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2022-03-31-accounts

Charity Registration No. 1120379 Company Registration No. 03147855 (England and Wales)

OBLONG LTD

DIRECTORS’ REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

OBLONG LTD

LEGAL AND ADMINISTRATIVE INFORMATION

Directors Mark Richards Kwame Gad Paul Spinks Sabina Lokolong Amendeep Sohal Neal Heard Amee Bartle Colin Longden Damanjit Kaur (appointed 16 August 2022) Secretary Fawzia Mir Charity number 1120379 Company number 03147855 Registered office Woodhouse Community Centre 197 Woodhouse Street Leeds West Yorkshire LS6 2NY Independent Examiner Kevin J Meddings MAAT Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA Bankers Unity Trust Bank Four Brindleyplace Birmingham B1 2JB

OBLONG LTD

CONTENTS

Page
Directors’ report 1 – 4
Independent examiner’s report 5
Statement of financial activities 6
Balance sheet 7
Statement of cashflows 8
Notes to the accounts 9 – 15

OBLONG LTD

DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

The directors present their report and accounts for the year ended 31 March 2022.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s constitution and Memorandum & Articles of Association, the Companies Act 2006 and Charities Act 2011.

Structure, governance and management

The organisation is a charitable company limited by guarantee, incorporated on 18[th] January 1996. The charity was established under a Memorandum of Association which established the objects and powers of the charity and is governed under its Articles of Association. In the event of the charity being wound up members are required to contribute an amount not exceeding £1. The objects and articles were amended and lodged at Companies House in August 2011.

Recruitment and appointment of trustees

The trustees of the charity are also directors for the purpose of company law. Under the requirements of the Memorandum and Articles of Association the trustees are elected to serve until the annual general meeting and stand for re-election.

The trustees have the power to co-opt additional trustees and no more than 12 in total.

New trustees are invited and encouraged to attend a series of meetings and short training sessions to familiarise themselves with the charity and the context within which it operates. All trustees are encouraged to meet with at least one member of the existing board of trustees and/or a staff member to look at the responsibilities and time commitments for trustees.

Trustee induction and training

All new trustees receive a prepared trustee induction pack which includes the following Oblong information:

Induction document Memorandum and Articles of Association Minutes of last 3 Board meetings Last 3 years annual accounts Staffing structure chart Board contact details Last annual review Copy of ‘The Essential Trustee’ from the Charity Commission Dates and times of next 3 Board Meetings

The directors who served during the year were:Kwame Gad Amendeep Sohal Mark Richards Paul Spinks Sabina Lokolong Thomas Cross (resigned 14 September 2021) Neal Heard Amee Bartle (appointed 2 September 2021) Colin Longden (appointed 30 November 2021)

OBLONG LTD DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

Related parties

Oblong Ltd may support a number of community groups and these are referred to as “member projects”. During the 2021/22 financial year Oblong had no active member projects.

Organisation structure

Oblong is managed by a voluntary trustee board, which meets at least quarterly, and which makes all major policy and strategic decisions. Oblong is managed by a team of 6 members of staff, in addition to 2 support staff and various freelancers. Oblong is non-hierarchical, the staff team manage each other and are responsible to the board for managing the organisation’s daily activity.

Oblong divides work into various decision-making areas which encompass the operational running to deliver its objectives that include but are not restricted to:

During the 2021/22 financial year Oblong delegated responsibility for various areas to members of staff according to their roles, but who are all accountable to the staff meeting as a whole. Where applicable those staff took decisions alongside volunteers, stakeholders, and relevant support staff. Oblong continued its non-hierarchical management structure and had regular staff meetings to manage the organisation’s daily activity.

Risk management

The trustees have conducted a review of all risks to which Oblong is exposed and are confident systems are in place to mitigate these risks.

There are procedures in place to ensure that the quality of provision is maintained, the procedures are reviewed regularly, along with ensuring that staff regularly receive training to update skills and knowledge.

