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2022-03-31-accounts

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Company registration number: 06109030 Registered Charity: 1120017

Relate Bournemouth Poole and

Christchurch

REPORT AND UNAUDITED ACCOUNTS For the year ended 31 March 2022

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

CONTENTS PAGE
Legaland administrative information 2
Trustees' Report 3-19
Statement of Financial Activities 20
Balance Sheet 21
Notes to the accounts 22-27

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

LEGAL AND ADMINISTRATIVE INFORMATION

Relate Bournemouth Poole and Christchurch is a company limited by guarantee and not having share capital and is governed by its Memorandum and Articles of Association. The company is a registered charity.

Charity Name Relate Bournemouth Poole and Christchurch
Charity registration number 1120017 (registered 11 July 2007)
Company Number 06109030 (incorporated 15 February 2007)
Trustees Chris Bazell
Anne Clarkson
Richard Cook
Jacqueline Reeves
Dorothy Brown
Debra Clark
Pauline Wheeler
Registered office 1 Stratfield Saye
20-22 Wellington Road Bournemouth
Dorset
BHS SJN
United Kingdom
Bankers CAF Bank
Unity Trust Bank
Accountant HJ Accounts Management Ltd
45 Ensbury Avenue
Bournemouth
Dorset
BH10 4HF
United Kingdom

2

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Relate Bournemouth, Poole & Christchurch
Trustees Report
YEAR ENDING 31 [ST] MARCH 2022
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3

The Trustees present their report and financial statements for the year to 31[st] March 2022 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the charitable company's memorandum and articles and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities issued on 16 July 2014 (SORP 2015 (FRSSE).

4

Message from our Chair Rich Cook

It’s been another great year for Relate despite continued challenges around resources, rising costs and the ongoing impacts of the pandemic. Many have seen huge increases in the cost of living and this naturally puts a strain on families, relationships and the communities we serve. Relate can’t escape the impact either so as a charity who value our team and the difference they make, we’ve committed to pay increases to recognise the changing needs and environment we all work and live in.

Our client feedback continues to be outstanding with great outcomes. Moving forward we’ll invest more time in seeking and using this feedback to help us adjust offerings and celebrate success. Listening to our clients and staff has meant we’ve also been able to return to meeting some clients face to face, this helps us connect with those who prefer this and adjust our services to meet client needs better.

I expect there are still surprises, changes and challenges to come but myself and the board have huge confidence in the Relate team, our volunteers, counsellors, supervisors, admin heroes and leadership.

5

Our Mission To enhance the quality of couple and parental famlly relatlonshlps. To help relatlonshlps. marrlages and clvll partnershlpwlthstandthe pressur leadlng to breakdown. separatlon and dlvorce and increase the prospectof subseque Relate aim5 toTliver its services w turn dlscrlmlnatlon. We operate fully wlthin an equal opportunltles po'llcy an promote antl-dlsulmlnatory _ Relate's aim is to help livlng. working and belng experience forour clients, at every life stage

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An individual’s physical well-being and
emotional and mental health benefit
from a committed relationship.
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Children thrive in families where
relationships are positive and free
from destructive conflict.
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People gain from an understanding of
their sexuality
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• We are focused on the needs of clients and communities and we encourage continuous improvement and development

7

Performance

This Annual Report examines what we have achieved and the outcomes of our work in the previous 12 months. The report looks at the success of our key activities and the benefits they have brought to the people we are set up to help. It helps us ensure our activities remain focused on our stated purpose. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit to ensure our previous and planned activities will contribute to the aims and objectives we have set.

Service Development

This year, we have maintained a high quality virtual service; having transitioned from fully face to face, to a fully virtual service in March 2020 during the Covid19 pandemic. We have reviewed our structure and built upon our existing resources to aid both day to day operations and business development. We have appointed an Operations Manager to aid our growth as we emerge from the constraints of the pandemic.

Clinical Performance

Our Relate centre is an organisationalmember of the BACP, adhering to their ethical guidelines as well as Relate National’s service specifications. The impact on the lives of clients is demonstrated in feedback from our clients

8

Client Survey 2021-22 What impact did counselling have on you & your partner?

