2021-12-31-accounts

FRIENDS OF MATTHEW IW8IKE CHILOIIEN'S HOME Charity Nuff4>or 112CgM FOMRCH nnu•l 2021 The F4)or ethin¢M4e situalkn in ￿mbab￿ throug1b￿￿21y21 eauskng th• Chddron'$ Home rnueh finanool diffwwty. Probknisilh Jaity rises and shorta￿9 of bosic stap￿$ &)ntinuod. In February they said thèy had enough basics to last Until twjt they were rnnning short of Th￿k, kapenta (dried fish) tbur, tea bwas. peanut butter b￿n$. •180 loothpasle, v4$elir￿. toqgl paper aftd d￿nIng mat8158ts. It wasn't clear rf these bast￿¢re un8vathabS• nationalty orth¢ Hom• couldnTaffor to buy thom. They had 41(Kkdwi$ du• to eo¥¥J 19 during the wor51 ofthe pand¢mic and the eontinued to affgc th8 thiken's education and the¥ ablity to leave the resKlentsal Site. Cjonations In klnd r• l•ft at the gat• $ wsrforyd alkmd In. Ih•s• tim•s non r¥sidential staff had to stay al hc4ne. Resid¢ntial staff tried to coniry? ¥•ilh the dihJrgn'$ wJUcal￿Jn as muth of this had mved 0￿1n¥ they dvJn't hav• Iho d•vTrce$ 4¥0ilablo for au the rtiildrnn to u¥•. V4h•n the chiklr•n abl• to retum to on a ￿rttim0 bas65 due b) ¥￿1 ¢thsti. Th• rnmy season had teen good and had pla)led a he£tsr¢ of malze, about an acre of bmns •nd gom• swaol potatoe The veg•tabl& gard•n was dO￿g w•1. good r•ns continu•d and boretto￿$ ￿r• flling up. GenIrnI￿ th• proieds dKI w￿1 •notsJh kn 30kns to •nabl• to th• staff bonus for Chrlstm8$ 2W20. DOna￿on¥ to tho eh•ty h•d ￿ed up 8lYJhOy x) InLY••••d th• monthty f•Trttan￿ ty E250 to £2250, $0 45W is n¢)w wnt kn"monthty. The hom Slll depend$ on ￿Jr wullr Mnwttanc in ordgr to plan the fvll c4r• of th• 100 thIldr￿ re￿danI In Ihe Home a$11 onty morw 9uaranleed to arrive. They do r•cive donoiKsns in eash ￿ kiThJ frryn Icol supporters and 1w4ir$S￿ butthes¢ ar• Inl•miNthnt due lo th•tr Ilnm¢#al ￿ti￿tion. In Jun• thw• was a L¥g t￿•b￿lOry party loron• el Iho thlldr•n larth h•d bo•n tr•c•d ontt hthllhè w•8 l•vity tho hom• to 90 lind IN• wih Ih•rn In JUM w• rw)l￿d nowa lh￿ th• Bowd h•d ct•d en som• ofour aboul staffing that they wefe hwng lo have a walfiofl sori rJrterernplwd ty AugusL UTrlortunatgly it m•ant that 2 bng soThin9 g•nior managem•nl 10 b• m•d• rndund•nt •ThJ theiriobs wc•Jld be taken on by the SOCAal workgr. Thase are extra to Ih¢103s of th• Senlor ChIld￿re offiur mO￿d tnto • rwAI to rnn th• ()Jtr•ach c•ntr• •1 Dong and no and only b¢Yeholo thoy share ith 40 famili•s. LhJ8 to covvj 19 th• M•thtraist ConfwW￿W￿s Ihiilty h&Jd in N(r￿M￿r20?0 ￿Te pl•4s•d th•t thè ft•w Pr•siding 8lshop b••n rnceiwn9 wr n•Jlett•rs for many y•ars and w0￿d hop￿1￿ b• up to dale ourvNJ and ￿nn8¢1￿)n wilh MRCH. The new Cha¥ ofthts 808rd 81s0 Indieatsd th•¢ h• w•s int•r•8t•d ) •0 iU99•St•d onkn• mMkn¥Ji txiuld ￿ xt up to rrn•t tog•th•r. thjr firsi orp toc plx• 2021. ￿t￿￿tled a bst ￿all our ￿)nCarn$ to everyone I￿Ped bts Ic+ atl•nd- kn Zill￿t￿•. th• NatlonAI Dyector {#1￿ th• dlr•¢tor ofth• hom•l. chair ol Ihe Board. Th• MissN)n$ Serxetsry in the UK the FoklRCH TnJst•8s. The meeting %%nt v•ry well and it was good to have direct o)ntad 80 qu•8titin$ Could b• •sk8d And wlicularfy abo all the staffing thanges taknng F4ac& Iho roasons gNen governm￿t requirernents, ￿ancIal ¢xJn$tramts and dimfftation ol ￿plIcatIOn of rnlès. We r• ￿(lat•s vith their Flans k) increase t in(xime frc¥m local [￿18￿9 to ai l&asl VA withn S y￿. W• 419) ograed b) m••t • yg•r on the sam? basls. By Juty Zirr0a￿ ¥As in b)thth)vffl agoin arwj lard Ihat23 thlldrnn in th• t￿me had t•stetJ posth8 though 811 h8tJ m4d to no symptoms. Th• i•sthnt nU￿e irrposed the strta quarantin• r￿$, they all r￿V￿d into 2 of Ihe houses ith a hwse ffKJther ￿ each to eare lorthem. No slaff rr¢rnbers contracled the Trmis and thor• W¥￿ no lurlher c85•s mono the thl(ken. S•v•rnl %eks loter I tt￿d tested posrtNe, was isolaled and no fUrt￿r OQYTed. The srrial ￿rIC￿ned ts Home li Auwst and wa5 wnnthal in dm&ing up th• Sthgyarding documeni ClwJrtJ oifwlg and upd&tty ￿ the thddren'5 I•￿d*.

