Street Pastors (Portsmouth)
Annual Report & Financial Statements for the Year ended 31[st] December 2020
Company No: 06196054
Charity No: 1120012
Contents
Street Pastors (Portsmouth) ............................................................................................ 2 Report of Board of Trustees ............................................................................................ 3 Street Patrols and Street Pastor Volunteers .................................................................... 3 School Pastors ................................................................................................................ 5 Prayer Support ................................................................................................................ 7 Trustees .......................................................................................................................... 8 One Body Group ............................................................................................................. 8 Public benefit................................................................................................................... 8 Trustee’s Responsibilities in relation to the financial statements ..................................... 8 Financial Review & Reserves Policy ............................................................................... 8 Accounts ......................................................................................................................... 8 Independent Examiner’s Report .................................................................................... 10 Statement of Financial Activities .................................................................................... 12 Balance Sheet ............................................................................................................... 13 Notes to the Financial Statements ................................................................................. 14
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REPORT OF THE TRUSTEE FOR THE YEAR ENDED 31[st] DECEMBER 2020
Street Pastors (Portsmouth)
Board of Trustees:
Geoff Hawkins (Chair) Charles Burns Rev Samantha Duddles (Appointed 3[rd] February 2020) Jan Fuller Rev Anne McCabe
Registered Address:
St Luke’s Church, Greetham Street, Portsmouth, PO5 4LH
Independent Examiner:
Alan Kidby, AA Accountancy Ltd, 68 Kensington Road, Portsmouth, PO2 0JR
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Report of Board of Trustees
The Board of Trustees presents its report and the accounts for the year ended 31[st] December 2020.
Governance
Street Pastors (Portsmouth) is governed by its Memorandum and Articles of Association. The trustees, who are also the directors of the company, meet regularly, usually 6 times a year. The purpose of these meetings is to set the main priorities for the charity and to oversee the operation of the charity by receiving reports on its activities and finances.
Objects
The objects for which Street Pastors (Portsmouth) is established are:
To promote the benefit of the inhabitants of Portsmouth and the surrounding area and such other local communities in the United Kingdom and the world as the Trustees may from time to time determine in accordance with the Christian principles contained in the Statement of Beliefs in the Schedule hereto by associating with the statutory authorities and voluntary organisations with the object of improving their conditions of life.
Main Activities
The aim of Street Pastors (Portsmouth) is to contribute towards making Portsmouth a 'kinder, safer city' by providing a service of practical care, friendship and a prayerful presence. We deploy teams of volunteers drawn from local churches on the city centre streets every Friday and Saturday night. We also provide teams of School Pastors during the daytime to 2 schools.
Review of achievements during the year
The year has been one of the most challenging in how services have been delivered because of the changing restrictions imposed by the coronavirus pandemic. This has required a flexible approach to the delivery of Street Pastor patrols with teams showing great initiative and adaptability on a weekly basis to ensure their safety and remain responsive to the needs of our community. This is a credit to the commitment and faithfulness of all those involved in this ministry. The operation of school pastors has been adversely affected as schools have been in lock down for long periods on time in 2020.
A bonus that has come out of this difficult year is that we now hold a weekly online Debrief Meeting with our Street Pastors who were out at the weekend and those who are due out. This has been a useful way to stay in contact with each other and for some of our Street and Prayer Pastors who have been shielding, has been a much-needed support and contact. These meetings are now an established and helpful part of our weekly patrol reports.
Street Patrols and Street Pastor Volunteers
Throughout the year we have continued to be a trusted, reliable, uniformed presence on the streets of Portsmouth. In partnership with the City Council and the Police we have provided daytime patrols along Southsea seafront for much of the year as the closure of the hospitality industry and night-time economy has meant that our normal activity has not been possible.
Our volunteers are organised into 8 teams with each Street Pastor going out once every four weeks. This continues to work well and it is a credit to our volunteers and their willingness to swap and cover when necessary to make up viable teams each week.
