REGISTERED COMPANY NUMBER: 05032845 (England and Wales) REGISTERED CHARITY NUMBER: 1120389
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
HARLEY VILLAGE MISSION ROOMS TRUST
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
HARLEY VILLAGE MISSION ROOMS TRUST
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2024
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 15 |
HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives
The principal activity of the company is to seek to improve amenities and quality of life within the Harley village community through the operation and letting of the Mission Rooms.
The objects are:
-
to promote the benefits of the inhabitants of Harley near Rotherham, South Yorkshire and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
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to acquire a lease from the parish council for the parish of Wentworth, Rotherham, South Yorkshire of the Harley playing field, Occupation Road, Harley, Rotherham and to build, alter, adopt, construct, repair, maintain and equip thereon a sports pavilion and community centre (hereinafter called 'the centre') and to maintain and manage the same (whether alone or in co-operation with any other local authority or other person or body) in furtherance of these objects
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to promote such other purposes for the benefit of the inhabitants of Harley Village and the neighbourhood as may from time to time be determined.
Activities and services
The Mission Rooms provide an all encompassing social facility in a safe newly refurbished venue in a small rural village where public transport is totally inadequate and unreliable. The services listed below enhance the life of village residents by giving them the opportunity to socialise thereby reducing the incidence of isolation and depression in the elderly and increases responsibility and development of the young.
The activities provided include Easter Fair, Christmas Fair, plant sales, concerts, carol and religious services, yoga, fitness classes, dancing, indoor bowling, coffee mornings. craft classes, meeting rooms, pop-up police station, health and safety training, wellbeing events, NHS outreach clinics, birthday parties and MP and Ward Councillor surgeries.
All activities have been very well patronised and village life is enhanced by these local social provisions.
Public benefit
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
FINANCIAL REVIEW
Financial position
The surplus for the year was £15,154 (2023: £37,135) with all balances relating to unrestricted funds.. At 31 March 2024, the balance on restricted funds was £nil (2023: £nil). unrestricted funds were £133,168 (2023: £118,014) and the free reserves amounted to £79,924 (2023: £95,582).
Page 1
HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2024
FINANCIAL REVIEW
Reserves policy
It is the policy of the trustees to keep sufficient reserves to enable the charity to fulfil its objects. The level of reserves is consistent with this policy given the level of activity during the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 3rd February 2004 and registered as a charity on 1st August 2004. The company was established under a Memorandum of Association which established the objects and powers of a charitable company and is governed under its Articles of Association.
Recruitment and appointment of new trustees
As set out in the Articles of Association the chair of the trustees is nominated and appointed by the existing trustees. The trustees have the power to co-opt further members in order to fulfil specialist roles. All trustees are circulated with invitations to nominate trustees prior to the AGM.
Organisational structure
The charitable company took over all the assets and liabilities of the unincorporated charity known as Harley Village Mission Rooms Trust with effect from 1st April 2004. The company changed its name from The Harley Village Partnership on 25th August 2017.