Tho fish•ry preitid w&¥ mtv•d. a h•J baen donated to r•plac Ihe do$troy• a stomi and was nowfijl of lomatoes aTrJ poppets. 2 sows lat least 1 pregnant) delN8red to thg outrv8c c•ntr• in DorJa. Tho food silualwm wnproving at thi$ i¢m8. In Noverthr C￿line rnedno with ￿rZ￿babwt eo•8agw. att8ndgd ty the National director. Chair of Ihe Board and nb)sl of IM FCMRCH trustws. We vme UFthtsd on various points we had discuss•d i June sponsorship$ forA studenls 2 S￿rtents are atteTrJing unNeisOty but th8 hom• siftJ9gle$tts support them tha di8b•tK thld is improving with the wjnselling laryeting hef dietary probl•ms the sooal wort¢f has sel¥ed well and is tAyJ"ng 29 (thJren id•ntthed as hav+g SèhaV￿rnI proNerns atrangements forthe 18 yèar olds I￿a￿ng the Hom6 Ihe Outrnach ¢entr• at stil do•8n't hov• •l•L• or bLrylar t)4rn the th￿pl￿nentabOTh of organowam t￿ •nd oflhe y•&r wa had at last mgved our account from H$8C to the Coop and the c4d Iccourt was do8￿. Trnns•ction3 to 21mb4b had worttsd ￿11 onlln• for a ¢x)tWe crf r•rnlttance$ and proved lo eost syjnificantty ￿5$ than Transfer8nc• of aèndrtrJ ￿￿er$ had proved PTobl8matle for p•opl• but the38 wer• finty rnxslved tsarty in 2022. Althou￿ furthiw¢9 c£￿￿.nued in the dokjrums wpw•r• able lo continu• £4.500 ￿-M￿￿+￿. Hovlng caJed ¥¢lllnq Chrfsbn• card$ d•tsdfJ to ty Chiistin•> • Th• brougm in a smal 8￿nt of mM•y, btjl days. Wo ￿￿11￿? to b& vilh knazon Srnile. Pay ￿1 and now Give os you Live Nirgin Money Gmng at th• and of 202114nd Ih•M 41 St•adI￿ brought Nl Sm￿1 arntyjnts. We are also nowpartrerod ovtt 5.5CQ r8taikn5 CrvwdFund•r. vthi¢h enabk•s support•rs lo donat• N•ttar points. usual, lh• oifK•rn 3 m•mb•r ofour c4)rnmitt•• ood at tho AGM •nd ¥￿T& then re-etecaed •s no one else ttad o)me forward. A replacement minthe seuetary ¥Yasn't found so Mid]ael . Mwko agre•d to eonMu• on 4 térrwary b•i until wm•on• foNArd. Vl• arn v•ry gr•t•hd to hlm for gtaySTrJ In rost Lalg in 2021 our prayws for a replac￿￿nt treasurorvmrn ansYnd * Mrs Niki Phlips was Ih•nk•d for off•rfng her rvk¢g to th• tharfty and Immanu•l MudziryJ8 lo 51oy ￿ us ay a trustee. H• was wafmty thanked fcr his 5 Ye￿ ofs•th2 espe081￿ 8q￿Ing to stty on for 2 morg y•8rs until h rnp•m•nt e4rn0 lor4¥wd. Nlkl ￿ a Char￿A￿￿nI￿￿ 80 qUAlfi￿ io holp u? loThYard Th• aft•nn&th ol cO￿d 19. th• dn eclinomlc situ•tion •xawb4t•d by the w•r ITr Ukrn& and wodd ￿d0 food and fuel prtsb￿rns rran thè ¢￿ttook tsd)ihlrare at MstthV Ruiik• Chiklrèn's Hon continues to ￿ th•lleNding ¥thh a con$t8nt n8•d ts finana￿ wpm. W• 8rn gr#t•fvl to al our pporters vtho have stsyed v5 durin9 thtsso ￿ffi￿lI ts"m•& Carol Banham Clwr FOMRCH May 2022

FRIENDS OF MATHEW RUSIKE CHILDREN’S HOME INDEPENDENT EXAMINER’S REPORT for year ending 31 December 2021.

