The Rotary Club Of Erewash Trust Fund (Charities Number . 1120129) Trustees, Annual Report 30th June 2025 Trustees Annual Report for the Period 1st July 2024 to 30th June 2025 Overview This Trustees Annual Report has been produced as required by The Charities Commission's requirements where in the year ending 30th June 2025. the Trust's income exC￿ded the £10,000 reporting threshold. On 1st July 2023. The Rotary Club of Long Eaton Dawnbreakers welcomed members of the fonner Ilkeston Rotary Club ( closed 30th June 2023). vllth the expanded membership and wider geographical area the club now served. it was approved by the members to change the narne to The Rotary Club of Erewash and this also applied to the charity trust fund. On 27th September 2023, the charrty trust fund name was formalty changed. As reported in last year's Annual Trustees Report. The Rotary Club of Erewash, alongside 3 other charities, received a substantial bequest from the widow of a former member of The Rotary Club of Ilkeston . The initial payment from the bequest was for £220,000. A further final tranche of the bequest totalling £15.619 was re￿iVed in the financial year ending 30th June 2025. For the first time the Trust will be submitting a tax retum as requested by HMRC due to the level of income reported in last year's annual submission io The Charities Commission. Charity Name: The Rotary Club of Erewash Trust Fund ( formerly The Rotary Club of Long Eaton Dawnbreakers Charity Trust Fund) Charity Number.. 1120129 Registered: 18th July 2007 Governing Document . Deed dated 3rd Juty 2007 amended 27th September 2023 Parent Club= The Rotary Club of Erewash ( fomierly The Rotary Club of Long Eaton Dawnbreakers) Rotary Club Number: 74723 Address: ( Correspondence only) 35 Sandown Road, Toton, Nottingham NG9 6JW Gift Aid . reference ZD34188 approved by HMRC 29th August 2024 Trustees for year 1st July 2024 to 30th June 2025= Paul Alan Burrows ( Chair and Trust Treasurer - appointed 3rd July 2007) Paul Nicholas Horton-Turner { appointed 3rd July 2CK)7) Linda Jane Jenkins ( appointed 1st August 2011) Mary Elaine Hobson ( appointed 27th September 2023) Roger Alec Sissons ( appointed 27th September 2023) Bankers: Natwest Bank Activities and Objectives The Rotary Club of Erewash is part of the worldwide Rotary Movement providing fellowship and goodwill amongst the local comrnunty and raising funds to support good causes locally. nationally and internats'onally. The objectives as ￿ated in the Trust Deed are to ensure the relief of the poor and needy or such other charitable purposes as the club shall in duly constituted meetings from time to time so direct. Structure The Rotary Club of Erewash Charity Trust Fund is an unincorporated association providing governance and fiduciary management on behalt of the members of The Rotary Club of Erewash. There are 5 trustees who are appointed I re-appointed annually at the Club's EGM. The governing document is a trust deed dated 3rd July 2007 and amended 27th September 2023 to reflect the name change. The underlying deed is a standard template deed approved by Rotary Intemational and The Charities Commission for England & Wales. Governance - General The trustees meet quarterly and all meetings are duly minuted and reported to the membership of The Rotary Club of Erewash. If an eX￿ptIOnal matter arises OLtside of the agreed meeting schedule, additional meetings can be convened as required subject to all tTUStees being available. The Trustees, objectives are to approve requests for charrtable donations proposed by the club and l or fund raising events in tfrE charty's name. The reqUe￿S received can be for specific projects or individual donations re￿iVed from the public or proposed by individual members. The trustees look to ensure: The bona fides of all proposed recipients and that the purpose is in line wrth the general objectives set out within the trust deed The sums proposed are reasonable and proportionate Ensure evidence received of the funds being used in line with the original proposal Ensure that any fund raising event in the name of the charity does not risk damaging the club I charity trust's reputation and that a full Health & Safety Risk Assessment has been undertaken to protect both the public and members. All requests before the trustees have to be passed by a simple maj'ority vote. On 29th August 2024, the Trust was approved for Gift Aid status by HMRC. Governance -Financial The trustees have a duty to ensure that all funds held by the Trust at any time are receiving the best possible return and with particular regard to the risk to the funds held. The trust held 3 accounts with the Natwest Bank as of 30th June 2025: Current Account - instant access cheque account where minimum funds are generally held to allow for urgent donations and expenditure. This account attracts no interest. At the 30th June 2025, the balance on this account stood at £82,204.27. The surn is subsLantially higher than is usually held but this was to allow the transter of fvnds into a new bank account outside of Natwest ( see below) Business Reserve - instant access account paying interest. Holds funds which will be required in the short term but not imrnediaiely. The balance as ai 30th June 2025 stood at £20,000. 