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At the end of 2020 we had 32 active Street Pastors, and 17 Street Pastors who were shielding. We had a good year in terms of recruitment and training; 12 new Street Pastors were trained in 2020. By the end of December 2020, we had 31 women and 18 men.
Training of new Street Pastors continues twice a year and is carried out regionally, this is proving to be an efficient way of offering our new Street Pastors excellent training. The training is provided by the police, emergency services, mental health practitioners, church leaders and youth workers to name a few. It ensures that our Street Pastors are well equipped to deal with the various scenarios they encounter on the streets.
Contacts on the Streets and Referrals
As a part of our partnership with Portsmouth City Council we continue to provide statistical records of “meaningful contacts” and referrals.
The tables below show the level of activity for the past 5 years.
| Category | 2020 | 2019 | 2018 | 2017 | 2016 |
|---|---|---|---|---|---|
| Alcohol/Substance | 70 | 307 | 404 | 282 | 190 |
| Vulnerability | 125 | 382 | 601 | 702 | 489 |
| Vulnerable – self inflicted | 14 | ||||
| Active Calming | 17 | 60 | 35 | 28 | 19 |
| Passive Calming | 16 | 56 | 83 | 60 | 46 |
| Total | 242 | 805 | 1,123 | 1,072 | 744 |
Each of the above categories show the main reason for an incident being recorded as a contact. Each contact is only categorised once even though in some cases there are multiple reasons, consequently the totals reflect the total number of incidents but not the complexity, duration or number of individuals of each incident.
We have included a new category ‘Vulnerable Self Inflicted’ this is for those individuals who are vulnerable because of their intoxication, as not all people who are intoxicated are vulnerable and not all vulnerable individuals are intoxicated.
With the closure of the night-time economy throughout the lockdowns and our teams patrolling during the day, we met a different demographic. Consequently, the data are completely different from previous years. We did meet vulnerable individuals on our daytime patrols but almost all the alcohol/substance contacts happened within the nighttime patrols.
Referrals
| Referrals | |||||
|---|---|---|---|---|---|
| Referrals | 2020 | 2019 | 2018 | 2017 | 2016 |
| Door Safe Staff | 2 | 15 | 25 | 14 | 22 |
| CCTV | 6 | 25 | 24 | 29 | 20 |
| Police | 5 | 9 | 22 | 17 | 20 |
| Safe Space | 8 | 15 | 31 | 37 | 47 |
| Other Agencies | 2 | 6 | 4 | 6 | 7 |
| Total | 23 | 70 | 106 | 103 | 116 |
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Contacts made
The total contacts made for 2020 was 1,995 compared with 2,494 in 2019.
Bottles and Broken Glass
Sweeping up broken glass and picking up bottles is a small but significant action that keeps the pavements and roads clear of that type of hazard or potential weapon. As part of our risk assessment from the start of the pandemic, we made the decision not to pick up bottles. However, during the first 3 months we picked up 1,460 bottles and broken glass. In 2019 we picked up 5,760 bottles and broken glass.
Flip flops, Water and Blankets
Again, a small part of what we do, but the contacts we make when handing out supplies such as flip flops are very rewarding. We did not hand out flip flops or water from the start of the pandemic in line with our risk assessments. However, during January to March we handed out 45 pairs of flip flops, all of which made a difference to the safety of someone’s feet. We gave out 47 bottles of water, again a great way to make contact. The emergency blankets we give out are primarily for the street homeless and help to retain body heat but are also useful as a ‘modesty’ blanket for covering up vulnerable people; we gave out 73 of these.
Presentations and talks
With the closure of churches and community centres we were unable to deliver the usual number of talks and presentations. We were fortunate to have delivered the Lent Lecture on our work to a local Deanery and gave 3 talks before things shut down.
