2021-12-31-accounts - Bradford Metropolitan Food Bank

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Bradford Metropolitan Food Bank

Charity number 1120018

Annual Report and Financial Statements for the year ended 31 December 2021

Bradford Metropolitan Food Bank

Annual Report and Financial Statements for the year ended 31 December 2021

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

Bradford Metropolitan Food Bank

Trustees' report for the year ended 31 December 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Lashman Singh Chair John Henkel Treasurer Helen Lynskey Secretary Frances Atkins Steven Barnbrook Kenneth Leach Graham Walker Julie Woodhurst Rob Edwards Charity number 1120018 Registered in England and Wales Registered and principal address Bankers Girlington Community Centre Co-operative Bank plc Girlington Road 1 Balloon Street Bradford Manchester BD8 9NN M60 1GP Independent examiner Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.

Objectives and activities

The charity's objects

To provide relief from financial hardship and social and/or economic disadvantage among people living or working in the Metropolitan District of Bradford by providing such persons with goods and/or services which they could not otherwise afford through lack of means.

The charity's main activities

The Bradford Metropolitan Food Bank (BMFB) supports people across Bradford District who are experiencing food poverty through the provision of emergency food. BMFB supplements donated food with purchased food, funded through grants, donations and fund raising.

Volunteers pack c11 food items into heavy duty plastics bags for collection by registered third parties, who then distribute food to end users. Each food bag (which may be vegetarian, halal or meat/fish based) will provide a balanced, healthy diet for three days. Each bag contains information about the food content and, at times, further information about other assistance available to people in poverty.

Bradford Metropolitan Food Bank

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities continued

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and, in particular, the relief of poverty through the collection and distribution of emergency food parcels to those requiring such assistance.

Achievements and performance

The Food Bank has continued to respond flexibly to the ever-changing demands caused by the Covid-19 pandemic and the subsequent global economic impact, exacerbated in Britain by other factors such as Brexit.

The demand for food has continued to increase significantly as furlough schemes came to an end and price inflation continued to rise, particularly for some foods and fuel.

Over 19,000 food bags were distributed during the 2021 calendar year, a level of demand that was similar to the increased demand experienced in 2020.

BMFB was able to both meet this increased demand, as a result of the incredible generosity of individuals, businesses and organisations as well as strong support from Bradford Council and individual councillors.

The requirement to buy food was reduced as a result of support from Bradford Council for centralised procurement.

BMFB is also grateful for support from the Bradford Food Network and other food banks in the wider region, with whom we have a cooperative relationship.

Significantly, however, other sources of grant funding became less available as the year progressed, perhaps because funders adopted a “post-pandemic” mindset. The Food Bank had anticipated this and managed finances accordingly, adopting a deficit budget in 2021 and using some £20,000 of accumulated reserves to meet the increased demand. BMFB was also able to claim over £4,300 Gift Aid from HMRC to supplement individual donations.

We remain reliant on our wonderful volunteers, without whom we wouldn’t be able to function. As with the previous year, we have also used paid support from Youthtrain to coordinate volunteers and, crucially, buy food in the best available volume for the best available price. This has produced valuable savings as well as avoiding shortages of key foods.

We have continued to use our newsletters and social media platforms to raise awareness of our activities, with 661 people signed up to our mailing list, 1,797 followers on Facebook and 1,230 on Twitter.

Board meetings continue to remain virtual in the main, but individual board members devote significant time working on different aspects of management of the organisation and maintenance of external relationships.

We continue to adopt a robust approach to managing our finances and assessing risk, operating with the knowledge that things will become even tougher over the coming year, if not longer.

We continue to increase our reach on social media platforms, an increasingly important part of our communications and relationship management approach, although we recognise that we need to rebuild some of the real world partnerships that we were able to nurture pre-pandemic, especially with organisations who provided regular donations of food.

We are under no illusion as to the extent of the difficulties that the future holds for the people we seek to help, but we believe that our management of our assets and the support of so many amazing people means that we can continue to try to make a real difference to the lives of so many people in the Bradford District.

Bradford Metropolitan Food Bank

Trustees' report (continued) for the year ended 31 December 2021

Financial review

The net expenditure for the year was £17,605, including net expenditure of £11,605 on unrestricted funds and net expenditure of £6,000 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £79,270.

We are a small charity with irregular patterns of income. We receive some income from small regular donations. These are reasonably predictable and, at the current level of c£4,000 per month, represent approximately 70% of our annual income. We also receive some one-off donations. This is less reliable. Finally, we bid for grants to deliver specific projects or to provide basic funding.