95 Day Notice Account- pays interest at a higher rate but subject to 95 days notice on all wilhdTawals. At 30th June 2025, the balance *ood at £88,842.92. In the year to 30th June 2025, the total Intere￿ earned across all accounts was £5,614. All interest is received gross. The only assets managed by the trustees are cash held on bank accounts as detailed. The members of The Rotary Club of Erewash have previousty agreed a 5 year strategy to maximise the benefit of the funds received via the bequest. Alongside funds raised via general activities, there is an aspiration to make donations totalling a minimum of £40.000 in the 5 years from 1st July 2024 and to ensure the widest possible number of causes benefit. In the year 1st July 2024 to 30th June 2025, charrtable donations totalling £49.253 were made. The trustees are aware that there is a potentid risk with all funds being held with a single financial institution and where the charity is only afforded protection of a M￿lmuM of £85,000 under the Financial Services Compensation Scheme ( FSCS). Accordingly, post year end a sum of £85.000 has been transferred to a one year fixed deposrt wilh The Charities Bank which affords the full £85.000 protection under FSCS. The trust prepares full accounts ( on a simplified cash accounting basis) and which are independently examined by a suitably qualifi'ed, external party with no affi'liation to the Rotary Club of Erewash or any of its members. The accounts to 30th June 2025 were prepared by Paul Burrows who is the Trust Treasurer with over 20 years experience as a Treasurer within Rotary and 42 years experience as a Commercial Banking Manager before retiring in 2025. The accounts have been independently e￿￿mined by Miss Joy Thurman who has 40 years experience as an accounts manager at a local accountancy fim). The club and charity trust fund benefit from a blanket insurance policy provided io all Rotary Clubs by Bartlett & Company Chartered Insurance Brokers and underwritten by Aviva Insurance PLC and Chubb European Group Limited. The policy affords the following cover:: Employers Liability £20 million Public Liability £20 million Events and Disbursements Alongside donations from events held by 3rd parties. the club organised the following events in the name of the Charity Trust Fund: A series of summer bart)eque focKI sales at local car rallies and a charity horse ride A charity quiz Management of charity stalls at the Long Eaton Christmas Lights Switch-on In the year to 30th June 2025, the Charity Trust Fund approved donations totalling £49,253 which are fully detailed within the accounts presented alongside this report. In the year to 30th June 2025 the club and charty trust fund supported and promoted two events taken on by individual members to raise funds for 3rd paty charities. These events were not events run by the charity trust and no funds passed through the accounts of the charity trust but ￿e detailed here for full disclosure. l) Ryehillbury- a free to enter music event where attendees were invited to make non-obligatory cash donations. Cash donations totalled £525 and were passed by the organising member directty to the charty: Derby & Sandiacre Canal Trust ( Registered Charity No. 1042227) 2) A curry night held at a restaurant in Ilkeston and where the profits of £550 were paid directty to the beneficiary charity Hope Community Village in India ( Registered Charity no. 1041185). Declaration The Trustees declare that they have approved the trustees report above at a meeting of the trustees held on 20th January 2026. Signed on behalf of the charity's trustees Paul Burrows Chair and Trust Treasurer The Rotary Club of Erewash Trusl Fund Year Ending 30th June 2025 { Charity No: 1120129) Income 3010612025 3010612024 Bequest Received (l) Miscellaneous Donations (2) Raffle al Erewash Rotary Club Charter Nottingham Panthers Communty Funds (3) Cranberry Flick Gig (4) Charity Account Balance from Ilkeston Rotary Club Rhadhuni Charity Meal Ryehillbury Music Festival Church Wllne Donation re Bangladesh Eye Project Recycled Ink Cartridges 15.619 1.375 150 220.000 70 20 735 4,850 600 385 300 17,234 226,874 Income from Events Summer Events (5) Charity Quiz {6) Long Eaton Christmas Lights (7) 1,419 371 1,251 741 75 1,865 3,100 Interest Received Natwest 95 Day Notice Accouni Natwesl Business ReseNe Accounl 5,327 287 7,517 167 5,614 7,684 Total Income 24,713 236.640 Disbursements (8) General Expenses 49.253 542 25,301 364 Total Expenditure 49.795 -25,665 Surplus l ( Deficit) of Income over Expenditure -25,082 210,975 Bank Reconciliation Opening Bank Balances 0110712023 Closing Bank Balances 3010612024 216.129 191,047 5,154 216,129 Movement -25,082 210,975 Prepared by Paul Bu￿owS ( Trustee & Treasurer) Examined by Joy Thurman Date: ￿. ie_ eoe5 Noie I confi(thiaJ (kn)atth a N*mber crf R(w a N