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2020-12-31-accounts

REGISTERED COMPANY NUMBER: 06131244 (England and Wales) REGISTERED CHARITY NUMBER: 1120818

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

FOR EAST DURHAM COMMUNITY TRANSPORT LIMITED

Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF

EAST DURHAM COMMUNITY TRANSPORT LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Notes to the Financial Statements 10 to 19
Detailed Statement of Financial Activities 20 to 21

EAST DURHAM COMMUNITY TRANSPORT LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees, who are also directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 December 2020.

The financial statements comply with the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

The Objects of the charity and how it is attempting to achieve the objectives

The charity is governed by a written constitution in which its objects are set out. The charity aims to provide affordable, reliable, accessible transport for registered youth and community groups, registered charities, schools, statutory groups and other non-profit making organisations.

Objectives achieved in the year, a review of activities and significant changes and development plans for the future.

Introduction

With a worldwide Coronavirus pandemic hitting us, 2020 has been a very different year from usual. January to March was relatively normal with usual services running but with lockdowns and restrictions imposed throughout the remainder of the year the Charity has been limited in the services it has carried out. However it has adapted and continued to provide essential services where possible. With some grants and funding the Charity has been able to continue its operations. Under the exceptional circumstances the Trustees are satisfied with the performance of the charity during the year from a staffing and professional view. The Trustees would like to be in a better position financially as at 31 December 2020 but consider that the charity is in a relatively good position to continue its activities during the coming year, and that the charity's assets are adequate to fulfil its obligations at this moment in time. It is always the intention to secure funding each year to boost income and this will be the focus in 2021. In a time of worldwide uncertainty, the Trustees and staff achieve what they can with the resources available.

Public benefit

The trustees have had regard to the Charity Commission's guidance on their legal duty on public benefit and are satisfied that the charity delivers public benefit. Due regard is also paid to the guidance on public benefit when deciding which new projects to undertake.

Contributions from volunteers

Volunteers carry out valued work for the charity.

Page 1

EAST DURHAM COMMUNITY TRANSPORT LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

ACHIEVEMENT AND PERFORMANCE

Achievement of objectives and review of activities

The Trustees are satisfied that the aims and objectives of the Charity have continued to be met and have worked together with staff to make the working practices achievable as far as possible due to the restrictions in place but feels that the Charity has adapted well, modifying its services to supply essential shopping trips to elderly and disabled members, collecting prescriptions and shopping for those in isolation, taking people for essential health and hospital appointments, helping transport stock for a local food bank, keeping in regular contact with vulnerable members by telephone and helping collect and distribute essential PPE right at the start of the pandemic. The main focus has been keeping in touch with our members and getting people out for essential activities when mainstream transport is not available.

With the welcome benefit of COVID emergency funding, the Job Retention Scheme, Rates Grant and Local Restriction Grants the extra income has meant that use of reserves has been limited. Driving staff were placed into furlough in the first lockdown when the Charity was ordered to close but were able to return to work in a phased manner. The Operations Manager has remained in post throughout ensuring grants and funding was accessed, liaising with the Trustees and staff, carrying out usual accounting activities and funding reports and ensuring the Charity premises and vehicles was COVID secure with all the necessary procedures put into in place. A robust system was implemented to ensure passenger safety and confidence. A new working from home system was also implemented and worked very well with regular visits to the premises to meet with staff, carry out cleaning and ensure the site was secure. Vehicles have all been properly maintained and have had the usual regular safety inspections. For all it has been a different year it has been productive and busy with staff adapting very well and the Trustees are extremely proud of the team for the efforts they have shown in what has been an uncertain and scary time.

Details of intangible income

There were no donations of intangible income during the year.

FINANCIAL REVIEW

Transactions and financial position

The charity reported a deficit of £16,482 (2019 - £30,927). At the balance sheet date, total funds amounted to £125,201 (2019 - £141,683). Restricted funds amounted to £1,117 (2019 - £nil).

Specific changes in fixed assets

Changes in fixed assets are shown in detail in the notes to the accounts.

Effectiveness of fundraising policies

The charity relies on grant aid from the donors identified in the accounts, whose support is invaluable. There have been no other fundraising activities.