We have a contract with a provider who supplies a day-to-day management resource, and have the usual overheads such as insurance and utilities. As such, we are able to make a relatively stable and predictable forecast of expenditure in normal circumstances. We have a Finance item at all Board meetings, at which our Treasurer reports on income and expenditure and makes recommendations of any corrective actions required.

Despite being a small organisation, the service which we deliver is one with a wide reach, which helps those most at need at a critical time in their lives, and which resonates with many in positions of influence. It is therefore important that our Reserves Policy is based upon being able to maintain that service delivery even through a period when income is reduced, or demand is increased. It is our view, based on a risk analysis and historic income and expenditure figures, that a minimum reserve balance should reflect:

Two months expenditure on the Food Bank support contract, to allow time to make alternative
arrangements and to give the required notice
One month’s expenditure on other ‘variable’ cost items, such as food purchase and the Food Bank
support contract (which can be terminated with one month’s notice)
12 months expenditure on ‘fixed cost’ items, such as insurance, utilities, external examination, and
business rates (should we only be afforded mandatory business rate relief)
A small amount (c 5%) for contingency, to cover expenditure such as repairs or incidental expenditure on
items such as bags or string.

This provision allows the Food Bank to maintain its medium-term viability (which requires a physical storage facility) by adjusting food purchase (and hence provision) to match income (from donations or grants) in the light of prevailing circumstances. It should be noted that the Food Bank also distributes substantial amounts of donated food.

This approach excludes any Food Bank’s limited fixed assets, as well as committed elements of Unrestricted Funds and any Designated Funds identified and approved by the Committee.

For the 2022 financial year, this sum required by the reserves policy amounts to £18,500.

The Treasurer will review the Reserves Policy and balances on an annual basis and make recommendations to the Board as necessary.

The trustees recognise that its reserves significantly exceed the target reserves level. With this in mind a deficit budget of £40k has been agreed for 2022 and the level of reserves will continue to be monitored during 2022.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Signed on behalf of the board of trustees on 6/6/2022

John Henkel (Trustee)

Bradford Metropolitan Food Bank

Independent examiner's report to the trustees of Bradford Metropolitan Food Bank

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2021, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

17/6/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Bradford Metropolitan Food Bank

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2021

Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 77,994 Donated food for distribution (3) 227,074 Bank interest - Fundraising income 238 Rates refund 244 Total income 305,550 Expenditure on: Purchase of food for distribution 64,599 Donated food distributed (3) 227,074 Materials and resources 3,192 Utilities and trade waste 1,984 Vehicle hire 79 Administration 349 Insurance 238 Independent examination 720 Food bank co-ordination fee 18,200 Volunteer expenses - Depreciation 720 Total expenditure 317,155 Net income / (expenditure) (11,605) Fund balances brought forward 93,035 Fund balances carried forward (4) 81,430	2021 Restricted funds £ 4,000 - - - - 4,000 10,000 - - - - - - - - - - 10,000 (6,000) 6,000 -	2021 Total funds £ 81,994 227,074 - 238 244 309,550 74,599 227,074 3,192 1,984 79 349 238 720 18,200 - 720 327,155 (17,605) 99,035 81,430	3.8.2019 - 31.12.2020 Total funds £ 164,052 324,069 38 - - 488,159 65,016 324,069 3,934 808 87 312 338 720 13,390 24 - 408,698 79,461 19,574 99,035

All incoming resources and resources expended derive from continuing activities.

Bradford Metropolitan Food Bank

Balance sheet

as at 31 December 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 2,160 Total fixed assets 2,160 Current assets Debtors and prepayments (6) 4,830 Cash at bank 81,587 Total current assets 86,417 Current liabilities: amounts falling due within one year Creditors and accruals (7) 7,147 Total current liabilities 7,147 Net current assets / (liabilities) 79,270 Net assets 81,430 Funds Unrestricted funds 81,430 Restricted funds - Total funds 81,430	2021 Restricted £ - - - - - - - - - - - -	2021 Total £ 2,160 2,160 4,830 81,587 86,417 7,147 7,147 79,270 81,430 81,430 - 81,430	2020 Total £ - - 4,755 102,838 107,593 8,558 8,558 99,035 99,035 93,035 6,000 99,035

The financial statements were approved by the board of trustees on 6/6/2022

John Henkel (Trustee)

