REGISTERED COMPANY NUMBER: 06131244 (England and Wales) REGISTERED CHARITY NUMBER: 1120818
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
FOR
EAST DURHAM COMMUNITY TRANSPORT LIMITED
Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF
EAST DURHAM COMMUNITY TRANSPORT LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 to 11 |
| Notes to the Financial Statements | 12 to 22 |
| Detailed Statement of Financial Activities | 23 to 24 |
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
The Objects of the Charity and how it is attempting to achieve the objectives
The Charity is governed by a written constitution in which its objects are set out. The Charity aims to provide affordable, reliable, accessible transport for registered youth and community groups, registered charities, schools, statutory groups and other non-profit making voluntary organisations.
Objectives achieved in the year, a review of activities and significant changes and development plans for the future.
Introduction
With the COVID 19 pandemic still in circulation, but with restrictions lifted, 2021 saw some normality for the Charity although not on the usual scale. The Travel Club was able to restart and groups started to access the transport. Hospital appointment transport and local shopping trips also continued getting vulnerable and isolated people to essential services. A large grant secured in June 2021 from the COVID Management Outbreak Fund meant the Charity has been able to continue its operation. Under the exceptional circumstances the Trustees are satisfied with the performance of the Charity during the year from a staffing and professional view. The Charity is in a good position financially as of 31 December 2021 especially due to the limited services and restrictions and feels the Charity is in a relatively good position to continue its activities during the coming year, and that the Charity's assets are adequate to fulfil its obligations at this moment in time. It is always the intention to secure funding each year to boost income and this will be the focus in 2022. In a time of worldwide uncertainty, the Trustees and staff achieve what they can with the resources available.
Public Benefit
The Trustees have had regard to the Charity Commission's guidance on their legal duty on public benefit and are satisfied that the charity delivers public benefit. Due regard is also paid to the guidance on public benefit when deciding which new projects to undertake.
Contributions from volunteers
Volunteers carry out valued work for the charity.
Page 1
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
ACHIEVEMENT AND PERFORMANCE
Achievement of objectives and review of activities
The Trustees are satisfied that the aims and objectives of the Charity have continued to be met and have worked together with staff to make the working practices achievable as far as possible due to the restrictions in place but feels that the Charity has adapted well, modifying its services to supply essential shopping trips to elderly and disabled members, collecting prescriptions and shopping for those in isolation, taking people for essential health and hospital appointments, helping transport stock for a local food bank, keeping in regular contact with vulnerable members by telephone and restarting group hire and the much needed Travel Club trips.
The COMF funding has been a huge financial help and has meant that use of reserves has been limited leaving the Charity in quite a decent financial position.
A robust vehicle cleaning system and passenger guidelines are still in place even with most restrictions lifted to ensure passenger safety and confidence. As home working was implemented and very successful during the lockdowns it was decided and agreed not to renew the lease on the office. The landlord had indicated a large increase in rental costs and with the Charity being responsible for all repairs to the premises it was not viable or sensible to continue to rent premises with the exception of secure vehicle parking on the same site. The Operations Manager has ensured that the Charity runs just as smoothly as always with systems in place for vehicle collection, vehicle cleaning, office set up and staff meet regularly to discuss the working practices. Vehicles have all been correctly maintained and have had the usual regular safety inspections carried out. For all it has been a different year it has been productive and busy with staff adapting very well and the Trustees are extremely proud of the team for the efforts they have shown in what has been an uncertain and scary time.
Details of intangible income
There were no donations of intangible income during the year.
Page 2
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
FINANCIAL REVIEW
Transactions and financial position
The charity reported a surplus of £25,754 (2020 - deficit of £16,482). At the balance sheet date, total funds amounted to £150,955 (2020 - £125,201) of which £nil (2020 - £1,117) were subject to restriction.
Specific changes in fixed assets
Changes in fixed assets are shown in detail in the notes to the accounts.
Effectiveness of fundraising policies
The charity relies on grant aid from the donors identified in the accounts, whose support is invaluable. There have been no other fundraising activities.
Policies on reserves, investment policies and investment performance
The Trustees have resolved to establish reserves to provide for future activities, and the Trustees have limited powers of investment.
Within those powers, a statement of investment principles has been adopted as set out below. The policy on reserves is that the existing financial assets are retained to produce income which is wholly utilised to support existing activities. There is no intention in the long term to either increase or reduce the capital held. This policy is justified in that it is necessary to preserve income at the present levels as far as possible in order to maintain the activities of the charity, however due to the unprecedented situation reserves have been utilised where necessary.