Policies on reserves, investment policies and investment performance

The Trustees have resolved to establish reserves to provide for future activities, and the Trustees have limited powers of investment.

Within those powers, a statement of investment principles has been adopted as set out below. The policy on reserves is that the existing financial assets are retained to produce income which is wholly utilised to support existing activities. There is no intention in the long term to either increase or reduce the capital held. This policy is justified in that it is necessary to preserve income at the present levels in order to maintain the activities of the charity.

Funds are invested in short term bank deposit accounts because of the need to access the funds.

Page 2

EAST DURHAM COMMUNITY TRANSPORT LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

FINANCIAL REVIEW

Availability and adequacy of assets of each of the funds

The Board of Trustees are satisfied that the charity's assets are available and adequate to fulfil its obligations for a limited number of years and is seeking to address this accordingly. Further details on the amounts and nature of reserves held can be found in note 13 to the financial statements.

Going concern

The trustees have reviewed the circumstances of the charity and are satisfied that adequate resources will be available to fund the activities of the charity for the foreseeable future; the trustees are of the view that the charity is a going concern.

SIGNIFICANT CHANGES AND DEVELOPMENTS AND PLANS FOR THE FUTURE

Staffing remained the same in 2020 with a team consisting of the Operations Manager, Travel Club Coordinator and 2 part time paid drivers. The usual volunteer drivers had to shield at home due to underlying health problems/age but 2 other volunteers helped out at the start of the pandemic. The organisation is ever confident that it has the right balance in place for the Charity to move forward and continue to deliver its aims and objectives.

Services were modified with one to one transport been offered rather than group hire and goods transported (insurers were happy for the Charity to do this).

The Charity is obviously concerned for its future due to the uncertainty of when life will return to normal, but is remaining positive that once the vaccination process is in place, the country will open up again and normal services will resume. Plans for the future include partnership working, publicity, and sponsorship and to seek funding to cover core costs. The Trustees understand that if the deficit continues each year the long term sustainability of the Charity is at risk and funding is essential to enable it to continue beyond 2021. It will do everything possible to keep the Charity afloat in order to meet its aims and objectives and to continue to be a vital part of life in our local community. It would be devastating for the most vulnerable in our society if the Charity were to close as well as the loss of jobs for valued, long serving members of staff.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

East Durham Community Transport Limited is a company limited by guarantee governed by its Memorandum and Articles of Association.

Method of election of the members of the Board of Trustees

The members of the Board of Trustees are elected at the annual general meeting. The Trustees may co-opt other members onto the Board but those co-opted members have no voting rights. The co-opted members must have the necessary qualities and experience needed to run both a Charity and a transport service. The Trustees managed to meet face to face before the pandemic and once again later in the year with 2 other meetings carried out remotely.

The organisational structure and how decisions are made

The charity operates in accordance with its constitution whereby a Trustee, from user group representative, is appointed at each annual general meeting to direct and oversee the work of the charity and holds no less than 4 meetings during each year. Staff liaises with Trustees on a monthly basis with budget and operational updates. A very close working relationship with Trustees and staff has been established, especially in the past few years which is vital in ensuring good communications, a friendly, comfortable environment but remaining very professional. The Operations Manager has worked tirelessly in 2020 to ensure budgets were met, funding was secured and grants accessed and all procedures for the Charity to remain open were in place.

Page 3

EAST DURHAM COMMUNITY TRANSPORT LIMITED

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Relationships with other groups, charities and individuals

The charity works with statutory agencies, registered youth and community groups, registered charities and other non-profit making voluntary organisations which become members and uses its vehicles to assist them in achieving their aims.

Details of related parties and transactions with related parties

The trustees are not aware of any related parties.

