REGISTERED CHARITY NUMBER: 1120583
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
Involved - Registered Charity 1120583
Involved - Registered Charity 1120583
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
Involved - Registered Charity 1120583
Report of the Trustees for the Year Ended 31 August 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Significant activities
Essex Marching Corps
A successful project of various community musical ensembles for young people in the local area of our operational base.
The project provides opportunity for youngsters to learn a musical instrument and perform locally, being part of team, increasing skills and contributing towards a stronger community.
Rookery View Hall
The Rookery View Hall is hired out to the local community for family celebrations, clubs and groups.
Youth Mentor
A three year project working with Essex Youth Services to develop peer to peer youth mentoring within youngsters involved in our other projects. This was part of the Essex Marching Corps project.
Public benefit
The trustees have given due consideration to the requirement by the Charity Commission to ensure the charity provides adequate public benefit.
The trustees consider that the two projects that we provide meet this requirement.
Volunteers
The charity makes full use of volunteers in the following roles:
Bandmaster - Effective Chief Operating Officer of the charity. Instructors - Leading youth sessions of community music Secretarial - Maintaining documentary work of the charity Building Maintenance - Maintaining the building for use by the community.
Volunteers provide over 1000 hours of support a year of which without them the charity could not operate.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Essex Marching Corps:
During the year the charity was inspected by Essex Youth Services and continued to obtain an "Outstanding" rating in our quality of provision. This rating proved our credibility and commitment to the high level of work we provide to the young people of our area.
Rookery View Hall:
The Rookery View Hall continued to increase in usage by the community. The decision to remove evening parties from booking the hall back in 2018 meant we could concentrate on working with the local community to boost clubs and groups at the building. The reduced time and effort involved meant our income grew from hire in the year. Ultimately bringing increased public benefit to our community.
Fundraising activities
The charity's strategy was to increase hire income from Rookery View Hall in order to fund the other projects of the charity. Therefore, volunteers efforts went into increasing hall hire bookings and reducing costs of the hall.
The charity obtained emergency grants during the year to cover expenses and costs related to COVID.
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Involved - Registered Charity 1120583
Report of the Trustees for the Year Ended 31 August 2021
FINANCIAL REVIEW
Principal funding sources
The charity obtains most of it's funding from members subscriptions and monies paid by the community to hire the Rookery View Hall.
Other funding sources change each year depending on projects undertaken with grant funders for that year.
Funding from these sources are not reliable each year and are obtained for specific projects.
Investment policy and objectives
The charity does not currently hold any investments other than in cash reserves of which we ensure that all funds are held within reputable banking institutions, ensuring total values are within the limits of government protection levels.
Reserves policy
The charity aims to hold cash reserves of £15,000 to cover operations of the charities two major projects for a period of time that we can ensure correct wind down if required.
Youth Music Ensembles - £10,000
Rookery View Hall - £5,000
Funds in deficit
It must be noted that the operation of Rookery View Hall was not only a stand alone project, but a social venture which would create funding which could be utilised to run other projects. Therefore, it is to be expected that the Essex Marching Corps project does run at a breakeven or small deficit before funds are transferred internally from Rookery View Hall.
This was always the intention of the trustees.
The Trustees would also like to express that the charity does appear on the accounts to operate at a £9,600 deficit. However this is due to the large paper adjustments for the depreciation write down of our building refurbishment and equipment. Within the notes to the accounts you can see a summary of the operational position for the year before these adjustments.
FUTURE PLANS
The charity was undertaking the freehold purchase of the our building Rookery View Hall during the year which was completed in December 2021.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
New trustees are approached from persons known to the charity that have the necessary skills needed for the charity. Trustees obtain training as required for their role as determined by the trustees.
Organisational structure
The Trustees delegate the day to day operation of the charity to the Bandmaster and Trustee Hayley Meagher.
The Bandmaster organises a group of volunteers as well as our paid bookkeeper to keep the day to day operation of the charity continuing.
The bandmaster operates a small team of volunteers to assist with the delivery of our projects.
Induction and training of new trustees
Trustees require training in how to fulfill their role from a range of courses and information collated by the charity. Courses involve safeguarding, health and safety, musical tuition, youth leadership and project management.