A risk register has been established and is periodically reviewed. Where appropriate systems or procedures have been established to mitigate risks the charity faces. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Internal controls are monitored by the implementing of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers and visitors to the centre. Appropriate DBS (Disclosure and Barring Service) checks are made when required.

Objectives and activities

The stated objectives of the charity are: -

“Oblong aims to develop the capacity and skills of people living in socially and economically disadvantaged areas in such a way that they are better able to identify, and help meet, their needs and to create active, flourishing communities and to run a community centre, primarily for the benefit of the Woodhouse, Little London and Hyde Park areas”.

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the enhancement of citizenship or community development.

Achievements and performance

Oblong resources

Oblong is user led and tries to provide the services people want. This currently includes:

OBLONG LTD

DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

Throughout the lockdown period of Covid-19 the Centre was only open to our tenants and no services were able to be provided to the local inhabitants of the area we serve. During the 21/22 financial year we started to offer face to face services and transitioned over the year to what we now consider ‘full’ opening – that is 4 days per week open to the public and slightly reduced capacity in most rooms but minimal required precautions.

Woodhouse Community Centre

Our aim is to run the centre for the benefit of the local community, that everyone feels welcome at the centre, they enjoy their time here and leave wanting to come back.

The centre has a large hall, meeting rooms, IT suite, catering kitchen, community garden, offices and event space for hire. Our office spaces are let to charitable organisations working in the local community and beyond.

Mental Wellbeing

Oblong’s mental wellbeing programmes takes tried and tested approaches from Peer Support, Adult Education, CBT, Mindfulness, and health coaching and uses a unique participatory learning style to create spaces where people can develop their understanding of their own and others mental health, reimagine their future and make new connections and lifestyle changes.

Volunteering

Our volunteers have been integral in enabling Oblong to support those most in need in the Woodhouse, Little London and Hyde Park community and we would like to say a big thank you to all of them for their time and commitment.

Financial review

In this financial year the organisation made a surplus of £4,335 (2021: surplus of £33,783). Unrestricted rental income increased by £31,318 this year, which was due to being able to open the Centre more after covid restrictions. Oblong’s unrestricted grant income for the year was £17,665, a full list of unrestricted grant income can be found in note 3 to the accounts. Oblong’s restricted income for the year was £125,621, a full list of movement in funds can be found in Note 11 to the accounts.

At the end of the financial year the overall reserves of the organisation were £233,477 of which £117,688 is unrestricted and can be used on any aspect of the charitable objectives of Oblong Ltd. We continue to work through our plan to build on our strengths, maximise the use of our Community Centre asset and grow our way towards a long-term sustainable position.

Funders

We would like to thank all the funders who have made our work possible this year. Detailed restricted funding information can be found in Note 11 to the accounts and unrestricted funding information can be found in Note 3 to the accounts.

Assets

Woodhouse Community Centre reopened in 2012 after the Community Asset Transfer from Leeds City Council with a 50-year lease and a capital project refurbishment funded from a grant/loan mix from the Social Investment Business. Due to the pandemic and the closure of Woodhouse Community Centre we were offered a payment break by Futurebuilders England Ltd (Social Investment Business) from April 21 to September 21, Oblong still incurred monthly interest charges on the loan during this period therefore when loan repayment started in October 21, they were used to repay the interest balance before reducing the loan balance. We reduced the overall debt this year by £13,664 down to £178,523 with £7,947 depreciated from the building now has a carrying value of £317,880.

OBLONG LTD

DIRECTORS’ REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Reserves

The Board has set a policy to keep reserve funds at a sufficient level in order to allow the smooth operation of the charity’s activities. The policy aims to hold between 3 and 6 months of resources expended, which equates to between £50,000 and £100,000. At the yearend date unrestricted reserves stood at £117,688.

Development and Future Plans

We continue to offer food support, signposting, and other referrals on a limited basis, following our prior year of providing covid support to those isolating or otherwise struggling as a result of the pandemic.

We’re pursuing a scheme of renovations following a successful Lottery grant and pursuing other grants to increase our capacity to help members of the community, in response to the Cost of Living crisis and the wealth and complexity of needs we are aware of.

