Company registration number. 06115797 Charity registration number.. 1119730 West Devon Community and Voluntary Services (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2024 WESTCOTTS CHARTERED ACCOUIITANTS & 8VSINESS ADVISERS
West Devon Community and Voluntary Services Contsnts Reference and Administrative Details Trustees, Report 2to5 Independent Examinerfs Report statement of Financial Activities Balance Sheet Statement of Cash Flows Notes to the Financial Statements 10t019
West Devon Community and Voluntary Services Reference and Adminlstrative Details Trustses P King, Chair Kvile U Mann J Bradley (resigned 26 October 2023) D Newland (appointed 21 February 2024) Charity Registration Number 1119730 Company Registration Number 06115797 Registered Office Ockment Centre North Street Okehampton Devon EX20 1AR Indopendent Examlner Westcotts (SW) LLP Independent examiner rimberly South Street Axminster Devon EX13 SAD Accountants Westcotts Timberly South Street Axminster Devon EX13 SAD Page 1
West Devon Community and Voluntary Services Trustees. Report The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2024. Objectives and activities Objects and aims The charity supports the promotion of any charitable purposes for the benefit of the community in West Devon, in particular the advancement of education, the protection of health and the relief of poverty, distress and sickness. It also promotes and organises co-operation in the achievement of the above purposes and to that end to bring together in council representatives of the voluntary organisations and statutory authorities with West Devon, the area of benefit. We do this through the provision of infrastructure support services to voluntary and community organisations. These services include.. Development to improve the capacity and quality of voluntary and community organisations through training events and one to one development support Support through practical services such as our newsletter and electronic bulletin, Representation, facilitating collaboration between the voluntary sector and statutory partners on strategic partnerships at town, district locaility and county level to ensure West Devon has a voice. Development Support and Liaison, identfying and prioritising the needs of local communities and facilitating local action to meet those needs Access to volunteering- developing volunteering opportunities with local groups and organisations and enabling volunteers to find suitable opportunities. Public benefit In planning our activities for the year we have kept in mind the Charity Commission guidance on public benefit. The trustees confirm that they have complied viith the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefrt guidance published by the Charity Commission for England and Wales. Achievements and performance Throughout the year we.. Continued to provide access to volunteering opportunities to our shared online Plattorm Devon Connect, providing access to volunteering opportunities. Publicised 4 online volunteering campaigns with Devon Voluntary Action partners in the areas of Trustees Week, Youth Matters, Season for Change,. Random Acts of kindness. Increased our use of social media to promote local volunteering opportunities. Maintained contsct with 545 Voluntary and Communty Organisations and projects based in, or delivering Services to, West Devon providing them with good practice guidance and networking opportunities. Page 2
West Devon Community and Voluntary Services Trustees. Report Delivered 4 Wellbeing events in Okehampton, Tavistock, Hatherleigh and Merton. Seniices supporting wellbeing were showcased to members of each local community. Over 700 members of the public attended with 90 groups participating. We provided one to one support to 54 groups in the areas of funding advice, govemance and general information. Produced 10 electronic funding bulletins distributed to 700 recipients. Continued projects to support the health and wellbeing of individuals in North Dartmoor and Tavistock with grant agreements with the local Primary Care NeOrkS. Supporting 543 individuals to link with community activities and services. This project allows us to identifying gaps in VCSE SeNiS in Okehampton and Tavistock and working through our community development role, facilitste development of relevant services. Through the HOPE facilitator role we delivered 3 in person courses across West Devon supporting 36 people. HOPE (Help overcoming problems effectively) is funded by Torbay and South Devon Trust- courses we also arranged by the WDCVS facilitator in Mid Devon and Exeter. Attended multi agency team meetings for health and social care, as part of delivering a Voluntary Sector representative role. We continued to promote Devon Connect, a one stop community platform, as part of our participation in Devon Voluntary Action taking responsibility for the West Devon elements of the South Hams and West Devon landing page, communty listings and volunteer opportunities. Our Health and Wellbeing Alliances continued to go from strength to strength. 