It made us better at listening to each other and talking about how we feel

It created a space for me and my . partner to communicate openly

Huge change in both of us - better communication, diminished confrontation, reduced anxiety and anger.

We made small adjustments to our behaviours and this made a feel huge difference to how we feel and how our home feels

We are a bit calmer and more confident in sorting out our differences

It allowed us to find our friendship again, our kindness and our respect. We can now keep moving forward because of the skillset we now possess.

9

Client Survey 2021-22

Other Services

It impacted my life immensely

Completely changed my life, my perspective, love and acceptance of myself and others.

I feel like I’m no longer walking on egg shells. I can breathe more easily and feel less angry. I’m less snappy with people too.

Renewed confidence to make changes in my life, for own well being. To talk to my close friends more. To look to the future but live in the moment.

It enabled me to face my fears and realise that I am stronger than I think.

When I began counselling I was feeling very sad and defeated and in some ways a 'victim' of my own life. I now feel excited and optimistic about life, and that I have the power to create my future.

10

We have been granted funding by The Amateurs Trust to deliver counselling to children, young people and families impacted by the pandemic. This has enabled us to work in local secondary schools, aiming to help students improve their awareness of themselves and others, emotional regulation and resilience. Delivery started early in 2022, and by 31st March, 7 young people had fully completed their counselling. The fund will provide 300 sessions before its close in October 2022.

11

Relationship Counselling

• This service supports people’s relationships by helping them discuss their feelings, attitudes and expectations, offering assistance with communication and problem solving.

Family Counselling

Sexual Problems Service

12

Young Peoples Counselling

Individual Counselling

In total

13

The CEO meets regularly with our Treasurer and Management Accountant to look at draft management accounts, examine variances against budget and to look at the progress of income streams. Once both parties have agreed the accounts they are presented to the Executive Board.

Reserves

Principal Funding Sources

14

Structure, Governance & Management

Public Benefit

Subsidy

15

Structure, Governance & Management

Governing Document

Finance Meetings

Service Delivery

16

Plans for future periods

Meeting the needs of our communities

Reflecting our values, we are renewing our focus on inclusion and striving to better meet the needs of those who often find the full cost of counselling out of reach. We aim to increase the percentage of subsidised counselling sessions to 60% of total delivery. We are also exploring ways to extend our work in schools and to ensure our training and recruitment of counsellors encourages greater diversity within our team.

Together we're stronger

As the world 'reopens' following the peaks of the Covid-19 pandemic, we are once again able to look to develop partnerships and collaborations. We are approaching this in a number of ways:

17

Board of Trustees

Trustee Appointments

Trustee Training

18

Small Company Provisions

This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 applicable to companies subject to the small companies’ regime.

This report was approved by the board on 21st July 2022

19

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Statement of financial activities (including Income and Expenditure account) For the year ended 31 March 2022

The company had no gains or losses other than those shown above.

Notes
Income from:
Donations and legacies
2
Investment Income
3
Charitable activities
4
Total Income
Expenditure on:
Charitable activities
6
Total Expenditure
6
Net income before transfers
5
Transfer between funds
12
Net (expenditure)/income for the year
Funds brought forward
Funds carried forward
12&13
Unrestricted
Designated Restricted
Total
funds
Total
funds
funds
funds
funds
2022
2021
£
£
£
£
£
421
0
0
421
1,649
110
0
0
110
13
149,574
0
35,490
185,064
157,483
150,106
0
35,490
185,596
159,145
0
0
171,563
0
0
171,563
163,545
171,563
0
0
171,563
163,545
(21,458)
0
35,490
14,032
(4,400)
19,433
(8,914)
(10,519)
0
0
(2,025)
(8,914)
24,971
14,032
(4,400)
5,513
46,414
83,086
135,013
139,414
3,488
37,500
108,057
149,046
135,014

20

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Balance Sheet as at 31 March 2022

