2021-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 01 21 To 31 12 21

Section A Reference and administration details

Charity name Severn Freewheelers Emergency Voluntary Service Other names charity is known by SFW EVS Registered charity number (if any) 1120999 Charity's principal address PO Box 220 Cirencester Postcode GL7 9BJ

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person
(or body)
Dates acted if not for
Trustee name Office (if any) entitled to
whole year
appoint trustee
(if any)
1 Paul Fairbank Chairman
Vice Chairman (Membership
2 [Edward Kendrick]
Secretary)
3 Gordon Downie Treasurer
4 Alison Pierce Secretary (Compliance Officer)
5 [Derek Price] Bike Manager
6 Joe Logan Training Manager
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Dates acted if not for whole Name year None

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bank	Natwest	32 Market Place, Cirencester, Gloucestershire, GL7 2NU

Name of chief executive or names of senior staff members (Optional information)

See above

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Section B Structure, governance and management

Description of the charity’s trusts

A Constitution adopted during the first operational year Type of governing document (2007/2008)

(eg. trust deed, constitution)

A Charitable Trust of over 100 members How the charity is constituted

• (eg. trust, association, company)

Trustees are appointed or reappointed on an annual basis at the Trustee selection methods Annual General Meeting held in Q1 of each year (March). (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s

• organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Membership

All members are volunteers who are trained in their respective duties to support the charity. Key roles include; Duty Motorcycle Riders and Dispatchers (or Coordinators), Duty Drivers and Fundraising/Events Team members.

Motorcycle Riders

All riders are to be in possession of a valid licence and must hold a current advanced rider qualification (e.g. RoSPA (Silver or Gold Grade), IAM, Police Advanced Rider or Class 1). Riders must

• undergo annual Blue Light, Handling of Human Breast Milk and Blood & Human Tissues Training (UN 3373 Category B

Substances) and are required to pass a check ride on an SFW EVS emergency motorcycle which is witnessed and approved by one of the groups’ qualified assessors.

Drivers

• All drivers are in possession of a valid licence and must hold an advanced driver qualification (e.g. IAM). Drivers must undergo handling of Human Breast Milk and Blood & Human Tissues Training (UN 3373 Category B Substances).

Organisational Structure

SFW EVS is governed by an Executive Committee who work on behalf of the membership. Key committee member roles include; Chairman, Vice Chairman, Treasurer, Secretary, Bike Manager. Other roles may include Membership Secretary, Training Manager , Events Manager and Rota Manager. The Executive Committee also appoint sub-committees as deemed appropriate during the operational year (e.g. Bike Festival Organising Committee).

Relationship with other related parties

SFW EVS is a member of the Nationwide Association of Blood Bikes (NABB) and ensures it has one of its trustees as a NABB representative each year.

Consideration of Risks

Risks associated with the rider population are managed by existing training policies. Although currently suspended pending

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a legal enquiry, Blue Light Use has been risk assessed and approved. No exemptions from the Road Traffic Regulations Act 1984 Section 87 have been approved.

Events Team activities are fully risk assessed and events kit training is also provided to its members.

Section C Objectives and activities

To relieve sickness and protect health by the provision of transport of urgently needed blood, drugs, human tissues and Summary of the objects other medical requirements between hospitals and blood of the charity set out in transfusion banks primarily but not exclusively in its governing document Gloucestershire, Herefordshire, North Wiltshire and Worcestershire.

Trustees Declaration on Charity Commission Guidance In planning the group’s activities for the year, SFW EVS keep in mind the Charity Commissions Guidance on public benefit at our Monthly Executive Committee Meetings.

Summary of Main Activities Summary of the main The focus of our group’s activities is to provide an out of hours activities undertaken for courier service with regard to the secure transportation of the public benefit in human breast milk, blood & human tissues (UN 3373 Category B relation to these objects Substances), medical equipment and medication between (include within this hospitals, hospices, patients, pathology labs, the regional Air section the statutory Ambulance Service and other similar establishments at no cost declaration that trustees to the end user and/or NHS Trust. have had regard to the guidance issued by the The benefits of this service to the public, in addition to cost Charity Commission on savings to NHS trusts (and similar publicly owned organisations), public benefit) include safe and secure transportation of materials and equipment that maintain health, wellbeing and in a number of cases save or prolong the lives of clinically ill in-patients and outpatients within the area of operation (and outside the area of operation as a coordinated service with other NABB members).

