## **THE FRIENDS OF OUR LADY OF VICTORIES** ## _**ANNUAL GENERAL MEETING - 7[TH] OCT 2021**_ ## **SECRETARY’S REPORT (2020-21)** First, we would like to thank Ms Madden, the School Management Team, Governors and all the teaching staff for all the hard work they did and continue to do in dealing with the Covid crisis. OLV has consistently been one of the few schools to be fully operational when others where not. We owe eternal gratitude to them for putting that extra work in and getting our kids back to the fun and learning environment they need to thrive as children. The last two years have been very challenging for all of us and FOLV’s fundraising efforts have been no exception, the inability to do fundraising events has reduced the income of the charity. Happily, things do seem to be going back to normal and we are excited to be organising fundraising and social events again, which are not just key to the financial health of the charity, but also essential tools of community building, which after all is also a key focus of FOLV. We will continue to focus on increasing direct parental donations to add greater certainty to cash flows and we are also looking into including more events whose sole focus will be social rather than fundraising. Some key pieces of information: - First we welcome Jayne to the Board of Trustees as the new Treasurer and we take this opportunity to thank her for joining us and all the work she is and will be putting in. - Aoife, Melanie and Myself have agreed to continue overseeing FOLV for an extra year from the normal two year period in order to conduct a smoother handover at the end of our tenure. We believe that transitioning after a normal year with events, etc will leave FOLV in better shape for the next team. - We will continue to rely on the help of Year reps in the delivery of events and engagement with the wider parent community. This has worked very well and we thank all the year reps for their enthusiasm and hard work so far. ## **FINANCIAL HIGHLIGHTS** FOLV’s total Opening Balance was £75,456.28 as at 1[st] of September 2020 and total Closing Balance was £55,180.54 as at 31[st] of August 2021. ## **Income:** FOLV raised a total of **£43,824.01** last year, a great effort by all concerned. **81% of FOLV** revenue came from **parental donations, employer matching and Gift Aid.** The final figure for the year has slightly increased (from £34,528) to £35,581, including all employer/ company gift matching & Gift Aid. This year, we focused our efforts on increasing the number of parents donating and parents using employer matching, but with the COVID situation worsening, this proved very difficult. **16%** was raised via the organisation of Fund-raising events The remaining **2%** was raised through EasyFundraising and Smile Amazon (there were no cake, clothes and second-hand uniform sales). ## **Expenditure:** Last year, **total expenditure amounted to £64,099.75.