The major risks to which the charity is exposed and reviews and systems to mitigate risks

The Trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the charity. The Trustees then review any major risks which have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

06131244 (England and Wales)

Registered Charity number

1120818

Registered office

Unit 7a, 3 Cook Way North West Industrial Estate Peterlee Co. Durham SR8 2HY

Trustees

C Hepple Chair M R Twidale Vice Chair B J Hind Secretary K Spirit

Independent Examiner

Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF

Page 4

EAST DURHAM COMMUNITY TRANSPORT LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

REFERENCE AND ADMINISTRATIVE DETAILS - continued Bankers

The Co-Operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP

Unity Trust Bank plc 9 Bridley Place Birmingham B1 2HB

Key Management Personnel

J Atkinson (Treasurer) A Kent (Operations Manager)

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of East Durham Community Transport Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 22 May 2021 and signed on its behalf by:

C Hepple - Trustee

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST DURHAM COMMUNITY TRANSPORT LIMITED

Independent examiner's report to the trustees of East Durham Community Transport Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

N J Liley FCA Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF

17 June 2021

Page 6

EAST DURHAM COMMUNITY TRANSPORT LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
6,490
Charitable activities
3
Grant income
46,087
Transport services
22,358
Other income
5,161
Total
80,096
EXPENDITURE ON
Charitable activities
Staff and volunteer costs
47,117
Premises and administrative costs
18,123
Training costs
129
Transport services
32,326
Total
97,695
NET INCOME/(EXPENDITURE)
(17,599)
RECONCILIATION OF FUNDS
Total funds brought forward
141,683
TOTAL FUNDS CARRIED FORWARD
124,084		 Restricted
funds
£
-
13,796
-
-
13,796
12,679
-
-
-
12,679
1,117
-
1,117		 2020
Total
funds
£
6,490
59,883
22,358
5,161
93,892
59,796
18,123
129
32,326
110,374
(16,482)
141,683
125,201		 2019
Total
funds
£
1,350
16,689
96,056
5,854
119,949
65,614
20,804
300
64,158
150,876
(30,927)
172,610
141,683

The notes form part of these financial statements

Page 7

EAST DURHAM COMMUNITY TRANSPORT LIMITED (REGISTERED NUMBER: 06131244)

BALANCE SHEET 31 DECEMBER 2020

Notes
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
13
Unrestricted funds:
General fund
Designated funds
Restricted funds
TOTAL FUNDS		 2020
£
48,978
515
82,363
82,878
(6,655)
76,223
125,201
125,201
88,494
35,590
124,084
1,117
125,201		 2019
£
63,199
3,112
85,196
88,308
(9,824)
78,484
141,683
141,683
95,760
45,923
141,683
-
141,683

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 8

EAST DURHAM COMMUNITY TRANSPORT LIMITED (REGISTERED NUMBER: 06131244)

BALANCE SHEET - continued 31 DECEMBER 2020

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22 May 2021 and were signed on its behalf by:

C Hepple - Trustee

The notes form part of these financial statements

Page 9

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Going concern

The financial statements have been prepared on the going concern basis. At the date of signing of the financial statements there were no material uncertainties regarding the charity's ability to continue for the foreseeable future.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income is stated net of VAT where applicable.

Revenue grants

Income from government and other grants is recognised when the charity has entitlement to the funds, any related performance conditions have been satisfied, it is probable that income will be received and the amount can be measured reliably.

Capital grants

Grants of a capital nature given for specific purposes and fully utilised in the furtherance of the objects of the charity are credited to the fixed asset funds after the sums have been properly expended on the restricted purpose. The related asset is shown in the balance sheet at the cost of acquisition or subsequent revaluation.

The related assets are subject to restrictions by the grant making organisation on their use and disposal, and these restrictions are noted in the fixed asset section of these accounts. The fixed asset fund so created is treated as a designated fund.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Tangible fixed assets are stated at cost or valuation less depreciation. Items of less than £100 are not capitalised.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

continued...

Page 10

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES - continued

Tangible fixed assets Motor vehicles - 22.5% on reducing balance Computer equipment - 22.5% on reducing balance

Debtors

Trade and other debtors are recognised at the settlement amount due nett of any trade discounts.

Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments.

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount nett of any trade discounts.

Financial instruments

All financial assets and financial liabilities of the charity qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Taxation

As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only.

