ANNUAL REPORT
JANUARY 1[st] to DECEMBER 31[st] 2020
Due to COVID 19 The hall was closed in mid-March & only opened again briefly in September and October. The staff were furloughed either full or part time during this time and thanks to this and funding from B&NES OF £28,358 the hall has been able to keep going through this difficult time.
BUILDING DEVELOPMENT
- The electronic timetable has been installed; it looks great & is so much better than the boards. We can advertise classes & events alongside the regular timetable. Many thanks to councillor Joanna Wright for funding it.
HALL ADMINISTRATION
- Naomi and Caroline & Emma were furloughed full time from March to September, from September onwards staff have been part furloughed & working part time. Emma is doing the social media from home.
COMMUNITY ACTIVITIES
-
Naomi & an amazing group of volunteers delivered weekly lunches (and a lot of cake) to around 30 people a week all through lockdown. A huge thank you to all involved.
-
A puzzle lending library has been set up with lots of great donations of 1000, 500 and large piece puzzles.
-
We offered a home delivery service for both books & puzzles which was well used through the year.
PEOPLE
Lesley Bees was welcomed onto the management committee
We have a wonderful team of Hall volunteers who support the Hall, we would like to thank them for all they do.
Charity registered number : 1120867 Company number: 05688227
NEW ORIEL HALL
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR
31 DECEMBER 2020
NEW ORIEL HALL
INDEX TO THE REPORT AND FINANCIAL STATEMENTS FOR THE FOR THE YEAR ENDED 31 DECEMBER 2020
Page no
1 Legal and administrative details 2 Trustees report 3 Report of the independent examiner 4 Statement of financial activities 5 Balance sheet 6/9 Notes to the financial statements 10 Detailed statement of unrestricted income and expenditure
NEW ORIEL HALL
LEGAL AND ADMINISTRATIVE DETAILS
AS AT 31 DECEMBER 2020
| Trustees | David Lucas |
|---|---|
| Jonathan Miles | |
| Linda Patterson | |
| Robert Shackell | |
| Theresa Waterhouse | |
| Michael Williams | |
| Michael Kelleher | |
| Annie Fear | |
| Austin Samson | |
| Company secretary | Linda Patterson |
| Principal office | New Oriel Hall |
| Brookleaze Buildings | |
| Larkhall | |
| BATH | |
| BA1 6RA | |
| Charity registered number | 1120867 |
| Company number | 5688227 |
| Bankers | Barclays Bank plc |
| 37 Milsom Street | |
| BATH | |
| BA1 1DW | |
| Co-operative Bank plc | |
| Business Direct | |
| P.O. Box 250 | |
| Skelmersdale | |
| WN8 6WT | |
| Legal advisors | Stone King LLP |
| 13 Queen Square | |
| BATH | |
| BA1 2HJ | |
| Accountants | Berkeley Hall Marshall Limited |
| Chartered Accountants | |
| and Statutory Auditor | |
| 6 Charlotte Street | |
| BATH | |
| BA1 2NE |
1
NEW ORIEL HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Incorporation
The charitable company was incorporated on 26 January 2006, and is limited by guarantee.
Objectives
The objectives of the charity are the provision and maintenance of New Oriel Hall, Brookleaze Buildings, Larkhall, Bath, for the use of residents in the area of benefit; without distinction of political, religious, or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life of the said residents.
Review of activities
During this year, income from the Hall lettings totalled £22,965. Added to this figure are investment income £32; 100 club income of £1,244; donations of £2,796; grants of £29,828 making a total income for this year of £56,865.
Unrestricted expenditure of the hall was £56,465 and governance costs were £4,549 giving a total of £61,414. This resulted in a net expenditure over income for the year of unrestricted funds of £4,549. Restricted fund expenditure includes a charge of £25,233 depreciation on the freehold costs of the Hall; garden and yard refurbishment, and depreciation of other assets of £118; a total of £25,351. The depreciation on the freehold represents 2% of the costs thus allowing the initial costs to be written off over fifty-years. The actual market value of the hall is not reflected in the accounts.
Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in income, they will be able to continue the charity’s current activities. Unrestricted reserves are £76,665 so in excess of this target.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Public Benefit
The trustees have complied with section 4 of the 2011 Charities Act, having due regard for the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives.