Bradford Metropolitan Food Bank

Notes to the accounts

for the year ended 31 December 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Donated assets, facilities or services are valued at their estimated value to the charity. This is the price that the charity estimates it would pay in the open market for equivalent items; or services and facilities of equivalent utility to the charity.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Warehouse equipment: over 4 years

Bradford Metropolitan Food Bank

Notes to the accounts continued

for the year ended 31 December 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

2 Grants and donations Bradford Metropolitan District Council Groundworks Tesco Martin Lewis Morrisons Sovereign Health Donations	2021 Unrestricted funds £ - - - - - 77,994 77,994	2021 Restricted funds £ 4,000 - - - - - 4,000	2021 Total funds £ 4,000 - - - - 77,994 81,994	3.8.2019 - 31.12.2020 Total funds £ 17,514 500 6,000 10,000 2,500 127,538 164,052

3 Donated food for redistribution

Most of the food distributed by the charity is donated in kind and its value is calculated on the assumption that, on average, each food bag prepared is worth £14.85 (2020 - £15). The estimated value of donated food has been calculated as follows:

Number of food bags prepared Estimated value at £14.85 per bag Less food purchased for distribution Estimated value of donated food stuffs	2021 £ 19,033 282,640 (74,599) 227,074	3.8.2019 - 31.12.2020 £ 25,939 389,085 (65,016) 324,069

The charity also benefits from the free use of premises in which to sort and prepare food for distribution. No financial amount is included in the accounts for this donation, as it is not considered to be material.

4 Restricted funds Covid Winter Support Fund name	Balance b/f Incoming £ £ 6,000 4,000 6,000 4,000 Purpose of restriction	Outgoing £ 10,000 10,000	Transfers £ - -	Balance c/f £ - -

Purpose of restriction

Covid Winter Support For the provision of food bags to third party organisations working with individuals and families.

Bradford Metropolitan Food Bank

Notes to the accounts continued

for the year ended 31 December 2021

5 6 6 7	Tangible assets Cost £ At 1 January 2021 - Additions 2,880 At 31 December 2021 2,880 Depreciation At 1 January 2021 - Charge for year 720 At 31 December 2021 720 Net book value At 31 December 2021 2,160 At 31 December 2020 - Debtors and prepayments 2021 £ Debtors 4,600 Prepayments 230 4,830 Creditors and accruals 2021 £ Creditors 6,427 Accruals 720 7,147 Related party transactions Trustee expenses Trustee remuneration and benefits No trustee received any remuneration or benefit during this or the previous year. Other transactions with trustees or related parties 2021 £ Youthtrain Limited 18,200 18,200 Warehouse equipment No trustee received any expenses during this year or the previous year. Name of related party Relationship to charity Description of transaction Julie Woodhurst is a trustee of the CIO and a director with significant influence of Youthtrain Limited Provison of Food Bank co- ordination services	Total £ - 2,880 2,880 - 720 720 2,160 - 2020 £ 4,551 204 4,755 2020 £ 7,838 720 8,558 3.8.2019 - 31.12.2020 £ 13,390 13,390

Bradford Metropolitan Food Bank

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2021

2021 3.8.2019 - 31.12.2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 77,994 157,205 Donated food for distribution 227,074 324,069 Bank interest - 38 Fundraising income 238 - Rates refund 244 - Total income 305,550 481,312 Expenditure Purchase of food for distribution 64,599 64,169 Donated food distributed 227,074 324,069 Materials and resources 3,192 3,934 Utilities and trade waste 1,984 808 Vehicle hire 79 87 Administration 349 312 Insurance 238 338 Independent examination 720 720 Food bank co-ordination fee 18,200 13,390 Volunteer expenses - 24 Depreciation 720 - Total expenditure 317,155 407,851 Net income / (expenditure) (11,605) 73,461 Fund balances brought forward 93,035 19,574 Fund balances carried forward 81,430 93,035	2021 Restricted funds £ 4,000 - - - - 4,000 10,000 - - - - - - - - - - 10,000 (6,000) 6,000 -	3.8.2019 - 31.12.2020 Restricted funds £ 6,847 - - - - 6,847 847 - - - - - - - - - - 847 6,000 - 6,000	2021 Total funds £ 81,994 227,074 - 238 244 309,550 74,599 227,074 3,192 1,984 79 349 238 720 18,200 - 720 327,155 (17,605) 99,035 81,430	3.8.2019 - 31.12.2020 Total funds £ 164,052 324,069 38 - - 488,159 65,016 324,069 3,934 808 87 312 338 720 13,390 24 - 408,698 79,461 19,574 99,035

Bradford Metropolitan Food Bank

Charity number 1120018

Annual Report and Financial Statements for the year ended 31 December 2021

Bradford Metropolitan Food Bank

Annual Report and Financial Statements for the year ended 31 December 2021

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

Bradford Metropolitan Food Bank

Trustees' report for the year ended 31 December 2021

Reference and administrative details of the charity, its trustees and advisors

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.