11 meetings were held in the year from across all sectors. Wtth 119 groupslservices participating. The meetings discuss ways to meet identified needs through collaborative and partnership working. We regular distribute relevant information to the neorkS outside of the meetings. Maintained In Touch Tavl and In Touch Oke as local online sources of help and support covering health, wellbeing, young people, families, money and debt advice, transport and local village support groups. These lists are frequently updated and evolving, reflecting current circumstances e.g. cost of living issues. We also provided local directories for each rural wellbeing event v delivered. We continued to support Ukrainian guests in West Devon to assimilate iii the communily funding local groups to provide activities and services to thern. We also provided 28 grants to families with funding from a local donor. We implemented a peer support project in partnership with colleagues from South Hams Community Action. We ran a workshop to raise awareness of disabilities as the start of a programme of workshops funded through Awards forAII. We are active participants in the two Local Care Partnerships and their sub groups covering West Devon ensuring that the views of the local sector are presented in the wider context and informing them of initiatives and opportunities from the LCPS. Financial review The total incoming resources generated during the year were £245,425 (2023.. £517,030). A total of £230,876 (2023.. £510,907) was received in grants. Expenditure exceeded income during the year, but this was expected given the level of reserves that were held at the start of the year. Page 3
West Devon Community and Voluntary Services Trustees. Report Policy on reserves The Trustees are satisfied that the level of reserves as shown on the balance sheet are adequate to cover known and anticipated costs in the short temi. Reserves will be kept to cover mandatory redundancy payments for stsff and funds required to cover long term agreements. ReseeS are required to cover six months for organisational staff and three month5 running costs. Further resenies will be kept to cover equipment replacements and a £10,000 contingency fund. The total reserves that the Trustees aim to hold is therefore £39,659. The level of reserves at 31 March 2024 is £256,947 (2023.. £337,870) which exceeds the reserves policy. £219,774 of the reserves are held to fulfil conditions of grant agreements. The Trustees continue to review the allocation of funds. Structure, governance and management Nature of governing document The organisation is a charitable company limited by guarantee, incorporated on 19 February 2007 and registered as a charity on 19 June 2007. The charity was established under a Memorandum of Association which established the objects and powers of the charitable company and is govemed under its Articles of Association. In the event of being wound up members are required to contribute £1. The charity was fomied in February 2007 to merge the activities of Okehampton & District CVS and Tavistock CVS. With effect from 1 April 2007 the operating activities of both separate organisations were channelled into the newly created entity and from that point all reporting has been undertaken through the new charity. Accordingly, all assets and liabilities of the separate charities were transferred into this charity. Recmltment and appointment of trustees Potential trustees are sent a Trustee Information Pack which is reviewed annually. They are required to complete an application form which is reviewed by all trustees. A conversation will then take pla beeen either a nominated trustee or the Chief Officer. They are then invited to a trustees meeting to see the worf(ings of the charity and meet fellow trustees. Following agreement from trustees that the potential trustee is accepted, they will be contacted and asked to confirm they are still interested. On receipt of this confirmation, a ft)rmal vote to accept the applicant as a trustee will be taken. Induction and training of trustees On being voted as a trustee, sessions are held with the Chair, Chief OfFicer and introductions made to staff. Copies of the latest set of accounts, the constitution, the last trustee meetings and all associated papers (chief Officers report. financial reports etc) are also provided together with copies of relevant policies. Page 4
West Devon Community and Voluntsry Services Trustees. Report Organlsatlonal structure The trustees meet at least 4 times a year. Trustees meet with all staff twice a year. Day to Day management of the charity is delegated to the Chief Officer. Financial approval limits are in line with the aged financial procedures. Agreements and projects beyond these limits are approved by the Trustees. Twstees review the liabilities and risks on a regular basis at Trustee Meetings. Statement of trustees. responsibilities The trustees (who are also the directors of West Devon Community and Voluntary Services for the purposes of company law) are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally A¢pted Accounting Practice). including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Company law requires the trustees to prepare financial ststements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to= select suitable accounting policies and apply them consistently: observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent; state whether applicable accounting st8ndards, comprising FRS 102 have been followed, subject to any material departures disclosed and explaiiied in the financial slalements, and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charitsble company will continue in business. The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the pVentIOn and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable companvs website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. The annual report was approved by the trustees of the charity on 201.1.112024and signed on its behalf by= Trustee Page 5
