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← Strawberry Hill Overseas And Community Concern

2023-12-31-accounts

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STRAWBERRY HILL OVERSEAS AND COMMUNITY CONCERN

Annual Report of the Trustees For the year ending 31st December 2023 Charity Registration Number 1120787

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The first cohort of pupils with Sisters of the Assumption and Bishop Edward Mapunda at the opening of Mother Marie Eugenia Milleret Girls’ School, at Kisaki near Singida, Tanzania

1

The Trustees are pleased to present their report together with the accounts for the charity for the year ending 31[st] December 2023. The report has been prepared in accordance with the requirements of the Statement of Recommended Practice (FRS102) on ‘Accounting and Reporting by Charities’, and the Update Bulletins, as have the accounts which have been drawn up on the accounting policies set out in Note 1 of the Financial Statements.

Trustees

Mrs Elizabeth Byrne Hill (Secretary) Dr Kevin Cook (Chair) Mrs Valerie Cunningham Dr Caroline Healy Dr Mary Mihovilovic Ms Sally-Ann Richards Mrs Lauren Siva Dr Helen Thouless

Principal Office

St Mary’s University, Strawberry Hill, TWICKENHAM. Middlesex. TW1 4SX 020 8240 4000

https://www.stmarys.ac.uk/strawberry-hill-overseas-community-concern/shocc.aspx

Bankers

Lloyds Bank plc, PO BOX 1000, BX1 1LT

Charitable Objects

Following discussions at meetings during 2019 and 2020, the Charitable Objects of the charity were amended and agreed upon by the Trustees at a meeting on 30th June 2020. They were accepted by the Charity Commission on 7[th] July 2020. The Objects now read:

To advance in life and relieve the needs of the poorest and most vulnerable individuals in the UK and overseas by:

2

Background and approach

Strawberry Hill Overseas and Community Concern (SHOCC) is the official charity of St Mary’s University, Twickenham, London. It is a UK charity working with vulnerable individuals in the Twickenham area and overseas. The charity was founded in September 2007 replacing its predecessor Strawberry Hill Overseas Concern (SHOC) which began in 1971.

SHOCC is a relatively small charity working with trusted partners, individuals and communities that have demonstrated need and have clear goals. We support projects financially and provide appropriate tailored advice and encouragement. Our projects illustrate what Paul Vallely (2021) termed “reciprocal philanthropy” where we have an ongoing relationship with our partners, treat them with respect and have an empathetic approach, aiming for projects quickly to become self-sustainable. We have few administrative costs and 98% of donations go to our projects.

Projects that might receive financial support are submitted for consideration to the trustees. Projects put forward need to have a link with the university such as through a trustee, member of staff, student, or alumni. Trustees seek funds to meet these needs by making bids to funding bodies and seeking financial support from individuals. Trustees are also responsible for placing the work and success of the charity in the public domain. They do this through a newsletter, by maintaining the charity website, by using social media such as Facebook, Instagram and other means. While SHOCC often provides the main funding contributions, its projects typically feature contributions from the beneficiary communities themselves.

Since 1971 staff and students have committed themselves to a period of work overseas or have worked on a voluntary basis with local disadvantaged groups. Since 2018, the charity has organized an annual volunteering programme funded through a Catenian bursary. This enables students to work for a short period at one of our overseas projects.

An examination of projects funded since 2007 has shown that SHOCC has provided nearly £1 million for 62 projects in locations as far apart as Twickenham, Guatemala, South Sudan, and Tanzania. In keeping with our Charitable Objects, four-fifths of our funding has been provided for education-related projects with most of the remainder given for health and humanitarian relief such as responding to Covid-19 pandemic demands. [See Table 1 below for details].

Table 1 Projects funded 2007-2023

Projects School
construction		 Pupil
fees		 Health-
related		 School and
other
equipment		 Humanitarian
assistance eg
food banks		 School
and
other
farms		 Staff/student
bursaries		 Totals
Amount
donated		 £570,820 £164,382 £132,535 £65,792 £43,158 £9,987 £7,967 £970,012
Percentage 57.4% 16.5% 13.3% 6.6% 4.3% 1.0% 0.8 100
Projects
assisted		 14 4 9 5 8 16 6 62

3

Note: Some projects were assisted in more than one way.

Achievements and performance

In 2023 SHOCC received £79,576 to support the work of our partners in the local area and the Global South. We were able to provide £58,861 in funding for 23 projects. As in past years, costs were kept to the minimum and 98% of our income went directly to projects.

The total funds received during the year were a reduction on the previous year. [see Figure 1]. As Table 2 shows, we continued to support projects in Kenya, Richmond, South Sudan, Uganda, and Tanzania.

