## **Trustees' Annual Report for the period** **From** Period start date **To**[Period end date ] Day Month Year Day Month Year 01 01 24 31 12 24 ## Section A Reference and administration details **Charity name** Severn Freewheelers Emergency Voluntary Service **Other names charity is known by** SFW EVS **Registered charity number (if any)** 1120999 **Charity's principal address** PO Box 220 PO Box 220 Cirencester **Postcode** GL7 9BJ ## **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| |**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**||||| |1|Paul Fairbank|Chairman||| |2|Bruno Clements|MembershipSecretary||| |3|Michael Clark|Treasurer||| |4|Kevin Marsden|Secretary||| |5|Paul Sadler|Fleet Manager||| |6|
Simon Grover|FundraisingManager||| |7|Joe Logan|Training Manager|1stJanuary 2024 -
10thSeptember 2024|| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** None **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Bank|Natwest|32 Market Place, Cirencester, Gloucestershire, GL7 2NU| **Name of chief executive or names of senior staff members (Optional information)** See above ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** 1 A Constitution adopted during the first operational year (2007/2008) Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) A Charitable Trust of over 150 members Trustees are appointed or reappointed on an annual basis at the Annual General Meeting held in Q1 of each year (March) or by Special General Meeting ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Membership All members are volunteers who are trained in their respective duties to support the charity. Key roles include; Duty Motorcycle Riders and Duty Vehicle Drivers, Coordinators (Dispatchers) (or) and Fundraising Team members. ## Motorcycle Riders All riders are to be in possession of a valid licence and must hold a current advanced rider qualification (e.g. RoSPA (Silver or Gold Grade), IAM, Police Advanced Rider or Class 1). Riders must undergo Handling of Blood & Human Tissues Training (UN 3373 Category B Substances) and are required to pass a check ride on an SFW EVS vehicle which is witnessed and approved by one of the groups’ qualified assessors. Drivers All drivers are in possession of a valid licence and must hold an advanced driver qualification (e.g. IAM). Drivers must undergo handling of Human Blood & Human Tissues Training (UN 3373 Category B Substances) and are required to pass a check ride on an SFW EVS vehicle which is witnessed and approved by one of the groups’ qualified assessors. Organisational Structure SFW EVS is governed by an Executive Committee who work on behalf of the membership. Key committee member roles include; Chairman, Vice Chairman, Treasurer, Secretary, Fleet Manager. Other roles may include Membership Secretary, Training Manager _,_ Fundraising Manager. The Executive Committee also appoints sub-committees as deemed appropriate during the operational year (e.g. Training sub-Committee). Relationship with other related parties SFW EVS is a member of the Nationwide Association of Blood Bikes (NABB) Consideration of Risks Risks associated with the rider population are managed by existing training policies. No exemptions from the Road Traffic Regulations Act 1984 Section 87 have been approved. Event activities are fully risk assessed and events kit training is also provided to its members. ## **Section C Objectives and activities** 2 To relieve sickness and protect health by the provision of transport of urgently needed blood, drugs, human tissues and other medical **Summary of the objects of the** requirements between hospitals and blood transfusion banks primarily but **charity set out in its governing** not exclusively in Gloucestershire, Herefordshire, North Wiltshire and **document** Worcestershire. Trustees Declaration on Charity Commission Guidance In planning the group’s activities for the year, SFW EVS keep in mind the Charity Commission's Guidance on public benefit at our Monthly Executive Committee Meetings. **Summary of the main activities** Summary of Main Activities **undertaken for the public** The focus of our group’s activities is to provide an out of hours courier **benefit in relation to these** service for the secure transportation of human breast milk, blood & human **objects (include within this** tissues (UN 3373 Category B Substances), medical equipment and **section the statutory** medication between hospitals, hospices, patients, pathology labs, and other **declaration that trustees have** similar establishments at no cost to the end user and/or NHS Trust. **had regard to the guidance issued by the Charity** The benefits of this service to the public, in addition to cost savings to NHS **Commission on public benefit)** trusts (and similar publicly owned organisations), include safe and secure transportation of materials and equipment that maintain health, wellbeing and in a number of cases save or prolong the lives of clinically ill in-patients and out-patients within the area of operation (and outside the area of operation as a coordinated service with other NABB members). ## **Additional details of objectives and activities (Optional information)** Policy on Expenditure Expenditure on capital items (mainly vehicles), is considered on balance with service costs by the Executive Committee and new purchases are made on a cost benefits case which typically results in annual vehicle replacement. Annual Events Strategy You **may choose** to include ~~In order to maintain the financial resilience of SFW, in Q3/Q4 of each~~ further statements, where ~~operational year, the Executive Committee reviews the fund-raising events calendar for the coming year and considers whether each potential event~~ relevant, about: ~~meets the Strategic Objectives of the group.