South Leicestershire Mobile Toy Library (Registered charity, number 1119837) Financial statements for the year ended 31 March 2021
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 9 | Notes to the accounts |
South Leicestershire Mobile Toy Library Trustees’ annual report for the year ended 31 March 2021
Full name South Leicestershire Mobile Toy Library
Registered charity number 1119837
Principal address
Office 3, Snapethorpe House, Rugby Road, Lutterworth, LE17 4HN
Trustees
| Trustees | |
|---|---|
| Mr Chris Wood, Chair | Ms Judith Waddington |
| Ms Maria Lee, Secretary | Ms Karen McMahon, from 12/03/21 |
| Mr Michael Dennehy | Ms Stella Renwick, until 23/07/20 |
| Mr Rob Wakefield | Ms Jessica Buckley, until 16/11/20 |
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
We are governed by our Constitution which was adopted on 6[th] March 2007. We are a charitable organisation with a Board of Trustees. Trustees are appointed or reappointed annually at the Annual General Meeting.
It is the responsibility of the trustees to ensure our policies and procedures are up to date. Currently we have the following policies in place:
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Safeguarding Children Policy and Procedure;
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Equality, Fairness and Diversity Policy;
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Health and Safety Policy;
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Grievance Procedure;
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Disciplinary Procedure;
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Sickness Absence Policy;
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Financial Reserves Policy;
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Trustee Recruitment Policy.
Methods Adopted for Recruitment of Trustees:
A Trustee Recruitment procedure has been agreed and established. Trustee positions are advertised on the REACH platform. Interested or targeted individuals begin by submitting a CV, and then an informal discussion with the Chair and Coordinator is arranged where further information is given to the prospective trustee. Next is guest attendance at the next Board meeting, after which, should both the prospective trustee wish to continue with their application, and the full Board are happy to accept the prospective trustee, a conditional offer is made, pending satisfactory DBS check and two references.
South Leicestershire Mobile Toy Library
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Objectives and activities
We are an independent Registered Charity operating across rural South Leicestershire for the benefit of children with disabilities and development delay and their families in order to improve their access to quality toys and equipment to support their development.
We supply toys and equipment specifically to meet the needs of very young children who have a developmental delay or disability. These are delivered to both play settings and family homes throughout the Harborough District on a monthly lending cycle, using our branded van to deliver to all locations, many of which are remote, rural locations.
Families can receive help in choosing the right toys, activities or play equipment for their child from the Co-ordinator, and can book on-line, by email or by telephone.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
All our services for children and families are delivered free of charge to them and we have established an outcomes framework to explain the benefits of our projects and services. We also maintain monitoring processes for recording outcomes, providing evidence of how we recognise when these benefits have been achieved.
Summary of the main achievements during the period
As is to be expected, this year has been a difficult one for the toy library with Covid-19 restrictions impacting on service delivery. During the first lockdown toy deliveries unfortunately had to be paused, deliveries recommenced in May but had to be stopped again in November when tighter restrictions were reintroduced.
Despite this interruption of service, membership has remained constant with members extending from Market Harborough to Broughton Astley and as far north as Tilton on the Hill and Thurnby. Membership is now open to families in the Borough of Oadby and Wigston but numbers still remain low in these areas, so as soon as we are able, there will be a strong focus on increasing awareness in these areas both with referring agencies and through general publicity.
We continue to have an excellent referring relationship with Home-Start South Leicestershire and some good links have already been made with Menphys, the Children and Family Wellbeing Service (Leicestershire County Council), Spectrum Market Harborough, Menphys Nursery and the Portage service so It is important that we build on these relationships over the next year. During
South Leicestershire Mobile Toy Library
this year we have also been working with a local digital marketing company to develop a new website that will provide members with a much more up to
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date, secure and user friendly experience and will be a great tool for publicising the Toy Library.
Financial Review
We are currently in the second year of a three year grant from BBC Children in Need so our financial position is secure. Due to the restrictions on service delivery our expenditure has been lower than normal with the majority of costs spent on Coordinator salary and expenses for running the charity from a home office, and the running costs of the van, including all insurances. Because of this we are expecting an underspend on our BBC CIN grant at the end of this year. We have carried an underspend over from year 1 and this has paid for the cost of the new website and some new toys. Our reserves are also in a healthy position as we currently hold more than 6 months running costs which is above our target position.