Trustees can ask for support as required to ensure they fully understand their role.
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Involved - Registered Charity 1120583
Report of the Trustees for the Year Ended 31 August 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Wider network
The charity worked with the following networks during the year:
1 - Essex Boys and Girls Clubs
The charity were members in the year and obtained assistance from the association with DBS Checks, Safeguarding training and other advice.
2 - Essex Youth Services
The charity was in a working partnership with the Essex County Council Youth Services during the year. The partnership helped the charity with advice on developing our credibility of youth service provision, providing buses and other materials to develop our activities.
3 - Making Music
The charity was members of Making Music, a scheme by Youth Music. The scheme assisted with learning materials and access to forums for the development of our activities.
Related parties
The charity keeps a register of business interests which is updated regularly. Appropriate procedures are followed for any possibility of related party transactions.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
CORONAVIRUS
During the year the charity, like many others was impacted by the closures of activities from Coronavirus. The trustees applied for emergency grants where possible to cover the costs of running the charity and are confident about it's continuation after date.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1120583
Principal address
Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW
Trustees
H Meagher Chairman L Healy C Redgrave
Independent Examiner
Butlers Chartered Accountants Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW
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Involved - Registered Charity 1120583
Report of the Trustees for the Year Ended 31 August 2021
REFERENCE AND ADMINISTRATIVE DETAILS Solicitors
Giles Wilson Solicitors 1711 London Road Leigh on Sea Essex SS9 2SW
Approved by order of the board of trustees on 28 June 2022 and signed on its behalf by:
H Meagher - Trustee
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Independent Examiner's Report to the Trustees of Involved - Registered Charity 1120583
Independent examiner's report to the trustees of Involved - Registered Charity 1120583
I report to the charity trustees on my examination of the accounts of Involved - Registered Charity 1120583 (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr A Cohen ICAEW Butlers Chartered Accountants Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW
28 June 2022
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Involved - Registered Charity 1120583
Statement of Financial Activities for the Year Ended 31 August 2021
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 29,760 Charitable activities Youth Music Ensembles 4,003 Rookery View Hall 17,993 Other income - Total 51,756 EXPENDITURE ON Charitable activities 2 Youth Music Ensembles 17,291 Rookery View Hall 19,448 Other 229 Total 36,968 NET INCOME 14,788 RECONCILIATION OF FUNDS Total funds brought forward 151,670 TOTAL FUNDS CARRIED FORWARD 166,458 |
Restricted funds £ - - 5,000 - 5,000 - - - - 5,000 - 5,000 |
31.8.21 Total funds £ 29,760 4,003 22,993 - 56,756 17,291 19,448 229 36,968 19,788 151,670 171,458 |
31.8.20 Total funds £ 27,614 3,448 16,322 3,069 |
|---|---|---|---|
| 50,453 21,051 27,618 - |
|||
| 48,669 | |||
| 1,784 146,564 |
|||
| 148,348 |
The notes form part of these financial statements
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Involved - Registered Charity 1120583
Balance Sheet 31 August 2021
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 5 122,385 CURRENT ASSETS Debtors 6 2,552 Cash at bank and in hand 57,942 60,494 CREDITORS Amounts falling due within one year 7 (3,792) NET CURRENT ASSETS 56,702 TOTAL ASSETS LESS CURRENT LIABILITIES 179,087 CREDITORS Amounts falling due after more than one year 8 (12,629) NET ASSETS 166,458 FUNDS 10 Unrestricted funds: General fund Designated building fund Restricted funds TOTAL FUNDS |
Restricted funds £ - - 5,000 5,000 - 5,000 5,000 - 5,000 |
31.8.21 Total funds £ 122,385 2,552 62,942 65,494 (3,792) 61,702 184,087 (12,629) 171,458 34,796 131,662 166,458 5,000 171,458 |
31.8.20 Total funds £ 126,325 2,847 36,808 39,655 (3,975) 35,680 162,005 (13,657) 148,348 33,955 114,393 148,348 - 148,348 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 28 June 2022 and were signed on its behalf by:
H Meagher - Trustee
The notes form part of these financial statements
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Involved - Registered Charity 1120583