Statement of Directors’ Responsibilities

The directors of Oblong Ltd. are responsible for preparing the Directors’ Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-

The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and publication of accounts may differ from legislation in other jurisdictions.

The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board of directors

.................... Mark Richards Director 6 December 2022

OBLONG LTD

INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF OBLONG LTD

I report on the accounts of the charity for the year ended 31 March 2022, which are set out on pages 6 to 15.

Respective responsibilities of Directors and Examiner

The directors, who also act as trustees for the charitable activities of Oblong Ltd are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011, (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination it is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

Kevin J Meddings MAAT Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire

LS28 5SA

Dated: 9 December 2022

OBLONG LTD

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Restricted
Funds
funds
Notes
£
£
Income
Voluntary Income
2
3,514
400
Rental income
52,686
-
Incoming resources from charitable activities
3
17,665
125,221
Other incoming resources
455
-
Insurance claim
6,607
-

Total income
80,927
125,621

Expenditure
4
Charitable activities
85,726
116,487

Total expenditure
85,726
116,487

Net income/(expenditure) and net movement in
funds
(4,799)
9,134
Total funds brought forward
122,487
106,655

Total funds carried forward
117,688
115,789
 Total
2022
£
3,914
52,686
142,886
455
6,607
206,548
202,213
202,213
4,335
229,142
233,477		 Total
2021
£
14,214
21,368
159,133
150
-
194,865
161,082
161,082
33,783
195,359
229,142

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

7..

OBLONG LTD BALANCE SHEET AS AT 31 MARCH 2022

Unrestricted Restricted
funds
funds
Notes
£
£
Fixed Assets
Tangible assets
7
-
317,880
Current Assets
Debtors
8
10,053
251
Cash at bank and in hand
109,610
(18,152)

119,663
(17,901)

Creditors: amounts falling due
within one year
9
(1,975)
(5,667)

Net current assets
117,688
(23,568)

Total Assets less Current Liabilities
117,688
294,312
Creditors: amounts falling due after
more than one year
10
-
(178,523)
(
Total assets less liabilities
117,688
115,789
The Funds of the Charity 12
Unrestricted funds
117,688
-
Restricted funds
11
-
115,789
117,688
115,789		 2022
Total
£
317,880
10,304
91,458
101,762
(7,642)
94,120
412,000
178,523) (
233,477
117,688
115,789
233,477		 2021
Total
£
325,827
374
127,234
127,608
(32,106)
95,502
421,329
192,187)
229,142
122,487
106,655
229,142

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.

The directors acknowledge their responsibilities for:

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.

The accounts were approved by the Board on 6 December 2022

......................... Mark Richards Director

Company Registration Number: 03147855

OBLONG LTD STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 MARCH 2022

Notes
Cash (used)/generated in operating activities
12
Cash equivalents at the beginning of the year
Total cash equivalents at the end of the year		 2022
£
(35,776)
127,234
91,458		 2021
£
55,883
71,351
127,234

OBLONG LTD

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention unless otherwise stated.

The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity constitutes a public benefit entity as defined by FRS102.

Having considered future planned activities and the reserves available to the charity, the Directors are satisfied that the financial statements should continue to be prepared on the going concern basis.

1.2 Incoming resources

Core funding revenue grants are recognised in the income and expenditure account in the accounting period to which they relate.

Revenue grants for specific projects are recognised in the income and expenditure account in the accounting period to which they relate. Any unspent amounts are carried forward as part of the restricted funds in the balance sheet.

1.3 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries.

Governance costs includes those costs associated with meeting the constitutional and statutory requirement of the charitable company.

All costs are allocated between the expenditure categories on the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource.

1.4 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:-

Fixtures and fittings 5 years straight line
Computers and equipment 3 years straight line

It is the policy of the charitable company to only include on the balance sheet individual items of a capital nature which cost £1,500 or more and only relates to those items that can be used for more than one year.

1.5 Fund accounting

Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes of use of the restricted funds are set out in the notes to the accounts.