Funds are invested in short term bank deposit accounts because of the need to access the funds.
Availability and adequacy of assets of each of the funds
The Board of Trustees are aware that the Charity's assets are available and adequate to fulfil its obligations for a limited number of years without external funding and will address any issues accordingly.
Going concern
The trustees have reviewed the circumstances of the charity and are satisfied that adequate resources will be available to fund the activities of the charity for the foreseeable future; the trustees are of the view that the charity is a going concern.
Page 3
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
SIGNIFICANT CHANGES AND DEVELOPMENTS AND PLANS FOR THE FUTURE
Staffing remained the same in 2021 with a team consisting of an Operations Manager, Travel Club Co-ordinator and with the 2 part time drivers increasing their hours to full time with funding secured, to meet demand. The usual volunteer drivers who had to shield at home due to underlying health problems/age unfortunately decided not to return but this was more to do with licencing because of their age. 2 'younger' volunteers helped out at the beginning of the year and continue to help out when needed.
The organisation is ever confident that it has the right balance in place for the Charity to move forward and continue to deliver its aims and objectives.
Services were modified with one-to-one transport being offered as well as the usual group hire and goods were transported (the insurers were happy for the Charity to do this).
Plans for the future include partnership working, publicity, and sponsorship and to seek funding to cover core costs. An application to the Lottery is in the process of being submitted to cover salaries for the 4 members of staff for a 3-year period. The Trustees understand that if previous deficits were to continue, the long-term sustainability of the Charity is at risk and funding is essential to enable it to continue beyond 2022. It will do everything possible to keep the Charity afloat in order to meet its aims and objectives and to continue to be a vital part of life in our local community. It would be devastating for the most vulnerable in our society if the Charity were to close as well as the loss of jobs for valued, long serving members of staff but the Trustees are ever confident that the Charity will continue to for the foreseeable future.
Page 4
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
East Durham Community Transport Limited is a company limited by guarantee governed by its Memorandum and Articles of Association.
Method of election of the members of the Board of Trustees
The members of the Board of Trustees are elected at the annual general meeting. The Trustees may co-opt other members onto the Board but those co-opted members have no voting rights. The co-opted members must have the necessary qualities and experience needed to run both a Charity and a transport service. The Trustees managed to meet face to face before the pandemic and once again later in the year with 2 other meetings carried out remotely.
The organisational structure and how decisions are made
The charity operates in accordance with its constitution whereby a Trustee, from user group representative, is appointed at each annual general meeting to direct and oversee the work of the charity and holds no less than 4 meetings during each year. Staff liaise with Trustees on a monthly basis with budget and operational updates. A very close working relationship with Trustees and staff has been established, especially in the past few years which is vital in ensuring good communications, a friendly, comfortable environment but remaining very professional. The Operations Manager has worked tirelessly in 2021 to ensure budgets were met, funding was secured and grants accessed and all procedures for the Charity to remain open were in place.
Relationships with other groups, charities and individuals
The charity works with statutory agencies, registered youth and community groups, registered charities and other non-profit making voluntary organisations which become members and uses its vehicles to assist them in achieving their aims.
Details of related parties and transactions with related parties
The trustees are not aware of any related parties.
The major risks to which the charity is exposed and reviews and systems to mitigate risks
The Trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the charity. The Trustees then review any major risks which have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed.