School Pastors
The table below shows the level of activity for the past year.
| 2020* | 2019 | 2018 | |
|---|---|---|---|
| Schools | 2 | 2 | 2 |
| Volunteers | 20 | 11 | 9 |
| Teams | 5 | 3 | 3 |
| Visits | 37 | 135 | 79 |
| Total Interactions | 1,424 | 6,063 | 3,854 |
| Greetings with staff and students | 791 | 3,645 | 2,326 |
| Students Conversations | 633 | 2,418 | 1,528 |
*The Table does not include a full years' data for 2020 as visits during this year were curtailed due to the COVID pandemic.
2020 started positively for School Pastors. We had completed the training for new recruits which brought us up to 20 trained volunteers, with more completing observations with an interest in completing the training to become qualified School Pastors. Our team was now ranging in age between 18 – 81 and included members from a wide range of backgrounds, experiences, and perspectives.
As well as operating our usual visits on Monday and Friday lunchtimes at our original school – Charter Academy, and our Tuesday break times visits to Miltoncross Academy, on 26[th] February we introduced a new Wednesday team at Charter Academy, consisting of 3 female students from the University of Portsmouth who had all completed their training. The team were observed to strike up an instant rapport with students who were excited by their presence in the playground – particular the older female students in the school whose family backgrounds extended beyond the ‘white British’ ethnic category. Meanwhile, we were continuing to receive praise from staff at Miltoncross Academy – with high praise coming especially from members who were original hesitant to
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accommodate a ‘religious’ group in the school. Our team at Miltoncross had an excellent “nan”-like relationship with several students (as reflected in ‘thank you’ cards from some) and had also just welcomed two new members to the team who were also University of Portsmouth students.
School Pastors were in discussions with Miltoncross Academy’s Assistant Vice Principal for Well-being about introducing more focused ‘light’ 1-2-1 mentoring with a small number of students who were either new to the school and/or had a mild level of social anxiety. Discussions were in place around how to deliver safe and effective meetings in 6-week slots – or for however long students and staff felt they were helpful – with School Pastors working in co-operation with the school’s wider well-being and pastoral network.
Tuesday 10[th] March and Monday 16[th] March 2020 became our final visiting dates to the schools before the summer holidays due to the increasing occurrence of the global Coronavirus pandemic and the resulting heightened national response. With the growing concerns, the Board of Trustees agreed by that point to curtail the School Pastor visits. Schools were closed across the UK shortly after, except for students with additional needs that could only be met in the schools or whose parents or carers were key workers. Shortly after this the coordinator was placed on the national government Furlough scheme.
The Co-ordinator returned in July 2020 and in this time re-established contact with the schools to identify opportunities for volunteers to return. In October, 4 consecutive Monday lunch time visits were completed by the co-ordinator and the Monday team leader, supported by a specially prepared risk assessment, and with a view of inviting more volunteers back after half term. This did not happen due to reported staff cases over half term, and at the schools’ request, no further visits were made in 2020 to either school.
Training
The year started with 3 volunteers including the coordinator attending safeguarding training provided by Charter Academy for staff. Two new school pastors completed Roles & Responsibility training alongside the Gosport, IOW and Reading volunteers in February. With the pandemic and lockdown, the full programme was suspended, though an online safeguarding training was kindly provided by Wessex Synod in April, attended by 1 new volunteer and some existing members of the team. The coordinator worked with the Ascension Trust and 2 new volunteers and some existing volunteers in the autumn to attend a pilot online training scheme, as a response to the need to adapt in these times. Despite some natural teething challenges, the modules were well delivered and received well by volunteers, including Active Listening, Youth Culture, Mental Health and Addiction Awareness. Plans to host a Roles & Responsibility training session in November were cancelled due to the rising COVID-19 cases nationally.
Despite the disruptions to initial training plans for 2020, we were able to have 1 new volunteer complete all required modules to become a school pastor, with existing volunteers being refreshed through training also, and some progress made with The Ascension Trust in developing a centralised convenient online platform for some modules where appropriate.
Safeguarding
No safeguarding concerns were reported during 2020. All volunteers were brought up to date with current DBS and ID cards where their expiry dates were reached, during the wait to return to school.