OBLONG LTD

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2. Voluntary income

2022 2021
£ £
Core income
Donations 980 40
Fees and services 99 222
Job retention scheme (furlough) 2,835 13,952
3,914 14,214
3. Incoming resources from charitable activities:
2022 2021
£ £
Grants receivable and contracts 142,886 159,133

Included within income relating to grants receivable and contracts are the following:-

Unrestricted funds:

Leeds City Council COVID-19 Reopening Grant
The Brelms Trust
Leeds City Council Omicron Hospitality & Leisure Grant
Assure (Craven Road Surgery)
The Power to Change Trust
Leeds City Council – Small Business Rate Relief Grant
Leeds Community Foundation
Leeds City Council Lockdown Grant Support
Gateway Church
Groundworks UK		 8,000
4,998
2,667
2,000
-
-
-
-
-
-
17,665		 -
-
-
-
21,144
10,000
10,000
14,431
5,000
500
61,075

OBLONG LTD

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Restricted funds:

Restricted funds:
Touchstone Live Well Leeds - Headspace
Leeds City Council COVID-19 Hub Network Fund
Leeds City Council Community Care Hubs
The National Lottery Community Fund Thriving Together
The National Lottery Community Fund Thriving Together – Capital
Leeds Community Foundation Mental Health
The National Lottery Awards For All – Community Cohesion
Amazon 100% Digital
Leeds Community Foundation – Time to Shine
Leeds Community Foundation – CAF Community Cooks
The Brelms Trust
The National Lottery Community Fund Woodhouse Together and Stronger
Awards For All – COVID-19 Support		 2022
£
20,000
12,588
39,833
25,852
1,298
12,850
9,800
3,000
-
-
-
-
-
125,221		 2021
£
20,004
26,362
-
-
-
-
-
-
3,413
3,328
4,998
30,028
9,925
98,058

4. Charitable activities

Wages and salaries
Pension costs
Recruitment costs
Freelance costs
Rates
Insurance
Repairs and maintenance
Cleaning and PPE
Volunteer expenses
Events and projects
Training
Printing, postage and stationery
Telephone and internet
Light and heat
Payroll costs
Depreciation
Bank charges
External grants paid
Grant repaid
Publicity and promotion
Loan Interest
Legal and professional
Evaluation fees
Independent examination fee
Sundries		 2022
£
98,354
3,477
631
18,382
881
2,706
9,041
1,108
2,616
15,752
10
2,385
1,543
5,697
1,483
7,947
201
12,850
-
-
9,209
1,169
5,000
1,650
121
202,213		 2021
£
86,835
3,181
-
9,239
810
2,260
6,343
3,169
2,341
14,198
80
1,240
950
4,480
1,390
7,947
129
-
3,667
343
9,614
928
-
1,938
-
161,082

OBLONG LTD

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

5. Directors

None of the directors (or any persons connected with them) received any remuneration during the year.

6. Employees

Number of employees

The average number of employees during the year was 7 (2021 – 6).

Employment costs

Employment costs
Wages and salaries
Social security costs
Pension costs
Recruitment costs		 2022
£
96,962
1,392
3,477
631
102,462		 2021
£
86,131
704
3,181
-
90,016

There were no employees whose annual emoluments were £60,000 or more.

No pension contributions were outstanding at the year end.

The charity considers its key management personnel (Trustee group) to be the directors of the organisation.

OBLONG LTD

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

7. Tangible fixed assets

Tangible fixed assets
Leasehold
Fixtures
Computers
Improvements
& Fittings
& Equipment
£
£
£
Cost
At 1 April 2021 and
At 31 March 2022
397,350
4,979
36,919
Depreciation
At 1 April 2021
71,523
4,979
36,919
Charge for the Year
7,947
-
-
At 31 March 2022
79,470
4,979
36,919
Net book value
At 31 March 2022
317,880
-
-
At 31 March 2021
325,827
-
-		 Total
£
439,248
113,421
7,947
121,368
317,880
325,827

Futurebuilders England Ltd (Social Investment Business) hold a legal charge on a 50 year lease over Woodhouse Community Centre, Woodhouse Street, Leeds, LS6 2NY on which the leasehold improvements have been made.