Page 5
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 06131244
Registered Charity number 1120818
Registered office
26 Willow Grove Horden Peterlee SR8 4SA
Operational address
Parking Bay 1-6 3 Crook Way North West Industrial Estate Peterlee SR8 2HY
Trustees
C A Hepple (Chair) M R Twidale (Vice Chair) B J Hind (Secretary) K Spirit
Independent Examiner
Read, Milburn & Co 71 Howard Street North Shields NE30 1AF
Bankers
The Co-Operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP
Key Management Personnel J Atkinson (Treasurer) A Kent (Operations Manager)
Page 6
EAST DURHAM COMMUNITY TRANSPORT LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also the directors of East Durham Community Transport Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 7 May 2022 and signed on its behalf by:
C Hepple - Trustee
Page 7
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST DURHAM COMMUNITY TRANSPORT LIMITED
Independent examiner's report to the trustees of East Durham Community Transport Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
N J Liley FCA Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF
25 May 2022
Page 8
EAST DURHAM COMMUNITY TRANSPORT LIMITED
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2021
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 4,963 Charitable activities 3 Grant income 35,736 Transport services 31,484 Other income 5,140 Total 77,323 EXPENDITURE ON Charitable activities Staff and volunteer costs 21,443 Premises and administrative costs 8,461 Training costs - Transport services 21,454 Total 51,358 NET INCOME/(EXPENDITURE) 25,965 Transfers between funds 13 906 Net movement in funds 26,871 RECONCILIATION OF FUNDS Total funds brought forward 124,084 TOTAL FUNDS CARRIED FORWARD 150,955 |
Restricted funds £ - 78,872 - - 78,872 45,393 14,019 550 19,121 79,083 (211) (906) (1,117) 1,117 - |
2021 Total funds £ 4,963 114,608 31,484 5,140 156,195 66,836 22,480 550 40,575 130,441 25,754 - 25,754 125,201 150,955 |
2020 Total funds £ 6,490 59,883 22,358 5,161 93,892 59,796 18,123 129 32,326 110,374 (16,482) - (16,482) 141,683 125,201 |
|---|---|---|---|
The notes form part of these financial statements
Page 9
EAST DURHAM COMMUNITY TRANSPORT LIMITED (REGISTERED NUMBER: 06131244)
BALANCE SHEET 31 DECEMBER 2021
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Debtors 10 Cash at bank and in hand CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 13 Unrestricted funds: General fund Designated funds Restricted funds TOTAL FUNDS |
2021 £ 31,031 12,407 109,416 121,823 (1,899) 119,924 150,955 150,955 126,720 24,235 150,955 - 150,955 |
2020 £ 48,978 515 82,363 82,878 (6,655) 76,223 125,201 125,201 88,494 35,590 124,084 1,117 125,201 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
continued...
Page 10
EAST DURHAM COMMUNITY TRANSPORT LIMITED (REGISTERED NUMBER: 06131244)
BALANCE SHEET - continued 31 DECEMBER 2021
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 7 May 2022 and were signed on its behalf by:
C Hepple - Trustee
The notes form part of these financial statements
Page 11
EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The presentation currency of the financial statements is the Pound Sterling (£).
Going concern
The financial statements have been prepared on the going concern basis. At the date of signing of the financial statements there were no material uncertainties regarding the charity's ability to continue for the foreseeable future.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income is stated net of VAT where applicable.
Revenue grants
Income from government and other grants is recognised when the charity has entitlement to the funds, any related performance conditions have been satisfied, it is probable that income will be received and the amount can be measured reliably.
Capital grants
Grants of a capital nature given for specific purposes and fully utilised in the furtherance of the objects of the charity are credited to the fixed asset funds after the sums have been properly expended on the restricted purpose. The related asset is shown in the balance sheet at the cost of acquisition or subsequent revaluation.
The related assets are subject to restrictions by the grant making organisation on their use and disposal, and these restrictions are noted in the fixed asset section of these accounts. The fixed asset fund so created is treated as a designated fund.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
continued...
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
Tangible fixed assets are stated at cost or valuation less depreciation. Items of less than £100 are not capitalised.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles - 22.5% on reducing balance Computer equipment - 22.5% on reducing balance
Debtors
Trade and other debtors are recognised at the settlement amount due nett of any trade discounts.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount nett of any trade discounts.
Financial instruments
All financial assets and financial liabilities of the charity qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Taxation
As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only.
The charitable company is VAT registered and recovers/pays VAT as required.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 13
EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
| 2. DONATIONS AND LEGACIES Donations 3. INCOME FROM CHARITABLE ACTIVITIES Grant income £ Travel club income - Transport services income - Grants 114,608 114,608 Grants received, included in the above, are as follows: Durham County Council RSCTI Fund County Durham Foundation Big Lottery Fund UK Government and Local Authority Contain Outbreak Management Fund 4. SUPPORT COSTS Premises and administrative costs |
2021 £ 4,963 2021 Transport Total services activities £ £ 20,335 20,335 11,149 11,149 - 114,608 31,484 146,092 2021 £ 4,612 4,622 9,896 26,502 68,976 114,608 General Governance overheads costs £ £ 21,500 980 |
2020 £ 6,490 2020 Total activities £ 12,374 9,984 59,883 82,241 2020 £ 4,331 3,000 27,107 25,445 - 59,883 Totals £ 22,480 |
|---|---|---|
continued...
