Company registration number: 06115797 Charlty registration number. 1119730 West Devon Community and Voluntary Services (A company limited by guarantee) Annual Report and Flnancial Statements for the Year Ended 31 March 2025 WESTCOTTS ¢HARfEHED ACCOVNTANTS & BUSINESS ADVISERS
West Devon Community and Voluntary Services Contents Reference and Administrative Details Trustees, Report 2to5 Independent Examin8rfs Report 6t07 ststement of Financial Activities BalancE Sheet statement of Cash Flows 10 Notes to the Financial Ststements 11to20
West Devon Community and Voluntary Services Roference and Administratlve Details Trusteos P Klng, Chair K Vile U Mann D Newland M Cullen (appointed 24 February 2025) L Blrd (appoint8d 27 February 2025) C Acton (appointed 24 February 2025) Charlty Reglstration Number 1119730 Company Reglstration Number 06115797 Reglstored Offlce Ockment Centre North Street Okehampton Devon EX20 1AR Independent Examiner Westcotts (SW) LLP Independent examiner Timberly South Street Axminster Devon EX13 SAD Accountsnts Westcotts Timberly South Street Axminster Devon EX13 SAD Pag8 1
West Devon Communlty and Voluntary Services Trustees. Report The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2025. Objectlves and activities Objects and aims Th8 charity supports the promotion of any charitable purposes for the benefit of the community in Wesl D8von, in particular the advancement of education. the protection of health and the relief of poverty, distress and sickness. It 81so promotgs and organises co-operation in the achievement of the above purposes and to that end to bring together in council representatives of the voluntary organisations and statutory authorities with West Devon. the area of benefit. We do this through the provision of infrastructure support services to voluntary and community organisations. These services include- Development to improve the capacity and quality of voluntary and community organisations through training events and one to one development support Support through practical services such as our newsletter and electronic bulletin, Representation, facilitating collaboration beeen the voluntary sector and statutory partners on strategic partnerships at town, district locality and county level to ensure West Devon has a voice. Development Support and Liaison, identifying and prioritising the needs of local communities and facilitating local action to meet those needs Access to volunteering., developing volunteering opportunities with local groups and organisations and enabling volunteers to find suitable opportunities. Publlc benefit In planning our activities for the year we have kept in mind the Charity Commission guidance on public benefit. The Irustees confimi that they have complied wilh the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Achievements and performance Throughout the year we measure performance at every meeting of the Trustees using agreed Key Performance Indicators (KPIS). KPI 1: Worked to ensure that communities and the VCSE sector were able to engage in, and influence decision making, policy development and service delivery. 2024 2025 KPIS (Dernber 2025) revealed that we were on-track to meet the target of 8 Alliance Meetings with 6 held lo date. Attendance data was similarly positive with 108 groups in attendance and 135 attendees. The Annual Surveys revealed that 100Q/o of those attending found the meetings to be useful, providing a wider understanding of the landscape and helping to build relationships. Within this outcome we also measured the number of meetings attending with a pleasing number of 34 as the performance outturn. We also organised and ran 5 (3 recorded in KPIS to Trustees - 2 followed in the period to the end of the FY) special community events wilh 6012 plus members of the public and 92 plus groups in attendance - these figures were especially pleasing and exceeded expectations. Page 2
West Devon Community and Voluntary Services Trustees, Report KPI 2: People and groups have enhanced skills, knowledge and confidence to act and develop new responses to need because of WDCVS services. Although we did not meet our targets in relation to this measure, we did deliver 5 workshops with attendance in those recorded as 55 people and 24 groups. The lower-than-expected numbers in attendance were a consequence both of a change to rural outreach as opposed to town events and of inclement weather. In terms of the 1.1 support provided we delivered considerably more than expected and exceeded our target of 52 by 15 reaching 67. KPI 3: People have access to more and increasingly diverse range of opportunities to become active citizens. The number of opportunities to engage wtth the community through volunteering was 16 and exceeded our baseline targeting form the previous year. KPI 4: People and groups have stronger relationships and connections to local services. This KPI was driven through our Soci81 Prescribing te8m. The numbers of people supported was positive with 252 in Tavistock Arae Wellbeing and 202 in North Devon Primary Care Network. KPI 5: This KPI related to marketing with figures relating to Post Reach, Views. Interaclion and Followers all posilive. Flnancial review The totsl incoming resources generated during the year were £309,302 (2024.. £245,425). A total of £299,728 (2024.. £230,876) was received in