South Leicestershire Mobile Toy Library (Registered charity, number 1119837) Financial ststements for the year ended 31 March 2023 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COI41,.IUldlTh AQLOUIYJI South Leicestershire Mobile Toy Library Trustees, annual report for the year ended 31 March 2023 Full name South Leicestershire Mobile Toy Library Registered charity number 1119837 Principal address Office 3, Snapethorpe House, Rugby Road, LUtte￿Orth, LE17 4HN Trustees Mr Chris Wood, Chair Ms Maria Lee, Secretary Mr Rob Wakefield Mr Christopher Pillar Ms Karen Mcmahon Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG15GL Governance and management We are governed by our Constitution which was adopted on 6th March 2007. We are a charitable organisation with a Board of Trustees. Trustees are appointed or reappointed annually at the Annual General Meeting. It is the responsibility of the trustees to ensure our policies and procedures are up to date. Currently we have the following policies in place- Safeguarding Children Policy and Procedure. Equality, Fairness and Diversity Policy- Health and Safety Policy- Grievan￿ Procedure", Disciplinary Procedure., Sickness Absence Policy; Financial Reserves Policy- Trustee Recruitment Policy. Methods Adoptsd for Recruitment of Trustses: A Trustee Recruitment procedure has been agreed and established. Trustee positions are advertised on the REACH platform and through contacts locally. Interested or targeted individuals begin by submitting a CV, and then an informal discussion with the Chair and Co-ordinator is arranged where further information is given to the prospective trustee. Next is guest attendan￿ at the next Board meeting, after which, should both the prospective trustee wish to continue with their application, and the full Board are happy to accept the prospective trustee, a conditional offer is made, pending satisfactory DBS check and two references. South Leicestershire Mobile Toy Library Objectives and activities The Charity's objects are to provide therapeutic educational and stimulating toys and equipment to relieve and educate children with special needs within South Lei￿Stershire. We supply toys and equipment specifically to meet the needs of young children who are experiencing disadvantage, rural isolation or have a developmental delay or disability, in order to improve their access to appropriate quality toys and equipment and support their early years development. The toys are delivered to both play settings and family homes throughout the Harborough District and Oadby and Wigston Borough on a monthly lending cycle, enabling us to cover the large area without the huge cost running fixed base libraries in each area. Families can re￿1ve help in choosing the right toys, activities or play equipment for their child from the Co-ordinator, and can book on-line, by email or by telephone. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main activities undertaken for the public benefit All our services for children and families are delivered free of charge to them and we have established an outcomes framework to explain the benefits of our projects and services. We also maintain monitoring processes for recording outcomes, providing evidence of how we recognise when these benefits have been achieved. Summary of the main achievements during the period This year we have had uninterrupted deliveries throughout the year, with no pandemic restrictions interfering with our services. Membership numbers have remained steady, with on average 150 children benefitting each year, with members extending from Market Harborough to Broughton Astely and Oadby and Wigston, and extending as far as Thurnby and Tilton on the Hill. We naturally lose members as children grow up, go to school, and no longer need to borrow toys, but there continues to be a steady stream of new members joining throughout the year. Since the launch of the new website last year, many of these are now families who are self-referring after finding out about the toy library online, which is fantastic as it is helping us to reach even more children who can benefit from the se￿1￿. We also continue to have a good referring relationship with Home- Start South Leicestershire, and have re￿ntlY re-established our connection with Menphys, who are keen to help us promote the Toy Library to as many families as possible. We also continue to invest in new toys when funding allows, consulting with members on a regular basis about the kind of toys that they would like us to buy. We were lucky enough to receive £2,000 from the Central Co-op's Community Dividend South Leicestershire Mobile Toy Library Fund this year, to spend on new toys, and plan to spend this money over the next few months in consultation with families. Financial Review Our 3 year