## **Trustees’ Annual Report for the period**
## **From January 2020-December 2020**
## **Charity name: St John’s Out of School Club**
## **Charity registration number: 1120392**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The Out of School Club is a successful
provision offering before and after
school care for families that need it. We
are able to offer care for:
•
Working families who wish to pay
using vouchers.
•
Families wishing to use it for
additional childcare and not
using vouchers.
•
Subsidised places for pupil
premium children.
•
Fully funded places for staff
children.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities of the club are to
provide safe and meaningful activities
for children aged 4-11 in a well-
resourced and attractive environment.
The club is able to access the Hall and
extensive grounds of the school. They
have also had their own secure outside
environment created for Early Years
and Key Stage One children initially.
The club also ran a summer club for 2
weeks, primarily for pupil premium
children during August 2020 whilst still in
the midst of the pandemic.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees, in making decisions, have
had due regard to the commission's
public benefit guidance when
exercising any powers or duties to
which the guidance is relevant|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The global pandemic continued to be
a major focus in all of our minds. The
Out of School Club continued to be
adversely impacted as adherence to
government guidance meant that we
could not operate at usual capacity for
much of the year. Meanwhile the
support that we could offer to children
and their families did not cover costs
and so we had to eat into the
reserves. The OOSC continues to follow
the latest government guidance as we
attempt to bring the greatest degree of
normality to the lives of the children
who use the service.|
## **Financial Review**
|Review of the charity’s
financial position at the
end of the period|Para 1.21|The balance at December 31st2020
was £26,993.00|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There were no current reserves held.|
|Amount of reserves held|Para 1.22|None|
|Reasons for holding zero
reserves|Para 1.22|The OOSC had re-opened in bubbles in
September 2020. This meant higher staff
costs following the furlough period of
April to August 2020.|
|Details of fund materially
in deficit|Para 1.24|There is no deficit.|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|Although income isn’t as high as pre-
pandemic, this will be built up as
restrictions lift. There are monthly
staffing costs of £3,700 that need to be
in the bank each month.
In order to safeguard the future of the
OOSC it is planned that the OOSC will
merge with our Nursery provision to
offer fully flexible childcare provision
from 7.30am -6.00pm.
Business plan and consultation to take
placein 2021.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||The directors of the St John's Primary
School and Nursery Out of School
Club are legally responsible for the
overall management and control of all
of the OOSC and carry out this function
as Governors of the school. The
Governors meet as a full board at least
3 times a year while the Resources
Committee meets at least once a term
and oversees all financial activity in
relation to the OOSC. The day-to-day
management of the OOSC is
delegated to the Head Teacher
who attends meetings of the various
committees described above and
reports to directors on staffing, take up
and financial position.|
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO constitution|
|Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or moretrustees|Para 1.25|The Governing Body of St. John’s
Primary School are trustees following a
recruitment and selection procedure.|
## **Reference and Administrative details**
|Charityname|St. John’s OutofSchoolClub|
|---|---|
|Other name the charity
uses|n/a|
|Registered charity number||
|Charity’s principal address|St. John’s Primary School,
Mortimer Road,
Kenilworth
CV8 1FS|
||**01926 854450**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee(if any)**|
|---|---|---|---|---|
||Daryl Molyneux|Chair|||
||James Cox|Vice Chair|||
||Trisha Coopey||||
||Margot Brown||||
||Martyn Robinson||||
||Rebecca
Augustus||||
||Leah Feldman||||
||Andrea Eastham||||
||Beth Cordrey||||
||||||
**Corporate trustees – names of the directors at the date the report was approved**
|**Director name**|||
|---|---|---|
|**Darren Barrow **|**Leaves on 31.12.21**||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|None|