Table 2. Projects funded in 2023 with sources and uses made of the funding

Project Amount Funding source What our funding achieved
St Jude’s Primary
Academy, Mto Wa Mbu,
Tanzania		 £323 Anonymous donor School fees for an orphan child in the
infant class
The Vineyard
Community, Richmond		 £1,000 Just Giving campaign set up with
Sisters of the Assumption and
universitystudents		 Food banks in local area
SPEAR, Twickenham £1,000 Just Giving campaign set up with
Sisters of the Assumption and
universitystudents		 Raising funds for the homeless in the
local area
Chanua Children’s
group, Mwanza,
Tanzania		 £400 Regular donors through our Just
Giving site and private donations		 Provision of sewing machine for
women’s group
Engaruka Parish,
Tanzania		 £462 Donations made through our Just
Givingsite and anonymously		 Damaged amplifier replaced in church
Christ the King school
Tambura South Sudan		 £5,903 Parish of Effingham and Great
Bookham		 Completion of classroom project at
school
Orkilili Secondary
school,Moshi Tanzania		 £4,250 Anonymous donations Upgrade facilities at school prior to
conversion to technical trainingcollege
St Jude’s Academy, Mto
Wa Mbu,Tanzania		 £2,500 Anonymous donations Furniture and fittings for the volunteers’
cottage at the school
Red Cross Turkey appeal £1,084 University appeal in conjunction
with the Sisters of the
Assumption		 Campaign raised funds for the Turkey
earthquake appeal
Outspan Schools,
Kampala,Uganda		 £4,628 Northampton family donations
for the schools		 Construction work at the primary school
Kisaki Girls’ School,
Singida,Tanzania		 £2,250 Anonymous donations To complete the toilet construction at
the new school
Moshi orphan fees £760 St Mary’s Chapelparishioner To enable student to complete studies
Concert for Ukraine £2,788 Concert and Just Giving campaign
in conjunction with the Sisters of
the Assumption		 Enable teachers to receive training at
Lviv University in counselling pupils
duringwar
Kasubi School, Kampala,
Uganda		 £2,130 Donation from school supporter Repair of school toilets following
flooding

4

St Jude’s Academy, Mto
Wa Mbu,Tanzania		 £8,500 Sponsored cycle ride by “charity
chair”		 Provision of 300 chairs and 50 tables for
the new school dininghall
Fees for student at
University,Kenya		 £740 Anonymous donation Funding enabled student to start
teacher trainingcourse
Kisaki School, Singida,
Tanzania		 £8,000 Concert and auction held at the
University		 Provision of furniture for the new
dormitories at the school
Fees for student at JKUA
university,Kenya		 £829 Kew resident donated fees University fees, accommodation, food
and a laptop provided
School fees for orphans £750 Anonymous donor School fees at two schools for orphans
Orkilili Secondary
School Moshi,Tanzania		 £1,144 Anonymous donors Further funding to enable school to
convert to a technical college
St Jude’s Academy, Mto
Wa Mbu,Tanzania		 £705 Anonymous donor School fees for disabled orphan at
school
Outspan Schools,
Kampala,Uganda		 £5,450 Northampton parents Classroom and office construction at
the school
Outspan Schools,
Kampala,Uganda		 £500 Northampton parents Fees for orphan pupils studying at the
school
Gwakabbo Community
Initiative		 £1,500 Families in north London Construction of school boundary fence
and store

Our income of £79,576 came from a variety of sources with individual small donations (<£5,000) totalling £28,259 including excellent returns from the Sponsored Cycle ride, Sponsored Walk and the concert/auction. Our Just Giving site raised £26,821 and we received £2,000 from Trusts. HMRC provided us with a further £8,214 in tax refunds. Major donors (>£5,000) provided £14,282. For the overall picture of income and expenditure since 2008, see Figure 1 below.

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£
Figure 1 Income and Expenditure 2008 - 2023
180000
160000
140000
120000
100000
80000
60000
40000
20000
0
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Income Series1 Series2 Expenditure
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5

We continued the major exercise carried out during 2020 and 2021 that examined our financial situation since we became a registered charity in 2008. We used an industry classification of donors as shown in Table 3 below. The results show that our Just Giving campaigns and one-off donations provide over half of our funds followed by single donations of above £5,000, Corporations, and Trusts. Funding sources that we hope to develop further are Legacies and Give as you Earn.