Risk factors
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
ON BEHALF OF THE BOARD:
Trustee M Kelleher
Date: …………. 2021
2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEW ORIEL HALL
I report on the accounts for the year ended 31 December 2020 set out on pages four to nine.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: ………….2021
3
NEW ORIEL HALL
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020
| Restricted | Unrestricted | 2020 | 2019 | ||
|---|---|---|---|---|---|
| funds | funds | Total | Total | ||
| Notes | £ | £ | £ | £ | |
| Income and endowments from: | |||||
| Donations and legacies | - | 2,796 | 2,796 | 7,910 | |
| Charitable activities | |||||
| Hall letting and allied income | - | 22,965 | 22,965 | 70,820 | |
| Covid Grants | - | 29,828 | 29,828 | - | |
| 100 Club | - | 1,244 | 1,244 | 1,236 | |
| Investments | - | 32 | 32 | 81 | |
| Total | - | 56,865 | 56,865 | 80,047 | |
| Expenditure on: | |||||
| Charitable activities | 2 | 25,351 | 56,465 | 81,816 | 110,815 |
| Other | 3 | - | 4,549 | 4,549 | 5,723 |
| Total | 25,351 | 61,014 |
86,365 | 116,538 | |
| Net expenditure | (25,351) | (4,149) | **(29,500) ** | (36,491) | |
| Net movement in funds | (25,351) | (4,149) | (29,500) | (36,491) | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 876,049 | 80,814 | 956,863 | 993,354 | |
| Total funds carried forward | 850,698 | 76,665 | 927,363 | 956,863 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
The notes form part of these financial statements
4
NEW ORIEL HALL
BALANCE SHEET AS AT 31 DECEMBER 2020 – Company number 05688227
Notes Fixed assets Freehold property - New Oriel Hall 4 Improvements to Property 4 Furniture, fittings and fixtures 4 Current Assets Cash at bank and in hand Debtors and prepayment 5 Creditors Amounts falling due within one year 6 Net current assets Total assets less current liabilities Represented by: - Restricted fund carried forward Unrestricted fund carried forward |
£ 64,032 7,661 71,693 2,623 |
20202019 £ £ £ 821,563 846,081 27,525 28,240 9,205 11,158 858,293 885,479 58,803 15,090 73,893 2,509 69,070 71,384 927,363 956,863 850,968 876,049 76,665 80,814 927,363 956,863 |
|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Section 386 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial period and of its surplus or deficit for each financial period in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements were approved by the Board of Trustees on ……….. 2021 and were signed on its behalf by:
Trustee M Kelleher
The notes form part of these financial statements
5
NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1 Statutory information and accounting policies
Statutory information
New Oriel Hall is a charitable company, limited by guarantee, registered in England and Wales. The company’s registered number is 05688227 and its registered office can be found on the Administrative Information page. The company is also registered with the Charity Commission and their registered number is 01120867.
Basis of accounting
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Incoming resources
All incoming resources are accounted for when invoiced.
Resources expended
Expenditure is recognised on the accruals basis as each liability is incurred: such expenditure includes any VAT, which cannot be recovered.
Direct charitable expenditure relates to capital expenditure on the purchase and construction of New Oriel Hall, and on furniture and equipment. Such expenditure has been transferred to fixed assets and depreciated as appropriate. Where grants and donations have been received towards the purchase of fixed assets, such grants have been included in restricted funds. Such funds are being reduced by the annual charge to depreciation on those assets.
2 Charitable activity costs
| 2 | Charitable activity costs | ||||
|---|---|---|---|---|---|
| Restricted | Unrestricted | Total | Total | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Depreciation on freehold | |||||
| of New Oriel Hall | 25,233 | - | 25,233 | 25,233 | |
| Costs of running and maintaining | |||||
| the hall | 118 | 56,465 | 56,583 | 85,582 | |
| 25,351 | 56,465 | 81,816 | 110,815 | ||
| 3 | Other costs | ||||
| 2020 | 2019 | ||||
| £ | £ | ||||
| Examination of accounts | 350 | 350 | |||
| Accounts and payroll | 736 | 772 | |||
| Proportion of administration costs | 2,250 | 2,526 | |||
| Subscriptions and licences | 1,213 | 2,075 | |||
| 4,549 | 5,723 |
6
NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
4 Fixed assets
The amount shown as direct charitable expenditure relates to the cost to date of purchasing the following assets, which have been depreciated as follows: -
| Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
|---|---|---|
404,379 |
||
821,563 846,081 |
||
35,748 7,508 715 8,223 27,525 28,240 |
||
45,129 349 33,971 2,301 |
||
| 36,272 | ||
9,206 11,158 |
7
NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
| 5 Debtors and prepayments Prepayment - insurance Debtors 6 Creditors Amounts falling due within one year: - Other creditors and accruals |
2020 2019 £ £ - 661 7,661 14,429 7,661 15,090 2020 2019 £ £ 2,623 2,509 |
|---|---|
7 Trustees remuneration and related party transactions
None of the trustees received any remuneration during the year: nor did any trustee receive reimbursement for any expenses (2019 - nil).
