**REGISTERED COMPANY NUMBER: 05032845 (England and Wales) REGISTERED CHARITY NUMBER: 1120389**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **FOR**
## **HARLEY VILLAGE MISSION ROOMS TRUST**
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
**HARLEY VILLAGE MISSION ROOMS TRUST**
## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2025**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 3|
|**Independent Examiner's Report**|4|
|**Statement of Financial Activities**|5|
|**Balance Sheet**|6 to 7|
|**Notes to the Financial Statements**|8 to 14|
**HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)**
## **REPORT OF THE TRUSTEES for the Year Ended 31 March 2025**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives**
The principal activity of the company is to seek to improve amenities and quality of life within the Harley village community through the operation and letting of the Mission Rooms.
## The objects are:
- to promote the benefits of the inhabitants of Harley near Rotherham, South Yorkshire and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
- to promote such other purposes for the benefit of the inhabitants of Harley Village and the neighbourhood as may from time to time be determined.
## **Activities and services**
The Mission Rooms provide an all encompassing social facility in a safe newly refurbished venue in a small rural village where public transport is totally inadequate and unreliable. The services listed below enhance the life of village residents by giving them the opportunity to socialise thereby reducing the incidence of isolation and depression in the elderly and increases responsibility and development of the young.
The activities provided include Easter Fair, Christmas Fair, plant sales, concerts, carol and religious services, yoga, fitness classes, dancing, indoor bowling, coffee mornings. lunch club, craft classes, meeting rooms, pop-up police station, health and safety training, wellbeing events, NHS outreach clinics, birthday parties and MP and Ward Councillor surgeries.
All activities have been very well patronised and village life is enhanced by these local social provisions.
## **Public benefit**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
## **FINANCIAL REVIEW**
## **Financial position**
The surplus for the year was £16,709 (2024: £15,154) with £6,709 relating to unrestricted funds and £10,000 to restricted funds. At 31 March 2025, the balance on restricted funds was £10,000 (2024: £nil). unrestricted funds were £139,877 (2024: £133,168) and the free reserves amounted to £97,278 (2024: £79,924).
## **Reserves policy**
It is the policy of the trustees to keep sufficient reserves to enable the charity to fulfil its objects. The level of reserves is consistent with this policy given the level of activity during the year.
Page 1
**HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)**
## **REPORT OF THE TRUSTEES for the Year Ended 31 March 2025**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a charitable company limited by guarantee, incorporated on 3rd February 2004 and registered as a charity on 1st August 2004. The company was established under a Memorandum of Association which established the objects and powers of a charitable company and is governed under its Articles of Association.
## **Recruitment and appointment of new trustees**
As set out in the Articles of Association the chair of the trustees is nominated and appointed by the existing trustees. The trustees have the power to co-opt further members in order to fulfil specialist roles. All trustees are circulated with invitations to nominate trustees prior to the AGM.
## **Organisational structure**
The charitable company took over all the assets and liabilities of the unincorporated charity known as Harley Village Mission Rooms Trust with effect from 1st April 2004. The company changed its name from The Harley Village Partnership on 25th August 2017.
There are no full-time permanent staff.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.The major risks to which the charity is exposed are conitnually reviewed and systems have been established in order to mitigate these risks.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
05032845 (England and Wales)
## **Registered Charity number**
1120389
## **Registered office**
37 Harley Road Harley Rotherham S62 7UD
## **Trustees**
Mrs C Shaw - Chair A Bell S J Knight
## **Independent Examiner**
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
Page 2
**HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)**
## **REPORT OF THE TRUSTEES for the Year Ended 31 March 2025**
## **REFERENCE AND ADMINISTRATIVE DETAILS Bankers**
Barclays Bank plc HSBC Bank plc
Approved by order of the board of trustees on 29 January 2026 and signed on its behalf by:
Mrs C Shaw - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HARLEY VILLAGE MISSION ROOMS TRUST**
## **Independent examiner's report to the trustees of Harley Village Mission Rooms Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S Fields
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
30 January 2026
Page 4
## **HARLEY VILLAGE MISSION ROOMS TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) for the Year Ended 31 March 2025**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
3
1,909
Other trading activities
4
27,253
**Total**
29,162
**EXPENDITURE ON**
Raising funds
2,294
**Charitable activities**
Activities of the Mission Rooms
9,514
Other
10,645
**Total**
22,453
**NET INCOME**
6,709
**RECONCILIATION OF FUNDS**
Total funds brought forward
133,168
**TOTAL FUNDS CARRIED FORWARD**
139,877|Restricted
funds
£
10,300
-
10,300
-
300
-
300
10,000
-
10,000|31.3.25
Total
funds
£
12,209
27,253
39,462
2,294
9,814
10,645
22,753
16,709
133,168
149,877|31.3.24
Total
funds
£
3,292
27,986|
|---|---|---|---|
||||31,278|
||||957
6,758
8,409|
||||16,124|
||||15,154
118,014|
||||133,168|
The notes form part of these financial statements
Page 5
## **HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)**
## **BALANCE SHEET 31 March 2025**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
8
42,599
**CURRENT ASSETS**
Cash at bank and in hand
97,757
**CREDITORS**
Amounts falling due within one year
9
(479)
**NET CURRENT ASSETS**
97,278
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
139,877
**NET ASSETS**
139,877
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
-
10,000
-
10,000
10,000
10,000|31.3.25
Total
funds
£
42,599
107,757
(479)
107,278
149,877
149,877
139,877
10,000
149,877|31.3.24
Total
funds
£
53,244
80,403
(479)
79,924
133,168
133,168
133,168
-
133,168|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.