8. Debtors

Debtors
2022 2021
£ £
Trade debtors 10,304 374

9. Creditors: amounts falling due within one year

Accruals
Deferred income (see below)		 2022
£
1,975
5,667
7,642		 2021
£
2,720
29,386
32,106

OBLONG LTD NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Deferred income is as follows:

Deferred income is as follows:
2022 2021
£ £
Unrestricted:
Assure (Craven Road Surgery) - 2,000
Restricted:
Leeds City Council Community Core Hubs 5,667 -
Touchstone Live Well Leeds – Headspace - 4,998
Leeds City Council COVID-19 Hub Network Fund - 12,588
Awards for All – Community Consultation - 9,800
5,667 29,386
Creditors: amounts falling due after more than one year
2022 2021
£ £
Loan 178,523 192,187

10. Creditors: amounts falling due after more than one year

11. Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:-

Movement in funds Movement in funds
Balance at Incoming Resources Balance at
1 April 2021 resources expended 31 March 2022
£ £ £ £
Futurebuilders 101,396 - (2,473) 98,923
Touchstone Live Well Leeds –
Headspace 1,760 20,000 (17,939) 3,821
The Brelms Trust 1,666 - (1,666) -
Leeds City Council COVID-19
Hub Network Fund 1,833 12,588 (12,588) 1,833
Leeds City Council Community
Care Hubs - 40,233 (43,379) (3,146)
The National Lottery Community
Fund Thriving Together - 25,852 (14,494) 11,358
The National Lottery Community
Fund Thriving Together - Capital
-		 1,298 (1,298) -
Leeds Community Foundation
Mental Health - 12,850 (12,850) -
The National Lottery Awards For
All - Community Cohesion - 9,800 (9,800) -
Amazon 100% Digital - 3,000 - 3,000
106,655 125,621 (116,487) 115,789

OBLONG LTD NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Futurebuilders

A capital grant that enabled the refurbishment of the leasehold property.

Touchstone Live Well Leeds – Headspace

Costs were spent in the year in delivering multiple Headspace courses across Leeds.

The Brelms Trust

A three year grant to support staff to provide assistance to those using the IT Suite services within the Woodhouse Community Centre.

Leeds City Council COVID-19 Hub Network Fund

Working as part of the Community Care Volunteering network, we supported Leeds City Council in delivering food, medicine and necessities to those in need in Hyde Park & Woodhouse.

Leeds City Council Community Care Hubs

The Community Care Hub project builds on the work of the Community Care Volunteering network. Woodhouse Community Centre was chosen to be a Community Care Hub for the ward of Little London and Woodhouse.

The National Lottery Community Fund Thriving Together

Developing a community informed programme of groups and activities at Woodhouse Community Centre led by local volunteers from the Hyde Park. Little London and Woodhouse areas.

The National Lottery Community Fund Thriving Together – Capital Working on improvements and renovations to public areas at Woodhouse Community Centre to improve comfort, usability and creating a more welcoming environment.

Leeds Community Foundation Mental Health

We will use the funding to deliver Headspace courses specifically designed to meet the needs of BAME communities, delivered by qualified facilitators from BAME communities.

The National Lottery Awards For All – Community Cohesion

The One Community Volunteers funding covers the period from September 2022 to August 2023. The funds will enable us to offer free space for volunteers to run group events for the benefit of the wider community, supported by our Centre coordinator.

Amazon 100% Digital

This funding, received through 100% Digital Leeds, has supported combating digital poverty and household hardship in Woodhouse and Little London.

12. Reconciliation of net movement in funds to net cashflow from operating activities

Net movement in funds
Add back depreciation charge
(Increase)/decrease in debtors
(Decrease)/Increase in creditors
Net cash (used)/generated in operating activities		 2022
£
4,335
7,947
(9,930)
(38,128)
(35,776)		 2021
£
33,783
7,947
10,780
3,373
55,883