8 Taxation
The activities of the charitable company fall within the exemptions afforded by the provisions of the Corporation Tax Act 2010. Accordingly, there is no taxation charge in these accounts.
9 Purposes of restricted funds
These funds have been received to pay for salaries, to purchase equipment for the hall, to promote youth work and to improve the outbuildings.
10 Restricted funds
| Restricted funds | ||||
|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | |
| 01.01.20 | resources | expended | 31.12.20 | |
| and transfers | ||||
| £ | £ | £ | £ | |
| Freehold property | 846,081 | - | 24,518 | 821,563 |
| Storage building etc | 28,240 | - | 715 | 27,525 |
| Fixtures and fittings | 590 | - | 118 | 472 |
| Funds received for storage building 1,138 | - | **- ** | 1,138 | |
| 876,049 | - | 25,351 | 850,698 |
11 Statement of financial activities comparatives
Unrestricted income and endowments for 2019 consisted of £72,056 charitable activities; £3,910 donations; and £81 investments. Expenditure consisted of £85,434 charitable activities and £5,723 other. The unrestricted funds opening value was £91,924 and closed at £80,814.
Restricted income and endowments for 2019 consisted of no donations and legacies. Expenditure consisted of £25,381 charitable activities. Restricted funds opening value was £901,430 and closed at £876,049.
8
NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
12. Funds
Total restricted funds at the year-end were £850,698, which consisted of £849,560 fixed assets and £1,138 money held in bank.
The unrestricted fund was £76,665, and consisted of £8,733 fixed assets, £7,661 debtors less £2,623 creditors. The balance, £62,894, was held as cash at bank.
13. Staff costs
| Staff costs: Salaries and fees Pensions Total |
2020 £ 33,317 697 34,014 |
2019 £ 36,636 765 |
|---|---|---|
| 37,401 |
The average number of employees during the year was 3.
No employee received emoluments of more than £60,000 during the year.
9
NEW ORIEL HALL
DETAILED STATEMENT OF UNRESTRICTED INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2020
| Year Ended | Year Ended | |
|---|---|---|
| 31.12.20 | 31.12.19 | |
| £ | £ | |
| INCOMING RESOURCES | ||
| Hall lettings | 22,965 | 70,820 |
| 100 Club | 1,244 | 1,236 |
| Bank interest | 32 | 81 |
| Covid Grants | 29,828 | - |
| Grants and donations | 2,796 | 7,910 |
| Total incoming resources | 56,865 | 80,047 |
| RESOURCES EXPENDED | ||
| Staff costs | 34,014 | 37,401 |
| Rent and rates | 1,926 | 3,365 |
| Light and heat | 5,607 | 7,031 |
| Cleaning | 3,518 | 8,366 |
| Security | 2,392 | 3,396 |
| Repairs and renewals | 1,826 | 12,422 |
| Insurance | 2,600 | 1,970 |
| Printing and stationery | 570 | 701 |
| Telephone and internet | 725 | 1,004 |
| Office expenses | 1,157 | 1,662 |
| Advertising | 272 | 92 |
| Licences | 1,213 | 2,075 |
| Accountancy and payroll | 736 | 772 |
| Independent examination | 350 | 350 |
| Sundry expenses | 237 | 750 |
| Lunch club / 100 club | 1,113 | 920 |
| Donations | 54 | 670 |
| Library expenses | 286 | 4,682 |
| Friendship circle | 59 | 159 |
| Dancing with memories | - | 45 |
| Garden | 176 | 83 |
| Xmas Larks | - | 599 |
| Depreciation | 2,183 | 2,642 |
| Total resources expended | 61,014 | 91,157 |