** **93%** of the FOLV expenditure (£52,950) was **given over to the school** . **4%** was related to the costs of running the various events (Backpacks etc). The remaining **3%** was linked to various costs (Bank/Insurance). ## **Events:** Due to COVID-19 restrictions, last year event related fund-raising was significantly down. Specifically, the following events did not happen: - Summer fair - Summer party - Bingo night - Quiz night - Cake sales (we had a virtual one!) - Sport day ## **Profit per event:** - The **Secret Room** was the most profitable event (£1,886 raised last year, up circa £350 from previous year) - **Christmas Calendars w** ere also important sources of income (Profit of £1,688). The biggest item of expenditure (55%) this year was in **building work on the heating system** , closely followed by the **Equipment/Enrichment and Educational Support Subscriptions** area (42%). This year the school has urgently has to renew the heating system. This is a very large project for the school. The programme of school refurbishment has continued with the FOLV funds. The projects included - Ipad covers - Updating IT system in the hall - Updating music station in the hall FOLV Contribution to OLV 2020121 3% OLV- I￿ Enrichment • Civ- RE. ￿teraCY, Science & Maths rexjurcesl equipment & enrichment 42% 55% • OLV- Security Syste￿ BiAlding Fixtures & fittin85 FOLV Contributlon to OLV 2019120 •OLV. KTEqwpment & Enrlchn*nt •OLV. Clasyoom Equip￿nI & Enrichment OLV- Playdroynd Eguipft*nt & Materials OLV- RE, tsterary. Science & Maths resources l Èquip¢nent & enrithment •OLV- Security systeffl. Bviklin8 Wort Fwtures & F¢fiirb8S •OLV- Sports EquipTr*nt & Enrichment • OLV. Transport gJbsi(ty Icoxhesl OLV-Music Equ1Fr￿Tht & Enrich￿Trt OLV- Entertainn*nt IChldren5' Di5coI ## **AGM OF FOLV /** _**TREASURER’S REPORT**_ ## **1) PROFIT PER EVENT** **----- Start of picture text -----**
YEARS 2020/21 2019/20 2018/19 2017/18 2016/17 2015/16
£ £ £ £ £ £
Silent Auction 0 3,700 7,862 6,453 7,341 4,733
Silent Auction 0 -148 303 428 529 200
PROFIT - 3,552 7,559 6,025.31 6,812 4,533
Summer Fair 0 0 2,071 2,398 2,244 2,415
Summer Fair 0 0 317 363 479 405
PROFIT - 1,754 2,035 1,765 2,010
Race Night 0 2,244 1,810 1,068 1,130 1,879
Race Night 0 -331 299 474 207 129
PROFIT - 1,913 1,512 593 923 1,749
Secret Room 1,886 1,513 1,362 1,581 1,610 1,459
Secret Room - 0 14 0 39 74
PROFIT 1,886 1,513 1,348 1,581 1,571 1,385
Summer Party 0 0 2,342 3,214 2,190 2,432
Summer Party 0 0 1,045 1,604 1,397 1,408
PROFIT - 1,297 1,610 793 1,024
Bingo Night / Quiz Night 0 0 1,299 1,494 1,510 1,149
Bingo Night / Quiz Night 0 0 315 356 660 236
PROFIT - 983 1,138 850 913
Christmas Cards 2,632 1,675 2,383 2,075 2,302 1,815
Christmas Cards 1,978 1,077 1,533 1,471 1,543 1,209
PROFIT 654 598 850 603 759 605
Christmas Products 1,688 1,675 2,383 2,075 2,302 1,815
Christmas Products 0 1,077 1,533 1,471 1,543 1,209
PROFIT 1,688 598 850 603 759 605
Contributions TO OLV £60,000 £40,000 £52,950 £24,448 £39,920 £22,121
TOTAL NET PROFIT £39,897 £47,576 £56,626 £52,606 £47,881 £45,411
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**AGM OF FOLV /** _**TREASURER’S REPORT**_ ## **2) STATEMENT OF INCOME & EXPENDITURE** **----- Start of picture text -----**
FOLV Summary of Income and Expenditure
Description 2020/21 2019/20 2018/19 2017/18 2016/17
Opening Balance CAF Bank 75,456.28 69,801.58 66,125.57 37,968.07 30,007.61
Cash in hand 25.00 25.00 25.00 25.00 25.00
Total Opening Balance 75,481.28 69,826.58 66,150.57 37,993.07 30,032.61
Income 2020/21 2019/20 2018/19 2017/18 2016/17