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
4. SUPPORT COSTS - continued
Support costs, included in the above, are as follows:
| Support costs, included in the above, are as follows: | ||
|---|---|---|
| 2021 | 2020 | |
| Premises | ||
| and | ||
| administrative | Total | |
| costs | activities | |
| £ | £ | |
| Rent, rates and water | 8,683 | 8,446 |
| Insurance | 1,306 | 1,269 |
| Light and heat | 51 | 854 |
| Telephone | 5,580 | 3,273 |
| Printing and advertising | 1,176 | 937 |
| Sundries | 2,733 | 1,802 |
| Repairs and renewals | 1,117 | 272 |
| Professional fees | 115 | 85 |
| Bank charges | 21 | 72 |
| Depreciation of tangible fixed assets | 305 | 138 |
| Loss on sale of tangible fixed assets | 413 | - |
| Professional fees | 980 | 975 |
| 22,480 | 18,123 |
5. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| Depreciation - owned assets Deficit on disposal of fixed assets Independent examiner's remuneration Payments under operating leases |
2021 £ 9,003 3,259 980 8,683 |
2020 £ 14,221 - 975 8,446 |
|---|---|---|
Page 15
continued...
EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.
7. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| Wages and salaries Social security costs |
2021 £ 66,836 - 66,836 |
2020 £ 58,730 791 |
| 59,521 |
The key management personnel, including the trustees, are listed under Reference and Administrative Details. The total employee benefits of the key management personnel, including Social Security, were £26,094 (2020 - £25,574).
The average monthly number of employees during the year was as follows:
| Engaged in charitable activities | 2021 4 |
2020 4 |
|---|---|---|
No employees received emoluments in excess of £60,000.
Page 16
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
| 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,490 - Charitable activities Grant income 46,087 13,796 Transport services 22,358 - Other income 5,161 - Total 80,096 13,796 EXPENDITURE ON Charitable activities Staff and volunteer costs 47,117 12,679 Premises and administrative costs 18,123 - Training costs 129 - Transport services 32,326 - Total 97,695 12,679 NET INCOME/(EXPENDITURE) (17,599) 1,117 RECONCILIATION OF FUNDS Total funds brought forward 141,683 - TOTAL FUNDS CARRIED FORWARD 124,084 1,117 |
Total funds £ 6,490 59,883 22,358 5,161 93,892 59,796 18,123 129 32,326 110,374 (16,482) 141,683 125,201 |
|---|---|
continued...
Page 17
EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
9. TANGIBLE FIXED ASSETS
| Motor vehicles £ COST At 1 January 2021 261,716 Additions - Disposals (86,448) At 31 December 2021 175,268 DEPRECIATION At 1 January 2021 213,212 Charge for year 8,698 Eliminated on disposal (76,603) At 31 December 2021 145,307 NET BOOK VALUE At 31 December 2021 29,961 At 31 December 2020 48,504 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors VAT |
Computer equipment £ 15,076 1,314 (8,708) 7,682 14,602 305 (8,295) 6,612 1,070 474 2021 £ 9,966 2,441 12,407 |
Totals £ 276,792 1,314 (95,156) 182,950 227,814 9,003 (84,898) 151,919 31,031 48,978 2020 £ - 515 515 |
|---|---|---|
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| Trade creditors Social security and other taxes Accruals and deferred income |
2021 £ - 919 980 1,899 |
2020 £ 285 580 5,790 |
| 6,655 |
Deferred Income
Included within Accruals and Deferred Income are the following amounts comprising income received in advance of delivery of the related services or expenditure incurred.
| Balance at 1 January 2021 Released to income from charitable activities Balance at 31 December 2021 |
£ 4,498 (4,498) - |
|---|---|
12. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Unrestricted funds £ Fixed assets 31,031 Current assets 121,823 Current liabilities (1,899) 150,955 |
Restricted funds £ - - - - |
2021 Total funds £ 31,031 121,823 (1,899) 150,955 |
2020 Total funds £ 48,978 82,878 (6,655) 125,201 |
|---|---|---|---|
continued...
