2022 ANNUAL REPORT 11 READING PRIDE www.reading•ride.co.llJl
Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
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Message from the Chair
Now is the time to draw a line in the sand. While we have been celebrating our achievements, it is time to reaffirm our efforts.
organisation through various events including Chick-fil-A and following the sad loss of David, James and Joe following the terrible terror attack in Forbury Gardens.
Changes are afoot in our country at the moment, and our hard-fought freedoms are now at risk. The equality act, which enshrines our equality in law, is now under attack, and rights which were once a given are now threatened to be rewritten, with the focus of this attack on the trans* community.
These are just a few of the names of people who are having a positive impact in Reading and the Thames Valley.
Reading Pride stands for every single person that belongs to the LGBT+ community and believes that freedom of expression and to live life authentically and without prejudice is a right that everyone in the UK and around the world should have.
Our event continues to maintain its current size and continues to be free at the point of entry. This something I am committed to maintaining and forms the basis of our plans moving forward.
Our financial stability has improved over the years and we welcome many partners and sponsors back to our event year on year. The community vibe for a festival of our size is something that I am proud we have achieved, and we continue to expand the diversity of our offering.
Our festival continues to highlight and celebrate individuals that help the LGBT+ community and fight to ensure that our rights are not taken away and to improve the lives of LGBT+ people in the Thames Valley.
Jamie Wake has been an active member of our community and has worked tirelessly for everyone in Reading for over two decades. Jamie helped to found Pride along with his partner Selwyn in 2003.
This includes a focus on things like mental health, inclusive sports and our family area in addition to our many stages which enables us to expand the reach of the LGBT+ community and to expand our support and education efforts.
Oliwia Budzinska and Jamie Dewson have been pivotal in the visibility of LGBT+ Domestic Abuse and Sexual Assault and in educating the Local Authorities and partners on this subject for Support U.
Although we made a modest surplus for this financial year, given the current geopolitical instability we will need to be careful as we shape our organisation for the future, which means that any growth will have to be tempered with environmental sustainability.
Kerry Kleis and Sophie Sheehan were recognised for their support and long-term commitment to Reading Pride. Kerry has been supporting pride for photography for many years, and some of her immense amount of work is present in this report. Sophie has been instrumental (no pun intended) in establishing Pride aLive and helping to create an acoustic stage area for LGBT+ people and their allies.
We also recognise the Thames Valley Police family liaison team for their support to the families of David, James and Joe.
Finally, I would like to recognise the work of Martin Cooper, who stepped down from Pride after volunteering for us for 5 years. Martin oversaw pride during a period of significant growth and stewarded our
Paul Britt - Chair of Reading Pride
Message from the Chair MyUmbrella Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer Statement from the Independent Examiner
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MyUmbrella
MyUmbrella started the year as always with their annual Transgender Day of Remembrance Vigil. Due to the uncertainty of COVID-19 this was planned as a 90 minute film as per the previous year and if we could hold a small gathering on the day that would be extra, fortunately we were able to and would like to thank, then, Mayor of Wokingham, Keith Baker for his attendance and his kind words:
“I just would like to say thank you for inviting me. I will go back to my council and my councillors and actually be able to explain a lot of what I have seen. Clearly not the emotion as that is very personal.
I am going to encourage my future mayors after me when I step down to come to invites like this, it is important. It is important for people like myself who are not part of the community to understand, we need education. I know we need a lot more but it is a start.”
We would also like to thank Lucy Hewes the Rock Choir of Ascot, Bracknell, Henley and Reading for providing us with their music and for Reading Minster Church for providing us a perfect venue for the recording.
For 2022, we started with a new Point of Sale system to manage selling of items on the stall. This change will be reflected in the accounts.
We also decided to cut down the number of Pride’s that we are attending. We attended: Witney, Oxford, Weston-super-Mare, BourneFree, Tadley, Warwickshire, Broad Street Mall, Reading.
Our new “The Guide to LGBT+” after two years work by Christina, Charlotte and Paul finally got to print and has been very well received.
Christina Dearlove Kerry Kleis Project Team Leader Project Team Leader
Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
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Legal and Administrative Information
Legal Status
The organisation was incorporated as a company on 11 February 2004 and registered as a Charity on 2 July 2007.