**----- End of picture text -----**
|**FOLVSummary of Income and Expenditure**|||||| |---|---|---|---|---|---| |**Description**|**2020/21**|**2019/20**|**2018/19**|**2017/18**|**2016/17**| |Opening Balance CAF Bank|75,456.28|69,801.58|66,125.57|37,968.07|30,007.61| |Cash in hand|25.00|25.00|25.00|25.00|25.00| |Total Opening Balance|75,481.28|69,826.58|66,150.57|37,993.07|30,032.61| ||||||| |**Income**|**2020/21**|**2019/20**|**2018/19**|**2017/18**|**2016/17**| ||||||| |Bag 2 School/Canvas shopping bags/Back Packs|589.50||||| |Bank Interest|||||-| |Cake Sale-Haiti Appeal|||||-| |Cake Sales+Watermelon||1,121.91|1,192.63|1,751.35|1,192.70| |Carol Concert|||||-| |Christmas Cards|2,631.75|597.97|2,383.00|2,074.50|2,302.00| |Christmas Fair-Raffle|||||-| |Christmas Products (Bows, Calendars, Xmas Hamper, Reindeer 09, Wreaths|
1,688.31|307.66|||-| |DVD Sales||599.72|||842.00| |Easter Egg Raffle|||||-| |Easyfundraising|475.01|346.77|860.13|975.28|1,479.95| |Amazon Smile|291.66|41.33|||| |Family Fun Day/Sponsored Walk|||||-| |Gift Aid||2,631.25|6,279.30|6,591.46|6,148.94| |MdS (marathon) sponsorship|||||-| |Northbrook|||||-| |Other (Paypal, Yellow Moon, Waitrose, chq w/o, Misc., Aviva)||36.99|150.00|300.00|465.09| |Parental Donations|30,241.24|30,075.94|26,646.84|23,722.76|22,078.96| |Parental Donations-Employer Matching only|5,340.00|4,452.86|5,059.63|3,481.22|3,233.84| |Profit from Christmas Fair-general|||||-| |Quiz Night/ Bingo Night (2017-18 & 18-19)|||1,298.54|1,493.99|1,510.00| |Race Night->Murder Mystery||2,244.40|1,810.18|1,067.60|1,130.00| |Recipe Books|||||-| |Rock's Lane Football Tournament|||||-| |Second Hand Uniform / clothes Sale||51.00|629.90|204.75|157.00| |Secret Room|1,885.50|1,512.81|1,362.00|1,580.90|1,610.30| |Silent Auction||3,269.00|7,838.00|6,453.00|7,341.00| |Silent Auction-Late|431.04||519.33|832.58|| |Summer Fair|||2,070.68|2,397.70|2,243.95| |Summer Fair-Estate Agents Boards|||1,500.00|1,500.00|-| |Summer Fair-Late FY2016/17 Estate Agents Boards||||1,500.00|| |Summer Party||1,050.00|2,342.10|3,034.20|2,190.00| |Summer Party-Late Previous year|||||228.00| |Tea Towels|||||-| |Wine Tasting Evening / sale|250.00||||-| |**Total Income**|**43,824.01**|**48,339.61**|**61,942.26**|**58,961.29**|**54,153.73**| |**Expenses/Disbursements**|**2020/21**|**2019/20**|**2018/19**|**2017/18**|**2016/17**| |---|---|---|---|---|---| |Bag 2 School/Canvas shopping bags/Back Packs|1,773.00||||-| |Banking Expenses|90.00|72.00|60.00|59.99|50.00| |Cake Sales+Sports Day costs (Watermelon..)||1,121.91|1,187.12|1,636.50|1,071.26| |Carol Concert|||100.00|116.00|50.00| |Christmas Cards|1,977.59||1,533.22|1,471.38|1,543.38| |DVD costs|||||-| |Easter Raffle Expenses|||||-| |Family Fun Day/ Sponsored Walk Expenses|||||-| |FOLV General Costs (New Lighting system)||||184.58|| |FOLV Insurance|111.00|110.00|105.00|105.00|101.00| |FOLV Website|||||-| |Gardening Costs|||104.90||148.36| |Gifts/Donations|||90.00|52.50|-| |Megaphone|||||-| |Northbrook|||||-| |OLV-Classroom Equipment & Enrichment||413.00|11,572.40|2,872.30|13,800.00| |OLV-Arts Equipment & Enrichment|||||4,750.00| |OLV-ICT Equipment & Enrichment|1,649.00|17,828.00|22,676.00|9,486.35|6,640.00| |OLV-Music Equipment & Enrichment (FY16/17 incl in Arts)||295.00|71.94||-| |OLV-RE, Literacy, Science & Maths Equipment & Enrichment|25,080.00|16,124.00|6,325.83|2,307.83|1,225.00| |OLV-Sports Equipment & Enrichment|||5,449.95||11,770.00| |OLV-Playground Equipment & Materials|||667.78|670.35|-| |OLV-Playground Resurfacing|||||-| |OLV-Security system, Building work, Fixtures & Fittings|33,271.00|5,340.00|3,370.00|3,676.00|| |OLV-Transport Subsidy (Coaches)|||1,175.00|3,485.00|1,291.00| |OLV-Entertainment (Childrens'Disco/Parties Expenses)|||478.01|472.06|444.32| |Other (Retirement Gifts)|||435.15||-| |Quiz Night/ Bingo Night (2017-18 & 18-19)|||315.46|356.31|659.60| |Race Night->Murder Mystery||331.00|298.65|474.29|207.43| |Recipe book costs|||||-| |Rocks Lane Football Tournament|||||-| |Secret Room|||13.98||39.36| |Silent Auction|||303.48|427.69|529.25| |Silent Auction-Late|148.16||495.00|832.58|| |Summer Fair-Late FY2015/16|||||177.04| |Summer Fair|||317.06|362.85|446.27| |Summer Fair-Late FY2016/17||||32.85|| |Summer Party||1,050.00|1,045.32|1,424.06|1,175.00| |Summer Party-Late FY2016/17||||222.32|| |Tea Towel Expenses|||||-| |Wine Tasting Expenses|||||-| |Year 6 Leavers Subsidy|||75.00|75.00|75.00| |**Total Disbursements/Expenses**|**64,099.75**|**42,684.91**|**58,266.25**|**30,803.79**|**46,193.27**| ||||||| |**Closing Balance**|**55,180.54**|**75,456.28**|**69,801.58**|**66,150.57**|**37,993.07**| |**Contributions to OLV**|**60,000**|**40,000**|**51,309**|**22,498**|**39,476**| |---|---|---|---|---|---| |Cake Sales (direct to teachers)|173|1,122|1,163|1,478|| |School Disco|0|0|478|472|444| |TotalContributions to OLV|60,173|41,122|52,950|24,448|39,920| |**Total Net Profit**|**39,897**|**46,777**|**56,626**|**52,606**|**47,881**| The Chair will then ask the audience to vote on accounts approval and thank yous. **FOLV CALENDAR OF EVENTS 2021/22** **----- Start of picture text -----**
Term 1
Date Event FOLV Lead Class Details
Group
September- Real Estate organising All Need 100 families to volunteer to have D&G
November Boads committee board in their property fro 1 month. Aoife to
do google sign up for reps to circulate and
follow up
September Christmas Year 6 reps all Design your own christmas cards etc. Kids
20th Cards to have the home heat as part of homework.
Payment direct to FOLV account
October 7th FOLV AGM FOLV Lead All School Hall 7:30 pm - drinks reception
followed by AGM report
October 22nd Home time Year 6 reps Y6 Cake sale, or Hot Chocolate, or Ice lollies or
treat fruit cups etc. Class rep to decide. Funds
direct to Teacher. Melanie to provide cash
float
November Race Night Year 3+4 all social evening at school 8-11pm. FOLV to
18th Reps purchase digital race night video. Volunteer
list for set up, Horses on the night, etc.
Dropbox process. Stephan for wine on the
evening, booze license from Council, Class
owners to decide on food. FOLV to provide
budget for food
November Secret room all Start collecting secret room gifts
22nd launch ambassadors
December Secret Room Year 1+2 all Outdoor Christmas market under gazebos,
10th pre-paid by parents £10. Christmas Jumper
day for Charity
December 3rd Parent Organising Reserve venue
or December Christmas committee
10th Drinks
Term 2
January 21st Home time Year 4 reps Y4 Cake sale, or Hot Chocolate, or Ice lollies or
treat fruit cups etc. Class rep to decide. Funds
direct to Teacher. Melanie to provide cash
float
January 14- Silent Auction organising All Collect Lots for Silent Auction
Feb 11th committee
March 1st Home Time Year 2 reps Y2 bought or made - provide cream in a can,
treat - Shrove sauces, etc
Tuesday
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**----- Start of picture text -----**
Feb 21st Silent Auction Organising All
live committee
March 24th Cheese & Reception + all
Wine with y5
Silent Auction
count down
April 1st Home Time Year 5 Y5 Cake sale, or Hot Chocolate, or Ice lollies or
treat fruit cups etc. Class rep to decide. Funds
direct to Teacher. Melanie to provide cash
float
Term 3
May 20th - tbc School Disco organising Book in DJ, some volunteers needed on the