West Devon Community and Voluntary Services Independent Examiner's Report to the trustees of West Devon Community and Voluntary Services ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audiled under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act.). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(51{b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of West Devon Community and Voluntary servIs as required by section 386 of the 2006 Act., or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination,. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Robyn Gifford-England ACA Independent examiner Timberly South Street Axminster Devon EX13 SAD 22.11.1 Page 6
West Devon Community and Voluntsry Services ststement of Financial Actlvities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestrlcted fund5 Total 2024 Total 2023 Note Income and Endowments from: Donations and legacies Charitable acttvities Investment income 230,876 8,553 5,996 230,876 8,553 5,996 510,907 5,168 956 Total income 245,425 245,425 517,031 Expenditure on: Charttable activities (326,349) (326,349) (385,684) Total expenditure Net (expenditure)fincome (326.349) (326,3491 {385.684) (80,9241 {80,924) 131,347 Net movement in funds (80,924) {80,924) 131,347 Reconclllation of funds Total funds brought forward Total funds carried forward 337,871 337,871 206,523 256,947 256,947 337.870 All of the charity's activities derive from continuing operations during the above periods. The funds breakdown for 2023 is shown in note 15. The notes on pages 10 to 19 fomi an integral part of these financial statements. Page 7
West Devon Community and Voluntary Services (Registration number: 06115797) Balance Sheet as at 31 March 2024 2024 2023 Note Current assets Debtors Cash at bank and in hand 12 13 27,576 260,375 46,260 300,254 346.514 287,951 Creditors: Amounts falling due within one year Net assets 14 (31,004} (8,644 256,947 337,870 Funds of the charity: Unrestricted income funds Unrestricted funds 256,947 337,870 Totsl fvnds 15 256,947 337,870 For the financial year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors. responsibilities.. The members have not required the charity to obtain an 8udit of its accounts for the year in question in accordance with section 476. and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements on pages -1 to 19 were approved by the trustees, and authorised for issue on 2Ql.1112fj24 and signed on Iheir behalf by. P King Trustee The notes on pages 10 to 19 fonn an integral part of these financial statements. Page 8
West Devon Community and Voluntary Services Statement of Cash Flows for the Year Ended 31 March 2024 2024 2023 Note Cash flows from operatlng activities Net cash (expenditure)/income Adjustments to cash flows from non-cash items Investment income (80,924) 131.347 (5,996) (86,920) (956) 130,391 Working capital adjustments Decreasel(increase) in debtors Increase in creditors 12 14 18,684 22,361 (15.041) 55 Net cash flows from operating activities Cash flows from investing activltSes Interest receivable and similar income (45,875) 115,405 5,996 956 Net (decrease)lincrease in cash and cash equivalents Cash and cash equivalents at 1 April Cash and cash equivalents at 31 March (39,879) 300,254 116,361 183,893 260,375 300,254 All of the cash flows are derived from continuing operations during the above periods. The notes on pages 10 to 19 fom an integrdl part of these financial statements. Page 9
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 1 Charity status The charity is limited by guarantee, incorporated in England & Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of it5 registered office is.. Ockment Centre North Street Okehampton Devon EX20 1AR 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated. Statement of compliance The financial statements have been prepared in 8ccord8nce with Accounting and Reporting by Charities.. Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) {issued in October 2019) {Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparation West Devon Community and Voluntary Services meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Going concern The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concem nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. Judgements The preparation of the financial statements requires management to make judgements that affect the amounts reported. There were however no significantjudgements to disclose during the year. Key sources of estlmation uncertainty There were no key sources of estimation uncertainty to report during the year. Page 10
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 Income and endowments All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. Grants receivable Grants are recognised when the charty has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. Expenditure All expenditu is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount Can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Charftable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in spect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Page 11
West Devon Community and Voluntsry Services Notes to the Financial Statements for the Year Ended 31 March 2024 Financial instruments Classification Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Recognition and measurement All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs). unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liabilty is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when, and onEy when there exists a legally enforceable right to set off the renised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously. Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not 811, significant risks and rewards of ownership, has transferred control of the asset to another paty. Financial liabilities are derecognised only vthen the obligation specified in the contract is discharged, cancelled or expires. Page 12
