THE FRIENDS OF OUR LADY OF VICTORIES
ANNUAL GENERAL MEETING 3 OCTOBER 2023
TREASURER’S REPORT (2022 - 2023) / SUMMARY OF ACCOUNTS
FOLV’s total Opening Balance was £61,369 as at 1[st] of September 2022 and total Closing Balance was £65,223 as at 31[st] of August 2023.
Income
FOLV raised a total of £53,783 last year, an incredible effort by all concerned.
71% of FOLV revenue came from parental donations, employer matching and Gift Aid. The final figure for the year has grown from last year to an amazing £38,448, including all employer/ company gift matching & Gift Aid. The growth came from the processing of Gift Aid claims relating to prior years; actual parental donations have decreased by over £7,000 since last year and we are in urgent need of new regular donors.
27% was raised via the organisation of Fund-raising events. Following the disruption of the past few years, we focused on returning the school to the full calendar of events and increasing participation in these.
The remaining 2% was raised through EasyFundraising.
Profit per event:
-
The Silent Auction was the most profitable event (£5,103 raised last year), however the suite of Christmas events (the Secret Room, Christmas Cards and Christmas Goods) also raised £3,023 collectively.
-
The Summer Party, Bingo Night and the Summer Fair were also important sources of income (Profit of £1,507, £1,302 & £1,099 respectively). In the case of the Summer Party and Bingo Night, ticket sales covered the costs of providing the catering and facilities (with costs kept down by keeping catering in-house) and the profit was made from bar sales.
Expenditure
The costs of running FOLV are minimal (other than expenses related to events included in the profit above) and comprise bank fees and insurance .
93% of our net income (£49,810) was given over to supporting the school or school activities.
For the past few years, FOLV has been giving a grant of £30k to fund smaller items to support the running of the school. This money is given in advance to be spent in the following school year. The funds for 2023/2024 have been paid and are allocated as follows:
| Classroom Enrichment Books and Materials Workshops School trips and visits Group room refurbishment Subscriptions Yet to be allocated |
£ 4,985 4,490 3,000 3,000 2,000 8,000 4,525 |
|---|---|
| 30,000 |
In addition, to the grant above, FOLV funded the following items and activities in the school year 2022/2023:
| In addition, to the grant above, FOLV funded the following items and activities in year 2022/2023: |
the school |
|---|---|
| Contribution towards insulation Centenary Birthday Cakes School Discos Centenary Gifts for Children Repainting halls and corridors Gardening and Plants First Communion Ice Creams Support for Y6 leavers party Classroom enrichment funded by proceeds from Cake Sales |
£ 10,000 128 528 1,115 5,376 244 300 100 2,020 |
| 19,810 |
The accounts have been independently examined by Marie-Laure Parker and, if approved by the Annual General Meeting, will be filed with the Charity Commission.
AGM OF FOLV / TREASURER’S REPORT
PROFIT & LOSS ACCOUNT
Friends of Our Lady of Victories
Profit and Loss Account 1 September 2022 - 31 August 2023
| 2022/2023 | 2021/2022 | |||
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Donations | 19,408 | 23,091 | ||
| Employer Matching | 7,539 | 11,043 | ||
| Amazon Smile/Easy Fundraising | 916 | 973 | ||
| Gift Aid | 11,501 | 0 | ||
| Bank Interest | 115 | 19 | ||
| 39,479 | 35,126 | |||
| Profit from Events/Sales | ||||
| Cake Sales | 2,020 | 0 | ||
| Bingo Night | 1,302 | 0 | ||
| Race Night | 0 | 115 | ||
| Christmas Cards | 787 | 614 | ||
| Christmas Goods | 1,019 | 917 | ||
| Secret Room | 1,217 | 790 | ||
| Challenge Night | 260 | |||
| Silent Auction | 5,103 | 4,059 | ||
| Summer Party | 1,507 | (1,684) | ||
| Summer Fair | 1,099 | 470 | ||
| Goods sales | (519) | 383 | ||
| Other events | 510 | 1,912.30 | ||
| 14,304 | 7,577 | |||
| Expenses | ||||
| Bank Fees | (222) | (93) | ||
| Insurance | (140) | (116) | ||
| (362) | (209) | |||
| Net Income from Activities | 53,421 | 42,494 | ||
| Disbursements to School | (49,810) | (36,330) | ||
| Net increase in Funds | 3,611 | 6,164 |
NB: The cost of all Centenary Goods has been expensed in 2022/2023 and no stock balance recorded and therefore the Goods sales is showing a reported loss. We are continuing to sell Centenary Goods in 2023/2024 and all receipts will be recorded as profit.