Objectives and activities

The charity's objects

The charity's main activities

Bradford Metropolitan Food Bank

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities continued

Public benefit statement

Achievements and performance

The demand for food has continued to increase significantly as furlough schemes came to an end and price inflation continued to rise, particularly for some foods and fuel.

Over 19,000 food bags were distributed during the 2021 calendar year, a level of demand that was similar to the increased demand experienced in 2020.

The requirement to buy food was reduced as a result of support from Bradford Council for centralised procurement.

BMFB is also grateful for support from the Bradford Food Network and other food banks in the wider region, with whom we have a cooperative relationship.

We continue to adopt a robust approach to managing our finances and assessing risk, operating with the knowledge that things will become even tougher over the coming year, if not longer.

Bradford Metropolitan Food Bank

Trustees' report (continued) for the year ended 31 December 2021

Financial review

The net expenditure for the year was £17,605, including net expenditure of £11,605 on unrestricted funds and net expenditure of £6,000 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £79,270.

Two months expenditure on the Food Bank support contract, to allow time to make alternative
arrangements and to give the required notice
One month’s expenditure on other ‘variable’ cost items, such as food purchase and the Food Bank
support contract (which can be terminated with one month’s notice)
12 months expenditure on ‘fixed cost’ items, such as insurance, utilities, external examination, and
business rates (should we only be afforded mandatory business rate relief)
A small amount (c 5%) for contingency, to cover expenditure such as repairs or incidental expenditure on
items such as bags or string.

This approach excludes any Food Bank’s limited fixed assets, as well as committed elements of Unrestricted Funds and any Designated Funds identified and approved by the Committee.

For the 2022 financial year, this sum required by the reserves policy amounts to £18,500.

The Treasurer will review the Reserves Policy and balances on an annual basis and make recommendations to the Board as necessary.

Signed on behalf of the board of trustees on 6/6/2022

John Henkel (Trustee)

Bradford Metropolitan Food Bank

Independent examiner's report to the trustees of Bradford Metropolitan Food Bank

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2021, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

Rhys North ACA

17/6/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Bradford Metropolitan Food Bank

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2021

Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 77,994 Donated food for distribution (3) 227,074 Bank interest - Fundraising income 238 Rates refund 244 Total income 305,550 Expenditure on: Purchase of food for distribution 64,599 Donated food distributed (3) 227,074 Materials and resources 3,192 Utilities and trade waste 1,984 Vehicle hire 79 Administration 349 Insurance 238 Independent examination 720 Food bank co-ordination fee 18,200 Volunteer expenses - Depreciation 720 Total expenditure 317,155 Net income / (expenditure) (11,605) Fund balances brought forward 93,035 Fund balances carried forward (4) 81,430	2021 Restricted funds £ 4,000 - - - - 4,000 10,000 - - - - - - - - - - 10,000 (6,000) 6,000 -	2021 Total funds £ 81,994 227,074 - 238 244 309,550 74,599 227,074 3,192 1,984 79 349 238 720 18,200 - 720 327,155 (17,605) 99,035 81,430	3.8.2019 - 31.12.2020 Total funds £ 164,052 324,069 38 - - 488,159 65,016 324,069 3,934 808 87 312 338 720 13,390 24 - 408,698 79,461 19,574 99,035

All incoming resources and resources expended derive from continuing activities.

Bradford Metropolitan Food Bank

Balance sheet

as at 31 December 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 2,160 Total fixed assets 2,160 Current assets Debtors and prepayments (6) 4,830 Cash at bank 81,587 Total current assets 86,417 Current liabilities: amounts falling due within one year Creditors and accruals (7) 7,147 Total current liabilities 7,147 Net current assets / (liabilities) 79,270 Net assets 81,430 Funds Unrestricted funds 81,430 Restricted funds - Total funds 81,430	2021 Restricted £ - - - - - - - - - - - -	2021 Total £ 2,160 2,160 4,830 81,587 86,417 7,147 7,147 79,270 81,430 81,430 - 81,430	2020 Total £ - - 4,755 102,838 107,593 8,558 8,558 99,035 99,035 93,035 6,000 99,035