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
13. MOVEMENT IN FUNDS
| At 1/1/21 £ Unrestricted funds General fund 88,494 Designated funds 35,590 124,084 Restricted funds County Durham Foundation 1,117 Contain Outbreak Management Fund - 1,117 TOTAL FUNDS 125,201 Net movement in funds, included in the above are as follows: Unrestricted funds General fund Designated funds Restricted funds Big Lottery Fund County Durham Foundation Contain Outbreak Management Fund TOTAL FUNDS |
Net movement in funds £ 35,663 (9,698) 25,965 (1,117) 906 (211) 25,754 Incoming resources £ 77,323 - 77,323 9,896 - 68,976 78,872 156,195 |
Transfers between At funds 31/12/21 £ £ 2,563 126,720 (1,657) 24,235 906 150,955 - - (906) - (906) - - 150,955 Resources Movement expended in funds £ £ (41,660) 35,663 (9,698) (9,698) (51,358) 25,965 (9,896) - (1,117) (1,117) (68,070) 906 (79,083) (211) (130,441) 25,754 |
|---|---|---|
continued...
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Designated funds Restricted funds County Durham Foundation TOTAL FUNDS Comparative net movement in funds, included in the above are Unrestricted funds General fund Designated funds Restricted funds Big Lottery Fund County Durham Foundation TOTAL FUNDS |
At 1/1/20 £ 95,760 45,923 141,683 - 141,683 as follows: Incoming resources £ 80,096 - 80,096 10,796 3,000 13,796 93,892 |
Net movement At in funds 31/12/20 £ £ (7,266) 88,494 (10,333) 35,590 (17,599) 124,084 1,117 1,117 (16,482) 125,201 Resources Movement expended in funds £ £ (87,362) (7,266) (10,333) (10,333) (97,695) (17,599) (10,796) - (1,883) 1,117 (12,679) 1,117 (110,374) (16,482) |
|---|---|---|
Big Lottery Fund
Grant funding is provided to support the East Durham Travel Club.
County Durham Foundation
Grant funding is provided to cover staff costs.
Contain Outbreak Management Fund
Grant funding is provided via the Local Authority to implement measures designed to help reduce the spread of coronavirus and support local public health,
continued...
Page 21
EAST DURHAM COMMUNITY TRANSPORT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
13. MOVEMENT IN FUNDS - continued
Designated funds
The designated funds were established in the 31 December 2007 Charitable Trust financial statements and relate to capital grants received for the purchase of additional minibuses.
Fund transfers
Fund transfers represent the proportion of vehicle sales proceeds where funding was provided for the acquisition of the vehicle in question. As the vehicles were in use for a period of at least five years from acquisition there is no restriction on the use of these proceeds, they are therefore released to general unrestricted funds.
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2021.
15. LEGAL STATUS
East Durham Community Transport Limited is a private company limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found within Reference and Administrative Details.
The liability of members is limited. Every member promises, if the charity is dissolved while he or she is a member or within twelve months after he or she ceases to be a member, to contribute such sum (not exceeding £1) as may be demanded of him or her towards the payment of the debts and liabilities of the charity incurred before he or she ceases to be a member, and the costs, charges and expenses of winding up, and the adjustment of the rights of the contributories among themselves.
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Charitable activities Travel club income Transport services income Grants Other income Other income Total incoming resources EXPENDITURE Charitable activities Wages Social security Training Travel expenses Volunteer expenses Vehicle fuel Vehicle insurance and tax Vehicle repairs Other vehicle costs Depreciation of tangible fixed assets Deficit on sale of tangible fixed assets Support costs General overheads Rent, rates and water Carried forward |
2021 £ 4,963 20,335 11,149 114,608 146,092 5,140 156,195 66,836 - 550 430 - 6,202 6,877 14,997 525 8,698 2,846 107,961 8,683 8,683 |
2020 £ 6,490 12,374 9,984 59,883 82,241 5,161 93,892 58,730 791 129 395 275 4,168 7,780 5,000 900 14,083 - 92,251 8,446 8,446 |
|---|---|---|
This page does not form part of the statutory financial statements
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EAST DURHAM COMMUNITY TRANSPORT LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| General overheads Brought forward Insurance Light and heat Telephone Printing and advertising Sundries Repairs and renewals Professional fees Bank charges Depreciation of tangible fixed assets Loss on sale of tangible fixed assets Governance costs Professional fees Total resources expended Net income/(expenditure) |
2021 £ 8,683 1,306 51 5,580 1,176 2,733 1,117 115 21 305 413 21,500 980 130,441 25,754 |
2020 £ 8,446 1,269 854 3,273 937 1,802 272 85 72 138 - 17,148 975 110,374 (16,482) |
|---|---|---|
This page does not form part of the statutory financial statements
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