West Devon Community and Voluntsry Services Notes to the Financial Statements for the Year Endad 31 March 2024 3 Income from donatlons and legacies Unrestricted funds General Total 2024 Grants, including capital grants- Grants from other chartties 230.876 230,876 230,876 230,876 Unrestricted funds General Total 2023 Grants, including capital grants; Grants from other charities 510,907 510.907 510,907 510,907 4 Income from charitsble actlvltles Unrestricted funds Genaral Total 2024 Cost centre running costs 8,553 8,553 Unrestrlcted funds General Totsl 2023 Cost centre running costs 5,168 5,168 Page 13
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 5 Investment income Unrestricted funds General Total 2024 Interest receivable and similar income-, Interest receivable on bank deposits 5,996 5,996 5,996 5,996 Unrestricted funds General Total 2023 Interest receivable and similar income. Interest receivable on bank deposits 956 956 956 956 6 Expenditure on charitable activities Unrestricted funds General Total 2024 Note Cost centre running costs Southern car forum Transitions moneywise CH&SCT Tavistock wellbeing ND PCN STr WHH redress Tavistock HWA Okehampton health allian Core 20+ HOPE westem Ukraine support WEST LCP participation Winter pressures TDA Govemance costs 25,440 1,628 4,626 2,129 47,737 45,395 2,810 66,836 2,027 815 13,986 21,041 9,265 11,326 61,264 8,024 2,000 25,440 1,628 4,626 2,129 47.737 45,395 2,810 66,836 2.027 815 13,986 21,041 9,265 11,326 61,264 8,024 2,000 326,349 326,349 Page 14
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 Unrestricted funds General Total 2023 Note Cost centre running costs Southem car forum Transitions moneywise CH&SCT Tavistock wellbeing ND PCN STP COMF WHH redress Tavistock HWA COL grants Core 20+ HOPE western Ukraine support WEST LCP participation Winter pressures Govemance costs 33,624 14,959 13,003 2,329 54,547 50,629 2,136 1,719 58,113 575 90,405 12,353 11,769 4,335 13,404 19,528 2,256 33,624 14,959 13,003 2,329 54,547 50,629 2,136 1.719 58,113 575 90,405 12,353 11,769 4.335 13,404 19,528 2,256 385,684 385,684 7 Analysis of governance and support costs Governance costs Unrestricted funds General Total 2024 Independent examiner fees Examination of the financial statements other govemance costs 1,938 62 1,938 62 2,000 2,000 Unrestricted funds General Total 2023 Independent examiner fees Examination of the financial statements Other governance costs 1,401 855 1,401 855 2,256 2,256 Page 15
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 8 Grant-making Analysis of grants Grants to Instltutions 2023 Analysls COL grants 90,405 Below are details of material grants made to institutions 2024 2023 Name of institution Petes Dragons Alltogether OKE Moretonhampstead Development Trust Gffted Women Oke Community Garden Oke Community Kitchen MTavy Hall Plymouth Octopus Parental Minds Action East Devon Activity COL grants COL grants COL grants COL grants COL grants COL grants COL grants COL grants COL grants COL grants 3,500 1,000 800 800 500 800 800 71,000 7,000 4,205 90,405 9 Trustees remuneratlon and axpenses No trustees. nor any persons connected with them. have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. Page 16
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 10 Staff costs The aggregate payroll costs were as follows: 2024 2023 Staff costs during the year were: Wages and salaries Social security costs Pension costs 166,622 3,870 5,638 130,278 3,685 176,130 133,963 The monthly average number of persons (including senior management I leadership team) employed by the charity during the year was as follows.. 2024 2023 Number of staff Contributions to the employee pension schemes for the year totalled £5,638 {2023 - £3,684). No employee reIved emoluments of more than £60,000 during the year. 11 Independent examlner's remuneration 2024 2023 Examination of the financial statements 1,938 1.401 12 Debtors 2024 2023 Trade debtors 27,576 46,260 13 Cash and cash equivalents 2024 2023 Cash on hand Cash 8t bank 260,372 260,375 300,251 300,254 Page 17
West Devon Community and Voluntary Services Notes to the Financial Statements for the Year Ended 31 March 2024 14 Creditors: amounts falling due within one year 2024 2023 Trade creditors Other creditors Accruals 29,304 5.742 1,700 2,901 8,644 31,004 15 Funds Balance at 31 March 2024 Balance at 1 April 2023 Incoming resources Resources expended Unrestrictsd funds General General Funds 337,871 245,425 1326,349) 256,947 Balance at 31 March 2023 Balance at 1 April 2022 Incomlng resources Resources expended Unrestricted funds General General Funds 206,523 517,031 385,684) 337,870 16 Analysis of net assets between funds Unrestricted funds General Total funds at 31 March 2024 Current assets Current liabilities 287,951 {31,004) 287,951 (31,004 Total net assets 256,947 256,947 Page 18
West Devon Community and Voluntary Servlces Notes to the Financial Statements for the Year Ended 31 March 2024 Unrestrlcted funds General Total funds at 31 March 2023 Current assets Current liabilities 346,514 (8,644) 337,870 346,514 (8.644) 337,870 Total net assets 17 Related party transactions There were no related party transactions in the year. Page 19