Additional details of objectives and activities (Optional information)

You may choose to include Policy on Investment further statements, where Expenditure on capital items (mainly motorcycles), is considered relevant, about: on balance with service costs by the Executive Committee and new purchases are made on a cost benefits case which typically  policy on grantmaking; results in annual motorcycle replacement.

 policy programme related investment;

SFW have a CC14 compliant Investment Policy with the objective of seeking to maintain an eighteen month cash reserve plus any

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budgetary requirements and thereafter to invest in Charitable Investment Funds (CIF’s) that allow reasonable withdrawals. Investments in CIF’s with a mixed portfolio provide a beneficial return when compared to other investment options whilst keeping risk on return low. The additional income makes best use of the charities funds which can then be used to further the group’s objectives.

Annual Events Strategy

In order to maintain the financial resilience of SFW, in Q3/Q4 of each operational year, the Executive Committee review the fundraising events calendar for the coming year and consider whether each potential event meets the Strategic Objectives of the group. The ‘Bike Festival’ at Prescott is a key strategic event for the group; other events supplement operational income and  contribution made by further raise public awareness of our service and its volunteers. beneficiaries.

Contribution by Volunteers

A great contribution is made by volunteers who not only deliver the group’s core services but also actively promote the group’s objectives in a number of public forums (including motorcycle group discussions, public events, Institutes, Rotary groups, NHS Trust and Civic meetings) and at fund raising events throughout the year.

The group’s riders and drivers make a conscious effort to undertake their duties in a professional manner acting as positive role models for other road users in the operational region.

Section D Achievements and performance

Service Achievements Summary of the main achievements of the charity during the year

During the year the group delivered the following:  8,725 jobs  247,000 miles  Saved NHS Trusts circa £170,000  Cumulative Mileage 2,207,000 miles since 2007

Prescott and Other Events

Unfortunately, 2021 was another unprecedented year, with the continuation of Coronavirus. This led to a further government enforced lockdown and further restrictions on social movement once the lockdown ended.

These restrictions impacted on events that had been organised by SFW, and therefore led to arrangements set up being cancelled until further notice. This, as in 2020, included Prescott, the groups’ main fund raising event.

Major Donors

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Section D Achievements and performance

SFW received donations from a number of community funded projects set up specifically to raise money to support charities working through Covid-19. Other donations were also received from individuals, groups and organisations who had made SFW their chosen charity of the year.

The Pharmy Army

Having proved very successful after its formation in 2020, the Pharmy Army continued its work in Gloucestershire, collecting drugs from the pharmacy’s at both Gloucester and Cheltenham hospital, for delivery to very sick patient’s shielding at home. To award their success, the PA were incorporated into SFW as affiliated members and as they used their own cars, were now able to claim a fuel allowance to help cover their costs.

The temporary daytime service from 2020 was also continued, using SFW riders and their own bikes, for the collection and delivery of urgent medication and samples. In Worcestershire, a regular service was also set up collecting Oximeters from either Doctors surgeries or from a small stock kept within SFW, for delivery to patients at home shielding with Covid-19.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity aims to maintain an eighteen month cash reserve plus any budgetary requirements and thereafter invests in Charitable Investment Funds (CIF’s).

None

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

See previous sections

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Future Plans

The focus areas of the coming year will be:

• To discuss with the regional NHS Trusts how the service SFW EVS provides can be improved and where additional value to the trusts may be realised.

• To continue the successful running of the Pharmy Army.

• To secure donations from Charitable Trusts for capital purchases (e.g. Motorcycles).

• To deliver a Prescott Event in 2022 .

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Alison Pierce Position Secretary Date 20 October 2022

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Receipts and payments accounts CC16a For the perlod To 1nrJr21 31IIY3 Section A Receipts and payments Unre5trlct•d fund5 Restricted fvnds TO￿ ￿ndS Last •Jnds A1 R•cel 4m9.00 1257ffj0 15¥6J)J 12J)D 10 9,1110 A2 AJ¢t w•d Investrnent sths, Tot•1 r•cdpts AJ Payfi￿ts k•Ex[•r￿￿¥¥(I2 34 FeFI0 3X 321.LVJ 1.067.1 Sub to A4 A$501 rKI InYMlment 108A18.Th1 1$359 18WO ASTranslEts bet*eett ft￿d5 A6 Ctsh last 129.15S 105A47 110.>26 129.155 CCXX R1 afxxjurts ISS) 14M{￿l22