Notes
Fixed assets
Tangible assets
8
Investments
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within one
year
11
Net current assets
Net assets
Funds
Unrestricted income funds
Designated funds
13
General funds
Restricted funds
12
Total funds
Unrestricted
Restricted
2022
2021
funds
funds
Total
Total
£
£
£
£
752
80,540
81,292
82,136
253
-
253
253
1,005
80,540
81,545
82,389
8,217
8,217
3,168
46,074
27,517
73,591
56,990
54,291
27,517
81,808
60,158
(14,307)
-
(14,307)
(7,533)
39,984
27,517
67,501
52,625
40,989
108,057
149,046
135,014
37,500
46,414
3,488
5,513
-
108,057
-
37,500
-
3,488
108,057
83,086
40,989
108,057
149,046
135,014

For the year ended 31 March 2022, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006. No Member of the charitable company has deposited a notice, pursuant of section 476, requiring an audit of these accounts under the requirements of the Companies Act 2006.

The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its surplus or deficit for the fi nancial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the charity.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime within part 15 of the Companies Act 2006 and with the micro-entities provision.

Approved by the Trustees on:

And signed on their behalf by Richard Cook, Chair of Trustees

21

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts for the year ended 31 March 2022

Accounting Policies

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE), and the Charities Act 2011 and applicable regulations.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) 1 to these accounts.

Income is recognised in the period in which the charity is entitled to receipt, the amount can be measured reliably, it is probable that the income will be received.

All expenditure is accounted for on the accruals basis as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probably that settlement will be required, and the amount of the obligation can be measured reliably. Irrecoverable value added tax is included in the cost of those items to which it relates.

Fixed assets retained for continuing use in the charity are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Leasehold property amortisation 1% straight line Office equipment and furniture 15% reducing balance Computer Equipment 25% straight line

The General Fund is an unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for a specific purpose.

The Designated Funds are unrestricted funds which have been set up by the Trustees to meet identified future costs of the charity and allow the charity to continue should there be a future funding shortfall.

Restricted Funds are funds which are to be used in accordance with specific restrictions imposed by the donors. The aim and use of each restricted fund is set out in the notes to the accounts.

Incoming resources and resources expended are allocated to the Funds on a direct or time apportioned basis as appropriate.

The charity operates a defined contribution pension scheme. Contributions are charged to the statement of financial activities as they become payable in accordance with the rules of the scheme.

Donated services provided by individuals or entities as part of their trade or profession are included as incoming resources as their estimated open market value where the benefit to the charity is reasonably quantifiable and measurable.

22

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts (continued) for the year ended 31 March 2022

2. Donations and legacies
Donations:
Unrestricted donations
3. Investment income
Interest
4. Income from charitable activities
Client contributions for counselling
Gift Aid recoverable on client contributions
Mediation income
Family Matters Bursary Fund
Award for All
Bursary Income
Training income
Room hire and other income

General
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
421
-
421
1,649
421
-
421
1,649
General
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
110
-
110
13
110
-
110
13
General
Restricted
Funds
Funds
2022
2021
£
£
£
£
116,220
-
116,220
106,398
6,465
-
6,465
5,538
-
-
-
7,314
-
-
-
-
-
-
-
10,000
-
35,490
35,490
-
-
-
-
-
26,888
-
26,888
28,233
149,574
35,490
185,064
157,483

Other income includes £22,409 CJRS grant income and £4,179 DWP Access To Work income.

23

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts (continued) for the year ended 31 March 2022

5. Total resources expended
These include:
Wages and salaries (including redundancy)
Employers national insurance
Pension costs
Depreciation
Average number of employees
2022
2021
£
£
116,711
120,338
(36)
622
2,630
2,693
1,093
936
16
17

There are no staff members earning in excess of £60,000 pa

24

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts (continued) for the year ended 31 March 2022