Table 3 Sources of funding 2007-2023

Just Giving
Campaign
donations		 One-off
donations		 One-off
large
donations
>£5000		 Trusts HMRC
Tax
rebates		 Legacies Corporates Sales and
events
Monthly
giving inc.
GAYE
Total
£345,003 £237,474 £142,012 £109,207 £52,525 £52,403 £38,703 £21,886 £8,950 £1,008,163
34.3% 23.5% 14.1% 10.8% 5.2% 5.2% 3.8% 2.2% 0.9% 100%

Our Stories of Change exercise

We continued to develop and update our Stories of Change for each of the projects funded over the period 20082023. This involved providing a project brief and background and analysing the inputs, activities, outputs, outcomes, and impacts for each project. It was not felt appropriate to make use of the Social Return on Investment (SROI) approach to the measurement of impact. Instead, we prefer to obtain photographic evidence and anecdotes from

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6

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beneficiaries about how SHOCC’s activities have affected projects. This has proved to be a very valuable exercise. We have added each Story of Change for both current and completed projects to our website. An example of the Story of Change for the completed St. Marie Eugenie Girls’ Secondary School at Moshi, Tanzania project is shown below. Stories and case studies, with descriptions and anecdotes from beneficiaries

7

The project managers of some of our current projects

SHOCC is a small charity working with partners we trust. Our projects are initiated by our partners and when we recognise the need for a project, we will support it financially and provide advice and encouragement. We have developed an ongoing relationship with our partners, treat them with respect and have a two-way, empathetic approach; helping them to help themselves.

Our partners responsible for four of our current major projects ensure that our funding is used wisely and carefully.

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Sister Dee Smith Fr Ibiko Morris Sister Schola Fr Peter Kway Hospicio Santa Maria Christ the King Refuge Kisaki Girls’ School St Jude’s Academy Pajapita Guatemala Tombura South Sudan Singida Tanzania Mto Wa Mbu Tanzania l ’ b d b

Snapshots of some of our current projects

Santa Maria Hospice, Pajapita, Guatemala (Sr Delia Smith)

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One of the kitchen gardens team prepares plants for a HIV family’s garden

In late 2023 SHOCC helped Sr. Dee to write a bid for funding to Arcaid, a parish charity in Farnham. The bid was successful and Sr. Dee received £2,000 to construct 5 kitchen gardens and to repair the roofs of five family homes.

Work began immediately and was completed in early 2024. With the kitchen gardens project, each family received plants and compost from the hospice farm. The project team then visited the selected families and prepared the land and planted the young plants. Family members were trained in how to look after the plants including watering and applying fertilisers.

The house building project worked to replace the roofs of five poor, HIV+ families thereby providing better living conditions. It is hoped to obtain further funding to enable the project to be expanded in 2024.

Christ the King women’s refuge, Tombura South Sudan (Fr Ibiko Morris)

Thanks to a further kind donation of £5,903 from a university alumnus, it was possible to complete the construction of six new classrooms at Christ the King kindergarten school. The project began in 2018 and, since then, nearly £100,000

8

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has been donated to upgrade the school. Pupil numbers have increased, absenteeism has declined and pupils no longer have to stay at home during the rains. The previous thatched classrooms leaked and it was impossible to hold lessons. Some of the funding was used to add classrooms to the primary school. The parish of Effingham and Great Bookham kindly provided £10,000 to furnish the classrooms and they have committed to providing a women’s refuge and fees for orphans studying at the school. This project will start in 2024.

Pupils parade at assembly in front of their new classrooms

Kisaki Girls’ Secondary School, near Singida Tanzania (Sr. Schola)

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A concert and silent auction were held in November 2023 at the university to raise funds to furnish the new dormitories at Kisaki. This raised over £6,000. One of the government conditions placed on the school prior to its opening was for proper accommodation to be available for all pupils. The school opened on January 6[th] 2024. Since SHOCC’s first donation of £3,250 in 2015 to help fund the purchase of the land for the school, SHOCC has donated £131,264. This has paid for a tube well, classrooms, toilets, dormitories and the science laboratory roofs. This is one of the few girls boarding ’schools in the area and will take most of its intake from the Sisters of the Assumption primary school at Iguguno some 20 miles to the north-west. SHOCC hopes to be able to continue to support Kisaki for many years to come and SHOCC trustees will attend the official opening, hoped to be held in 2024.

A view of the corridor outside one of the classrooms. A disabled access ramp has been provided

St Jude’s Primary Academy, Mto Wa Mbu, Tanzania

SHOCC has been involved with St Jude’s Academy since 2015 when scouts from Cleveland constructed the first two classrooms. Since then, we have funded another five classrooms and seen pupil numbers increase from around 70 to over 450. Results in the November 2023 Form 4 national examinations placed the school, third in the District. Overall, SHOCC has donated just over £65,000 for the development of the primary school. In 2022 we started fundraising to construct a large dining hall next to the school kitchens and thanks to a most generous grant from the Loyola foundation in the US, the dining hall has been completed. 9

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In August 2023, the SHOCC Chair completed a charity cycle ride over 80 kms to celebrate his 80[th] birthday. This raised £8,500, sufficient to provide 300 chairs and 50 tables for the new dining hall.