grants. Expendlture exeded income dur5ng the y8ar. but this was expected given the18vel of reserves that were held at the start of the year. Policy on reserves The Trustees are satisfied that the level of reserves as shown on the balance sheet are adequate to cover known and anticipated costs in the short temi. Reserves will be kept to cover mandatory redundancy payments for staff and funds required to cover long term agre8m8nts. Reserves are required to cover six months for organisational staff and three months running costs. Further reserves will be kept to cover equipment replacements and a £10.000 contingency fund. The total res8rves that the Trustees aim to hold is therefore £39,659. The level of reserves at 31 March 2025 is £223,017 (2024: £256,947) which exceeds the reserves policy. £219,774 of the reserves are held to fulfil conditions of grant agreements. The Trustees continue to review the allocation of funds. Page 3
West Devon Community and Voluntary Services Trustees. Report Slructure, governance and management Nature of governing document The organisation is a charitable company limited by guarantee, incorporated on 19 February 2007 and registered as a charity on 19 June 2007. Th8 charity was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of being wound up members are required to contribute £1. The charity was formed in February 2007 to merge the activities of Okehampton & District CVS and Tavistock CVS. With effect from 1 April 2007 the operating activities of both separate organisations were chann8lled into the newly created entty and from that point all reporting has been undertaken through the new charity. Accordingly, all assets and liabilities of the separate charities were transferred into this charity. Recrultment and appointment of trustees Potential trustees are sent a Trustee Information Pack which is reviewed annually. They are required to complete an application fomi which is reviewed by all trustees. A conversation will than take place between either a nominated trustee or th8 Chief Officer. They are then invited to a trustees meeting to see the workings of the charity and meet fellow trustees. Following agreement from trustees that th8 potential trustee is accepted. they will be contacted and askéd to confirm they are still interested. On receipt of this confirmation. a fomal vote to accept the applicant as a trustee will be taken. Inductlon and training of trustees On being voted as a trustee, sessions are held with the Chair, Chief Officer and introductions made to staff. Copies of the latest set of accounts, the constitution, the last trustee meetings and all associated papers (chief Officers report, financial reports etc) are also provided together with copies of relevant policies. Oryanisational structure The trustees meet at least 4 times a year. Trustees meet with all staff twice a year. Day to Day management of the charity is delegated to the Chief Officer. Financial approval limits are in line with the agreed financial procedures. Agreements and projects beyond these limits are approved by the Trustees. Trustees VIeW the liabilities and risks on a regular basis at Trustee Meetings. ststement of trustees. responsibilities The trustees (who are also the directors of West Devon Community and Voluntary servIs for the purposes of company law) are responsible for preparing the trustees, report and the financia statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). including FRS 102 'The Financial Reporting Slandard applicable in the UK and Republic of Ireland" Page 4
West Devon Community and Voluntary Services Trustees. Report Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, induding its income and expenditure, of the charitable company for that period. In preparing these financial statements. the trustees are required to: seloct suitable accounting policies 8nd apply them consistently,. observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent", state whether applicable accounting stsndards. comprising FRS 102 have been followed. subject to any material departures disclosed and explained in the financial statements" and prepare the financial statements on the going concern basis unless it is inappropriate to presutne that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply wtth the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable companls website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. The annual report was approved by the trustees of the charity on behalf by.. S NLV ao2S and signed on its P King Trustee Page 5
West Devon Community and Voluntary Services Independent Examiner's Report to the trustees of West Devon Community and Voluntary Services {'the Company.) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basls of report As the Gharity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for th@ preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Acl'}. Having Satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act')- In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examlner's statement Since the Companys gross income exceeded £250,000 your examiner must be a member of a body listed in seclion 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I confinn that no matters have come to my attention in connection wiu) the examination giving me G8use to believe: 1. accounting records wer8 not kept In respect of West Devon Community and Voluntary servIs as required by section 386 of the 2006 Act. or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principlos of the Statement of Recommended practi for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Rob ifford-England ACA Independent examiner ICAEW Timberly South Street Axminster Devon EX13 SAD i i IKk>YeMk) 1025 Page 6
West Devon Community and Voluntary Servlces Independent Examinerfs Report to the trustees of West Devon Communlty and Voluntary Services ('the Compan} Page 7
West Devon Community and Voluntary Services Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestricted funds Total 2025 Total 2024 Note Incomo and Endowments from: Donations and Segacies Charitable activities Investment income 299,728 5.020 4,554 299,728 5,020 4,554 230,876 8.553 5,996 Total income 309.302 309,302 245,425 Expenditure on: Charitable activities 343,232) 343.232 326,349 Total expenditure (343,232) 343,232 326.349 Nel expenditure Net movement in funds (33,930) 33.930 80,924 (33,930) (33,930) (80,924) Reconciliation of funds Total funds brought forward 256,947 256,947 337,871 Total funds carried forward 14 223,017 223,017 256,947 All of the charity's activities derive from continuing operations during the above periods. The funds breakdown for 2024 is shown in note 14. The notes on pages 11 to 20 form an integral part of these financial statements. Page 8
West Devon Community and Voluntary Services (Registration number: 06115797) Balance Sheet as at 31 March 2025 2025 2024 Note Current assets Debtors Cash at bank and In hand 12,501 243,675 27,576 260,375 12 256,176 287,951 Credltors: Amounts falling due within one year Net assets 13 (33,159) 131,004) 256,947 223,017 Funds of the charlty". Unrestricted income funds Unrestricted funds 223.017 256.947 Total funds 14 223,017 256,947 For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors. responsibilities: The members have not required the charity to obtain an audlt of its accounts for the year in question in accordance with section 476. and The directors acknowledge their rgsponsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. cial statem8rits on pages 8 to 20 were approved by the truste8s, and authorised for issue on 1Sand signed on their behalf by: Trustee The notes on pages 11 to 20 form an integral part of these financial statements, Pag8 9
West Devon Community and Voluntary Services Statement of Cash Flows for the Year Ended 31 March 2025 2025 2024 Note Cash flows from operating activltles Net cash expenditure Adjustments to cash flows from non-cash items Investment income (33,930) (80.924) (4,554 (38,484) (86,920) Working Capital adjustments Decrease in debtors Increase in creditors 15,075 2.155 18.684 22,361 13 Net Gash flows from operating activities (21.254) (45.875) Cash flows from investing activities Interest receivable and similar income 4,554 5,996 N8t decrease in cash and cash equivalents (16.700) 260.375 (39.879) 300,254 Cash and cash equivalents at 1 April Cash and cash gquivalents at 31 March 243,675 260.375 All of the cash flows are derived from continuing operations during the above I0 periods. The notes on pages 11 to 20 form an integral part of these financial statements. Page 10
West Devon Community and Voluntsry Services Notes to the Financial Statements for the Year Ended 31 March 2025 1 Charity status The charity is limited by guarantee, incorporated in England & Wales, and consequently does not have share capital. Each of the Irustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered Offi is: Ockment Centre North Street Okehampton Devon EX20 1AR 2 Accounting policies Summary of significant accounting policies and key a¢Gounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise slated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparation West Devon Community and Voluntary Services meets the definition of a public benefrt entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Going concern The trustees consider that there are no material uncertainties about the charitys ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the Charity. Judgements The preparation of the financial statements requires tnanagement to make judgements that affect the amounts reported. There were however no significant judgements to disclose during the year. Income and endowments All income is recognised once the charity has entitlement to the income, it is probable that the income will be rec8ived and the amount of the income receivable can be measured reliably. Page 11
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 Grants receivable Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have be8n met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. Expendlture All expenditure is recognised once there is a legal or constructive obligation to that expenditure. it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent. and depreciation charges allocated on the portion of th8 asset's use. Other support costs are allocated based on the spread of staff costs. haritable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strateglc management and trustees meetings and reimbursed expenses. Taxation The charlty is consldered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporatlon tax purposes. Accordingly. the charity is potentially exempt from taxation in respect of income or capital gains received within categories coveréd by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Seclion 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-teffli highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure Unrestricted income funds are general fijnds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Page 12
West Devon Communlty and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 Financial instruments Classiflcatlon A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Racognltion and measurement Basic financial instrument5 are initially recognised at the amount re1vable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilitie5 are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Page 13
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 3 Income from donatlons and legacies Unrestricted funds General Total 2025 Grants, including capital grants. Grants from other charities 299,728 299,728 299.728 299,728 Unrestricted funds General Total 2024 Grants, including capital grants. Grants from other charities 230.876 230,876 230.876 230,876 4 Income from charltable activities Unrestricted funds General Totsl 2025 Cost centre running costs 5,020 5,020 Unrestricted funds General Total 2024 Cost centre running costs 8.553 8,553 Page 14
West Devon Community and Voluntary Services os Note5 to the Financial Statements for the Year Ended 31 March 2025 5 Investment income Unrestricted funds General Total 2025 Interest receivable and similar income; Interest receivable on bank deposits 4,554 4.554 4,554 4,554 Unrestricted funds General Total 2024 Interest receivable and similar income: Interest receivable on bank deposits 5.996 5,996 5,996 5,996 6 Expendlture on charltable activitles Unrestricted funds General Total 2025 Note Cost centre running costs Transitions moneywise CH&SCT Tavistock wellbeing ND PCN STP WHH redress Tavistock HWA Okehampton health alliance HOPE western Ukraine support WEST LCP participation Winter pressures A4A TDA CMHF Support EAST LCP ouc Governance costs 32,595 4,380 6,015 70,829 40,265 1,443 47,762 347 437 23,394 6,346 33,097 42,893 8,285 19,817 2,115 983 63 2,166 32,595 4,380 6,015 70,829 40.265 1,443 47,762 347 437 23.394 6,346 33,097 42,893 8,285 19,817 2,115 983 63 2,166 343,232 343,232 Page 15
West Devon Community and Voluntary Services Notes to tho Financial Statements for the Year Ended 31 March 2025 Unrestricted funds General Total 2024 Note Cost centre running costs SoLrthern car forum Transitions moneywise CH&SCT Tavistock wellbeing ND PCN STP WHH redress Tavistock HWA Okehampton health alliance Core 20+ HOPE westem Ukraine support WEST LCP participatlon Winter pressures TDA Governance costs 25.440 1,628 4.626 2,129 47,737 45.395 2.810 66.836 2,027 815 13.986 21,041 9,265 11.326 61,264 8,024 2,000 326.349 25,440 1.628 4.626 2,129 47,737 45,395 2.810 66,836 2,027 815 13,986 21.041 9,265 11,326 61.264 8,024 2,000 326.349 7 Analysis of governance and support costs Governance costs Unrestricted funds General Total 2025 Independent examiner fees Examination of the financial statements other governance costs 2,106 60 2.106 60 2,166 2,166 Unrestricted funds General Totsl 2024 Independent examiner fees Examination of the financial statements other govemance costs 1,938 62 1.938 62 2,000 2,000 Page 16
West Devon Communlty and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 8 Trustees romuneration and exp•nses No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. Page 17
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 9 Staff costs The aggregate payroll costs were as follows: 2025 2024 Staff costs during the year were: Wages and salaries Social security costs Pension costs 168,829 5.122 15,100 189,051 166,622 3,870 5.638 176,130 The monthly average number of persons (including senior management I leadership team) employed by the charity during the year was as follows.. 2025 No 13 2024 No 11 Number of staff No employee received emoluments of more than £60.000 during the year. 10 Independent examlner's remuneratlon 2025 2024 Examination of the financial statements 2,106 1,938 11 Debtors 2025 2024 Trade debtors 12,501 27.576 12 Cash and cash equbvalents 2025 2024 Cash on hand Cash at bank 243,672 260,372 243.675 260,375 Page 18
West Devon Community and Voluntary Services Isliil2S Notes to the Financial Statements for the Year Ended 31 March 2025 13 Creditors: amounts falllng due within one year 2025 2024 Trade creditors Accruals 31,206 1,953 29.304 1,700 33,159 31,004 14 Funds Balance at 31 March 2025 Balance at 1 April 2024 Incoming resources Resources expended Unrestricted funds General General Funds 256.947 309,302 (343,232) 223,017 Balance at 31 March 2024 Balance at 1 Aprll 2023 Incomlng resources Resources expended Unrestricted funds General General Funds 337,871 245,425 (326,349) 256.947 15 Analysis of nel a55ets between funds Unrestricted funds General Total funds at 31 March 2025 Current assets Current liabilities 256.176 33,159) 223.017 256,176 (33,159) Total net assets 223,017 Unrestricted funds General Total funds al 31 March 2024 Current assets Current liabilities 287.951 31.004 287.951 {31,004 256,947 Total net assets 256.947 Page 19
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2025 16 Related party transactlons There were no related party transactions in the year {2024: None). Page 20