## **South Leicestershire Mobile Toy Library** (Registered charity, number 1119837) **Financial statements for the year ended 31 March 2022**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
# **South Leicestershire Mobile Toy Library Trustees’ annual report for the year ended 31 March 2022**
**Full name** South Leicestershire Mobile Toy Library
## **Registered charity number** 1119837
## **Principal address**
Office 3, Snapethorpe House, Rugby Road, Lutterworth, LE17 4HN
## **Trustees**
Mr Chris Wood, Chair Mr Christopher Pillar, from 03/12/2021 Ms Maria Lee, Secretary Ms Judith Waddington, until 03/12/2021 Mr Rob Wakefield Mr Michael Dennehy, until 01/04/2022 Ms Karen McMahon
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
We are governed by our Constitution which was adopted on 6[th] March 2007. We are a charitable organisation with a Board of Trustees. Trustees are appointed or reappointed annually at the Annual General Meeting.
It is the responsibility of the trustees to ensure our policies and procedures are up to date. Currently we have the following policies in place:
- Safeguarding Children Policy and Procedure;
- Equality, Fairness and Diversity Policy;
- Health and Safety Policy;
- Grievance Procedure;
- Disciplinary Procedure;
- Sickness Absence Policy;
- Financial Reserves Policy;
- Trustee Recruitment Policy.
## **Methods Adopted for Recruitment of Trustees:**
A Trustee Recruitment procedure has been agreed and established. Trustee positions are advertised on the REACH platform. Interested or targeted individuals begin by submitting a CV, and then an informal discussion with the Chair and Coordinator is arranged where further information is given to the prospective trustee. Next is guest attendance at the next Board meeting, after which, should both the prospective trustee wish to continue with their application, and the full Board are happy to accept the prospective trustee, a conditional offer is made, pending satisfactory DBS check and two references.
2
## **South Leicestershire Mobile Toy Library**
## **Objectives and activities**
We are an independent Registered Charity operating across rural South Leicestershire for the benefit of children with disabilities and development delay and their families in order to improve their access to quality toys and equipment to support their development.
We supply toys and equipment specifically to meet the needs of very young children who have a developmental delay or disability. These are delivered to both play settings and family homes throughout the Harborough District and Oadby and Wigston Borough on a monthly lending cycle, using our branded van to deliver to all locations, many of which are remote, rural locations.
Families can receive help in choosing the right toys, activities or play equipment for their child from the Co-ordinator, and can book on-line, by email or by telephone.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main activities undertaken for the public benefit**
All our services for children and families are delivered free of charge to them and we have established an outcomes framework to explain the benefits of our projects and services. We also maintain monitoring processes for recording outcomes, providing evidence of how we recognise when these benefits have been achieved.
## **Summary of the main achievements during the period**
We started this year in lockdown again, so unfortunately were not able to make any toy deliveries until after the Easter break, but have fortunately continued to have uninterrupted deliveries since then. During the period of lockdown we launched our new website, giving members the opportunity to explore it in their own time. We have had a few teething problems but generally the feedback has been really positive. It has been brought up to date, with a better layout, improved images, better security and accessibility and the option to order directly through the website. This has increased traffic to the site and we have started to receive regular self-referrals through the website which has been fantastic, as it is helping us to reach more families that are in need and can benefit from using the toy library.
We continue to have a good referring relationship with Home-Start South Leicestershire and are also now receiving regular referrals from the Portage service and the Early Years Inclusion Team. Membership numbers have remained constant, with members extending from Market Harborough to Broughton Astley and Oadby and Wigston and extending as far north as Tilton on the Hill.
We have successfully recruited two new members to the Trustee board this year, and would like to offer them a warm welcome. Karen McMahon has taken on the
3
## **South Leicestershire Mobile Toy Library**
positions of Secretary and Safeguarding lead and Chris Pillar who has taken over from Judith Waddington as Treasurer. We would also like to thank Maria Lee who has stepped down as Secretary but remains as a Trustee and Mike Dennehey who has retired from the Trustee board after many years of supporting the Toy Library.
## **Financial Review**
We are currently in the third and final year of a three year grant from BBC Children in Need. The funding will end in December 2022, and although our bank balance is healthy we will need to start fundraising to secure the future of the organisation later this year. Due to the restrictions on service delivery our expenditure has been lower than normal with the majority of costs spent on Co-ordinator salary and expenses for running the charity from a home office, and the running costs of the van, including all insurances. The Co-ordinator is curently working on a fundraising plan that will be implemented as the year progresses, with aim of having some additional funding secured by the end of 2022.