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Instruments - 20% on reducing balance Other equipment - 20% on reducing balance
Short Leasehold
The costs of short leasehold are written down on a straight line basis over the remainder of the lease term.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
2. CHARITABLE ACTIVITIES COSTS
| Youth Music Ensembles Rookery View Hall |
Direct Costs £ 16,271 19,448 35,719 |
Support costs £ 1,020 - 1,020 |
Totals £ 17,291 19,448 |
|---|---|---|---|
| 36,739 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 27,614 Charitable activities Youth Music Ensembles 3,448 Rookery View Hall 16,322 Other income 3,069 Total 50,453 EXPENDITURE ON Charitable activities Youth Music Ensembles 21,051 Rookery View Hall 27,618 Total 48,669 NET INCOME 1,784 RECONCILIATION OF FUNDS Total funds brought forward 146,564 TOTAL FUNDS CARRIED FORWARD 148,348 |
Restricted funds £ - - - - - - - - - - - |
Total funds £ 27,614 3,448 16,322 3,069 |
|---|---|---|
| 50,453 21,051 27,618 |
||
| 48,669 | ||
| 1,784 146,564 |
||
| 148,348 |
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
5. TANGIBLE FIXED ASSETS
| Short leasehold Instruments £ £ COST At 1 September 2020 165,189 84,597 Additions 16,076 208 At 31 August 2021 181,265 84,805 DEPRECIATION At 1 September 2020 70,795 - Charge for year 13,809 74,402 At 31 August 2021 84,604 74,402 NET BOOK VALUE At 31 August 2021 96,661 10,403 At 31 August 2020 94,394 84,597 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Gift aid receivable Prepayments 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 9) Trade creditors Other creditors |
Other equipment £ 31,613 - 31,613 12,462 3,830 16,292 15,321 19,151 31.8.21 £ 2,222 330 2,552 31.8.21 £ 500 72 3,220 3,792 |
Totals £ 281,399 16,284 |
Totals £ 281,399 16,284 |
|---|---|---|---|
| 297,683 | |||
| 83,257 92,041 |
|||
| 175,298 | |||
| 122,385 | |||
| 198,142 | |||
| 31.8.20 £ 2,222 625 2,847 31.8.20 £ - 1,250 2,725 3,975 |
|||
| 3,975 |
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
8. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
| Bank loans (see note 9) Other creditors LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank loans Amounts falling between one and two years: Bank loans - 1-2 years Amounts falling due between two and five years: Bank loans - 2-5 years Amounts falling due in more than five years: Repayable by instalments: Bank loans more 5 yr by instal MOVEMENT IN FUNDS Unrestricted funds General fund Designated building fund Restricted funds Bernard Sunley Charitable Trust TOTAL FUNDS |
At 1.9.20 £ 37,277 114,393 151,670 - 151,670 |
Net movement in funds £ 28,596 (13,808) 14,788 5,000 19,788 |
31.8.21 £ 9,500 3,129 12,629 31.8.21 £ 500 1,000 3,000 5,500 Transfers between funds £ (31,077) 31,077 - - - |
31.8.20 £ - 13,657 13,657 31.8.20 £ - - - - At 31.8.21 £ 34,796 131,662 |
|---|---|---|---|---|
| 166,458 5,000 |
||||
| 171,458 |
9. LOANS
10. MOVEMENT IN FUNDS
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 51,755 | (23,159) | 28,596 |
| Designated building fund | |||
| 1 | (13,809) | (13,808) | |
| 51,756 | (36,968) | 14,788 | |
| Restricted funds | |||
| Bernard Sunley Charitable Trust | 5,000 | - | 5,000 |
| TOTAL FUNDS | 56,756 | (36,968) | 19,788 |
Comparatives for movement in funds
| Unrestricted funds General fund Designated building fund TOTAL FUNDS |
At 1.9.19 £ 48,134 98,430 146,564 146,564 |
Net movement in funds £ 17,897 (16,113) 1,784 1,784 |
Transfers between funds £ (32,076) 32,076 - - |
At 31.8.20 £ 33,955 114,393 |
|---|---|---|---|---|
| 148,348 | ||||
| 148,348 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 50,454 | (32,557) | 17,897 |
| Designated building fund | |||
| (1) | (16,112) | (16,113) | |
| 50,453 | (48,669) | 1,784 | |
| TOTAL FUNDS | 50,453 | (48,669) | 1,784 |
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated building fund Restricted funds Bernard Sunley Charitable Trust TOTAL FUNDS |
At 1.9.19 £ 48,134 98,430 146,564 - 146,564 |
Net movement in funds £ 46,493 (29,921) 16,572 5,000 21,572 |
Transfers between funds £ (63,153) 63,153 - - - |
At 31.8.21 £ 31,474 131,662 |
|---|---|---|---|---|
| 163,136 5,000 |
||||
| 168,136 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 102,209 | (55,716) | 46,493 |
| Designated building fund | |||
| - | (29,921) | (29,921) | |
| 102,209 | (85,637) | 16,572 | |
| Restricted funds | |||
| Bernard Sunley Charitable Trust | 5,000 | - | 5,000 |
| TOTAL FUNDS | 107,209 | (85,637) | 21,572 |
Transfers between funds
A transfer of and additional £15,000 of funds were designated in the year for the future purchase of the charity's building.
