## Bradford Metropolitan Food Bank
Charity number 1120018
Annual Report and Financial Statements for the period ended 31 December 2020
## Bradford Metropolitan Food Bank
Annual Report and Financial Statements for the period ended 31 December 2020
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
**Prepared by West Yorkshire Community Accounting Service**
1
## Bradford Metropolitan Food Bank
## Trustees' report for the period ended 31 December 2020
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Lashman Singh Chair John Henkel Treasurer Appointed July 2019 Helen Lynskey Secretary Frances Atkins Steven Barnbrook Kenneth Leach Graham Walker Julie Woodhurst Rob Edwards Appointed May 2020 **Charity number** 1120018 Registered in England and Wales **Registered and principal address Bankers** Girlington Community Centre Co-operative Bank plc Girlington Road 1 Balloon Street Bradford Manchester West Yorkshire M60 1GP BD8 9NN
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Bradford Metropolitan Food Bank
## Trustees' report (continued) for the period ended 31 December 2020
## **Objectives and activities**
## **The charity's objects**
To provide relief from financial hardship and social and/or economic disadvantage among people living or working in the Metropolitan District of Bradford by providing such persons with goods and/or services which they could not otherwise afford through lack of means.
## **The charity's main activities**
The Bradford Metropolitan Food Bank (BMFB) supports people across Bradford District who are experiencing food poverty through the provision of emergency food. BMFB supplements donated food with purchased food, funded through grants, donations and fund raising. Volunteers pack c11 food items into heavy duty plastics bags for collection by registered third parties, who then distribute food to end users. Each food bag (which may be vegetarian, halal or meat/fish based) will provide a balanced, healthy diet for three days. Each bag contains information about the food content and, at times, further information about other assistance available to people in poverty.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and, in particular, the relief of poverty through the collection and distribution of emergency food parcels to those requiring such assistance.
## **Achievements and performance**
The role and function of the Food Bank has changed significantly as a result of the Covid-19 pandemic, its economic impact and the restrictions that have been in place since March 2020.
The demand for food increased significantly as a result of the economic impacts of Covid-19 as people came to rely on furlough payments and/or Universal Credit and experienced both a drop in income but also significant cash flow problems. Over 16,000 food bags were distributed during the 2020 calendar year, an increase of over 25% compared to the previous calendar year, with a weekly average of 370 bags of food.
Covid-19 also required very significant changes to the operation of the Food Bank, both because key personnel were required to shield and Covid-19 risk assessments required new operational procedures, most significantly meaning fewer volunteers at packing sessions and a stricter requirement for third parties to book collection times. It was deemed impossible to operate the food bank on the pre-Covid basis and Committee members adopted new roles and a third party (Youthtrain) were contracted to provide operational support in terms of food procurement, co-ordination of volunteers, third parties and supervision of packing sessions and ensuring application of new operational procedures arising from covid-19 risk assessment and reviews.
BMFB was able to both meet this increased demand, and increase its reserves, as a result of the incredible generosity of individuals, businesses and organisations as well as strong support from Bradford Council, individual councillors, the Area West Committee and Shipley Town Council. The requirement to buy food was reduced as a result of support from Bradford Council for centralised procurement. BMFB is also grateful for support from the Bradford Food Network.
Other changes arising from Covid-19 were requirement for virtual meetings, revision to financial procedures to reflect the greater use of online banking for payments with second authorisation and the use of a bank charge card to end the requirement for individuals to cash-flow Food Bank food purchases.
BMFB also completed the process of becoming a CIO (Charitable Incorporated Organisation), adopting a new financial year (being calendar years) with an initial transitional accounting period of 3 August 2019 to 31 December 2020. This change means that the Food Bank is no longer registered with Companies House.
The Food Bank also strengthened its online, social media presence and comms capabilities through the cooption of Rob Edwards, who also took a lead in respect of data sharing and GDPR compliance.
3
## Bradford Metropolitan Food Bank
## Trustees' report (continued) for the period ended 31 December 2020
## **Financial review**
The net income for the year was £79,461, including net income of £73,461 on unrestricted funds and net income of £6,000 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £93,035.
The Committee has re-affirmed its policy to maintain reserves of at least £10,000 for the eventuality of being required to move to new premises. The Food Bank is in discussion with its current landlord regarding measures to increase its security as a tenant and thereby reduce this requirement for reserves.