|---|---|
|Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects|None|
|Details of arrangements
for safe custody and
segregation of such assets
from the charity’s own
assets|None|
**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Declarations**
**Signature(s) Full name(s)** Mr Daryl Molyneux **Position (eg Secretary,** Chair **Chair, etc) Date** 03.12.21
**REGISTERED COMPANY NUMBER: 06088743 (England and Wales) REGISTERED CHARITY NUMBER: 1120392**
**Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31st December 2020**
## **for**
## **St. John's Out Of School Club**
West - Chartered Accountants Office 2 Greswolde House 197b Station Road Knowle Solihull West Midlands B93 0PU
**St. John's Out Of School Club**
## **Contents of the Financial Statements for the Year Ended 31st December 2020**
|||**Page**||
|---|---|---|---|
|**Chairman's Report**||1||
|**Report of the Trustees**||2||
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|9|
|**Detailed Statement of Financial Activities**||10||
**St. John's Out Of School Club**
## **Chairman's Report**
## **for the Year Ended 31st December 2020**
The global pandemic continued to be a major focus in all of our minds. The Out of School Club continued to be adversely impacted as adherence to government guidance meant that we could not operate at usual capacity for much of the year. Meanwhile the support that we could offer to children and their families did not cover costs and so we had to eat into the reserves. The OOSC continues to follow the latest government guidance as we attempt to bring the greatest degree of normality to the lives of the children
D Molyneux 3rd December 2021
Page 1
**St. John's Out Of School Club**
## **Report of the Trustees**
## **for the Year Ended 31st December 2020**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
06088743 (England and Wales)
## **Registered Charity number**
1120392
## **Registered office**
St John's Primary School And Nursery Mortimer Road Kenilworth Warwickshire CV8 1FS
## **Trustees**
R L Augustus M Bailey (appointed 1/2/2020) D Barrow P M Coopey B Cordrey (resigned 1/3/2021) A L Eastham (appointed 1/1/2021) D J Molyneux M Robinson (appointed 1/2/2020) J Cox M Brown L Feldman
## **Independent Examiner**
West - Chartered Accountants Office 2 Greswolde House 197b Station Road Knowle Solihull West Midlands B93 0PU
Approved by order of the board of trustees on 8th December 2021 and signed on its behalf by:
D J Molyneux - Trustee
Page 2
**Independent Examiner's Report to the Trustees of St. John's Out Of School Club**
## **Independent examiner's report to the trustees of St. John's Out Of School Club ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2020.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
West - Chartered Accountants Office 2 Greswolde House 197b Station Road Knowle Solihull West Midlands B93 0PU
8th December 2021
Page 3
**St. John's Out Of School Club**
## **Statement of Financial Activities**
## **for the Year Ended 31st December 2020**
|**2020**
**Unrestricted**
**fund**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**7,397**
Other trading activities
2
**34,282**
**Total**
**41,679**
**EXPENDITURE ON**
**Charitable activities**
Out of school club
**75,103**
Other
**791**
**Total**
**75,894**
**NET INCOME/(EXPENDITURE)**
**(34,215)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**61,872**
**TOTAL FUNDS CARRIED FORWARD**
**27,657**|2019
Total
funds
£
1,228
80,028
81,256
114,117
887
115,004
(33,748)
95,620
61,872|
|---|---|
The notes form part of these financial statements
Page 4
**St. John's Out Of School Club**
## **Balance Sheet**
## **31st December 2020**
|**2020**
**Unrestricted**
**fund**
Notes
**£**
**CURRENT ASSETS**
Debtors
6
**6,903**
Cash at bank
**26,994**
**33,897**
**CREDITORS**
Amounts falling due within one year
7
**(6,240)**
**NET CURRENT ASSETS**
**27,657**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**27,657**
**NET ASSETS**
**27,657**
**FUNDS**
8
Unrestricted funds
**27,657**
**TOTAL FUNDS**
**27,657**|2019
Total
funds
£
22,930
42,027
64,957
(3,085)
61,872
61,872
61,872
61,872
61,872|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 8th December 2021 and were signed on its behalf by:
D J Molyneux - Trustee
The notes form part of these financial statements
Page 5
**St. John's Out Of School Club**
**Notes to the Financial Statements for the Year Ended 31st December 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||**2020**|2019|
||**£**|£|
|Pupil payments received|**34,282**|80,028|
Page 6
continued...