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Publicity & Communications
The coordinator took the opportunity of no school visits to spend time on updating and improving the look of our website. This enabled valuable information to be added, including ‘about us’ with the short films, ‘join us’, and fundraising, where a ‘Givey’ donations platform was set up.
A range of administrative paper templates (forms etc) associated with volunteers had been transferred electronically through the introduction of various online forms designed and prepared by the coordinator. These were made accessible via professionally designed emails and through the website.
Social Media accounts have been maintained, including on Facebook and Instagram, with posts largely focused on advertising training opportunities. Two volunteers were found purely through this platform, though neither were able to complete the training they had started due to the wider subsequent disruptions.
Mailchimp has been a valuable communication tool throughout 2020, providing a platform to design and distribute professional looking and efficiently prepared emails to volunteers and supporters. Weekly updates went sent during the first lockdown to volunteers to help provide some ongoing encouragement, updates and inviting opportunities to stay in touch and share prayer requests. Training was managed through these emails, including advertising, providing details on arrangements, and managing various forms and communications for recruitment.
Networking & Fundraising
With good momentum in the team and for visits, going in to 2020, the coordinator intended to spend more time on networking and fundraising in 2020. The disruptions experienced since March 2020 presented a challenge to this.
Regional school pastor coordinator networking was maintained across 2020 where possible despite the disruptions. Portsmouth, IOW and Gosport coordinators met early in the year for a catch up, and training has been organised and possible ways ahead discussed between coordinators largely remotely via emails.
School Pastors was supported as Christ Church Portsdown Mission of the Month at the beginning of 2020. A letter was prepared for churches to share information on school pastors and supporting financially, with some interest and enquiries received but no confirmed support.
School Pastors remains a relatively under-supported part of the charity financially, and again 2021 is intended to be a year where more focus is given to fundraising, but this time with a focus on how school pastors may assist a growing need in school as the city looks to find its feet again.
Prayer Support
The support offered by Prayer Pastors cannot be emphasised enough. Our Prayer Pastors support the work of Street and School Pastors whilst the teams are out on the streets, they are either at the patrol base or at home, praying for the teams and sometimes being asked to pray for a specific situation. We currently have over 20 active Prayer Pastors.
At the start of the pandemic, we decided to have a weekly prayer email and encourage everyone to pray together at home at 7.30pm on Mondays. This has continued throughout with a weekly email of support and encouragement going to all Street, School, Prayer Pastors and Trustees.
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Trustees
Our board of Trustees have a responsibility for effective governance of the Charity and to ensure that we operate in a way that holds true to our stated aims and objectives. Street Pastors Portsmouth is in a strong position with a highly skilled group of Trustees who bring a diverse mix of skills and experience. Two of our Trustees are involved with firsthand experience of being Street Pastors.
We continue to ensure our Trustees are interdenominational, throughout 2019 they were drawn from various denominations: Roman Catholic, Anglican and the Salvation Army.
One Body Group
The original vision for a Christian response to the night-time pub and club environment was born out of the “One Body” group of city-wide church leaders and continue to have spiritual oversight for Street Pastors Portsmouth. Throughout the year we are regularly represented at monthly meetings of One Body and continues to receive support and encouragement from the wider church leadership there, again these meetings have been held monthly online.
Public benefit
The Trustees confirm they referred to the public benefit guidance published by the Commission when reviewing the aims and objectives of Street Pastors (Portsmouth) and in planning future activities. All the trustees give their time voluntarily and receive no private benefit from this.
Trustee’s Responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustee to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustee is required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Financial Review & Reserves Policy
During the year total income received was £34,616 with expenditure of £35,572 giving an operational deficit of £956. This was a significant improvement in 2019 when the deficit was £10,793. Expenditure was broadly the same as the previous years.
The Trustees commitment to improving their fundraising during 2020 was severely constrained by the restrictions due to the coronavirus pandemic.