Section B Statement of assets and liabilities at the end of the period Unrestrlcted •Jnds RestTTrcted CategoTIos DetaL15 Jnds Irx676.51 Total cash funds •¢O>Jr) fvnds Deialls Dllls 83 Inmtm•nt aM•ts Fund Dctails B4 A*￿ts relaln•d for th• ¢harity'• ¢Jwn Detalls B5 Liabi141i D4• of &gnal)Jre Pn"nt Name ofom the £c£ its CCXX R2 aC￿unts (SS) 14110r2072

Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to the trust•osl ,, memb•rs ol , Sevem Freewheelers Emergency Voluntary Service I Charity no 1120999 (If any) On accounts for th• y••r 3111212021 •nded Sot out on pages R￿P•CtIv0 The charity's trustees consider that an audil Is not required for ihis year r•sponsibilltie• of lunder section 43121 of the Charities Act 1993 Actl,as am8nded by 8 28 tru•t••• and •umln•i of the Charrties Ad 2006) andlhat an Independent examination is needed It is my responsibilily to examine the accounls lunder sedion 43 of the Act. as amended), to follow the procedures laid down in the General Diredions given by the Charity Commission lunder seclion 43(7)(bl of the Act, 98 amended), and to State whether particular m8tter8 h•ve come to my attention. Ba•is of Ind•pondont My examin8lion was carried out in accordance wrth General Diredions given examinerf• •t#tom•nt by the Chanty Commission. An examination includes a review of the accounting records kept by the ¢hanty and a comparison of the accounts presented with thoje records. It al80 indudes consideration of any unusual items or di8closure8 in Ihe ac￿Unt5, and seeking explanations from the trustees concerning any such matters The procedures undertaken do not provide all the evidence that would te required in an audit. and consequently I do not exkyess an audit opinion on the accounts. Indepondent In the course of my examination, no matter has come to my attention (oth•r •xamln•r'• 8tat•mant than that disclo8•d below ') 1 which give8 me reasonable cause to believe ihat in. •ny materi81 respect, the trustees have not met the requirements to ensure Ihat, proper accounting records are kept (in accordance wth $eGtion 41 of the Acti, and accounts are prepared vthich aaree with Ihe accounting records and comply with the awounting requirements of the Act, or 2. to which, in my opinion. attention should be drawn in order to enabl• proper understanding of the accounts to be reached. Please d&lete the words in the brackets rf they do not apply 7° March 2022 Nam•: ' Laura E Pitt Rol•v•nt profe$3lonal l FCCA qualfficatiort(s) or body | (if any>: | Addrms: Brothertons Accountants Commerual House, 2 Abbeymead Avenue. Abbeymgad. Gloucester GL4 SUA April 2007 IER

Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report Report to the tru$toe members of Sevem Freewheelers Emergency Vduntsry Service Charity no 1120999 (rf any) On accounts for th• year 3111ZQ021 ended Set out on pages i Re•pectiv• The chanvs trustees consider that an audrt is required for this year r•sponsibillties of (under section 43(21 of the Chanties Act 1993 Ithe Ad).as amended by s 28 trust••s and oxaminer of the Charrt￿9 Act 2006) and1hat an independent examination Is needed 11 is my responsitslity to examine the accounts lunder section 43 of the Act. as amended). to follow the procedures laid down In the General Directions given by the Charty Commiss￿n (under sethon 4317llbl of the Act. as amended). and to stste btther particular matters have come to my attenlion. Basis of inde￿ndent My examination was carned out in accordance wrth General Directions given examinees statement by the Chanty Commission. An examination Indudes a ￿VIeW of the accourrting records kept by the charty and a comparison of the accounts presented wth those records. It also indudes consideration of any unusual items or disdosures In the accounts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an aLKIrt. and consequently I do not exwess an audrt opinion on the accounts. Indopendent In the course of my examination. no matter has come to my attention lolher •xamingrfs statsm•nt Ihan that disclosed below ") 1. which gives me reasonab￿ cause IO telieve th In. 8ny materi81 respect. th8 trustees have not met the requirements to ensure that". proper accountsng rec(Kds a￿ kept (in accordance wth se¢on 41 of the Act). and 8ccounts are prepared agree Imth the accountsng records and cornply wrth the accounts'ng requirements of the Act. or 2. to which. in my opinion, atterrtion should be dravm in order to enablé proper understanding of the accounts to be reached. . Please delele the ¥¥ords in the brackets rf they do not apply Dats: 1 7" MarGh 2022 Sign￿. Name: Laura E Prtt Relevant professional , FCCA qualifiGation(>l or body (rf any): Address: . Brothertons Accountants I Commeraal House. 2 Abbeyme*l Avenue. Abbeymead. Gloucester GL4 SUA April 2007 IER