There are no full-time permanent staff.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.The major risks to which the charity is exposed are conitnually reviewed and systems have been established in order to mitigate these risks.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
05032845 (England and Wales)
Registered Charity number
1120389
Registered office
37 Harley Road Harley Rotherham S62 7UD
Trustees
Mrs C Shaw - Chair A Bell A Hellewell (resigned 15.5.23) S J Knight
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HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2024
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
Bankers
Barclays Bank plc HSBC Bank plc
Approved by order of the board of trustees on 28 January 2025 and signed on its behalf by:
Mrs C Shaw - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HARLEY VILLAGE MISSION ROOMS TRUST
Independent examiner's report to the trustees of Harley Village Mission Rooms Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S Fields
Hodgson & Oldfield Aizlewood's Mill Nursery Street Sheffield S3 8GG
30 January 2025
Page 4
HARLEY VILLAGE MISSION ROOMS TRUST
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) for the Year Ended 31 March 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 2,342 Other trading activities 4 27,986 Total 30,328 EXPENDITURE ON Raising funds 957 Charitable activities Activities of the Mission Rooms 5,808 Other 8,409 Total 15,174 NET INCOME 15,154 RECONCILIATION OF FUNDS Total funds brought forward 118,014 TOTAL FUNDS CARRIED FORWARD 133,168 |
Restricted funds £ 950 - 950 - 950 - 950 - - - |
31.3.24 Total funds £ 3,292 27,986 31,278 957 6,758 8,409 16,124 15,154 118,014 133,168 |
31.3.23 Total funds £ 27,674 25,569 |
|---|---|---|---|
| 53,243 | |||
| 1,769 12,298 2,041 |
|||
| 16,108 | |||
| 37,135 80,879 |
|||
| 118,014 |
The notes form part of these financial statements
Page 5
HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)
BALANCE SHEET 31 March 2024
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 8 53,244 CURRENT ASSETS Cash at bank and in hand 80,403 CREDITORS Amounts falling due within one year 9 (479) NET CURRENT ASSETS 79,924 TOTAL ASSETS LESS CURRENT LIABILITIES 133,168 NET ASSETS 133,168 FUNDS 10 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - |
31.3.24 Total funds £ 53,244 80,403 (479) 79,924 133,168 133,168 133,168 133,168 |
31.3.23 Total funds £ 22,432 96,062 (480) 95,582 118,014 118,014 118,014 118,014 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
HARLEY VILLAGE MISSION ROOMS TRUST (REGISTERED NUMBER: 05032845)
BALANCE SHEET - continued 31 March 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 28 January 2025 and were signed on its behalf by:
C Shaw - Trustee
The notes form part of these financial statements
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2024
1. STATUTORY INFORMATION
Harley Village Mission Rooms Trust is a company limited by guarantee, registered in England and Wales and is a registered charity. The company's registered number, charity registration number and registered office address can be found under the Reference and Administrative details within the Trustees Report. Each member has undertaken to contribute an amount not exceeding £1 in the event of a winding up order.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 20% on reducing balance Fixtures and fittings - 20% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
2. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
3. DONATIONS AND LEGACIES
| Donations Grants Grants received, included in the above, are as follows: RMBC Wentworth charity 4. OTHER TRADING ACTIVITIES Rental of Mission Rooms Harley 100+ Club Other fundraising activities 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.3.24 £ 2,342 950 3,292 31.3.24 £ 950 - 950 31.3.24 £ 12,271 5,268 10,447 27,986 31.3.24 £ 8,409 |
31.3.23 £ 1,524 26,150 |
|---|---|---|
| 27,674 | ||
| 31.3.23 £ 1,150 25,000 |
||
| 26,150 | ||
| 31.3.23 £ 12,866 5,756 6,947 |
||
| 25,569 | ||
| 31.3.23 £ 2,041 |