## **The charity’s policy on reserves**
The charity has adopted a specific policy in relation to reserves. We run the organisation with the aim of retaining 6 months of reserves to meet unexpected costs such as van breakdown or the need for a replacement, or loss of funding income. This is reviewed every 3 years.
## **Additional Information:**
We are grateful to our volunteers who help to maintain the toys, support the Coordinator with her delivery rounds, and to the time donated by the Trustees to manage the governance of the charity and provide supervision to the Co-ordinator.
Signed on behalf of the charity’s trustees:
16/10/22 Signed __________________ ~~_~~ __________________________ Date __________ C Wood, Trustee
4
## **Independent examiner’s report to the trustees of South Leicestershire Mobile Toy Library for the year ended 31 March 2022**
I report to the trustees on my examination of the accounts of South Leicestershire Mobile Toy Library (the charity) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ 19/08/2022 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
## **South Leicestershire Mobile Toy Library Receipts & payments account for the year ended 31 March 2022**
|_2021_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
35815
Grants & donations
**2**
972
- Sundry receipts
6
35815
**Total receipts**
**978**
**Payments**
77
Bank charges
-
1800
Employee home office allowance
-
56
Equipment & repairs
-
438
Insurance
-
625
Legal & professional fees
-
2693
Marketing & website
-
403
Payroll services
-
279
Printing & stationery
-
2460
Storage
-
140
Sundry expenses
-
- Telephone, internet & postage
-
1608
Vehicle expenses
-
15516
Wages, NI & pension
-
35
Travel expenses
-
26130
**Total payments**
**-**
9685
**Net receipts/(payments)**
978
17956
Cash funds at start of this period
19517
27641
**Cash funds at end of this period**
**20495**|**Restricted**
**Funds**
**£**
25787
-
**25787**
72
1800
1054
474
476
113
283
905
2460
17
18
2186
16479
335
**26672**
(885)
8124
**7239**|**_2022_**
**Total**
**Funds**
**£**
26759
6|
|---|---|---|
|||**26765**|
|||72
1800
1054
474
476
113
283
905
2460
17
18
2186
16479
335|
|||**26672**|
|||93
27641|
|||**27734**|
6
## **South Leicestershire Mobile Toy Library Statement of assets and liabilities at 31 March 2022**
|_2021_|||**_2022_**|
|---|---|---|---|
|£|**Cash assets**|**Note**|**£**|
|27641|Bank accounts||27734|
|27641|||**27734**|
||**Other monetary assets**|||
|1483|Debtors|**4**|2241|
|1483|||**2241**|
||**Assets retained for the charity’s own use**|||
||General equipment.|||
||**Liabilities**|||
|(538)|Creditors|**5**|(492)|
|(538)|||**(492)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ M Lee, Trustee
7
## **South Leicestershire Mobile Toy Library Notes to the accounts for the year ended 31 March 2022**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|BBC Children in Need
HMRC JRS
Sundry donations|**Unrestricted**
**£**
-
639
333
**972**|**Restricted**
**Total**
**£**
**£**
25787
25787
-
639
-
333
**25787**
**26759**|
|---|---|---|
## **3. Funds analysis**
|**Funds analysis**||||
|---|---|---|---|
|**Restricted funds**
BBC Children in Need
Henry Smith Charity
**Unrestricted funds**
General fund|**Opening**
**balance**
**£**
2166
5958
**8124**
19517
**19517**|**Receipts (Payments)**
**£**
**£**
25787
(20714)
-
(5958)
**25787**
**(26672)**
978
-
**978**
**-**|**Closing**
**balance**
**£**
7239
-|
||||**7239**|
||||20495|
||||**20495**|
The specific purposes for which the funds are to be applied are as follows:
Henry Smith Charity and BBC Children in Need are all contributions towards the costs of delivering the Toy Library service.
8
## **South Leicestershire Mobile Toy Library**
## **4. Debtors**
|**Debtors**||
|---|---|
|HMRC
Prepayment: Insurance
Prepayment: Marketing & website
Prepayment: Vehicle expenses|**£**
1430
174
67
570|
||**2241**|
## **5. Creditors**
|Independent examination fee
Payroll services|**£**
456
36|
|---|---|
||**492**|
## **6. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
9