The charitable company is VAT registered and recovers/pays VAT as required.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 11

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

2.
DONATIONS AND LEGACIES
Donations
3.
INCOME FROM CHARITABLE ACTIVITIES
Grant
income
£
Travel club income
-
Transport services income
-
Grants
59,883
59,883
Grants received, included in the above, are as follows:
Durham County Council RSCTI Fund
County Durham Foundation
Big Lottery Fund
UK Government and Local Authority
4.
SUPPORT COSTS
Premises and administrative costs		 2020
£
6,490
2020
Transport
Total
services
activities
£
£
12,374
12,374
9,984
9,984
-
59,883
22,358
82,241
2020
£
4,331
3,000
27,107
25,445
59,883
General
Governance
overheads
costs
£
£
17,148
975		 2019
£
1,350
2019
Total
activities
£
54,044
42,012
16,689
112,745
2019
£
5,893
-
10,796
-
16,689
Totals
£
18,123

continued...

Page 12

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

4. SUPPORT COSTS - continued

Support costs, included in the above, are as follows:

2020
Premises
and
administrative
costs

£
Rent, rates and water
8,446
Insurance
1,269
Light and heat
854
Telephone
3,273
Printing and advertising
937
Sundries
1,802
Repairs and renewals
272
Professional fees
85
Bank charges
72
Depreciation of tangible fixed assets
138
Professional fees
975
18,123		 2019
Total
activities
£
8,407
669
1,224
3,778
1,669
2,729
461
435
72
178
1,182
20,804

5. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets
Independent examiner's remuneration
Payments under operating leases		 2020
£
14,221
975
8,446		 2019
£
18,348
975
8,407

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.

continued...

Page 13

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

7. STAFF COSTS

Wages and salaries
Social security costs		 2020
£
58,730
791
59,521		 2019
£
63,272
1,022
64,294

The key management personnel, including the trustees, are listed under Reference and Administrative Details. The total employee benefits of the key management personnel, including Social Security, were £25,574 (2019 - £25,581).

The average monthly number of employees during the year was as follows:

Engaged in charitable activities 2020
4		 2019
4

No employees received emoluments in excess of £60,000.

continued...

Page 14

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
1,350
-
Charitable activities
Grant income
5,893
10,796
Transport services
96,056
-
Other income
5,854
-
Total
109,153
10,796
EXPENDITURE ON
Charitable activities
Staff and volunteer costs
54,818
10,796
Premises and administrative costs
20,804
-
Training costs
300
-
Transport services
64,158
-
Total
140,080
10,796
NET INCOME/(EXPENDITURE)
(30,927)
-
RECONCILIATION OF FUNDS
Total funds brought forward
172,610
-
TOTAL FUNDS CARRIED
FORWARD
141,683
-		 Total
funds
£
1,350
16,689
96,056
5,854
119,949
65,614
20,804
300
64,158
150,876
(30,927)
172,610
141,683

Page 15

continued...

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

9.
TANGIBLE FIXED ASSETS
Motor
vehicles
£
COST
At 1 January 2020 and
31 December 2020
261,716
DEPRECIATION
At 1 January 2020
199,129
Charge for year
14,083
At 31 December 2020
213,212
NET BOOK VALUE
At 31 December 2020
48,504
At 31 December 2019
62,587
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
VAT
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Accruals and deferred income		 Computer
equipment
£
15,076
14,464
138
14,602
474
612
2020
£
-
515
515
2020
£
285
580
5,790
6,655		 Totals
£
276,792
213,593
14,221
227,814
48,978
63,199
2019
£
1,417
1,695
3,112
2019
£
2,436
636
6,752
9,824

Deferred Income

Included within Accruals and Deferred Income are the following amounts comprising income received in advance of delivery of the related services or expenditure incurred.

Balance at 1 January 2020
Released to income from charitable activities
Amount deferred in year
Balance at 31 December 2020		 £
4,498
(4,498)
4,498
4,498

Page 16

continued...

