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← The Friends Of Our Lady Of Victories

2025-08-31-accounts

THE FRIENDS OF OUR LADY OF VICTORIES

ANNUAL GENERAL MEETING – 22 SEPTEMBER 2025

Present:

•

Welcome from FOLV Chair on behalf of the Committee

• Naomi Crowley welcomed the members present for the AGM and explained the role of FOLV as a charity whose aim is to enrich the lives of every child at the school, through fundraising and building a social community. The members were thanked for their support and contribution to a successful year for FOLV with new events widely attended and enjoyed, and a positive result for the school financially with a total of £40,414 raised. The school leadership team, Governors, and both teaching and support staff were thanked for their continued and motivated efforts and work for the children attending OLV.

• The trustees were present and their posts reaffirmed by the members, each incumbent committee member will remain in their current post (per above) for the academic year 2025/2026.

• It was noted that this year is the second year of service for the current committee. It would be usual for a new committee to be elected every two years, and the Chair alerted the attending members to this, explaining the requirement for a minimum of three new trustees to replace the existing committee for a period of two years, the intention being that a new committee will be formally elected during the 2026 AGM once resignations of the incumbents have been accepted. The current committee invited any interested parties to petition them for information as to the nature of the role.

• Treasurer’s report (2024-25) and Summary of Accounts

• Income

• 49.7% (£20,126) of FOLV revenue came from member donations, employer matching and gift aid. This is down £7,396 from £27,522 in 2023-24 academic year, when it was 65% of FOLVs revenue. This is a 26.9% decrease from the previous year.

• It was noted that gift aid donations are significantly down from previous years . It was however noted that Gift Aid is balanced by HMRC a year in arrears so this may balance in the next financial year, it will remain to be seen if there is better use of Gift Aid or not but in any event completing the available Gift Aid form was encouraged.

• 39% (£15,829) of FOLV revenue was raised via fundraising events in 2024-25. Event fundraising grew by just over 50% (£5,331) compared with the previous year. This is in part due to the addition of new events. The committee strove to include a variety of events to be more inclusive to all, and the increase in funds raised demonstrates the positivity with which these events were received, and a broader reach across the FOLV community was achieved.

• In 2024-25 accounting year, FOLV disbursed £28,853 to the school. This funded books, subscriptions (e.g. maths and science) classroom resources, carpets, IT upgrade and transport costs. Over the course of the year, there was a net £11,561 increase in funds. Due to a financial systems migration, some £20,381.68 in additional funds have been spent/allocated for spending on items approved by FOLV including inter alia the aforementioned but these will show up on the accounts for the 2025/2026 accounting year.

• FOLV continue to gift the year 6 children £100 towards their party, they put on a school disco at the end of SATs week, and provide a thank you cake to staff for their hard work to prepare and get the children through SATs week.

• Regular Donations

• The importance of regular donations to enable budgeting, and setting annual subscriptions to e.g. the Wandsworth Music Service was highlighted. £40 per child per month was suggested as a donation to all those members for whom this is financially viable. It was noted that all and any donations are gratefully received, and the generosity of parents noted and appreciated. The members were reminded that in lieu of financial contributions, donations of skills or time are also valuable and vital to a successful outcome for the FOLV community.

• It was highlighted by some member attendees that some FOLV members are unaware of the request for regular monthly donations . The committee acknowledged this and going forward will review and update the means by which it presents this information to members to ensure a higher contribution rate. FOLV set out where this information is currently available and how it is presented.

• Benevity is in the process of being set up for FOLV to increase revenue through employer donation schemes.

•

Upcoming Expenditure

• The school leadership team have advised the committee that the school would like FOLV to fund the following in 2025-26:

• Each class teacher will be allocated £300 to spend on their classrooms. This will be funded by the annual class cake sale, topped up as necessary by FOLV to reach £300.

• It was noted that the school leadership team has been in discussion with FOLV in relation to the proposed playground renovation. FOLV have asked to fund this venture. The playground upgrade will be split into two phases, and the first phase will upgrade the reception and early years areas. OLV have suggested that plans will be shared at the first social event in October.

•

Upcoming Events

• The social events for the autumn term will include a Sip & Paint Social held on 16 October 8-10:30pm in the school hall followed by a Christmas Quiz night on Thursday 27 November 8- 10:30pm.

•

WhatsApp Group Etiquette

• WhatsApp and its appropriate use for FOLV purposes was discussed. FOLV do rely on WhatsApp to pass along information amongst other means of communication. Members were reminded that WhatsApp group is a tool to build community and to disseminate, share and discuss FOLV and school events. A discussion around appropriate WhatsApp usage took place. Members were reminded to notify FOLV or the school office in the event of inappropriate, unduly negative or defamatory postings and group and if possible to gently redirect / remind people the purpose of the group and please refrain from venting on the group chat (either to individuals directly or on the group if there are multiple people involved).

• Questions and Close

Friends of Our Lady of Victories

Profit and Loss Account 1 September 2024 - 31 August 2025

Income
Donations
Employer Matching
Amazon Smile/Easy Fundraising
Gift Aid
Bank Interest
Profit from Events/Sales
Cake Sales
Bingo Night
Christmas Cards
Christmas Goods
Secret Room
Art Exhibition
Silent Auction
Summer Party
Summer Fair
Goods sales
Dance Event
Movie night
Expenses
Bank Fees
Insurance
Net Income from Activities
Disbursements to School
Net increase in Funds
Check		 2024/2025
£
15,621
1,365
306
3,140
100
20,532
1,911
1,173
542
1,810
1,565
1,175
6,018
263
1,183
167
3,278
1,174
20,259
(216)
(162)
(378)
40,414
(28,853)
11,561
-
0.00		 2023/2024
£
14,734
3,502
411
9,286
165		 28,098
14,552
(319)
42,331
(55,998)
1,911
1,173
542
1,810
1,565
1,175
6,018
263
1,183
167
3,278
1,174		 1,984
970
478
1,349
1,443
780
4,268
1,436
1,601
245
(216)
(162)		 (166)
(153)
(13,667)
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CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts

Section A Independent Examiner’s Report Eeienws GF oo? ef Ucradles On accounts for theendedyear | Al s7 ALGeIST “JOIS Charity(if any)no | | (2OCA.© | | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended “2 / OY { HOLS Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent ity” income exceeded £250,000 and! am qualified to __ examiner's statement undertakethe examination_by being-a-qualified- member of {insert name of applieabletisted body]. Delete [] if not applicable. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. Signed: SEK=a | Date: Name: To PAPp (CE } _[5...] qualification(s)Relevant professionalor body ECA — (C CAAES CTAfr - Cio. IER 1 Oct 2018

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Address: | 19 CEM (SH OAD.
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Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

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IER

2

Oct 2018