Charity number 1120944

TRUSTEES

1	Donald John Banham	Chair of the Trustees
2	Mrs. Carol Anne Banham	Executive Chairperson
3	Immanuel Mudzinge	Treasurer & Trustee
4	Michael Mapako	Secretary & Trustee
5	David Lawson Graaff	Trustee
6	Wayne Ronald Cooper	Trustee
7	Rev. Edward Charles Patrick Standhaft	Trustee
8	Rev. Audrey Lesley Standhaft	Trustee

Bank accounts

Bank	Account type	Account number	Sort code
HSBC(Closed 20/09/2021)	Deposit	81329669	403821
HSBC(Closed 20/12/2021)	Current	01200305	403821
Coop Bank	Current	0892996585930900	089299

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I have conducted an independent examination of the Friends of Mathew Rusike (FoMRCH) accounts covering the period from 01 January 2021 to 31 December 2021. The purpose of this inspection was to ensure that the laid down FoMRCH accounting procedures and internal controls are operating as effectively and are compliant with the Charities Act (2011) standard operating and reporting procedures.

The responsibility for preparing the final accounts for the charity remains with the Trustees of FoMRCH. Based on the income and receipts threshold set out in the Charities Act, the Trustees of FoMRCH have determined that a full audit of accounts is not required but that an independent examination will suffice.

I have conducted the independent examination by:

• ➢ Inspecting the Treasurer’s accounts recorded on Excel spreadsheet.

• ➢ Following a sample of funds deposited into the HSBC bank account and ascertaining whether deposits were being banked within reasonable time.

• ➢ Examining whether payments made were properly authorised and supporting invoices and receipts were being kept.

• ➢ In addition, I have carried out an evaluation to determine whether there is segregation of duties. This gives assurance that more than one person is involved in the critical steps in the handling of finance, to ensure that there are adequate checks and balances.

Findings and recommendations

The main points arising from this independent examination are as follows:

Bank Accounts

The FoMRCH held three bank accounts, two with the HSBC bank and one with the Coop bank. The deposit account is a reserves/investment account.

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The HSBC deposit and current accounts were closed on 20 September 2021 and 20 December 2021 respectively. The charity now operates one bank account with the Coop bank.

Treasurer’s record book

All receipts and payments have been recorded correctly by the Treasurer.

Receipts

The Treasurer does not hold a receipt book. No cash payments were received by the Treasurer during this period. Receipts into the charity account are made through cheque deposits and direct debits from members and supporters’ accounts.

The Treasurer records the breakdown of cheques received at the back of the deposit slip before making the deposits. An email is sent to members to acknowledge receipt of cheques, samples of which were submitted.

A sample was tested to check if cheques were being acknowledged and banked in good time. All cheques sampled were deposited within ten working days from date of receipt of the cheque. This is within the set standard and should be maintained.

Payments.

Remittances were made bi-monthly to Mathew Rusike Children’s Home in Zimbabwe. The total annual amount remitted was £26873.41. Acknowledgements of remitted funds by the recipient, Mathew Rusike Children’s Home Zimbabwe were submitted to the independent examiner. However, Trustees need to request or obtain more evidence from Mathew Rusike Children’s Home that demonstrate that the funds are or have been used for the intended purpose as required by the Charities Commission.

Payments are being recorded and authorised correctly.

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Minutes

Minutes submitted indicate that meetings are being held regularly and in accordance with the constitution. Meetings were being held virtually mainly because of the Covid 19 pandemic risk management and in accordance with the government’s lockdown regulations. This demonstrates the charity’s ability to adapt to technological advances. It also helps to cut down on meetings expenditure and should be encouraged to continue.

However, it is advised that once minutes have been approved and adopted, they should be signed off by the Chair and filed. Important financial decisions that impact on the charity’s operations are made during meetings. Signing off the minutes means that the minutes are true record of what was discussed and agreed.

Opinion

The final accounts of the Charity were prepared by the Trustees. Overall, it is the opinion of the Independent Examiner that the accounts of FoMRCH are being managed well and there was no evidence or suggestion of any financial impropriety.

Michael Mudyiwa (BSc, MSc, MBps )

199 Cort Crescent

Leicester LE3 1QN

Mobile : [phone]

Email : [e-mail]

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