| Net expenditure | (4,149) | (11,110) |
This page does not form part of the statutory financial statements
10
Charity registered number : 1120867 Company number: 05688227
NEW ORIEL HALL
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR
31 DECEMBER 2020
NEW ORIEL HALL
INDEX TO THE REPORT AND FINANCIAL STATEMENTS FOR THE FOR THE YEAR ENDED 31 DECEMBER 2020
Page no
1 Legal and administrative details 2 Trustees report 3 Report of the independent examiner 4 Statement of financial activities 5 Balance sheet 6/9 Notes to the financial statements 10 Detailed statement of unrestricted income and expenditure
NEW ORIEL HALL
LEGAL AND ADMINISTRATIVE DETAILS
AS AT 31 DECEMBER 2020
| Trustees | David Lucas |
|---|---|
| Jonathan Miles | |
| Linda Patterson | |
| Robert Shackell | |
| Theresa Waterhouse | |
| Michael Williams | |
| Michael Kelleher | |
| Annie Fear | |
| Austin Samson | |
| Company secretary | Linda Patterson |
| Principal office | New Oriel Hall |
| Brookleaze Buildings | |
| Larkhall | |
| BATH | |
| BA1 6RA | |
| Charity registered number | 1120867 |
| Company number | 5688227 |
| Bankers | Barclays Bank plc |
| 37 Milsom Street | |
| BATH | |
| BA1 1DW | |
| Co-operative Bank plc | |
| Business Direct | |
| P.O. Box 250 | |
| Skelmersdale | |
| WN8 6WT | |
| Legal advisors | Stone King LLP |
| 13 Queen Square | |
| BATH | |
| BA1 2HJ | |
| Accountants | Berkeley Hall Marshall Limited |
| Chartered Accountants | |
| and Statutory Auditor | |
| 6 Charlotte Street | |
| BATH | |
| BA1 2NE |
1
NEW ORIEL HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Incorporation
The charitable company was incorporated on 26 January 2006, and is limited by guarantee.
Objectives
The objectives of the charity are the provision and maintenance of New Oriel Hall, Brookleaze Buildings, Larkhall, Bath, for the use of residents in the area of benefit; without distinction of political, religious, or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life of the said residents.
Review of activities
During this year, income from the Hall lettings totalled £22,965. Added to this figure are investment income £32; 100 club income of £1,244; donations of £2,796; grants of £29,828 making a total income for this year of £56,865.
Unrestricted expenditure of the hall was £56,465 and governance costs were £4,549 giving a total of £61,414. This resulted in a net expenditure over income for the year of unrestricted funds of £4,549. Restricted fund expenditure includes a charge of £25,233 depreciation on the freehold costs of the Hall; garden and yard refurbishment, and depreciation of other assets of £118; a total of £25,351. The depreciation on the freehold represents 2% of the costs thus allowing the initial costs to be written off over fifty-years. The actual market value of the hall is not reflected in the accounts.
Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in income, they will be able to continue the charity’s current activities. Unrestricted reserves are £76,665 so in excess of this target.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Public Benefit
The trustees have complied with section 4 of the 2011 Charities Act, having due regard for the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives.