Reading Pride has a Charity Number 1119891 and Company Number 05041291. Registered Address: South Street Art Centre, 21 South Street, Reading, Berkshire, England, RG1 4QU
Directors (who are also Trustees) served during the year: Paul Britt – Chair (re-elected August 2022)
Kirsten Bayes – Vice Chair (re-elected August 2022) Andrew Adams - Secretary and Acting Treasurer Sarah Hacker - Trustee
Sophia James - Trustee Michael Russell – Trustee
Bankers: RG1 7QA,
Metro Bank,Broad Street Mall, 201 Broad St, Reading
The Co-Operative Bank Plc, P O Box 250, Delf House, Southway, Skelmersdale, WN8 6NY
Independent Examiner: Rachel Eden, Holy Brook Associates
The financial year covered by this report runs from 1st November 2021 to 31st October 2022.
Financial Year:
Thanks to Kerry Kleis, and Sonus Ngok for the photos of our event used in this report. Copyrights of images belong to their respective owners.
Photography:
Copyright:
Message from the Chair MyUmbrella Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
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Profile of Reading Pride Trustees
Paul Britt
Andrew Adams
Kirsten Bayes
Chair of Trustees
Vice-Chair of Trustees
Secretary of Trustees & Treasurer
Paul has been a trustee of Reading Pride since 2009, with a break in 2013. He works as an Associate Director in Global Regulatory Affairs for a large multi-national healthcare company and is also a signed
Kirsten joined Pride as a Trustee in 2016. She has been involved with LGBT+ groups for more than twenty years and is a former Deputy Leader of Reading Council.
Andrew has been involved in Reading Pride for over 10 years, leading the development of our parade into a new expanded format, joining the board as a Trustee in 2013 and taking up the role of Treasurer in 2017.
producer to Universal Music Europe. As a keen musician, composer and producer, he works on a variety of genres of music fusing pop with classical. He is very much an advocate for creating opportunities for new and emerging talent in the local area. He supported a member of the community to fulfil this vision, with the introduction of the Pride Alive stage, which gave a platform for local talent to perform.
Kirsten works as Local Outreach
Coordinator for Campaign Against Arms Trade (CAAT).
Prior to joining CAAT, she worked in industry, in marketing and IT management, and as a business school lecturer. She is on the boards of several non-profits, including Reading-based Nuclear Information Service, for whom she is Vice Chair.
Having grown up in Northern Ireland, he studied at the University of Reading, serving Chair of the RUSU LGBT group for two years. Now working as a project manager in the rail industry, Andrew brings broad industry experience including regulatory compliance, Health and Safety management and event logistics.
Paul has been campaigning almost 25 years for equality, and equal rights for all, including the repeal of Section 28, marriage equality and equal age of consent. He is committed to ensuring that the equal rights in law are also reflected in society.
She is one of the founder members of Open Table at Reading Minster and is a Churchwarden at St Luke’s, in Redlands Parish, Reading.
Beyond Pride, Andrew is active in local politics and has been a parliamentary candidate, gaining significant experience in local government liaison and stakeholder engagement.
Sophia James
Sarah Hacker
Michael Russell
Trustee
Trustee
Trustee
Michael first got involved with Reading Pride as a volunteer at the 2007 festival and loved the event so much that he joined the committee in preparation for the 2008 festival. At first he managed the website but over the years this gradually included managing the social media, digital marketing and recently supporting the newly formed MyUmbrella committee. In 2017 Michael was also elected as a Trustee.
Sophia is the Lead Councillor for
Sarah has been patron of Reading Pride since 2016. She is a lifelong equality campaigner and ally to the LGBT+ community in Reading for many years both as a councillor and Mayor.
Neighbourhoods and Communities taking a lead on community safety and equalities issues across Reading.
She is a lifelong equality activist and
has been involved in a number of campaigns and projects
including LGBT History Month, Black History Month, Reclaim the Night and creating a Disability Equality Week at university. She also co-runs the LGBT Meet-Up Group and is part of the Reading Carnival organising committee.
As a trustee she will bring her energy, commitment and networks to help grow Reading Pride and ensure it represents all communities within Reading.
During a nine-month break in 2013 Michael continued to support the LGBT+ community through work with local charity Support U helping them put on important fund-raisers when they launched.
Sarah is also an active trade unionist and equality rep. She believes Prides should continue to be political events with active participation and support from trade unions and local parties. There is still a lot to fight for and, together, we will achieve equality for all the LGBT+ community.
In the past Sophia has served as a trustee of a students’ union and governor of a local school. She currently manages an outreach project at a local university.
Outside of volunteering, Michael has been involved in the web/ IT industry for over 15 years and is currently a PHP Developer for a Laravel development studio that delivers bespoke software to both industry and end-customers.
Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
Statement from the Treasurer
Objects
Reading Pride exists to champion diversity and inclusion with the Thames Valley and beyond. The running of our annual Parade & Festival accounts for the vast majority of income and expenditure. With no property assets or employees, running costs and overheads remain very low.
Reserves
Significant expenditure is required in advance of the Pride Festival to secure equipment and suppliers. It is the Trustee’s intention to continue to ensure
reserves of a minimum of 25% of annual turnover of the charity.
Risk Review
Looking ahead, the challenges of maintaining income from corporate and third sector sponsorship against a challenging economic background, and rising costs of equipment / suppliers for the festival with front-loaded costs, remains the principle risk. The charity continues to turnover the majority of income to expenditure within a yearly cycle, with solid reserves and no debt.
Trustee’s Responsibilities for the Financial Statements
Charity and Company Law require the Trustees, who are also the Directors of Reading Pride, to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charitable Company at the balance sheet date and of its incoming resources and application of resources, including income and expenditure for that period. In preparing those financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
• State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
• Prepare the financial statements on the going concern basis, unless it is inappropriate to assume that the Charity will continue in business. The Trustees are responsible for keeping financial records, which disclose with reasonable accuracy at any time, the financial position of the Charity and that enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence must take reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the Board on the 01 May 2023.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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- to state whether particular matters have come to my attention.
Message from the Chair MyUmbrella Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
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Statement from the Independent Examiner
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rachel Eden
ACMA (Chartered Institute of Management Accountants)
Holy Brook Associates, Curious Lounge, 1st Floor, Pinnacle Building, Tudor Road, Reading, England, RG1 1NH
Statement of Financial Activities
Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer Statement from the Independent Examiner
Statement of Financial Activities Profit and Loss for the year ended 31 October 2022
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Profit and Loss for the year ended 31 October 2022
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2022 2021
Turnover
Income: Alcohol Tenders - STD Rated 6,717 7,442
Income: Corporate Donations 3,200 13,850
Income: Donations - EXEMPT 3,430 7,087
Income: Market Stall (Food Trader Pitch Rent) - STD Rated 4,500 3,000
- STD Rated
Income: Market Stall (Optional Extras) 1,517 1,547
Income: Market Stall (Pitch Rent) - STD Rated 9,656 4,900
Income: Membership Sales - EXEMPT 30 30
- EXEMPT
Income: Pride Day Donations 5,849 4,972
Income: Pride Plus - STD Rated 3,240 2,583
Income: Sponsorship 60,049 29,218
MyUmbrella Income: Direct Sales 37 68
MyUmbrella Income: Donations - EXEMPT 20 194
MyUmbrella Income: SumUp PoS Sales 1,588 0
Total Turnover 99,832 74,890
Cost of Sales
Cost of Generating Funds: Other - STD Rated 500 716
Cost of Sales: Merchandise - STD Rated 0 500
Donations to other Charities/Groups 300 1,000
Expense: Advertising - STD Rated 1,291 494
- STD Rated 69 104
Expense: Printing - Poster & Leaflets
MyUmbrella Cost: Assets 123 0
MyUmbrella Cost: Food & Drink 5 0
MyUmbrella Cost: Guide to LGBT+ 1,700 0
MyUmbrella Cost: Other Printing 20 18
MyUmbrella Cost: Stall/Event 102 100
MyUmbrella Cost: Stock & Supplies 333 27
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2022 2021
MyUmbrella Cost: TDoR Vigil Event 199 0
MyUmbrella Expense: Podcast 0 26
Pride Cost: Back Stage Costs (Food, Chairs etc) 2,113 1,502
Pride Cost: Banners, Site Signage & Decorations - STD Rated 602 2,016
Pride Cost: BSL Interpretation 2,140 1,340
Pride Cost: Entertainment Acts - STD Rated 13,295 14,396
- STD Rated
Pride Cost: Fencing 5,060 3,542
Pride Cost: First Aid Cover 0 950
Pride Cost: General Expenses - STD Rated 3,269 966
Pride Cost: Health & Safety - STD Rated 0 111
Pride Cost: Hire of Equipment 7,922 11,378
Pride Cost: Insurance - STD Rated 3,375 1,804
Pride Cost: Licences1 1,449 140
Pride Cost: Market Stall Direct Costs - STD Rated 933 0
Pride Cost: Media cost for Event 78 0
Pride Cost: Parade Costs 504 0
Pride Cost: Pride aLive Stage 2,500 0
Pride Cost: PridePlus Enclosure Costs - STD Rated 3,837 0
- STD Rated
Pride Cost: Security 7,957 8,297
Pride Cost: Stage & Sound 20,516 9,979
Pride Cost: Toilets & Facilities - STD Rated 5,325 5,495
Pride Cost: Van / Trailer Hire - STD Rated 863 737
Pride Cost: Volunteer/Committee Costs Incl. Clothing 5,998 2,907
Pride Cost: Waste Management 1,235 1,468
Pride Cost: Website Running Costs 305 507
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Total Cost of Sales 93,917 70,522
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5,915 4,367
Gross Profit
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2022
2022
2021
Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
Statement of Financial Activities
Balance Sheet
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Profit and Loss for the year ended 31 October 2022 (cont.)