Pupils enjoy a lunch of ugali and beans in the new dining hall. The hall can hold all 450 pupils and is also being used for District examinations, community meetings and staff meetings.

The Vineyard Community and other charities supported

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During 2023, SHOCC continued to support local charities such as the Vineyard and Spear. It did so alongside with the Sisters of the Assumption and raised over £5000 for these and for the Turkey earthquake appeal and the Ukraine. The latter was raised at a concert held in the Waldegrave Ballroom and was used to fund weekend training sessions at Lviv university for teachers working with traumatised pupils in their schools. By so doing, SHOCC was able to deliver on the extra ‘C’ in its name; that of helping to meet the needs of the disadvantaged in our local community.

Plans for the future

The main objectives set for the year 2024 are:

Projects with funding targets

10

Structure, governance and management

SHOCC was founded in September 2007 and has been governed as a Registered Charity (number 1120787) since that date. It replaced the existing charity, Strawberry Hill Overseas Concern (SHOC) founded in 1971. It took the opportunity when becoming a charity, to widen its remit to take in local as well as international projects. It revised its Charitable Objects in 2020 seeking to focus more closely on education.

Trustees

Trustees are selected by the existing trustees in accordance with our Trust Deed and according to the skills and experience required for the charity to function well. New trustees are inducted into their roles under the guidance of the existing trustees and with the help of the relevant publications of the Charity Commission. As well as becoming familiar with the charity's objects, values, mission and ways of working, trustees are encouraged to visit projects whenever possible to see at first hand the work of the charity.

During the year to 31st December 2023, SHOCC had eight trustees. In 2016 we accepted ex-trustee David Leen’s offer to act as independent examiner to review our annual accounts. We welcomed two new trustees from the local university with skills in the field of education. We continue to be grateful to the university’s chaplaincy, who provide us with considerable support.

During 2023 we continued to hold some of our meetings online and these took place using Teams and Zoom. These were held to review the work of the charity, to agree forward plans and budgets and to determine other matters of general policy.

The operation of the charity

Strawberry Hill Overseas and Community Concern (SHOCC) currently does not make use of office space and has no overheads of this kind. Its management is in the hands of the Chair of Trustees.

Trustees and the supporter group, operating from the university, make a wide range of valuable contributions. Regular donations are received from annual events such as chapel collections, from sponsored events and from individual donations through Give as you Earn or to the charity’s Just Giving sites on the web. Contributions to the charity’s work are also received from past students.

11

Public benefit

In exercising their powers and duties, the Trustees have due regard for the guidance on public benefit published by the Charity Commission. The charity's activities give rise to identifiable public benefits, both in the UK and overseas.

Strawberry Hill Overseas and Community Concern’s focus is on education for the disadvantaged in its local community and overseas. For them, the benefits are clear. Providing sums of money for classroom construction or for the building of an HIV/AIDS hospice can be the starting point for wider development. Wherever possible, we encourage the local community to help meet the costs of projects as this gives them ownership and helps to make the projects sustainable. Their contribution often takes the form of providing the labour required to carry out construction work. Our funds can never meet all the costs of a school and input from the local community during and after construction is essential. As an example, we have asked parents and parishioners at St Jude’s Primary school to provide 10% of the overall costs of classroom construction.

Risk management

As a grant-awarding charity, the main area of risk is the extent of our commitments in relation to the funding of our projects. The charity seeks to limit commitments to a level which can be met out of funds available to it. Funds cannot be provided unless they are available and projects are made aware of the time it may take to meet a commitment in full given that SHOCC is a relatively small charity.

All projects must have a distinct and recognizable link with the university and funding is not provided for applications that do not meet this criterion. For large projects such as that at Christ the King, St Jude’s or Kisaki, a local project manager is appointed and a contract negotiated between SHOCC, the project and the contractor. Three quotations are usually required for projects of this size and a separate bank account is mandatory. SHOCC agrees a timetable for the work and regular tranches of funding are only delivered on the successful completion of stages of the work. A proportion of the funding (usually 5%) is retained and is only paid to the contractor after the completion of the project, subject to it being signed off at this time.