Risk factors
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
ON BEHALF OF THE BOARD:
Trustee M Kelleher
Date: …………. 2021
2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEW ORIEL HALL
I report on the accounts for the year ended 31 December 2020 set out on pages four to nine.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: ………….2021
3
NEW ORIEL HALL
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020
| Restricted | Unrestricted | 2020 | 2019 | ||
|---|---|---|---|---|---|
| funds | funds | Total | Total | ||
| Notes | £ | £ | £ | £ | |
| Income and endowments from: | |||||
| Donations and legacies | - | 2,796 | 2,796 | 7,910 | |
| Charitable activities | |||||
| Hall letting and allied income | - | 22,965 | 22,965 | 70,820 | |
| Covid Grants | - | 29,828 | 29,828 | - | |
| 100 Club | - | 1,244 | 1,244 | 1,236 | |
| Investments | - | 32 | 32 | 81 | |
| Total | - | 56,865 | 56,865 | 80,047 | |
| Expenditure on: | |||||
| Charitable activities | 2 | 25,351 | 56,465 | 81,816 | 110,815 |
| Other | 3 | - | 4,549 | 4,549 | 5,723 |
| Total | 25,351 | 61,014 |
86,365 | 116,538 | |
| Net expenditure | (25,351) | (4,149) | **(29,500) ** | (36,491) | |
| Net movement in funds | (25,351) | (4,149) | (29,500) | (36,491) | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 876,049 | 80,814 | 956,863 | 993,354 | |
| Total funds carried forward | 850,698 | 76,665 | 927,363 | 956,863 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
The notes form part of these financial statements
4
NEW ORIEL HALL
BALANCE SHEET AS AT 31 DECEMBER 2020 – Company number 05688227
Notes Fixed assets Freehold property - New Oriel Hall 4 Improvements to Property 4 Furniture, fittings and fixtures 4 Current Assets Cash at bank and in hand Debtors and prepayment 5 Creditors Amounts falling due within one year 6 Net current assets Total assets less current liabilities Represented by: - Restricted fund carried forward Unrestricted fund carried forward |
£ 64,032 7,661 71,693 2,623 |
20202019 £ £ £ 821,563 846,081 27,525 28,240 9,205 11,158 858,293 885,479 58,803 15,090 73,893 2,509 69,070 71,384 927,363 956,863 850,968 876,049 76,665 80,814 927,363 956,863 |
|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Section 386 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial period and of its surplus or deficit for each financial period in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements were approved by the Board of Trustees on ……….. 2021 and were signed on its behalf by:
Trustee M Kelleher
The notes form part of these financial statements
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NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1 Statutory information and accounting policies
Statutory information
New Oriel Hall is a charitable company, limited by guarantee, registered in England and Wales. The company’s registered number is 05688227 and its registered office can be found on the Administrative Information page. The company is also registered with the Charity Commission and their registered number is 01120867.
Basis of accounting
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Incoming resources
All incoming resources are accounted for when invoiced.
Resources expended
Expenditure is recognised on the accruals basis as each liability is incurred: such expenditure includes any VAT, which cannot be recovered.
Direct charitable expenditure relates to capital expenditure on the purchase and construction of New Oriel Hall, and on furniture and equipment. Such expenditure has been transferred to fixed assets and depreciated as appropriate. Where grants and donations have been received towards the purchase of fixed assets, such grants have been included in restricted funds. Such funds are being reduced by the annual charge to depreciation on those assets.
2 Charitable activity costs
| 2 | Charitable activity costs | ||||
|---|---|---|---|---|---|
| Restricted | Unrestricted | Total | Total | ||
| funds | funds | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Depreciation on freehold | |||||
| of New Oriel Hall | 25,233 | - | 25,233 | 25,233 | |
| Costs of running and maintaining | |||||
| the hall | 118 | 56,465 | 56,583 | 85,582 | |
| 25,351 | 56,465 | 81,816 | 110,815 | ||
| 3 | Other costs | ||||
| 2020 | 2019 | ||||
| £ | £ | ||||
| Examination of accounts | 350 | 350 | |||
| Accounts and payroll | 736 | 772 | |||
| Proportion of administration costs | 2,250 | 2,526 | |||
| Subscriptions and licences | 1,213 | 2,075 | |||
| 4,549 | 5,723 |
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NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
4 Fixed assets
The amount shown as direct charitable expenditure relates to the cost to date of purchasing the following assets, which have been depreciated as follows: -
| Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
Freehold: 2% per annum - straight line Improvements: 2% per annum - straight line Furniture etc: 20% per annum - reducing balance £ Freehold of New Oriel Hall Cost as at 1 January 2020 1,225,942 Accumulated depreciation brought forward 379,861 Depreciation - charge in year 24,518 404,379 As at 31 December 2020 821,563 As at 31 December 2019 846,081 Improvements to Property Cost as at 1 January 2020 35,748 Accumulated depreciation brought forward 7,508 Depreciation - charge in year 715 8,223 As at 31 December 2020 27,525 As at 31 December 2019 28,240 Furniture, fixtures and fittings Cost as at 1 January 2020 45,129 Additions 349 Accumulated depreciation brought forward 33,971 Depreciation - Charge for the year 2,301 36,272 As at 31 December 2020 9,206 As at 31 December 2019 11,158 |
|---|---|---|
404,379 |
||
821,563 846,081 |
||
35,748 7,508 715 8,223 27,525 28,240 |
||
45,129 349 33,971 2,301 |
||
| 36,272 | ||
9,206 11,158 |
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NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
| 5 Debtors and prepayments Prepayment - insurance Debtors 6 Creditors Amounts falling due within one year: - Other creditors and accruals |
2020 2019 £ £ - 661 7,661 14,429 7,661 15,090 2020 2019 £ £ 2,623 2,509 |
|---|---|
7 Trustees remuneration and related party transactions
None of the trustees received any remuneration during the year: nor did any trustee receive reimbursement for any expenses (2019 - nil).