grant from BBC Children in Need ended in January 2023. Although our bank balance is healthy, with over 12 months running costs curently in the bank, we do need to start ￿ndraiSing to secure the future of the organisation later this year. The money that is in the bank has come from a number of grants received towards the end of 2022. These include" £10,000 from Awards for All, £8,551 from Market Harborough and the Bowden's Charity, and £5,000 from Howard Watson Symmington Memorial charity. This funding gives us the breathing space to re-apply to BBC Children in Need for further funding, with the aim of having an answer by the end of 2023, giving us the time to explore other options if unsuccessful. As always, the majority of our expenditure is on Co-ordinator salary and expenses for running the charity from a home offi￿, and the running costs of the van, including all insUran￿s, and we expect the running costs to increase this year due to the current cost of living crisis. The charity's policy on reserves The charity has adopted a specific policy in relation to reserves. We run the organisation with the aim of retaining 6 months of reserves to meet unexpected costs such as van breakdown or the need for a rePla￿Ment, or loss of funding income. This is reviewed every 3 years. Additional Information: We are grateful to our volunteers who help to maintain the toys and to the time donated by the Trustees to manage the governance of the charity and provide supervision to the Co-ordinator. Signed on behalf of the charity's trustees.. Signed C Wood, Trustee Date 13111r2023 Independent examiner's report to the trustees of South Leicestershire Mobile Toy Library for the year ended 31 March 2023 I report to the trustees on my examination of the accounts of South Leicestershire Mobile Toy Library (the charity) for the year ended 31 March 2023. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Signed John O, rieR FCCA, FCIE Employee of Community Accounting Plus Date 2411112023 South Leicestershire Mobile Toy Library Receipts & payments account for the year ended 31 March 2023 2022 2023 Totsl Funds Total Funds Unrestricted Restricted Funds Funds Nots Receipts 26759 Grants & donations 6 Sundry receipts 26765 Total receipts 2500 39069 41569 2500 39069 41569 Payments 72 Bank charges 1800 Employee home office allowance 1054 Equipment & repairs 474 Insurance 476 Legal & professional fees 113 Marketing & website 283 Payroll services 905 Printing & stationery 2460 Storage 17 Sundry expenses 18 Telephone. internet & postage 2186 Vehicle expenses 16479 Wages, Nl & pension 335 Travel expenses 26672 Total payments 72 1800 1275 630 469 114 259 1111 2472 95 106 2084 17382 448 28317 72 1800 1275 630 469 114 259 1111 2472 95 106 2084 17382 448 28317 93 Net receiptsl(payments) 27641 Cash funds at start of this period 27734 Cash funds at end of this period 2500 20495 22995 10752 7239 17991 13252 27734 40986 South Leicestershire Mobile Toy Library Statement of assets and liabilities at 31 March 2023 2022 2023 Cash assets Bank accounts Note 27734 27734 40986 40986 Other monetary assets Debtors 2241 2241 2062 2062 Assets retained for the charity's own use General equipment. Liabilities Creditors 492 (492) 582 (582) These financial statements are accepted on behalf of the charity by: Signed C W Pillar, Trustee Dated l3 ,11&13 South Leicestershire Mobile Toy Library Notes to the accounts for the year ended 31 March 2023 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money retsived and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrostricted Restricted Total BBC Children in Need National Lottery Community Fund Market Harborough & The Bowden's Chartty The Howard Watson Symington Memorial Charity Central Co-op's Community Dividend Fund Maud Elkington The Alchemy Foundation Trust deed JR Corah Foundation 13518 10000 8551 5000 2000 13518 10000 8551 5000 2000 1000 500 500 500 41569 1000 500 500 500 2500 39069 3. Funds analysis Openlng balancg Recelpts (Payments) Closlng balance Restricted funds BBC Children in Need {service delivery) Running costs Toys 7239 13518 (20757) 23551 (7560) 15991 2000 2000 39069 {28317 17991 7239 Unrestricted funds General fund 20495 20495 2500 2500 22995 22995 South Leicestershire Mobile Toy Library 4. Debtors HMRC Repayment of employee payment Prepayment.. Insurance Prepayment.. Marketing & website Prepayment.. Vehicle expenses 1037 130 231 75 2062 5. Creditory6 Independent examinab'on fee Pension contributions 480 582 6. Trustees. remuneration Trustees received no expenses, remuneration or benefits in this period. 7. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Debtors: These are amounts owed to the charity, but not received in the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor. but still within the general objects of the charity.