In assessing individual projects, the Trustees consider the following aspects of each proposal for funding:

12

The risks inherent in each project are assessed. In particular, the following aspects are considered:

Financial review

The annual accounts show a total income for the financial year ending 31st December 2023 of £79,576 (2022 £159,583). The total expenditure by the charity on its project programmes was £58,861 (2022 170,888). The charity had no project support or governance costs and had no fundraising costs. The majority of expenditure went to school building projects in South Sudan and Tanzania and to providing fees for children at a school in Uganda. A small amount was provided for local Twickenham needs. Details of some of these projects are provided elsewhere in this report.

The financial performance of the charity is monitored against agreed budgets with the trustees receiving regular statements of income, expenditure and reserves held.

The level of reserves is kept under regular review. The Trustees have agreed to keep this figure as low as possible as the charity has no overheads, and wishes to distribute its income to projects as quickly as possible. Nevertheless, on no account can the charity be allowed to manage a negative overall budget and projects are only supported when funds are available.

Reference is made in the financial statement to those funds received for specific projects (restricted funds). These are held for the purposes agreed with the donors and are expended to the relevant programmes. In the accounts for 2023 restricted funds accounted for 99.2% of total income; a small increase from the 95.6% in 2022. Cash reserves at 31[st] December 2023 were £25,072.51 (2022 £4,357.48).

13

I declare, in my capacity as a Trustee, that the Trustees have approved this report and have authorised me to sign it on their behalf.

Signed: Kevin L Cook Full name: DR KEVIN LAURENCE COOK

Position: Chair of Trustees Date: 20[th] June 2024

14

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STRAWBERRY HILL OVERSEAS AND COMMUNITY CONC1120787 Receipts and payments accounts For the period Period start date Period end date To from 01.01.2023 31.12.2023

CC16a

Section A Receipts and payments

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Unrestricted
funds
to the nearest £		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
26,821
2,844
19,041
14,282
2,000
6,374
8,214
79576
-
-
-
79,576
5,871
51,440
-
562
765
223
-
-
-
58,861
-
-
-
58,861
20,715
-
4,357
25,077		 Last year
to the nearest £
Legacies -
-
-
-
-
-
-
-		 -
Donations - Justgiving 26,821 26,821 25,979
Donations CAF 2,844 2,844 -
Donations - Other 1,114 17,927 19,041 10,488
Major donors >£5000 14,282 14,282 74,750
Fund raising- Trusts - 2,000 2,000 34,603
Fund raising- Corporates -
Fund raising- Other 195 6,179 6,374 1,252
HMRC Tax rebate 8,214 8,214 12,552
Sub total(Gross income for AR) 1,309
 78,267 79576 159,624
-
-
Sub total -
Total receipts 1,309
A3 Payments
Grants - UK
Grants - Overseas
Bursaries
Just Givingcharges
Bank charges
-
Other charges
-
-
-
Sub total
-
-
Sub total -
Total payments -
Net of receipts/(payments) 1,309
A5 Transfers between funds
-
A6 Cash funds last year end
Cash funds this year end
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 -
-
-
79,576
5,871
51,440
-
562
765
223
-
-
-
58,861
-
-
-
58,861
20,715
-
4,357
25,077
-
-
-		 -
- -
- -
- 79,576 159,624
-
-
-
-
-
-
-
-
-
-		 5,871 500
51,440 136,106
-
562 562
765 770
223 332
-
-
-
58,861 140,270
-
-
-		 -
-
- -
- 58,861 140,270
20,715 -
-
-
-		 20,715 19,354
- - -
4,357 4,357 21,769
25,077 25,077 41,123

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Current account as per bank statement
Savings account as per bank statement
Details
Details
Details
Details
Signature
Kevin L Cook
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
25,073
4
-
-
25,077
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
KEVIN L COOK
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Kevin L Cook KEVIN L COOK 07.06.2024

CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WAlES accounts

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Section A

Independent Examiner's Report

Report to the trustees

STRAWBERRY HILL OVERSEA ~~S AND C~~ OMM ~~UNITY C~~ ONCERN

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J
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On accounts for the year December 31" 2023 Charity no 1120787 ended• (if any) j

Set out on pages 1-2

1

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I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31/12/2023

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts m accordance with the requirements of the Charities Act 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145( 5)(b) of the Act.

Independent

examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

: Please delete the words in the brackets if they do not apply. \ . -"--- - .,...,,......._ ", /', '- - Signed: I \ ~~\~~ / <: . ...: Date:

Date: 5 October 20 ~~24_~~ -,

Name: D Ceen

Relevant professional Fellow or the Institute of Chartered Accountants of England & 'Vales . qualification(s) or body

(if any): --

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Address: i 77 Link Lane _Wallington Surrey SM6 9DY

IER

1

Oct2018