AGM OF FOLV / TREASURER’S REPORT
2) CHARITIES COMMISSION FILING
SUMMARY OF ACCOUNTS 1st Sep 2022- 31st Aug 2023
| AGM OF FOLV /TREASURER’S REPORT 2) CHARITIES COMMISSION FILING Fy |
AGM OF FOLV /TREASURER’S REPORT 2) CHARITIES COMMISSION FILING Fy |
|---|---|
| SUMMARY OF ACCOUNTS 1st Sep 2022- 31st Aug 2023p 2022- 31st Aug 2023 2022- 31st Aug 2023g 2023 2023 | |
| FOLV Summary of Income and Expenditure | |
| FOLV Summary of Income and Expenditure | |
| OpeningBalance CAF Bank | 57,381.91 |
| PayPal | 3,962.30 |
| Cash in hand | 25.00 |
| Total Opening Balance | 61,369.21 |
| ~~et~~ | ~~et~~ |
| Income ~~et~~ |
2022/2023 ~~et~~ |
| CentenaryMerchandise/Backpacks ~~et~~ |
1,565.50 ~~et~~ |
| Bank Interest ~~et~~ |
115.41 ~~et~~ |
| Cake Sales ~~et~~ |
2,020.28 ~~et~~ |
| Christmas Cards ~~et~~ |
787.30 ~~et~~ |
| Christmas Products(Bows,Calendars,Xmas Hamper,Reindeer 09,Wreaths 08,Aprons 07) ~~et~~ |
1,459.41 ~~et~~ |
| Easyfundraising/Amazon Smile ~~et~~ |
915.77 ~~et~~ |
| Gift Aid ~~et~~ |
11,501.13 ~~et~~ |
| Other(Retirement Gifts,Parentpayment error to FOLV instead of GMF) ~~et~~ |
510.25 ~~et~~ |
| Parental Donations ~~et~~ |
19,407.84 ~~et~~ |
| Parental Donations - Employer Matchingonly ~~et~~ |
7,538.88 ~~et~~ |
| Quiz Night/ Bingo Night(2017-18 & 18-19) ~~et~~ |
1,732.60 ~~et~~ |
| Race Night /Challenge Night ~~et~~ |
770.50 ~~et~~ |
| Recipe Books ~~et~~ |
1,026.00 ~~et~~ |
| Secret Room ~~et~~ |
1,216.70 ~~et~~ |
| Silent Auction ~~et~~ |
5,286.08 ~~et~~ |
| Silent Auction Dinner ~~et~~ |
516.00 ~~et~~ |
| Summer Fair ~~et~~ |
1,552.16 ~~et~~ |
| Summer Party ~~et~~ |
3,883.00 ~~et~~ |
| Total Income ~~et~~ |
61,804.81 ~~et~~ |
| ~~et~~ | ~~et~~ |
| Expenses/Disbursements | 2022/23 |
| CentenaryMerchandise | 2,232.36 |
| BankingExpenses | 221.94 |
| Christmas Products | 440.51 |
| FamilyFun Day/ Sponsored Walk Expenses/ School Disco | 527.60 |
| FOLV Insurance | 140.00 |
| OLV - Classroom Equipment & Enrichment | 2,020.28 |
| OLV - Securitysystem,Buildingwork,Fixtures & Fittings | 15,376.00 |
| OLV - Entertainment(Childrens' Disco/Parties Expenses) | 1,542.90 |
| OLV - funds transferred notyet spent | 30,000.00 |
| Quiz Night/ Bingo Night | 431.07 |
| Race Night/Challenge Night | 510.42 |
| Recipe book costs | 878.00 |
| Silent Auction | 211.88 |
| Silent Auction Dinner | 487.50 |
| Summer Fair | 453.45 |
| Summer Party | 2,376.27 |
| Year 6 Leavers Subsidy | 100.00 |
| Total Disbursements/Expenses | 57,950.18 |
| Closing Balance | 65,223.84 |
SUMMARY OF ACCOUNTS 1st Sep 2022- 31st Aug 2023
FOLV Summary of Income and Expenditure FOLV Summary of Income and Expenditure Opening Balance CAF Bank PayPal Cash in hand Total Opening Balance Income Centenary Merchandise/Backpacks Bank Interest Cake Sales Christmas Cards Christmas Products (Bows, Calendars, Xmas Hamper, Reindeer 09, Wreaths 08, Aprons 07) Easyfundraising/Amazon Smile Gift Aid Other (Retirement Gifts, Parent payment error to FOLV instead of GMF) Parental Donations Parental Donations - Employer