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

12. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted
funds
£
Fixed assets
48,978
Current assets
77,263
Current liabilities
(2,157)
124,084		 Restricted
funds
£
-
5,615
(4,498)
1,117		 2020
Total
funds
£
48,978
82,878
(6,655)
125,201		 2019
Total
funds
£
63,199
88,308
(9,824)
141,683

13. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Designated funds
Restricted funds
County Durham Foundation
TOTAL FUNDS		 At 1/1/20
£
95,760
45,923
141,683
-
141,683		 Net
movement
in funds
£
(7,266)
(10,333)
(17,599)
1,117
(16,482)		 At
31/12/20
£
88,494
35,590
124,084
1,117
125,201

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated funds
Restricted funds
Big Lottery Fund
County Durham Foundation
TOTAL FUNDS		 Incoming
resources
£
80,096
-
80,096
10,796
3,000
13,796
93,892		 Resources
Movement
expended
in funds
£
£
(87,362)
(7,266)
(10,333)
(10,333)
(97,695)
(17,599)
(10,796)
-
(1,883)
1,117
(12,679)
1,117
(110,374)
(16,482)

continued...

Page 17

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Designated funds
TOTAL FUNDS		 At 1/1/19
£
113,355
59,255
172,610
172,610		 Net
movement
in funds
£
(17,595)
(13,332)
(30,927)
(30,927)		 At
31/12/19
£
95,760
45,923
141,683
141,683

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated funds
Restricted funds
Big Lottery Fund
TOTAL FUNDS		 Incoming
resources
£
109,153
-
109,153
10,796
119,949		 Resources
Movement
expended
in funds
£
£
(126,748)
(17,595)
(13,332)
(13,332)
(140,080)
(30,927)
(10,796)
-
(150,876)
(30,927)

Big Lottery Fund

Grant funding is provided to support the East Durham Travel Club.

County Durham Foundation

Grant funding is provided to cover staff costs.

Designated funds

The designated funds were established in the 31 December 2007 Charitable Trust financial statements and relate to capital grants received for the purchase of additional minibuses.

Fund transfers

Fund transfers represent the proportion of vehicle sales proceeds where funding was provided for the acquisition of the vehicle in question. As the vehicles were in use for a period of at least five years from acquisition there is no restriction on the use of these proceeds, they are therefore released to general unrestricted funds.

continued...

Page 18

EAST DURHAM COMMUNITY TRANSPORT LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.

15. LEGAL STATUS

East Durham Community Transport Limited is a private company limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found within Reference and Administrative Details.

The liability of members is limited. Every member promises, if the charity is dissolved while he or she is a member or within twelve months after he or she ceases to be a member, to contribute such sum (not exceeding £1) as may be demanded of him or her towards the payment of the debts and liabilities of the charity incurred before he or she ceases to be a member, and the costs, charges and expenses of winding up, and the adjustment of the rights of the contributories among themselves.

Page 19

EAST DURHAM COMMUNITY TRANSPORT LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Charitable activities
Travel club income
Transport services income
Grants
Other income
Other income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Training
Travel expenses
Volunteer expenses
Vehicle fuel
Vehicle insurance and tax
Vehicle repairs
Other vehicle costs
Depreciation of tangible fixed assets
Support costs
General overheads
Rent, rates and water
Insurance
Light and heat
Telephone
Printing and advertising
Sundries
Carried forward		 2020
£
6,490
12,374
9,984
59,883
82,241
5,161
93,892
58,730
791
129
395
275
4,168
7,780
5,000
900
14,083
92,251
8,446
1,269
854
3,273
937
1,802
16,581		 2019
£
1,350
54,044
42,012
16,689
112,745
5,854
119,949
63,272
1,022
300
471
1,320
20,564
7,815
16,258
880
18,170
130,072
8,407
669
1,224
3,778
1,669
2,729
18,476

This page does not form part of the statutory financial statements

Page 20

EAST DURHAM COMMUNITY TRANSPORT LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

General overheads
Brought forward
Repairs and renewals
Professional fees
Bank charges
Depreciation of tangible fixed assets
Governance costs
Professional fees
Total resources expended
Net expenditure		 2020
£
16,581
272
85
72
138
17,148
975
110,374
(16,482)		 2019
£
18,476
461
435
72
178
19,622
1,182
150,876
(30,927)

This page does not form part of the statutory financial statements

Page 21