## The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
## **HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)**
## **BALANCE SHEET - continued 31 March 2025**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 29 January 2026 and were signed on its behalf by:
C Shaw - Trustee
The notes form part of these financial statements
Page 7
**HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2025**
## **1. STATUTORY INFORMATION**
Harley Village Mission Rooms Trust is a company limited by guarantee, registered in England and Wales and is a registered charity. The company's registered number, charity registration number and registered office address can be found under the Reference and Administrative details within the Trustees Report. Each member has undertaken to contribute an amount not exceeding £1 in the event of a winding up order.
## **2. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 20% on reducing balance Fixtures and fittings - 20% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
Page 8
## **HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **2. ACCOUNTING POLICIES - continued**
## **Fund accounting**
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **3. DONATIONS AND LEGACIES**
|Donations
Grants
Grants received, included in the above, are as follows:
RMBC
Wentworth Charity
**4.**
**OTHER TRADING ACTIVITIES**
Rental of Mission Rooms
Harley 100+ Club
Other fundraising activities
**5.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|31.3.25
£
1,909
10,300
12,209
31.3.25
£
300
10,000
10,300
31.3.25
£
14,429
4,968
7,856
27,253
31.3.25
£
10,645|31.3.24
£
2,342
950|
|---|---|---|
|||3,292|
|||31.3.24
£
950
-|
|||950|
|||31.3.24
£
12,271
5,268
10,447|
|||27,986|
|||31.3.24
£
8,409|
continued...
Page 9
**HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **6. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
**7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2,342
Other trading activities
27,986
**Total**
30,328
**EXPENDITURE ON**
Raising funds
957
**Charitable activities**
Activities of the Mission Rooms
5,808
Other
8,409
**Total**
15,174
**NET INCOME**
15,154
**RECONCILIATION OF FUNDS**
Total funds brought forward
118,014
**TOTAL FUNDS CARRIED**
**FORWARD**
133,168|Restricted
funds
£
950
-
950
-
950
-
950
-
-
-|Total
funds
£
3,292
27,986|
|---|---|---|
|||31,278|
|||957
6,758
8,409|
|||16,124|
|||15,154
118,014|
|||133,168|
continued...
Page 10
## **HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **8. TANGIBLE FIXED ASSETS**
|Plant and
machinery
£
**COST**
At 1 April 2024 and 31 March 2025
2,623
**DEPRECIATION**
At 1 April 2024
859
Charge for year
351
At 31 March 2025
1,210
**NET BOOK VALUE**
At 31 March 2025
1,413
At 31 March 2024
1,764
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accrued expenses
**10.**
**MOVEMENT IN FUNDS**
At 1.4.24
£
**Unrestricted funds**
General fund
131,527
Designated funds
1,641
133,168
**Restricted funds**
Wentworth Charity
-
**TOTAL FUNDS**
133,168|Fixtures
and
fittings
£
61,095
9,615
10,294
19,909
41,186
51,480
31.3.25
£
479
Net
movement
in funds
£
6,709
-
6,709
10,000
16,709|Totals
£
63,718
10,474
10,645
21,119
42,599
53,244
31.3.24
£
479
At
31.3.25
£
138,236
1,641|Totals
£
63,718|
|---|---|---|---|
||||10,474
10,645|
||||21,119|
||||42,599|
||||53,244|
|||139,877
10,000||
|||149,877||
continued...
Page 11
## **HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **10. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
29,162
**Restricted funds**
RMBC Ward Councillor
300
Wentworth Charity
10,000
10,300
**TOTAL FUNDS**
39,462
**Comparatives for movement in funds**
At 1.4.23
£
**Unrestricted funds**
General fund
116,373
Designated funds
1,641
118,014
**TOTAL FUNDS**
118,014
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
30,328
**Restricted funds**
RMBC Events
950
**TOTAL FUNDS**
31,278|Resources
Movement
expended
in funds
£
£
(22,453)
6,709
(300)
-
-
10,000
(300)
10,000
(22,753)
16,709
Net
movement
At
in funds
31.3.24
£
£
15,154
131,527
-
1,641
15,154
133,168
15,154
133,168
Resources
Movement
expended
in funds
£
£
(15,174)
15,154
(950)
-
(16,124)
15,154|
|---|---|
continued...
Page 12
## **HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Designated funds
**Restricted funds**
Wentworth Charity
**TOTAL FUNDS**|At 1.4.23
£
116,373
1,641
118,014
-
118,014|Net
movement
in funds
£
21,863
-
21,863
10,000
31,863|At
31.3.25
£
138,236
1,641|
|---|---|---|---|
||||139,877
10,000|
||||149,877|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|59,490|(37,627)|21,863|
|**Restricted funds**||||
|RMBC Ward Councillor|300|(300)|-|
|RMBC Events|950|(950)|-|
|Wentworth Charity|10,000|-|10,000|
||11,250|(1,250)|10,000|
|**TOTAL FUNDS**|70,740|(38,877)|31,863|
## **Unrestricted Funds**
These are expended at the discretion of the trustees to meet the general objectives of the charitable company.
## **Designated Funds**
These represent monies where fixed assets have been purchased from a restricted fund but are not restricted assets. As such, the net book value of the assets have been transferred to unrestricted funds and designated as fixed assets to match against future depreciation.
## **Restricted Funds**
Rotherham Borough Council Ward Councillor - a restricted grant towards the cost of the provision of a warm space and a warm meal.
Wentworth Charity - a restricted grant specifically for refurbishing the exterior grounds.
continued...
Page 13
**HARLEY VILLAGE MISSION ROOMS TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2025**
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2025.
Page 14