Matching only Quiz Night/ Bingo Night (2017-18 & 18-19) Race Night /Challenge Night Recipe Books Secret Room Silent Auction Silent Auction Dinner Summer Fair Summer Party Total Income Expenses/Disbursements Centenary Merchandise Banking Expenses Christmas Products Family Fun Day/ Sponsored Walk Expenses/ School Disco FOLV Insurance OLV - Classroom Equipment & Enrichment OLV - Security system, Building work, Fixtures & Fittings OLV - Entertainment (Childrens' Disco/Parties Expenses) OLV - funds transferred not yet spent Quiz Night/ Bingo Night Race Night/Challenge Night Recipe book costs Silent Auction Silent Auction Dinner Summer Fair Summer Party Year 6 Leavers Subsidy Total Disbursements/Expenses
Closin Balance
57,381.91 3,962.30 25.00 61,369.21
2022/2023 1,565.50 115.41 2,020.28 787.30 1,459.41 915.77 11,501.13 510.25 19,407.84 7,538.88 1,732.60 770.50 1,026.00 1,216.70 5,286.08 516.00 1,552.16 3,883.00 61,804.81
2022/23 2,232.36 221.94 440.51 527.60 140.00 2,020.28 15,376.00 1,542.90 30,000.00 431.07 510.42 878.00 211.88 487.50 453.45 2,376.27 100.00 57,950.18
65 223.84
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees Yhè PfienJs OS Ovr Lad 25 Vi clories FOLV On accounts for the year ended Charlty no (If any) 1110035 Set out on pagas IreinpniL-er lo iiiLlude the pa9& numbpr5 of addiliDnal sheelsl I report to the trustees on my examlnation of the accounts of the above charity I'lhe Trusl'l for the year ended 3 11 OY120Z3. As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act-). Responslbllities and basis of report I report in respect of my examination of the Trust's accounts rArrled out under section 145 ofthe 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5}Ib) of the Act. Independent examinerfs statement -apphe. Delete l ] ifnot applicable. I have completed My examination. I confinn that no material matters have ome to rny attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in. any material respèct.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records: or the accounts did nol comply with the applicable requirements conceming the fom and content of ac¢ounts set out In the Charftles (A¢¢ounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter Considered as part of an independent examination. I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn In this report in order to enable a proper understanding of the accounts to b8 reached. Please delete the words in the brackets if they do not apply. Signed: Date: O)IIDL Name: nafie-Lauie PhtKER ' Tlosler fv?reo C UniveisiF i ari Relevant professional quallficatlon{s) or body IER Oct 2018 Scanned with Camscanner
(if any): Ex- Trta5uier / OLV I O I HoKL•ords Larn oren+ Address: Section B Disclosure Only Gomplele if Ihe examiner needs lo highlight material mallers of concem (see CC32. Independent examination of charity accounts: dirèctions and guidance for 8xamlners). Glve here brlef detslls of any Items that the examlner wl$hes to disclose. IER Oct 2018 Scanned with Camscanner