~~ The ‘Bike Festival’ at Prescott ● policy on grantmaking; is a key strategic event for the group; other events supplement operational ● policy programme related income and further raise public awareness of our service and its beneficiaries. investment; ● contribution made by Contribution by Volunteers volunteers. A great contribution is made by volunteers who not only deliver the group’s core services but also actively promote the group’s objectives in a number of public forums (including motorcycle group discussions, public events, Institutes, Rotary groups, NHS Trust and Civic meetings) and at fundraising events throughout the year. The group’s riders and drivers make a conscious effort to undertake their duties in a professional manner acting as positive role models for other road users in the operational region. ## Section D Achievements and performance 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Service Achievements During the year the group delivered the following: ♦ 6907 jobs ♦ 201000miles ♦ Cumulative Mileage 2,859,797 miles since 2007 Prescott and Other Events The 2024 Prescott Bike Festival, the groups’ main fundraising event, achieved target levels of interest and attendance.. SFW continued to attend a number of regional events raising funds and awareness of the services provided by the charity. ## Major Donors Severn Freewheelers (SFW) received donations and grants from a number of local Community funds, regional charitable trusts and corporate funded schemes, following application for funding. Other donations were received from individuals, corporates, organisations and local groups who had made SFW their chosen charity of the year. The Pharmy Army At the request of pharmacies, the Pharmy Army continued its work in Gloucestershire, collecting drugs from the pharmacies at both Gloucester and Cheltenham hospitals, for delivery in private vehicles to very sick patients shielding at home. 4 **Section E Financial review** ~~ee~~ The Charity aims to maintain an eighteen-month cash reserve plus **Brief statement of the** any budgetary requirements and thereafter invests in high interest bank **charity’s policy on reserves** accounts based on risk analysis. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: See previous sections ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted. ## ~~ee~~ **Section F Other optional information** ## Future Plans The focus areas of the coming year will be: - ♦ To discuss with the regional NHS Trusts how the service SFW EVS provides can be improved and where additional value to the trusts may be realised. - ♦ To continue the successful running of the Pharmy Army. - ♦ To secure donations from Charitable Trusts for capital purchases (e.g. Motorcycles). To deliver a Prescott Event in 2025 ## **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Kevin Marsden
ee
Position
Secretary
ee
Date 1st June 2025
|
**----- End of picture text -----**
5 **Charity Name No (if any) Severn Freewheelers Emergency Voluntary Service 1120999 Receipts and payments accounts CC16a For the period** Period start date Period end date **To** —_ ~~EES~~ **from** 01/01/2024 31/12/2024 **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Sales **4,918 3,388** Other Income **115,873 132,707** Other Receipts **21,361 2,280** Interest Received **7,279 1,773** Prescott Bike Festival **56,027 50,919** _**Sub total**_ **205,458 191,067 A2 Asset and investment sales, etc.** ~~—~~ _**Total receipts**_ **205,458 191,067 A3 Payments** Bike Expenditure (1 2 3 4 5 6 Van) **51,650 43,675** Prescott Bike Festival **36,647 37,620** Cost of Sales **3,537 1,076** Members **3,432 4,254** Office Expenses (premises Staff Office) **1,351 1,538** Professional Fees **200 200** Insurance **13,471 7,813** Vat **1,542 - 1,748** _**Sub total**_ **111,830 94,428 A4 Asset and investment purchases, etc.** = **87,517 21,392** _**Total payments**_ **199,347 115,820** _**Net of receipts/(payments)**_ **6,111 75,247 A5 Transfers between funds 62,007 A6 Cash funds last year end 266,913 129,659** _**Cash funds this year end**_ **273,024 266,913** ===== **Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Current Account 26,651 **-** Reserve Account 246,373 **-** Petty Cash **-** _**Total cash funds**_ **273,024 - -** = ~~==~~ > (agree balances with receipts and payments account(s)) OK OK OK |Signed by one or two trustees on behalf of
all the trustees
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Date of approval| |---|---|---|---| Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sevem Freewheelers Emergency Voluntary Servi On accounts for the year ended 3111212024 Charity no (if any) 1120999 Set out on pages lo iidude tthe Page numbers o". adortK)nal sheet= Respective The charity's trustees consider that an audit is not required for this year responsibilities of (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 trustees and examiner of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to.. examine the accounts (under section 43 of the Act, as amended), to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with General Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures the accounts, and seeking explanations from the trustees concerning any such matters. The prO￿dureS undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent In the course of my examination, no matter has come to my attention (other examiner's statement than that disclosed below ") 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that" proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree wrth the accounting records and comply with the accounting requirements of the Act" or 2. to which. in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 28th February 2025 Name: Laura E Pitt Relevant professional qualification(s) or body lif any): FCCA Address: Brothertons Accountants Commercial House, 2 Abbeymead Avenue, Abbeymead, Gloucester GL4 SUA IER April 2007 Section B Disclosure Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose. IER April 2007