2021
Turnover
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Expense: Accountancy & Audit Fees 608 602
Expense: Bank Charges or Fees 583 675
Expense: Company Administration - STD Rated 1,235 871
Expense: Food & Drinks Costs for other Events 0 1,183
Expense: Travel - STD Rated 379 0
MyUmbrella Expense: Travel & 216 0
Accommodation
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Total Administrative Costs 3,021 3,331
2,894 1,036
Operating Profit
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2,894 1,036
Profit on Ordinary Activities Before Taxation
2,894 1,036
Profit after Taxation
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Balance Sheet
Current Assets
Bank
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Festival: Petty Cash (Andy) 472 32
Metro Bank Reading 42,332 38,857
MyUmbrella: Cash Float (Mikey) 329 223
PayPal 1,882 3,310
Stripe GBP 1,277 0
SumUp 0 147
The Co-operative Bank 634 634
Total Cash at bank and in hand 46,926 43,203
Trade Debtors 7,029 3,747
Total Current Assets 53,954 46,950
Creditors: amounts falling due within one year
Accruals 300 300
Creditors control account 5,515 3,689
Historical Adjustment (179) 26
Rounding (1) (1)
VAT (2,941) (5,431)
Total Creditors: amounts falling due within 2,694 (1,416)
one year
Net Current Assets (Liabilities) 51,261 48,367
Total Assets less Current Liabilities 51,261 48,367
Net Assets 51,261 48,367
Capital and Reserves
Current Year Earnings 2,894 1,036
Forbury Fund 15,978 15,978
Reserves: Unrestricted Funds 32,388 31,352
Total Capital and Reserves 51,261 48,367
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Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer
Statement from the Independent Examiner
Statement of Financial Activities
Grants
Declaration of Staff Costs
Trustee and Other Related Parties Fixed Assets
Investment Assets
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Grants
The Charity made a donation during the financial year to Pride Priders in support they have provided for many years. This payment was made in lieu of paying for Litter Pickers and helped to cover the costs of Pride Priders to attend our event and offer their valuable support.
Declaration of Staff Costs
The Charity did not make any payroll payments during the financial year.
Trustee and Other Related Parties
No payments or reimbursements were made for out-of-pocket expenses to trustees. There were no related party transactions made by the Charity.
Fixed Assets
The Charity held no fixed assets at any time during the financial year-ended 30 October 2022.
Investment Assets
The Charity held no investment assets at any time during the financial yearended 30 October 2022.
Message from the Chair
Movement in Equity
MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer Statement from the Independent Examiner Statement of Financial Activities
| Equity | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 |
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| Opening Balance Current Year Earnings |
48,367 2,894 |
47,330 1,036 |
23,959 23,372 |
19,499 4,460 |
9,666 9,778 |
2,187 7,454 |
3,130 (1,434) |
| Forbury Fund | 0 | 0 | 15,978 | 0 | 0 | 0 | 0 |
| Reserves: Unrestricted Funds | 0 | 0 | -15,407 | 0 | 0 | 0 | 0 |
| Selwyn Project Funding | 0 | 0 | -571 | 0 | 55 | 25 | 491 |
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Total Equity 51,261 48,367 47,330 23,959 19,499 9,666 2,187
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Other Information
The Charity does not have any material commitments not provided for in the accounts. The Charity has not given any guarantees to third parties. The Charity has not granted or been granted any loans. The Charity did not make any exgratia payments during the year.
Notes
Movement in Equity Other Information
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1 The PRS licence cost covers both the festival in 2021 and 2022, as the amount for 2021 is reported in the 2022 accounts
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Notes
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Message from the Chair MyUmbrella
Legal and Administrative Information Profile of Reading Pride Trustees Statement from the Treasurer Statement from the Independent Examiner
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Thanks to Our Supporters
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Thanks to Our Supporters
We would like to thank and show appreciation to our sponsors and supporters for their help and financial support in making our event possible.