fittings and equipment 25% straight line ( Except a 40ft Container which is 8.34% Straight line) Motor vehicles 25% straight line
2 Income from charitable activities
| Unrestricted Restricted funds funds £ £ LBL Capital Grant BIG Lottery Fund (and Youth Focus Grant) BIG Lottery - Youth Focus Grant 66,858 LB Lewisham Grant 53,120 LBL Assembly Grant Children and Young Personservice Other LBL Grants 2,625 Leathersellers Company 15,000 Deptford Challenge Trust Tudor Trust 27,000 Southwark Council 69,435 Jack Petchy 2,250 Other Grants / Income (Inc. William Borema 4,658 Refund Sundries Gifts and Donations 334 New Cross Gate Trust 5,678 London Community foundation BBC Children in Need 31,668 London Youth 41,758 Core (Rental Income) 2,540 Pay Pal Giving Garfield Weston Foundation Rank Foundation Bernard Sunley Variety, The Child Grants 55,065 HMRC (JRS) Grant 89,110 _ _ 202,100 264,999 |
2021 Total £ - - 66,858 53,120 - 2,625 15,000 27,000 69,435 2,250 4,658 - 334 5,678 - 31,668 41,758 2,540 - - - - 55,065 89,110 _ 467,099 |
2020 Total £ 3,075 40,359 36,301 28,897 3,075 244 15,000 35,000 49,591 1,500 3,531 300 1,382 15,932 18,545 31,101 13,500 35,887 467 1,250 5,000 18,358 17,019 |
|---|---|---|
| _ 375,314 |
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Somerville Youth & Play Provision Limited
3 Costs of charitable activities - by fund type
| Unrestricted Restricted Endowment funds funds funds £ £ £ Salaries and other charitable activities 151,637 180,121 28,484 Support costs 26,243 26,415 - _ _ _ 177,880 206,536 28,484 _ _ _ 4 Costs of charitable activities - by activity Activities undertaken Support directly costs £ £ Salaries and other charitable activities 360,242 - Support costs - 52,658 _ _ 360,242 52,658 _ _ 5 Analysis of support costs £ Staff costs 0 Office Equipment 3,055 Repairs and maintenance 23,360 Other 26,243 _ 52,658 |
2021 Total £ 360,242 52,658 _ 412,900 _ 2021 Total £ 360,242 52,658 _ 412,900 _ 2021 Total £ 0 3,055 23,360 26,243 _ 52,658 |
2020 Total £ 317,465 42,569 |
|---|---|---|
| _ 360,034 |
||
| _ 2020 Total £ 317,465 42,569 |
||
| _ 360,034 |
||
| _ 2020 Total £ 0 12,266 17,374 12,929 |
||
| _ 42,569 |
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Somerville Youth & Play Provision Limited
6 Net incoming resources for the year
| Net incoming resources is stated after charging: Depreciation and other amounts written off tangible fixed assets - expenditure in current year - Plant and machinery |
2021 £ 39,237 0 |
2020 £ 39,237 1,199 12,266 |
|---|---|---|
7 Employees
| Employment costs Wages and salaries Social security costs Other costs |
2021 £ 237,849 14,268 9,118 _ 261,235 |
2020 £ 204,406 13,440 10,338 |
|---|---|---|
| _ 228,184 |
No employee received emoluments of more than £60,000 (2020 : None).
Number of employees
The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as follows:
| 2021 Number 15 |
2020 Number 15 |
|
|---|---|---|
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Somerville Youth & Play Provision Limited
8 Taxation
The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
| 10 Tangible fixed assets Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book values At 31 March 2021 At 31 March 2020 |
Long Fixtures, leasehold Plant and fittings and property machinery equipment £ £ £ 712,099 14,270 40,245 - _ _ _ 712,099 14,270 40,245 _ _ _ 142,420 14,270 33,723 28,484 1,691 _ _ _ 170,904 14,270 35,414 _ _ _ 541,195 - 4,831 _ _ _ 569,679 - 6,522 |
Motor vehicles £ 41,750 - _ 41,750 _ 14,561 9,062 _ 23,623 _ 18,127 _ 27,189 |
Total £ 808,364 - _ 808,364 _ 204,974 39,237 _ 244,211 _ 564,153 _ 603,390 |
|---|---|---|---|
Capital Expenditure on BIG Lottery funded new building is added at cost
11 Debtors
| Other debtors | 2021 57,303 |
2020 £ 18,872 |
|---|---|---|
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Somerville Youth & Play Provision Limited
| 12 Creditors: amounts falling due within one year Other creditors Accruals and deferred income |
2021 £ 16,865 1,700 _ 18,565 |
2020 £ 3,046 1,700 _ 4,746 |
|---|---|---|
13 Analysis of net assets between funds
| 13 Analysis of net assets between funds | |
|---|---|
| Unrestricted Restricted Prior Yr Endowment funds funds Adjustment funds £ £ £ £ Fund balances at 31 March 2021 as represented by: 206,322 247,711 489,109 _ _ _ _ 206,322 247,711 - 489,109 _ _ _ _ 14 Unrestricted funds At Incoming Prior Yr Outgoing 2020 resources Adjustment resources £ £ £ £ 182,102 202,100 177,880 _ _ _ _ 182,102 202,100 - 177,880 _ _ _ _ 15 Endowment funds At Incoming Prior Yr Outgoing 2020 resources Adjustment resources £ £ £ £ 517,593 -28,484 |
Total funds £ 943,142 |
| _ 943,142 |
|
| _ At 2021 £ 206,322 |
|
| _ 206,322 |
|
| _ At 2021 £ 489,109 |
16 Going concern
There is not reason to suggest the company will not continue as a going concern over the next twelve months even though the funding climate remains tough.
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Somerville Youth & Play Provision Limited
17 Comparative statement of financial activities (incorporating the income and expenditure account)
| Unrestricted Restricted Endowment funds funds funds Notes £ £ £ Income and endowments Income from charitable activities 2 160,552 214,762 - _ _ _ Total income and endowments 160,552 214,762 - _ _ _ Expenditure on charitable activities 3 117,238 214,312 28,484 _ _ _ Total expenditure 117,238 214,312 28,484 Net income / (expenditure) for the year 43,314 450 -28,484 Prior Year Adjustment / Valuation of fixed asset Net movement in funds 43,314 450 -28,484 Reconciliation of funds Total funds brought forward 138,788 188,798 546,077 _ _ _ Total funds carried forward 182,102 189,248 517,593 |
Period ended 2020 Total £ 375,314 |
|---|---|
| _ 375,314 |
|
| _ 360,034 |
|
| _ 360,034 15,280 15,280 873,663 |
|
| _ 888,943 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
Page 18