committee day - after lunch for infants, after school for
juniors
May 27th Home time Year 3 reps Y3 Cake sale, or Hot Chocolate, or Ice lollies or
treat fruit cups etc. Class rep to decide. Funds
direct to Teacher. Melanie to provide cash
float
June 22nd Sports day Year 6 reps all
tuck shop
June 24th Home time Reception R Cake sale, or Hot Chocolate, or Ice lollies or
treat Reps fruit cups etc. Class rep to decide. Funds
direct to Teacher. Melanie to provide cash
float
June 30th FOLV all Book venue before end of September -
Summer Party ambassadors Rowing Club
July 8th Summer fair all All Stalls, food, etc
ambassadors
**----- End of picture text -----**
**SUMMARY OF ACCOUNTS 1st Sep 2020- 31st Aug 2021** **----- Start of picture text -----**
FOLV Summary of Income and Expenditure
Description 2020/21
Opening Balance CAF Bank 75,456.28
Cash in hand 25.00
Total Opening Balance 75,481.28
Income 2020/21
Bag 2 School/Canvas shopping bags/Back Packs 589.50
Bank Interest
Cake Sale - Haiti Appeal
Cake Sales + Watermelon
Carol Concert
Christmas Cards 2,670.75
Christmas Fair - Raffle
Christmas Products (Bows, Calendars, Xmas Hamper, Reindeer 09, Wreaths 08, Aprons 07) 1,688.31
DVD Sales
Easter Egg Raffle
Easyfundraising 475.01
Amazon Smile 291.66
Family Fun Day/Sponsored Walk
Gift Aid
MdS (marathon) sponsorship
Northbrook
Other (Paypal, Yellow Moon, Waitrose, chq w/o, Misc., Aviva)
Parental Donations 30,202.24
Parental Donations - Employer Matching only 5,340.00
Profit from Christmas Fair - general
Quiz Night/ Bingo Night (2017-18 & 18-19)
Race Night -> Murder Mystery
Recipe Books
Rock's Lane Football Tournament
Second Hand Uniform / clothes Sale
Secret Room 1,885.50
Silent Auction
Silent Auction - Late 431.04
Summer Fair
Summer Fair - Estate Agents Boards
Summer Fair - Late FY2016/17 Estate Agents Boards
Summer Party
Summer Party - Late Previous year
Tea Towels
Wine Tasting Evening / sale 250.00
Total Income 43,824.01
Expenses/Disbursements 2020/21
Bag 2 School/Canvas shopping bags/Back Packs 1,773.00
Banking Expenses 90.00
Cake Sales + Sports Day costs (Watermelon..)
Carol Concert
Christmas Cards 1,977.59
DVD costs
Easter Raffle Expenses
Family Fun Day/ Sponsored Walk Expenses
FOLV General Costs (New Lighting system)
FOLV Insurance 111.00
FOLV Website
Gardening Costs
Gifts/Donations
Megaphone
Northbrook
OLV - Classroom Equipment & Enrichment 557.00
**----- End of picture text -----**
**----- Start of picture text -----**
OLV - Arts Equipment & Enrichment
OLV - ICT Equipment & Enrichment 1,649.00
OLV - Music Equipment & Enrichment (FY16/17 incl in Arts)
OLV - RE, Literacy, Science & Maths Equipment & Enrichment 12,523.00
OLV - Sports Equipment & Enrichment
OLV - Playground Equipment & Materials
OLV - Playground Resurfacing
OLV - Building work, Repairs, Fixtures & Fittings and Health & Safety 45,271.00
OLV - Transport Subsidy (Coaches)
OLV - Entertainment (Childrens' Disco/Parties Expenses)
Other (Retirement Gifts)
Quiz Night/ Bingo Night (2017-18 & 18-19)
Race Night -> Murder Mystery
Recipe book costs
Rocks Lane Football Tournament
Secret Room
Silent Auction
Silent Auction - Late 148.16
Summer Fair - Late FY2015/16
Summer Fair
Summer Fair -Late FY2016/17
Summer Party
Summer Party -Late FY2016/17
Tea Towel Expenses
Wine Tasting Expenses
Year 6 Leavers Subsidy
Total Disbursements/Expenses 64,099.75
Closing Balance 55,180.54
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