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 26,524 Other trading activities 25,569 Total 52,093 EXPENDITURE ON Raising funds 1,769 Charitable activities Activities of the Mission Rooms 11,097 Other 2,041 Total 14,907 NET INCOME/(EXPENDITURE) 37,186 Transfers between funds 580 Net movement in funds 37,766 RECONCILIATION OF FUNDS Total funds brought forward 80,248 TOTAL FUNDS CARRIED FORWARD 118,014 |
Restricted funds £ 1,150 - 1,150 - 1,201 - 1,201 (51) (580) (631) 631 - |
Total funds £ 27,674 25,569 |
|---|---|---|
| 53,243 | ||
| 1,769 12,298 2,041 |
||
| 16,108 | ||
| 37,135 - |
||
| 37,135 80,879 |
||
| 118,014 |
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
8. TANGIBLE FIXED ASSETS
| Plant and machinery £ COST At 1 April 2023 2,623 Additions - At 31 March 2024 2,623 DEPRECIATION At 1 April 2023 419 Charge for year 440 At 31 March 2024 859 NET BOOK VALUE At 31 March 2024 1,764 At 31 March 2023 2,204 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accrued expenses 10. MOVEMENT IN FUNDS At 1.4.23 £ Unrestricted funds General fund 116,373 Designated funds 1,641 118,014 TOTAL FUNDS 118,014 |
Fixtures and fittings £ 21,874 39,221 61,095 1,646 7,969 9,615 51,480 20,228 31.3.24 £ 479 Net movement in funds £ 15,154 - 15,154 15,154 |
Totals £ 24,497 39,221 63,718 2,065 8,409 10,474 53,244 22,432 31.3.23 £ 480 At 31.3.24 £ 131,527 1,641 |
Totals £ 24,497 39,221 |
|---|---|---|---|
| 63,718 | |||
| 2,065 8,409 |
|||
| 10,474 | |||
| 53,244 | |||
| 22,432 | |||
| 133,168 | |||
| 133,168 |
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 30,328 | (15,174) | 15,154 |
| Restricted funds | |||
| RMBC Events | 950 | (950) | - |
| TOTAL FUNDS | 31,278 | (16,124) | 15,154 |
| Comparatives for movement in funds |
| Net | Transfers | ||||
|---|---|---|---|---|---|
| movement | between | At | |||
| At 1.4.22 | in funds | funds | 31.3.23 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 78,852 | 37,521 | - | 116,373 | |
| Designated funds | 1,396 | (335) | 580 | 1,641 | |
| 80,248 | 37,186 | 580 | 118,014 | ||
| Restricted funds | |||||
| RMBC Ward Councillor | 51 | (51) | - | - | |
| West Riding Freemasons | 580 | - | (580) | - | |
| 631 | (51) | (580) | - | ||
| TOTAL FUNDS | 80,879 | 37,135 | - | 118,014 |
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 52,093 | (14,572) | 37,521 |
| Designated funds | - | (335) | (335) |
| 52,093 | (14,907) | 37,186 | |
| Restricted funds | |||
| RMBC Ward Councillor | - | (51) | (51) |
| RMBC Events | 1,150 | (1,150) | - |
| 1,150 | (1,201) | (51) | |
| TOTAL FUNDS | 53,243 | (16,108) | 37,135 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated funds Restricted funds RMBC Ward Councillor West Riding Freemasons TOTAL FUNDS |
At 1.4.22 £ 78,852 1,396 80,248 51 580 631 80,879 |
Net movement in funds £ 52,675 (335) 52,340 (51) - (51) 52,289 |
Transfers between funds £ - 580 580 - (580) (580) - |
At 31.3.24 £ 131,527 1,641 |
|---|---|---|---|---|
| 133,168 - - |
||||
| - | ||||
| 133,168 |
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,421 | (29,746) | 52,675 |
| Designated funds | - | (335) | (335) |
| 82,421 | (30,081) | 52,340 | |
| Restricted funds | |||
| RMBC Ward Councillor | - | (51) | (51) |
| RMBC Events | 2,100 | (2,100) | - |
| 2,100 | (2,151) | (51) | |
| TOTAL FUNDS | 84,521 | (32,232) | 52,289 |
Unrestricted Funds
These are expended at the discretion of the trustees to meet the general objectives of the charitable company.
Designated Funds
These represent monies where fixed assets have been purchased from a restricted fund but are not restricted assets. As such, the net book value of the assets have been transferred to unrestricted funds and designated as fixed assets to match against future depreciation.
Restricted Funds
Rotherham Borough Council Ward Councillor - a restricted grant towards the cost of a car park and a further grant to purchase a defibrillator.
West Riding Freemasons - a restricted grant to purchase bowling equipment.
RMBC events - restricted grants from Rotherham Borough Council specifically to be used for community events.
continued...
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HARLEY VILLAGE MISSION ROOMS TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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