The Trustees aim to have a minimum of 6 months operating costs in reserve at any time which it is currently achieving.
Accounts
The trustees confirm that the accounts comply with:
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statutory requirements
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the governing document
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the statement of recommended practice “Accounting and Reporting by Charities” issued in 2005.
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The trustees are responsible for Wing accountiry reclyds dis(Jse ith reasonable accwacy at any time the financial posti ofthe charity and elble it ensure that Ihe finanoal statements comply wilh the Chavities Art 2011. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the pr8venbon and dete(ion of fraud and othw irTegulariti8S. Approved by the Board of Truste8S l&nJuty 2020 Geoff Hawkins Chair of Stre& Pa8tcn (Portnouth)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesldirectorsl members of Street Pastors (Portsmouth) On accounts for the yoar ended 31 December 2020 Charity no.: 1120012 Campany no.= 06196054 Sot out on pages 13-16 I report to the charity trustees on my examination of the accounts of the Company for the year ended 31" December 2019 Responsiblllties and basis of report As the charrtys trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordan with the requirements of the Companies Act 2006 (Ihe 20( Acr). Having satisfied myself that the aloUntS of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examinab"on. I report in respec* of my examination of your chanty's accounts as carrted OLrt under section 145 of the Charities Act 2011 1.the 2011 Acf). In carrying out my examination, I have followed the Directions given by the Chartty Commission (under section 145(5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I corfim that no material matters have come to my attention bthich gives me cause to believe that". • accountsng records were not kept in accordance with section 386 of the Companies Act 2006" or . the accounts do not accord wtth such records" or . the accounts do not comply with relevant accounting requirements Lsnder section 396 of the Companies Act 20 other than any requirement that the accounts give a true and fairf vFew vthich is not a matter considered as part of an independent examination- or •the accounts have not been prepared in accordance wrth the Charities Statement of Recommended Practice for accounting and reporting by CharItS in accordance with FRS102. I have no cOnM5 and have come across no other matter5 in connection wrth the exarnination to whi¢h attention should tE drawn in this report in able a proper understanding of the accounts to be reached. Signed: Date: 9 August 2021
Name: A D Kidby Relevant professional qualificationls) or body lif any): Fellow of the Association of Intemational Accountants Address: 68, Kensington Road Copnor Portsmouth P02 OJR Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examlner wishes to dlsclose.
Street Pastors Portsmouth Detsiled ststement of financial activities for the ar ended 31 December 2020 Street Pastors School Pastor5 TOTAL FUNDS iJnTestrirted fvnd5 nd5 fvnd5 fund5 2019 IncomSng Resource5 Grant Portsmouth City Council for2019 Grant Portsmouth Ctty Council for2020 Grant form Police & Crime Co[rirni0n 15,000 15.