The financial statements were approved by the board of trustees on 6/6/2022

John Henkel (Trustee)

Bradford Metropolitan Food Bank

Notes to the accounts

for the year ended 31 December 2021

1 Accounting policies

Basis of accounting

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Taxation

Tangible fixed assets

Bradford Metropolitan Food Bank

Notes to the accounts continued

for the year ended 31 December 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

2 Grants and donations Bradford Metropolitan District Council Groundworks Tesco Martin Lewis Morrisons Sovereign Health Donations	2021 Unrestricted funds £ - - - - - 77,994 77,994	2021 Restricted funds £ 4,000 - - - - - 4,000	2021 Total funds £ 4,000 - - - - 77,994 81,994	3.8.2019 - 31.12.2020 Total funds £ 17,514 500 6,000 10,000 2,500 127,538 164,052

3 Donated food for redistribution

Number of food bags prepared Estimated value at £14.85 per bag Less food purchased for distribution Estimated value of donated food stuffs	2021 £ 19,033 282,640 (74,599) 227,074	3.8.2019 - 31.12.2020 £ 25,939 389,085 (65,016) 324,069

4 Restricted funds Covid Winter Support Fund name	Balance b/f Incoming £ £ 6,000 4,000 6,000 4,000 Purpose of restriction	Outgoing £ 10,000 10,000	Transfers £ - -	Balance c/f £ - -

Purpose of restriction

Covid Winter Support For the provision of food bags to third party organisations working with individuals and families.

Bradford Metropolitan Food Bank

Notes to the accounts continued

for the year ended 31 December 2021

5 6 6 7	Tangible assets Cost £ At 1 January 2021 - Additions 2,880 At 31 December 2021 2,880 Depreciation At 1 January 2021 - Charge for year 720 At 31 December 2021 720 Net book value At 31 December 2021 2,160 At 31 December 2020 - Debtors and prepayments 2021 £ Debtors 4,600 Prepayments 230 4,830 Creditors and accruals 2021 £ Creditors 6,427 Accruals 720 7,147 Related party transactions Trustee expenses Trustee remuneration and benefits No trustee received any remuneration or benefit during this or the previous year. Other transactions with trustees or related parties 2021 £ Youthtrain Limited 18,200 18,200 Warehouse equipment No trustee received any expenses during this year or the previous year. Name of related party Relationship to charity Description of transaction Julie Woodhurst is a trustee of the CIO and a director with significant influence of Youthtrain Limited Provison of Food Bank co- ordination services	Total £ - 2,880 2,880 - 720 720 2,160 - 2020 £ 4,551 204 4,755 2020 £ 7,838 720 8,558 3.8.2019 - 31.12.2020 £ 13,390 13,390

Bradford Metropolitan Food Bank

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2021

2021 3.8.2019 - 31.12.2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 77,994 157,205 Donated food for distribution 227,074 324,069 Bank interest - 38 Fundraising income 238 - Rates refund 244 - Total income 305,550 481,312 Expenditure Purchase of food for distribution 64,599 64,169 Donated food distributed 227,074 324,069 Materials and resources 3,192 3,934 Utilities and trade waste 1,984 808 Vehicle hire 79 87 Administration 349 312 Insurance 238 338 Independent examination 720 720 Food bank co-ordination fee 18,200 13,390 Volunteer expenses - 24 Depreciation 720 - Total expenditure 317,155 407,851 Net income / (expenditure) (11,605) 73,461 Fund balances brought forward 93,035 19,574 Fund balances carried forward 81,430 93,035	2021 Restricted funds £ 4,000 - - - - 4,000 10,000 - - - - - - - - - - 10,000 (6,000) 6,000 -	3.8.2019 - 31.12.2020 Restricted funds £ 6,847 - - - - 6,847 847 - - - - - - - - - - 847 6,000 - 6,000	2021 Total funds £ 81,994 227,074 - 238 244 309,550 74,599 227,074 3,192 1,984 79 349 238 720 18,200 - 720 327,155 (17,605) 99,035 81,430	3.8.2019 - 31.12.2020 Total funds £ 164,052 324,069 38 - - 488,159 65,016 324,069 3,934 808 87 312 338 720 13,390 24 - 408,698 79,461 19,574 99,035

Bradford Metropolitan Food Bank

Independent examiner's report to the trustees of Bradford Metropolitan Food Bank

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2021, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

Signed: …………………………………… Name: Rhys North ACA

17/6/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW