**The Cabin Crew ‘Out of School Club’** ## ANNUAL REPORT FROM TRUSTEES Registered Charity Number: 1119785 Financial Year: 1[st] January 2021 to 31[st] December 2021 ## **Trustees during 2021** Mrs Megan O’Keefe Mrs Susan Ramsey Mrs Lisa Fermor ## **Committee Members** Mrs Amy Barker Ms Heather Osborn Mrs Karen Myall ## **Report** At The Cabin Crew we aim to provide a safe, secure and relaxed environment, offering a range of activities to reflect the interests of the children in our care. ## **Background to 2021** - Covid restrictions were still in place for the Spring and Summer terms of 2021. - Schools were suddenly closed to most children from January to March 2021 – only children of key workers and vulnerable children attending. - Cabin Crew remained open to support those families and because the school asked if we could continue to provide wraparound care, as it was unable to offer extended opening hours due to staffing. - Numbers of children attending were low during the Spring term, which greatly affected our income and we monitored this constantly to try to avoid putting the club into financial difficulties. - Staff were placed on flexible furlough, and we applied for Covid grants from the Suffolk Community Foundation and Ipswich Borough Council as underpinning funding. - In November 2020 we had committed to the hire of two portacabins to help house separate bubbles of children. Originally hired until March 2021, we had to extend this to July 2021 as the restrictions remained in place longer than expected. - To help with the hire costs, and the additional costs for cleaning, PPE, resources etc, we introduced a temporary ‘Covid Levy’ of £15 per family per month, which was charged from January to December 2021. - We ran all our holiday clubs in 2021, however in the first half of the year numbers were affected by the pandemic. In February we could only open for the keyworker and vulnerable children attending Sidegate, whilst the Easter and May holidays were limited to a maximum of 15 children per day (as that was the bubble size allowed at the time). - In the Summer we worked with Suffolk County Council to deliver the Holiday Activity and Food (HAF) Programme. The aim of the programme was to provide fun filled days for kids, lots of physical activity, enrichment, and some delicious and nutritious food. Places were free of charge for those eligible for benefits related free school meals. The programme was very successful, with a lot of positive feedback from families attending, and the club benefitted greatly from the HAF funding provided by SCC and Activities Unlimited. ## **Income 2021: overall there was a big improvement on 2020** - Breakfast, after school and holiday club income increased compared to 2020, because we had been closed for 5 months that year due to the pandemic. - However, income from these clubs was lower than 2019: - After school club down £17.5k - Breakfast club down £14k - Holiday club down £8k - Grant funding specifically related to Covid included Suffolk Community Foundation £5k, National Lottery £5k, Ipswich Borough Council £2.5k, Furlough Scheme £24.7k. The covid levy generated another £13k (approx. £50k in total). - In addition, we received grants towards our holiday club from Activities Unlimited of £4.5k, SCC HAF scheme £10.7k and we had a one-off grant from the Rope Trust of £2k to replace our fridge and freezer (approx. £17k in total) ## **Expenses 2021: higher than 2020, as expected, because we were open for the full 12 months** - Refreshments – these returned to the level of 2019 - Premises costs – a lot higher than usual, but this is largely due to the portacabin costs After another challenging year, we made a surplus of £18,897 compared to £1,059 for 2020, which is very encouraging. Auditor: I propose next years’ Auditor – Chris Regan Limited. Signed: Amy Barker, Finance Administrator The Cabin Crew Accounts 31 December 2021 ## **The Cabin Crew** I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Chris Regan Ltd with all information and explanations necessary for their compilation. 21 September 2022 1 ## **The Cabin Crew** ## **to The Cabin Crew** In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us. Chris Regan Ltd Citygate House r/o 197-199 Baddow Road Chelmsford Essex CM2 7PZ 21 September 2022 2 ## **The Cabin Crew Profit and Loss Account for the year ended 31 December 2021** |**Sales**
After school fees
Registration Fees
Holiday Playshemes
Breakfast Club
Little Acorns
Fundraising
Sundry Income
Bank Deposit Interest
Covid Levy
Other business income
**Expenses**
Cost of goods bought for resale or goods used
Construction industry - payments to subcontractors
Wages and Salaries
Staff Training
Premises Costs
Repairs and Maintenance
Equipment Expensed
Advertising and Promotion
General Administrative expenses
Trips
Legal and Professional Fees
Refreshments
Sundry Expenses
Bank Charges
Bad Debts
Charity Donation
**Profit**
Cash and Bank Balances
Debtors
Creditors
Total Funds b/f
Prior Year Adjustment
Surplus/(deficit) for the year
Total Funds|**2021**
**£**
-
64,037
940
20,089
32,699
3,929
31,265
132
8
13,005
24,722
190,826
-
-
136,715
1,384
15,001
1,321
3,853
-
5,650
-
240
7,223
177
94
242
29
171,929
18,897
78,569
5,126
(8,071)
75,624
56,718
9
18,897
75,624|**2020**
**£**
-
50,526
860
3,904
27,742
1,421
18,849
(261)
92
-
35,761| |---|---|---| |||138,894
-
-
118,368
465
3,954
3,075
3,185
29
3,634
-
240
4,293
482
94
-
16| |||137,835| |||| |||1,059| |||61,629
(407)
(4,504)| |||56,718
55,690
(31)
1,059| |||56,718| I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes Amy Barker 21/09/2022 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mèmbers of The Cabin Crew OLrt of school dub On accounts for the y•ar ended 31st December 2021 Charity no Ilf any) 1119785 Set out on pages iiprnernber to i1￿111￿￿. IhÉ> )U[iitKthrs