6. Expenditure
Charitable activity costs, by type of expense
Wages and salaries (including redundancy)
Pension costs
Subcontractor costs
Mediation costs
Training direct costs
Supervision
Travel and subsistence
Rates
Light and heat
Cleaning
Telephone and fax
Advertising
Stationery, postage and printing
Subscriptions
Relate membership
Bank charges
Insurance
Software and computer maintenance
Repairs and maintenance
Staff Entertainment & Welfare
Gifts & Donations
Sundry expenses
Professional fees
Depreciation and loss on disposal of assets
Governance costs
Independent examination
Accountancy
Total charitable expenditure
2022
2021
£
£
116,675
120,961
2,630
2,693
15,652
-
-
5,254
419
2,550
5,630
4,662
188
-
2,766
2,766
1,569
1,490
113
209
1,984
1,841
17
216
316
363
1,201
602
11,652
8,779
1,383
2,507
1,229
895
809
585
572
1,441
957
-
799
-
118
703
-
300
1,093
936
167,771
159,753
360
360
3,432
3,432
3,792
3,792
171,563
163,545

7. Trustee's remuneration and expenses

No Trustee received any remuneration from the charity in relation to the performance of their duties.

There are no related party transactions to disclose.

25

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts (continued) for the year Notes to the Accounts (continued) for the year ended 31 March 2022 ended 31 March 2022
8. Fixed assets Land and Plant and
buildings machinery Total
£ £ £
Cost
At 1 April 2021 93,644 9,630 103,274
Additions - 249 249
Disposals - - -
At 31 March 2022 93,644 9,879 103,523
Depreciation -
At 1 April 2021 12,168 8,970 21,138
Charge for the year 936 157 1,093
On disposals - - -
At 31 March 2022 13,104 9,127 22,231
Net book value -
At 31 March 2022 80,540 752 81,292
At 31 March 2021 81,476 660 82,136

In the opinion of the Trustees, the current market value of the leasehold land and buildings at the balance sheet date was approximately £190,000.

9. Investments
Cost
At 1 April 2021
At 31 March 2022
Other investments
Unlisted investments stated at cost
10. Debtors
Trade debtors
Other debtors and prepayments
11. Creditors: amounts falling due within one year
Trade creditors
Other taxation and social security
Accruals
2022
£
253
Other
investments
£
253
253
2021
£
253
2022
£
6,740
1,477
2021
£
1,555
1,613
8,217 3,168
2022
£
3,301
982
10,024
2021
£
692
2,078
4,763
14,307 7,533

26

Relate Bournemouth, Poole and Christchurch – Year Ended 31[st] March 2022

Notes to the Accounts (continued) for the year ended 31 March 2022

12. Restricted Funds
Capital Fund
Leasehold property
Promoting health and well-being
Parenting Project Grant
Awards for All
Bursary Income
Total restricted funds
13. Designated Funds
Building Fund
Running Costs Reserves Fund
Organisational Development Fund
Transfer
At 1 April
Incoming
Outgoing
between
At 31 March
2021
resources
resources
funds
2022
£
£
£
£
£
81,476
-
-
(936)
80,540
1,000
-
-
-
1,000
610
-
-
-
610
-
35,490
-
(9,583)
25,907
83,086
35,490
-
(10,519)
108,057
Transfer
At 1 April
Incoming
Outgoing
between
At 31 March
2021
resources
resources
funds
2022
£
£
£
£
£
30,000
-
-
(15,000)
15,000
12,500
-
-
10,000
22,500
3,914
-
-
(3,914)
-
46,414
-
-
(8,914)
37,500

14. Members’ liability

The company is limited by guarantee. Every member of the company undertakes to contribute to the assets of the company in the event of the same being wound up while he or she is a member, or within one year after he or she ceases to be a member, for payment of the debts and liabilities of the company contracted before he o r she ceases to be a member, and of the costs, charges and expenses of winding up such amount as may be required not exceeding £1. The number of members at the balance sheet date was 7 (2021/22).

15. Control

Relate Bournemouth Poole and Christchurch is constituted as a charitable company with no share capital. Control of the company is therefore vested in the trustees.

27

Relate Bournemouth Poole and Christchurch

Independent Examiner’s Report to the Trustees of Relate Bournemouth Poole and Christchurch

I report on the Financial Statements of the Charity for the year ended 31 March 2022.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect the requirements:

  2. a. to keep accounting records in accordance with section 386 of the Companies Act; and

  3. b. to prepare accounts which accord with the accounting record, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signature ……SueW………… Date 12[th] December 2022

Mrs S Wintle FMAAT Independent Examiner 27 Bascott Road Bournemouth BH11 8RJ