8 Taxation
The activities of the charitable company fall within the exemptions afforded by the provisions of the Corporation Tax Act 2010. Accordingly, there is no taxation charge in these accounts.
9 Purposes of restricted funds
These funds have been received to pay for salaries, to purchase equipment for the hall, to promote youth work and to improve the outbuildings.
10 Restricted funds
| Restricted funds | ||||
|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | |
| 01.01.20 | resources | expended | 31.12.20 | |
| and transfers | ||||
| £ | £ | £ | £ | |
| Freehold property | 846,081 | - | 24,518 | 821,563 |
| Storage building etc | 28,240 | - | 715 | 27,525 |
| Fixtures and fittings | 590 | - | 118 | 472 |
| Funds received for storage building 1,138 | - | **- ** | 1,138 | |
| 876,049 | - | 25,351 | 850,698 |
11 Statement of financial activities comparatives
Unrestricted income and endowments for 2019 consisted of £72,056 charitable activities; £3,910 donations; and £81 investments. Expenditure consisted of £85,434 charitable activities and £5,723 other. The unrestricted funds opening value was £91,924 and closed at £80,814.
Restricted income and endowments for 2019 consisted of no donations and legacies. Expenditure consisted of £25,381 charitable activities. Restricted funds opening value was £901,430 and closed at £876,049.
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NEW ORIEL HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)
12. Funds
Total restricted funds at the year-end were £850,698, which consisted of £849,560 fixed assets and £1,138 money held in bank.
The unrestricted fund was £76,665, and consisted of £8,733 fixed assets, £7,661 debtors less £2,623 creditors. The balance, £62,894, was held as cash at bank.
13. Staff costs
| Staff costs: Salaries and fees Pensions Total |
2020 £ 33,317 697 34,014 |
2019 £ 36,636 765 |
|---|---|---|
| 37,401 |
The average number of employees during the year was 3.
No employee received emoluments of more than £60,000 during the year.
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NEW ORIEL HALL
DETAILED STATEMENT OF UNRESTRICTED INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2020
| Year Ended | Year Ended | |
|---|---|---|
| 31.12.20 | 31.12.19 | |
| £ | £ | |
| INCOMING RESOURCES | ||
| Hall lettings | 22,965 | 70,820 |
| 100 Club | 1,244 | 1,236 |
| Bank interest | 32 | 81 |
| Covid Grants | 29,828 | - |
| Grants and donations | 2,796 | 7,910 |
| Total incoming resources | 56,865 | 80,047 |
| RESOURCES EXPENDED | ||
| Staff costs | 34,014 | 37,401 |
| Rent and rates | 1,926 | 3,365 |
| Light and heat | 5,607 | 7,031 |
| Cleaning | 3,518 | 8,366 |
| Security | 2,392 | 3,396 |
| Repairs and renewals | 1,826 | 12,422 |
| Insurance | 2,600 | 1,970 |
| Printing and stationery | 570 | 701 |
| Telephone and internet | 725 | 1,004 |
| Office expenses | 1,157 | 1,662 |
| Advertising | 272 | 92 |
| Licences | 1,213 | 2,075 |
| Accountancy and payroll | 736 | 772 |
| Independent examination | 350 | 350 |
| Sundry expenses | 237 | 750 |
| Lunch club / 100 club | 1,113 | 920 |
| Donations | 54 | 670 |
| Library expenses | 286 | 4,682 |
| Friendship circle | 59 | 159 |
| Dancing with memories | - | 45 |
| Garden | 176 | 83 |
| Xmas Larks | - | 599 |
| Depreciation | 2,183 | 2,642 |
| Total resources expended | 61,014 | 91,157 |
| Net expenditure | (4,149) | (11,110) |
This page does not form part of the statutory financial statements
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