The charity’s policy on reserves
The charity has adopted a specific policy in relation to reserves. We run the organisation with the aim of retaining 6 months of reserves to meet unexpected costs such as van breakdown or the need for a replacement, or loss of funding income. This is reviewed every 3 years.
Additional Information:
We are grateful to our volunteers who help to maintain the toys, support the Coordinator with her delivery rounds, and to the time donated by the Trustees to manage the governance of the charity and provide supervision to the Co-ordinator. We are also very pleased to welcome a new trustee to the organisation who brings with her a wealth of expertise, experience and enthusiasm.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ C Wood, Trustee
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Independent examiner’s report to the trustees of South Leicestershire Mobile Toy Library for the year ended 31 March 2021
I report to the trustees on my examination of the accounts of South Leicestershire Mobile Toy Library (the charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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South Leicestershire Mobile Toy Library Receipts & payments account for the year ended 31 March 2021
| 2020 Total Unrestricted Funds Funds £ Note £ Receipts 16601 Grants & donations 2 6772 20 Sundry receipts - 16621 Total receipts 6772 Payments 72 Bank charges - 1800 Employee home office allowance - 722 Equipment & repairs - 438 Insurance - 460 Legal & professional fees - 241 Marketing & website - 269 Payroll services - 128 Printing & stationery - 142 Staff training - 2535 Storage - - Sundry expenses - 15 Telephone, internet & postage - 1642 Vehicle expenses - 15135 Wages, NI & pension - 327 Travel expenses - 23926 Total payments - (7305) Net receipts/(payments) 6772 25261 Cash funds at start of this period 12745 17956 Cash funds at end of this period 19517 |
Restricted Funds £ 29043 - 29043 77 1800 56 438 625 2693 403 279 - 2460 140 - 1608 15516 35 26130 2913 5211 8124 |
2021 Total Funds £ 35815 - |
|---|---|---|
| 35815 | ||
| 77 1800 56 438 625 2693 403 279 - 2460 140 - 1608 15516 35 |
||
| 26130 | ||
| 9685 17956 |
||
| 27641 |
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South Leicestershire Mobile Toy Library Statement of assets and liabilities at 31 March 2021
----- Start of picture text -----
2020 2021
£ Cash assets Note £
17956 Bank accounts 27641
17956 27641
Other monetary assets
839 Debtors 4 1483
839 1483
Assets retained for the charity’s own use
General equipment.
Liabilities
(836) Creditors 5 (538)
(836) (538)
----- End of picture text -----
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ M Lee, Trustee
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South Leicestershire Mobile Toy Library Notes to the accounts for the year ended 31 March 2021
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| BBC Children in Need Henry Smith Charity HMRC JRS Florence Turner Trust Sundry donations Funds analysis Restricted funds BBC Children in Need Henry Smith Charity Unrestricted funds General fund |
Unrestricted Restricted £ £ - 24043 - 5000 5463 - 1000 - 309 - 6772 29043 Opening Receipts (Payments) balance £ £ £ 1253 24043 (23130) 3958 5000 (3000) 5211 29043 (26130) 12745 6772 - 12745 6772 - |
Unrestricted Restricted £ £ - 24043 - 5000 5463 - 1000 - 309 - 6772 29043 Opening Receipts (Payments) balance £ £ £ 1253 24043 (23130) 3958 5000 (3000) 5211 29043 (26130) 12745 6772 - 12745 6772 - |
Total £ 24043 5000 5463 1000 309 35815 Closing balance £ 2166 5958 |
|
|---|---|---|---|---|
| (26130) | 8124 | |||
| - | 19517 | |||
| - | 19517 |
3. Funds analysis
The specific purposes for which the funds are to be applied are as follows:
Henry Smith Charity and BBC Children in Need are all contributions towards the costs of delivering the Toy Library service.
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South Leicestershire Mobile Toy Library
4. Debtors
| Debtors | |
|---|---|
| Grants - HMRC JRS Pension - refund of opt-out Prepayment: Insurance Prepayment: Vehicle expenses Creditors Independent examination fee Wages, NI & pensions (HMRC) |
£ 639 37 161 646 |
| 1483 | |
| £ 450 88 |
|
| 538 |
5. Creditors
6. Trustees’ remuneration
- Trustees received no expenses, remuneration or benefits in this period.
7. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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