**St. John's Out Of School Club**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2020**
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
## **4.**
||**2020**|2019|
|---|---|---|
||**£**|£|
|Other operating leases|**6,850**|9,300|
|**TRUSTEES' REMUNERATION AND BENEFITS**|||
||**2020**|2019|
||**£**|£|
|Trustees' fees|**-**|3,000|
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31st December 2020 nor for the year ended 31st December 2019.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
||Unrestricted|
|---|---|
||fund|
||£|
|**INCOME AND ENDOWMENTS FROM**||
|Donations and legacies|1,228|
|Other trading activities|80,028|
|**Total**|81,256|
|**EXPENDITURE ON**||
|**Charitable activities**||
|Out of school club|114,117|
|Other|887|
|**Total**|115,004|
|**NET INCOME/(EXPENDITURE)**|(33,748)|
|**RECONCILIATION OF FUNDS**||
|**Total funds brought forward**|95,620|
|**TOTAL FUNDS CARRIED FORWARD**|61,872|
continued...
Page 7
**St. John's Out Of School Club**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2020**
## **6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
||||**2020**|2019|
|---|---|---|---|---|
||||**£**|£|
||Pupil debtors||**4,629**|19,023|
||Other debtors||**2,274**|3,907|
||||**6,903**|22,930|
|**7.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE**|**YEAR**|||
||||**2020**|2019|
||||**£**|£|
||Pupil creditors||**1,084**|2,021|
||Other creditors||**5,156**|1,064|
||||**6,240**|3,085|
|**8.**|**MOVEMENT IN FUNDS**||||
||||Net||
||||movement|At|
|||At 1.1.20|in funds|31.12.20|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|**61,872**|**(34,215)**|**27,657**|
||**TOTAL FUNDS**|**61,872**|**(34,215)**|**27,657**|
||Net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|**41,679**|**(75,894)**|**(34,215)**|
||**TOTAL FUNDS**|**41,679**|**(75,894)**|**(34,215)**|
||**Comparatives for movement in funds**||||
||||Net||
||||movement|At|
|||At 1.1.19|in funds|31.12.19|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|95,620|(33,748)|61,872|
||**TOTAL FUNDS**|95,620|(33,748)|61,872|
continued...
Page 8
**St. John's Out Of School Club**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2020**
## **8. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
81,256
81,256|Resources
Movement
expended
in funds
£
£
(115,004)
(33,748)
(115,004)
(33,748)|Resources
Movement
expended
in funds
£
£
(115,004)
(33,748)
(115,004)
(33,748)|
|---|---|---|---|
||||(33,748)|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.1.19|in funds|31.12.20|
||£|£|£|
|**Unrestricted funds**||||
|General fund|95,620|(67,963)|27,657|
|**TOTAL FUNDS**|95,620|(67,963)|27,657|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|122,935|(190,898)|(67,963)|
|**TOTAL FUNDS**|122,935|(190,898)|(67,963)|
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st December 2020.
Page 9
**St. John's Out Of School Club**
## **Detailed Statement of Financial Activities for the Year Ended 31st December 2020**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Other trading activities**
Pupil payments received
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Room hire
Insurance
Postage, stationery & phone
Sundries
Groceries
Play equipment & materials
Summer playscheme
Kids club membership
Furniture & fittings
Legal fees
Computer costs
Staff training
ParentPay & stripe fees
Payroll services
Library redecoration
Bad debts
Exceptional item - alterations to out of school
club room and outdoor space
**Support costs**
**Governance costs**
Trustees' fees
Sundries
Total resources expended
**Net expenditure**|2020
£
**-**
**7,397**
**7,397**
**34,282**
**41,679**
**49,317**
**6,850**
**458**
**8**
**591**
**2,999**
**751**
**951**
**-**
**307**
**746**
**2,146**
**-**
**276**
**1,697**
**2,750**
**5,221**
**-**
**75,068**
**-**
**826**
**826**
**75,894**
**(34,215)**|2019
£
1,228
-
1,228
80,028
81,256
43,794
9,300
457
31
392
4,617
4,741
1,265
43
1,820
1,223
715
70
299
1,212
-
-
41,138
111,117
3,000
887
3,887
115,004
(33,748)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 10
**Independent Examiner's Report to the Trustees of St. John's Out Of School Club**
## **Independent examiner's report to the trustees of St. John's Out Of School Club ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2020.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
West - Chartered Accountants Office 2 Greswolde House 197b Station Road Knowle Solihull West Midlands B93 0PU
8th December 2021
Page 1