The trustees recognise that its reserves significantly exceed the target reserves level. With this in mind a deficit budget of £46k has been agreed for 2021 and the level of reserves will continue to be monitored during 2021.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
Signed on behalf of the board of trustees:
Signed: John Henkel (Trustee)
Date: 17 May 2021
4
## Bradford Metropolitan Food Bank
## Independent examiner's report to the trustees of Bradford Metropolitan Food Bank
I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 December 2020, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Rhys North
Relevant professional qualification or body: ACA
Date: 3 June 2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Bradford Metropolitan Food Bank
## Statement of Financial Activities
## (including summary income and expenditure account) for the period ended 31 December 2020
|Notes
2020
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
157,205
Donated food for distribution
(3)
324,069
Bank interest
38
Rates refund
-
**Total income**
481,312
**Expenditure on:**
Purchase of food for distribution
64,169
Donated food distributed
(3)
324,069
Materials and resources
3,934
Trade waste
808
Vehicle hire
87
Administration
312
Insurance
338
Independent examination
720
Rates
-
Food bank co-ordination fee
13,390
Volunteer expenses
24
**Total expenditure**
407,851
**Net income / (expenditure)**
73,461
**Fund balances brought forward**
19,574
**Fund balances carried forward**
(4)
93,035|2020
Restricted
funds
£
6,847
-
-
-
6,847
847
-
-
-
-
-
-
-
-
-
-
847
6,000
-
6,000|2020
Total
funds
£
164,052
324,069
38
-
488,159
65,016
324,069
3,934
808
87
312
338
720
-
13,390
24
408,698
79,461
19,574
99,035|2019
Total
funds
£
52,177
150,913
-
1,828
204,918
39,167
150,913
2,163
-
-
200
55
300
206
-
-
193,004
11,914
7,660
19,574|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Bradford Metropolitan Food Bank
## Balance sheet
|as at 31 December 2020
2020
Unrestricted
£
**Current assets**
Debtors and prepayments
(5)
4,755
Cash at bank
96,838
**Total current assets**
101,593
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
8,558
**Total current liabilities**
8,558
**Net current assets / (liabilities)**
93,035
**Net assets**
93,035
**Funds**
Unrestricted funds
93,035
Restricted funds
-
**Total funds**
93,035|2020
Restricted
£
-
6,000
6,000
-
-
6,000
6,000
-
6,000
6,000|2020
Total
£
4,755
102,838
107,593
8,558
8,558
99,035
99,035
93,035
6,000
99,035|2019
Total
£
223
19,717
19,940
366
366
19,574
19,574
19,574
-
19,574|
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: 17 May 2021
Signed: John Henkel (Trustee)
7
## Bradford Metropolitan Food Bank
## Notes to the accounts
for the period ended 31 December 2020
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Donated assets, facilities or services are valued at their estimated value to the charity. This is the price that the charity estimates it would pay in the open market for equivalent items; or services and facilities of equivalent utility to the charity.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Bradford Metropolitan Food Bank
## Notes to the accounts continued
## for the period ended 31 December 2020
|**2 Grants and donations**
City of Bradford Metropolitan District Council
Groundworks Tesco
Martin Lewis
Morrisons
Sovereign Health
Donations|2020
Unrestricted
funds
£
10,667
500
6,000
10,000
2,500
127,538
157,205|2020
Restricted
funds
£
6,847
-
-
-
-
-
6,847|2020
Total
funds
£
17,514
500
6,000
10,000
2,500
127,538
164,052|2019
Total
funds
£
-
-
-
-
-
52,177
52,177|
|---|---|---|---|---|
## **3 Donated food for redistribution**
Most of the food distributed by the charity is donated in kind and its value is calculated on the assumption that, on average, each food bag prepared is worth £15. The calculation for 2018-19 is shown in the accounts and is as follows :
|Number of food bags prepared
Estimated value at £15 per bag
Less food purchased for distribution
Estimated value of donated food stuffs|2020
£
25,939
389,085
(65,016)
324,069|2019
£
12,672
190,080
(39,167)
150,913|
|---|---|---|
The charity also benefits from the free use of premises in which to sort and prepare food for distribution. No financial amount is included in the accounts for this donation, as it is not considered to be material.
|**4 Restricted funds**
Bradford West
Covid Winter Support|Balance b/f
£
-
-
-|Incoming
£
847
6,000
6,847|Outgoing
£
847
-
847|Transfers
£
-
-
-|Balance c/f
£
-
6,000
6,000|
|---|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
Bradford West Covid Winter Support
For the purchase of food. For the provision of food bags to third party organisations working with individuals and families.
9
## Bradford Metropolitan Food Bank
## Notes to the accounts continued
## for the period ended 31 December 2020
|**5 Debtors and prepayments**
2020
£
Debtors
4,551
Prepayments
204
4,755
**6 Creditors and accruals**
2020
£
Creditors
7,838
Accruals
720
8,558
**7 Related party transactions**
**Trustee expenses**
**Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
**Other transactions with trustees or related parties**
2020
£
Youthtrain Limited
13,390
13,390
Julie Woodhurst is a
trustee of the CIO and
a director with
significant influence of
Youthtrain Limited
Provison of Food Bank co-
ordination services
No trustee received any expenses during this year or the previous year.
**Name of related**
**party**
**Relationship to**
**charity**
**Description of transaction**|2019
£
-
223
223
2019
£
66
300
366
2019
£
-
-|
|---|---|
Included in the above amount is £2,100 that was owing to Youthtrain Limited at 31 December 2020.
10
## Bradford Metropolitan Food Bank
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the period ended 31 December 2020
|2020
2019
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
157,205
52,177
Donated food for distribution
324,069
150,913
Bank interest
38
-
Rates refund
-
1,828
**Total income**
481,312
204,918
**Expenditure**
Purchase of food for distribution
64,169
39,167
Donated food distributed
324,069
150,913
Materials and resources
3,934
2,163
Trade waste
808
-
Vehicle hire
87
-
Administration
312
200
Insurance
338
55
Independent examination
720
300
Rates
-
206
Food bank co-ordination fee
13,390
-
Volunteer expenses
24
-
**Total expenditure**
407,851
193,004
**Net income / (expenditure)**
73,461
11,914
**Fund balances brought forward**
19,574
7,660
**Fund balances carried forward**
93,035
19,574|2020
Restricted
funds
£
6,847
-
-
-
6,847
847
-
-
-
-
-
-
-
-
-
-
847
6,000
-
6,000|2019
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2020
Total
funds
£
164,052
324,069
38
-
488,159
65,016
324,069
3,934
808
87
312
338
720
-
13,390
24
408,698
79,461
19,574
99,035|2019
Total
funds
£
52,177
150,913
-
1,828
204,918
39,167
150,913
2,163
-
-
200
55
300
206
-
-
193,004
11,914
7,660
19,574|
|---|---|---|---|---|
11