continued...
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Involved - Registered Charity 1120583
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
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Involved - Registered Charity 1120583
| Detailed Statement of Financial Activities | |||
|---|---|---|---|
| for the Year Ended 31 August 2021 | |||
| 31.8.21 | 31.8.20 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 150 | - | |
| Gift aid | - | 1,225 | |
| Grants | 29,605 | 26,385 | |
| Subscriptions | 5 | 4 | |
| 29,760 | 27,614 | ||
| Charitable activities | |||
| Project subscriptions | 1,480 | 2,448 | |
| Engagements and fundraising | 173 | 1,000 | |
| Grants | 5,000 | - | |
| Hall hire income | 17,993 | 16,322 | |
| Service contract commissions | 2,350 | - | |
| 26,996 | 19,770 | ||
| Other income | |||
| Insurance claims | - | 3,069 | |
| Total incoming resources | 56,756 | 50,453 | |
| EXPENDITURE | |||
| Charitable activities | |||
| Rehearsal facilities | 2,000 | 3,000 | |
| Insurance | 2,309 | 1,758 | |
| Travel reimbursement | 324 | 926 | |
| Telephone, internet, computer | 845 | 1,524 | |
| Coach and bus transport | - | 450 | |
| Social and Reward events | 130 | 126 | |
| Sheet music, learning material s | 22 | 1,256 | |
| Meeting costs | - | 10 | |
| Training and development | - | 48 | |
| Catering and welfare | 451 | 229 | |
| Legal and professional | 2,219 | 2,581 | |
| Bank charges | 404 | 411 | |
| Uniform repairs and consumable | 24 | 2,368 | |
| Instrument repairs | 147 | 233 | |
| Printing, postage and statione ry | 815 | 486 | |
| General repairs & replacements | 2,368 | 2,981 | |
| Instructors and chaperones | 150 | - | |
| Touring costs | - | 722 | |
| Sewerage removal | - | 170 | |
| Building utilities | 2,074 | 2,440 | |
| Cleaning | 552 | 875 | |
| Grounds maintenance | 645 | 960 | |
| Carried forward | 15,479 | 23,554 |
This page does not form part of the statutory financial statements
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Involved - Registered Charity 1120583
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 August 2021 | ||
| 31.8.21 | 31.8.20 | |
| £ | £ | |
| Charitable activities | ||
| Brought forward | 15,479 | 23,554 |
| Depreciation - Building | 13,809 | 16,112 |
| Depreciation - Instruments | 2,601 | 3,199 |
| Depreciation - Other assets | 3,830 | 4,784 |
| 35,719 | 47,649 | |
| Other | ||
| Bank loan interest | 229 | - |
| Support costs | ||
| Governance costs | ||
| Auditors' remuneration for non audit work | 1,020 | 1,020 |
| Total resources expended | 36,968 | 48,669 |
| Net income | 19,788 | 1,784 |
This page does not form part of the statutory financial statements
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