(MX) 4,772 DonatDns Churches & otheror8anSsations Individuals- notgrft aided Individuals- gift aided Fund raising Tax recoverable giftaid 5.170 L235 3.039 5,170 1,770 3.079 6.814 1.036 535 770 10,214 770 601 20.IXKI 575 30.789 30.627 Income from investments Bank nterest receNable Total incoming resources 20,0(M) 10.214 575 30,789 30,627 Resour0$ Expenses Salary advnini5tsators CIRS recovery frorn HMRC Employer's Nl oncosts Nl recovery EFnployerf5 pension oncosts stsff weffare Recruitmentand advertlsing Printing and stationery Offte equipment, copier lease Telephone Postage and Internet costs GÈneral office expen5È5 Trustee5' rneetingexpensas Rent- Oasi% Cent Depreciation Travel costs and fares %censlon Trust support Trainin& caterin& uniforms Street giveaways Consultancy services- CCPAS Accountsncy-AA Accountsncy Book-keepire and payroll 20.184 12.3601 258 12581 5.356 11.2091 25.540 13,5691 258 12581 365 35 26,468 555 15551 596 802 3.150 610 491 218 278 228 252 1.545 274 35 106 823 152 264 251 135 823 35 187 264 251 32 2C 182 200 182 1.515 2,228 251 1.474 2.122 421 247 500 IA93 1.515 2.228 218 5CAJ 1.933 218 1.933 Totsl Te50urces ejtpended 18.224 9,310 4.211 31,745 41,420 Syrplusl IDefirtl for the year 1.716 13,6361 19561 110,7931
Company numb Charrty number 112CQ12 treet Pastors POrtSmth Balance Sheet as at 31 December 2020 3LIIJ)ZO 3I.12J019 OffKe equlsThm OrlWnal(0st 11.9MI IL1441 sh at bonk C•Jh hi h•r HMRC. gfft 24409 2S8n Curr•rt tl•kllAI• Trade uedttors HMIIC. and NESY 403 1.013 Profft and L055accoun¢ D•frt fmm untrIctd funds 2V15 37,6 13.6361 17.5481 14421 L776 IW.7931 Mle(S hbt rewknd the company ¢0 olx•ln in •M1tt In w£tknn 476of fvComp•nles 2. weparryxcounts hkh afvj ¥ st41e ol•llw5rAttaxNwi •5atth? rtyled Jwrd Z<>L I 13
Company number Chartty nurnl)er 6196054 1120012 Street Pastors Portsmouth Notestothe abbrelated accountsfoithe year en 31 December 2020 l Arcwntlng polldes The accounts have been prepared underthe hlstorKalcostcorwertion aryl in aCcordarwth the Finarxial Reportlng siandard and the Compan5 A£t 2C¥)6. strret Pastors (Portsmouthl is a charitabte cornpany limited by guarantee arnl is aU¢rthslold for the Companies and CharFties Att. Tumo¥er Unrestricted fvnd5 are gera1 fvnds which can be used for Street Pastors ordnary pury. Restricted funds are funds raised specrfiaccty in resFa of a Safespace contracL PLinned gNin& fvnd raising anit donati0Tr5 a reco8fiised when receNed. Tax refuads are recogn¢sed when the ificoming source io which they lete are due. a accounted foi when the charty 15 Wljy entitled to the amounts due. All other income Is feco8nised whell tt receable. l incominR resour a accourrted forgr055. Depreaatl F6xed asset ale depreckted on the basis of 25% of the reducln& balarKe. Tan8lble Flxed assets As at 31 December 2019 Additions Disposals AsaE 31 December2020 As at 31 December2019 AddftSons Disposals As 3t 31 Decemter2020 1.744 2(M) Net book value A5 at 31 December 2019 at 31 December 2020 Street Pastors a nat)nal Organ)n set up tyAsceWnTrt in L(M)th)n. street Pastors IPI)rtstYKJuthl i% underthe umbrella of Ascen51on Trnstand has been 5UPPtsrted by the A$CensnTIU$t in Inmal sÈtttp and ongoifvd running. The payrveotto Ascension Tiustco¥ers thorlI¥SUp[#rt linkage the national website andthe upan5ion of Street Pastor5 fbationalty. Tralning and unlforrns Costs shown are net of tht repay7nerts made by IndNidual Street Pastorsfortt*ir unifomb.
Company number Charity number 6196054 I1212 Street Pastors Portsmouth ¢affledfonv• Owing to the ertain nure of ndIn& theTnr5teesalmto have ¢arrd forward Surpluses ewNalent to slx months runnlnetosts. 31.12.2020 31.12.2019 Debtors: falllng wlthkn year HMRC- tsx coVerable 1,877 1.107 Sundry debtor 1,877 L107 31.12.2020 31.12.2019 Creditor5: falllng due In year Trdde and sundrycredltors 1,043 1.043 986 Trnnsactsonswith Dlrectors and rdated ptydl5doYes None Ultimate (ontrolling interest The company is underthe coftt of its mernbets. Not)ne ffmber haSsLrffiCntYotIng nghts to cortrol thi% charitable cornpanv.